HomeMy WebLinkAboutAgenda Statement 1983/11/01 Item 14 COUNCIL AGENDA STATEMENT
Item 14
Meeting Date 11/1/83
ITEM TITLE: Resolution /'9 37` Accepting bids, awarding contract, and
approve Change Order #1 for asphalt concrete pavement overlay
of "C" Street from Fourth Avenue to Broadway and Broadway from
"E" Street to "C" Street in the City of Chula Vista, CA
SUBMITTED BY: City Engineer (4/5ths Vote: Yes No x )
REVIEWED BY: City Manager
At 2:00 p.m. on September 14, 1983, in Conference Room 5 in the Public
Services Building, the City Engineer received sealed bids for "Asphalt
Concrete Pavement Overlay of "C" Street from Fourth Avenue to Broadway and
Broadway from "C" Street to "D" Street in the City of Chula Vista, CA" . The
work to be done consists of providing 1-1/2 inch thick aspahlt concrete
overlay.
RECOMMENDATION: That Council:
1. Authorize the expenditure of $98,000 from Account 641-6410-EJB02 -
Pavement Overlay.
2. Accept bids and award contract to Sim J. Harris Company - San Diego, in
the amount of $65,602.80.
3. Approve Change Order #1 with Sim J. Harris Company for expansion of the
project to include the overlay of Broadway from "E" Street to "D" Street
and authorize the City Engineer to execute the Change Order. The cost of
this Change Order is $25,383.60.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
This project is one of three projects that will be constructed utilizing the
Emergency Jobs Bill funding. The second project, the construction of sidewalk
ramps 1983-84 program, has already been awarded and the third project, Del Mar
Avenue storm drain between "F" Street and Madrona Street, is currently being
designed. Bids for this pavement overlay project were received from four
contractors as follows:
1. Sim J. Harris Company - San Diego $65,602.80
2. Daley Corporation - San Diego 73,333.00
3. R. E. Hazard Contracting Co. - San Diego 78,224.80
4. Asphalt Inc. - El Cajon 82,033.00
Page 2, Item 14
Meeting Date 11/1/83
The low bid by Sim J. Harris Company was below the engineer' s estimate of
$87,790 by $22,187.20 or 25 percent.
The Federal Department of Housing and Urban Development has approved the low
bidder's eligibility to participate in a Federally-financed block grant
project.
The City Council at this meeting is being requested to approve a report
recommending utilizing Emergency Jobs Bill fund surpluses for the continuance
of the street overlay program. Approval of Change Order #1 will expand the
project to include the Overlay of Broadway from "E" Street to "D" Street.
FINANCIAL STATEMENT: Adequate funds have been budgeted for the work to be
performed. The following is a summary of the funding for this project:
1 . Funds available from Account 641-6410-EJB02 - Pavement Overlay $99,076.83
2. Funds required for construction:
a. Contract amount $65,602.80
b. Change Order #1 25,383.60
c. Contingencies (approximately 7.7%) 7,013.60
d. Total funds required to construct project $98,000.00
FISCAL IMPACT: None.
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 98,000.00
Director of Finance
The City of Chula Vista
Date 11/1/83 By Engineering
Fund 641-6410-EJB02 Dept./Activity Engineering
Accepting bids, awarding contract, and approve Change Order #1 for
Purpose asphalt concrete pavement overlay of "C" Street from 4th Ave to Broadwa
and Broadway from E St. to C St.
Bidder Sim J. Harris Company - San Diego
Certificate No. 34
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