HomeMy WebLinkAboutAgenda Statement 1984/03/13 Item 18 . • COUNCIL AGENDA STATEMENT
Item 18
Meeting Date 3/13/84
ITEM TITLE: Resolution //31,4 Appropriating funds for the purchase of gifts for
the Sister City of Odawara, Japan•
SUBMITTED BY: City Clerk (4/5ths Vote: Yes X No )
On April 12-19, 1984, a delegation from the City of Chula Vista will visit
the Sister City of Odawara, Japan. Councilwoman McCandliss will be the official
representative of this City and, as is the custom, will present gifts from
Chula Vista to the City of Odawara along with other gifts to the Odawara
City Council .
RECOMMENDATION: Approve the resolution appropriating the sum of up to $500.00
for purchase of gifts for the Sister City of Odawara, Japan.
DISCUSSION: The City Clerk was designated to purchase an appropriate silver
gift for Odawara along with smaller gifts which Councilwoman McCandliss will
present to the Mayor and various Councilmembers of Odawara. There are 36
Councilmembers in Odawara (35 men and l woman). City pins will be given
individually to these dignitaries.
The International Friendship Commission requested funds to defray the cost of
purchasing gifts for the Odawara Sister City Commission. There are 68 members
of that Commission plus 28 "corporation" members.
At the meeting of February 28, the Council directed that a resolution be brought
back appropriating the sum of up to $500.00 for the purchase of these gifts.
The International Friendship Commission will be given the sum of $125.00 and
the balance of the money will be used for the purchase of the silver gift and
gifts for the various dignitaries.
FISCAL IMPACT: Appropriate the sum of $500.00 from the unappropriated reserve
and transfer to the Council 's Reception Account: 0105-5222.
4,274-‘fr2)-j-ge
by the City Council of
Chula Vista, California
bated 3 -/
Form A-113 (Rev. 11/79)
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 500.00 Fund General Fund
11566 Purpose Purchase of Gifts for the Sister City of Odawara, Japan
Bidder
Account No. 100-0105-5222 Teot-,� - i��c�n —✓-.
ActDirector of Finance
The City of Chula Vista
Date 3/13/84 By City Clerk
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date By
Fund Dept./Activity
Purpose
Bidder
Certificate No. 58