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HomeMy WebLinkAboutAgenda Statement 1983/11/15 Item 10a-b COUNCIL AGENDA STATEMENT Item 10 a,b Meeting Date 11-15-83 ITEM TITLE: Report: Memorial Park Phase II Redevelopment Landscaping and Interior Wall Conditions of Park Way Community Center Resolution //#4..5-6 Appropriating funds to renovate Parkway Communty Center Interior Walls SUBMITTED BY: Parks & Recreation Director (4/5ths Vote: Yes x No ) REVIEWED BY: City Manager At the September 14, 1983, meeting Council requested a report on the status of landscaping around the Park Way Community Center and the condition of the walls of the game room and hallways of the facility. RECOMMENDATION: Council accept the report and authorize: 1. Adoption of resolution appropriating $7,993.00 from the unappropriated balance of PAD funds to accomplish interior wall renovation and painting of Parkway Community Center by contract. 2. Hiring of a landscape architect to prepare a concept landscape master plan and subject to approval, prepare plans and specifications to implement Phase II of Memorial Park Master Plan including landscaping around the Parkway Community Center. BOARDS/COMMISSIONS RECOMMENDATION: DISCUSSION: The Park Way Community Center design began in 1976 by Vic Wulff. Upon the death of Mr. Wulff, Thomas Williamson was hired to complete the project. The initial exterior masonry concrete design by Wulff was rejected by the Town Centre Design Review Committee in 1977. The building was redesigned for 2x4 stud construction with wood exterior to comply with the Design Review Committee' s suggestion. In early 1979, bids were received with the costs exceeding the budget. Following Department review of the received bids, staff directed the architect to prepare recommendations specifying cost saving alternatives to the original bid specifications. On July 12, 1979, a list of possible reductions were recommended including the removal of "Plastic Wainscot" (fiberglass panels) for the lower portion of the gym and game room walls and substituting an "inorganic coating" (thick paint coating) . It appears the 2x4 stud construction design has created the setting where the building' s interior walls have bowed and the "inorganic coating" substitution did not prevent holes from being inflicted in the gypsum board. Page 2, Item 10 a ,b Meeting Date 11-15-83 The chart details actions taken to preserve the interior walls of Parkway Community Center since the August 1980 dedication: Date Action September - October 1980 Holes were being punched in the gypsum board covering the lower portion of the walls in the foyer game room and gym areas. 4'x8' masonite panels were randomly applied to cover holes throughout the building. Early December 1980 The City's construction and repair supervisor recommended sufficient masonite panels be purchased to do gym, foyer, and game and room walls. December 12, 1980 The City Manager' s office authorized purchase of necessary panels and materials. February 1981 Installation and repaneling was completed by C&R Division. August 1982 Masonite panels were observed for the first time becoming detached from some of the studs. Present The masonite panel applications are still pulling away from the stud frame building by the settling and shifting of the building. Prior to this Council inquiry, the City' s Construction and Repair Division had been notified about the loose panels. They agreed to reattach the panels. After inspection of the interior walls, it appeared appropriate that the entire walls of the foyer, gym and game room needed a revitalization. Adequate funds are available in the unappropriated Park Acquisition and Development account to accomplish the following: 1. All loose panels be reattached and trimmed to relieve buckling, 2. All seams, joints, and screw marks be smoothed and drywalled, 3. All wall mouldings be replaced, 4. Walls be painted with an attractive color scheme, and 5. Paint game room walls with line graphics. s Page 3, Item 10 a b. Meeting Date 11-15-83 The City' s Construction and Repair Division has estimated the cost of repairs for this work by contract. They are: All purpose mud $ 170.00 Screws 90.00 Furring strip lumber 56.00 Door hardware 345.00 Paint 3,000.00 Labor 3,000.00 Subtotal $6,661.00 Contingencies (20%) 1,332.00 Total $7,993.00 The estimated cost is less than $10,000. According to the City Charter Section 1009, without advertising, informal bids can be received for this work and a contract awarded to the lowest responsible bidder. It is recommended this approach be used to complete this project. Landscaping around Park Way Community Center The new landscaping proposed for this area has been held in abeyance for two reasons: 1. The final resolution to the floor problems involves earth work around the facility. 2. The Memorial Park Redevelopment and Landscaping Master Plan Phase II which encompasses the area abutting the Community Center has not been approved . Council on September 27, 1983, authorized the expenditure of Residential Construction tax monies to remove the existing floor covering, replace with a similar product, and to improve the outside drainage by installation of French drains and downspouts around the building. After the outside work is completed, landscaping in conjunction with the Phase II Memorial Park Development is recommended. Building and Housing is working on the revised specifications and it is anticipated the bids will be let sometime in December 1983. In October of 1979, the Redevelopment Agency approved Phase I of a two phase landscape and development plan for Memorial Park developed by the Pekarek Group. Phase I implementation was completed in late 1981 which included the easterly half of the park. Phase II plans including the westerly half of the park were never accepted. When Phase I for the Park was approved there were concerns expressed on what was to be included in Phase II. No Council decision for implementation was made but the initial Pekarek Group design specified: fR )'f Page 4, Item 10 a,b Meeting Date 11-15-83 1. construction of an overlook at the east end of the drainage channel; 2. reconstruction of the low flow drainage channel using stamped concrete in "cobble" style (deep cut) with variable widths; 3. redevelopment of the children' s playground; 4. establishment of a patterned playground overview (with benches) and outdoor crafts and games area; 5. shrubs and tree canopy and new lawn areas; and 6. completion of the A.C. paved areas and installation of fencing at the top of existing slopes. It is recommended hiring of an architect to review the existing Phase II plans - Renovation of Memorial Park and upgrade them as required to include Parkway Community Center landscaping. Upon completion, the plans would be forwarded to the Design Review Committee and Redevelopment Agency for study and approval. Necessary administrative action will be taken to bring the matter of the supplemental appropriation before the Redevelopment Agency at which time the appropriation of $10,000 from the unappropriated balance of the Town Centre Bayfront Fund for landscape architectural services will be considered. FISCAL IMPACT: $10,000 needs to be transferred from the unappropriated balance of the Town Centre-Bayfront fund (990) to Redevelopment Memorial Park Phase II - 995-9950-TI02 for architectural services. $7,993.00 needs to be transferred from the unappropriated balance of Park Acquisition and Development District 12 to 100-1533-5362 for interior wall renovation of Parkway Community Center. MP:nr WPC 0208R • , J: / Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ 7,993.00 Fund Park Acquisition & DPV. District 12 Purpose Renovate Parkway Community Center Interior Walls Bidder TO: 100-1533-5362 Director of Finance The City of Chula Vista Date 11/15/83 By Parks and Recreation Department Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Director of Finance The City of Chula Vista Date By Fund Dept./Activity Purpose Bidder Certificate No. 39