HomeMy WebLinkAboutAgenda Statement 1983/11/22 Item 14 COUNCIL AGENDA STATEMENT
Item 14
Meeting Date 11/22/83
ITEM TITLE: Resolution ��'�(/�'fj Accepting bids, appropriating funds and
awarding contract for renovation of Park Way Gym and Pool in
the City of Chula Vista, CA
SUBMITTED BY: City Engineer .y� (4/5ths Vote: Yes x No )
Director of Par s & Recreation
REVIEWED BY: City Manager
At 2:00 p.m. on October 5, 1983, in Conference Rooms 2 and 3 in the Public
Services Building, the City Engineer received sealed bids for "Renovation of
Park Way Gym and Pool in the City of Chula Vista, CA." The contract consists
of extensive renovation for the pool and gym.
RECOMMENDATION: That Council authorize the:
1 . Transfer from the established and approved Capital Improvement accounts to
the Renovation of Park Way Gym and Pool account.
Account Title Amount
Park Way Gym Lockers 1,200.00
Park Way Gym Doors & Windows 18,300.00
Paint Wall & Ceiling - Park Way Gym 4,000.00
Install Security Lights - Park Way Gym 2,000.00
Misc. Plumbing & Tiles - Park Way Gym 36,237.52
Renovate Park Way Pool 60,951.68
TOTAL TO PR12 $122,689.20
2. Appropriation of $152,533.77 from the unappropriated balance in Park
Acquisition and Development funds to the Renovation of Park Way Gym and
Pool account.
3. Appropriation of $50,161 .03 from the unappropriated balance in Residential
Construction Tax to the Renovation of Park Way Gym and Pool account.
4. Acceptance of all bids and award of contract to low bidder, O'Neill and
Perry Construction Co. , Chula Vista, in the amount of $295,804.00 and
approve expenditures of $325,384 which includes a 10% contingency.
BOARDS/COMMISSIONS RECOMMENDATION:
DISCUSSION:
The citizens of Chula Vista in 1954 passed a General Obligation Bond to
construct the Chula Vista Recreation Center in Memorial Park. The recreation
complex consisted of two regulation size basketball courts, shower facilities,
Page 2, Item 14
Meeting Date 11/22/83
office, balcony, an outdoor swimming pool with shower facilities and pool
equipment. Dedicated in 1955, the facility has averaged 250,000 participants
annually and functions as the main athletic center and pool for the
community. The constant use, minimal maintenance, and limited repairs have
left the building in need of major renovation. This also offers an
opportunity to make the facility more efficient and usable by the public and
the staff. In 1976, in an effort to improve the facility, the City submitted
an application under the 1976 Public Works Capital Development and Investment
Program to renovate the Park Way Recreation Center complex. Unfortunately,
the project was not selected for funding.
On April 29, 1980, Council passed Resolution No. 10074 which directed the City
Manager to make application for $19,839 from Block Grant funds available from
the 1979-80 Roberti-Z'berg Urban Open Space and Recreation Program. The grant
supplemented $55,931 of Residential Construction Tax for the renovation of
Park Way Gym in the City' s 1980-81 Capital Improvement Program.
On September 15, 1981, Council passed Resolution No. 10629 which authorized
the City Manager to make application for $274,600 of State funds available
through the California Park Land Act of 1980. $72,600 of this amount was
designated for the renovation of Park Way Pool in the 1982-83 Capital
Improvement Program.
In 1982, Mr. David Grant, a Chula Vista architectural designer, was retained
to prepare "plans and specifications" necessary to issue bid specifications
for the pool and gymnasium renovation. The Parks & Recreation staff developed
guidelines for the projects and in accordance with the specifications drawn by
Mr. Grant, the following major work is proposed:
A. Park Way Gym
1. Replacement of storefront entry in foyer, main office
2. Renovation of foyer restrooms
3. Replacement of non-functioning windows
4. Remodeling of office
5. Remodeling of men's shower room
6. Interior painting of entire facility
7. Replacement of drinking fountains
8. Installation of gym tile in weight room, construction of new overlook
barrier
9. Reroofing of roof above pool, office, and mezzanine
B. Park Way Pool
1 . Replacement of storefront entry
2. Replacement of non-functioning exterior windows and doors
3. Installation of new underwater lights
4. Restoration of pool deck
5. Remodeling of shower rooms - construction of handicap shower
facilities
6. Remodeling and enlargement of office
Page 3, Item 14
Meeting Date 11/22/83
Bids were received according to established City procedure from two
contractors:
1. O'Neill and Perry Construction Co. - Chula Vista $295,804.00
2. Montoya Construction Co. , Inc. - San Diego 358,000.00
The low bid of $295,804.00 by O'Neill and Perry Construction Co. exceeds the
consulting architect's estimate of $260,200 by $35,604 or 13.7 percent. Both
the architect and the Building Department have reviewed the low bid and
believe it to be satisfactory with respect to the scope of the work and
possible unanticipated construction conditions.
It is recommended that the bid be awarded to the low bidder.
FINANCIAL STATEMENT:
Funds approved and included in the 1980-81 and 1982-83 Capital Improvement
Projects total $148,370. Expenditures and encumbrances to date total
$25,680.80 leaving a balance of $122,689.20.
The following tables illustrate balances in the CIP accounts and the current
expenditures and encumbrances.
A. Capital Improvement Project Balances
1 . Renovation of Park Way Gym - CIP 80-81
a. Lockers - Parkway Gym $ 1 ,200.00
b. Doors and Windows - Parkway Gym 18,300.00
c. Paint Walls, Ceiling - Parkway Gym 4,000.00
d. Install Security Lights - Parkway Gym 2,000.00
e. Miscellaneous Plumbing and tiles - Parkway Gym 36,237.52
TOTAL $ 61 ,737.52
2. Renovation of Park Way Pool - CIP 82-83 $ 60,951 .68
TOTAL 60,951 .68
GRAND TOTAL PROJECT BALANCES $122,689.20
B. Expenditure and Encumbrances
1. Renovation of Park Way Gym
a. Handicap Lift $ 458.77
b. Termite Control 667.00
c. Repair to Basketball Standard Framework 3,450.00
d. Architecture Design 3,400.00
e. Water Cooler 378.42
f. Lattice Work 1,178.29
TOTAL $ 9,532.48
Page 4, Item 14
Meeting Date 11/22/83
2. Renovation of Park Way Pool
a. City staff services $ 7,200.00
b. Architectural cost 1,700.00
c. Landscaping 966.00
d. Handicap dressing area 1,721.02
e. Miscellaneous 61 .30
TOTAL $11,648.32
3. Equip Park Way Community Center $ 4,500.00
GRAND TOTAL EXPENDITURES & ENCUMBRANCES $25,680.80
The Subdivision Map Act authorizes expenditures of Park Acquisition and
Development funds to rehabilitate existing park or recreational facilities
that serve a subdivision. Funds from the unappropriated balance of the Park
Acquisition and Development fund and the Residential Construction Tax Fund are
available to complete this project. A summary of the funding follows.
Unappropriated Park Acquisition and Development Fund
Remaining
District # Balance Amount Required Balance
1 26,740.29 26,740.29 -0-
2 8,847.68 8,847.68 -0-
3 25,015.03 25,015.03 -0-
4 4,755.61 4,755.61 -0-
5 1,097.19 1,097.19 -0-
12 $ 94,297.48 86,077.97 8,219.51
TOTAL $160,753.28 $152,533.77 $ 8,219.51
Unappropriated Residential Construction Tax
Remaining
Balance Amount Required Balance
$50,161.03 $50,161 .03 -0-
Summary of Funding Sources
1 . CIP - Renovation of Park Way Gym $ 61 ,737.52
2. CIP - Renovation of Park Way Pool 60,951.68
3. Park Aquisition and Development Fund 152,533.77
4. Residential Construction Tax 50,161 .03
TOTAL $325,384.00
Page 5, Item 1.4
Meeting Date 11/22/83
Total cost of renovation of Park Way Gym and Pool Project
A. Contractual Amount $295,804.00
B. Contingencies (Approximately 10%) 29,580.00
TOTAL $325,384.00
FISCAL IMPACT: Annual maintenance and repair cost will be reduced as the
result of the remodeling and renovation of facilities.
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Park Acquisition & Dev. Funds $152,533.77
Amount $ 202,694.80 Fund Residential Constr. Tax Funds 50,161 .03
Purpose Renovation of Parkway Gym and Pool
Bidder O'Neill & Perry Construction Company
-0: 614-6140-PR12
Director of Finance
The City of Chula Vista
Date 11/22/83 By Engineering/Parks and Recreation
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 122,689.20
-RANSFER FROM:
i14-6140-PR02 1 ,200.00
14-6140-PR03 18,300.00
i14-6140-PRO4 4,000.00 Director of Finance
14-6140-PRO5 2,000.00 The City of Chula Vista
i14-6140-PRO6 36,237.52
C14-6140-PR08 60, 1e 68 11/22/83 By Engineering/Parks & Recreation
TO: Fund 614-6140-PR12 Dept./Activity
Purpose Renovation of Parkway Gym and Pool
Bidder O'Neill & Perry Construction Company
Certificate No. 41
. . . .... .................
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 7,974.00 Fund Park Acquisition and Development Fund District 1::
purpose Change Orders for Park Way Pool and Gym Renovation
Bidder O'Neill and Perry Construction Company
0: Account No. an.a-
Director of Finance
The City of Chula Vista
Date 3/20/84 By Parks and Recreation/Building & Housing Depts.
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date By
Fund Dept./Activity
Purpose
Bidder
Certificate No. 60
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
'ES. 11642 Amount $ 2,664.00 Fund District No. 5 Park Acquisition & Bev. Funds
Purpose Change Order 10 for Parkway Pool and Gym Renovation
Bidder O'Neill and Perry Construction Co.
'0: Account No. 614-6140-PR12 ,i
Parkway Gym & Pool Renovation , �� _`
Director of Fina re
The City of Chula Vista
Date 6/13/84 By Bldg & Hsing/Parks & Recreation
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date By
Fund Dept./Activity
Purpose
Bidder
Certificate No. 69