HomeMy WebLinkAboutAgenda Statement 1984/02/07 Item 16 COUNCIL AGENDA STATEMENT
Item 16
Meeting Date 2/7/84
ITEM TITLE: Resolution // ..� Accepting bids, appropriating funds and
awarding contract for 1911 Block Act Phase XVI Street
Improvements in the City of Chula Vista, California
SUBMITTED BY: City Engineer by 161 - (4/5ths Vote: Yes x No )
REVIEWED BY: City Manager ji 1/
At 2:00 p.m. on January 11 , 1983, in Conference Room 2 in the Public Services
Building, the City Engineer received sealed bids for "1911 Block Act Phase XVI
Street Improvements in the City of Chula Vista, California." The work
consists of constructing various public improvements adjacent to six separate
parcels in the City. The work includes removal and disposal of existing
improvements, excavation and grading, asphalt concrete pavement, base, curb
and gutter, sidewalk, sidewalk ramp, driveways, traffic control and other
miscellaneous work.
RECOMMENDATION: That Council :
1 . Appropriate $24,015.90 from the unappropriated balance in Gas Tax Fund and
transfer to Account 250-2501-GT167 - 1911 Block Act (Various Locations) .
2. Authorize the expenditure of $61 ,000 from Account 250-2501-GT167 - 1911
Block Act (Various Locations) .
3. Accept bids and award contract to T. B. Penick & Sons, Inc. - San Diego,
in the amount of $44,621 .00.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On June 21 , 1983, the City Council held a public hearing for the 1911 Block
Act Phase XVI project and found that the public convenience, safety and
necessity required installation of said public improvements and ordered their
installation. Subsequently, we have gone to bid and have now received bids
from three contractors as follows:
Contractor Bid Amount
1 . T. B. Penick & Sons, Inc. - San Diego $44,621 .00
2. Dyno Construction, Inc. - San Diego
3. ABC Construction Co. , Inc. - San Diego 58,859.15
The low bid by T. B. Penick & Sons, Inc. , was above the engineer's estimate of
$40,765.30 by $3,855.70 or 9.5%.
We have reviewed the low bid and find it to be satisfactory.
Page 2, Item 16
Meeting Date 2///84
The Council on August 30, 1983, by Resolution Pao. 11373 adopted a Council
Policy for City participation in 1911 Block Act Proceedings. Included in the
report to the Council we outlined the estimated City and owners' cost for the
project. The following table shows a comparison of the estimated cost in
August 1983 and those based on the low bid.
Estimated Costs
August 1983 Costs Based on Low Bid
City's Owner's Total City's Owner' s Total
Address Share Share Cost Share Share Cost
1 . 904 Fourth Ave. $ 730 $ 1 ,310 $ 2,040 $ 610 $ 1 ,110 $ 1 ,720
2. 458-460 "L" St. 0 830 830 0 720 720
3. 914-916 Fourth Ave. 600 5,900 6,500 1 ,150 5,510 6,660
4. 745 Third Ave. 3,400 3,500 6,900 4,250 3,120 7,370
5. 1382 Hilltop Dr. 500 6,800 7,300 1 ,160 6,510 7,670
6. 1395 First Ave. 9,100 9,450 18,550 11 ,710 11 ,260 22,970
Based upon the low bid received, the property owners' share of the cost for
improvements are below the engineer' s estimate, except for Mr. and Mrs. Don
Hibi at 1395 First Avenue. The cost estimate for grading and excavation, and
driveway work relative to their property is greater than the engineer' s
estimate. The bid price for grading is over twice what was estimated.
We have met with Mr. Hibi h astaff'sdiscussed
recommendation increased
award the contract for
to
it. The Hibis cone
T. B. Penick & Sons, Inc.
at
FISCAL IMPACT: Inadequate following been
a summary of for
actual work
will be performed. The
construct this project.
Funds Available in Account 250-2501-GT167 - 1911 Block $36,984.10
Act (Various Locations)
Funds Required for Construction:
a. Contract Amount $44,621 .00
12,000.00
,37
b. Contingencies (10% approx. )
c. Engineering & Inspection Costs 12,379.00
61 ,000.00
d. Total Funds Required for Construction
Funds Required to be Appropriated from the Unappropriated $24,015.90
Reserve of Gas Tax Funds
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 24,015.90 Fund Gas Tax Fund
Purpose 1911 Block Act Phase XVI Street Improvements
Bidder T.B. Penick & Sons, Inc. - San Diego
250-2501-GT167
&).141,„. I
Acting Director of Finance
The City of Chula Vista
Date
2/7/84 By Engineering
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet or are the obliations of the to he me
contract are actually in the Treasury, appropriation nsfted toic
into the Treasury to the credit of the app ar p
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 36,984.10
Acting Director of Finance
The City of Chula Vista
2/7/84
Date By
250-2501-GT167
Fund Dept./Activity Engineering
1911 Block Act Phase XVI Street Improvements
Purpose
Bidder T.B. Penick & Sons, Inc. - San Diego
Certificate No. 50
7 r