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HomeMy WebLinkAboutAgenda Statement 1983/09/27 Item 11a-c COUNCIL AGENDA STATEMENT Item 11 a,b,c Meeting Date 9/27/83 ITEM TITLE:a. Resolution /73 7 --'' Establishing Underground Utility District No. 115 along "L" Street from Colorado Avenue to Broadway b. Resolution ///' .3f--3 Approving agreement between Cox Cable San Diego, Inc. and the City of Chula Vista for payment for replacement of overhead with underground facilities c. Resolution /73 9 Approving agreement between Pacific Telephone and Telegraph Company and the City of Chula Vista for payment of replacement of overhead with underground facilties. SUBMITTED BY: City Engineer (4/5ths Vote: Yes No X ) REVIEWED BY: City Manage r On February 15, 1983, the City Council held a public hearing concerning the formation of an underground utility district along "L" Street from Colorado Avenue to Broadway. After closing the public hearing, Council directed staff to return with a resolution establishing the Underground Utility District. RECOMMENDATION: 1 . That Council adopt the resolutions establishing Underground Utility District No. 115 and approving agreements between the City and Cox Cable San Diego, Inc. and Pacific Telephone and Telegraph Company for payment for replacement of overhead with underground facilities. 2. Authorize the disbursement of $103,000 from the Dan Building Company to "SDG&E," Pacific Telephone Company and Cox Cable T.V. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The formation of this district is necessary to coordinate the undergrounding of utilities required of the Dan Building Company as a part of building permit approval . In December 1982, the Dan Building Company proposed to construct two office buildings at 670-680 "L" Street and was required by City Code to underground utilities along their property's "L" Street frontage. The Dan Building Company, however, requested a waiver of the undergrounding requirement citing cost as an unusual hardship on the development due to line size and service to other properties. In addition, the developer suggested that the undergrounding of utilities be accomplished on an overall project. Thus, on December 14, 1982, the City Council approved an agreement with the Dan Building Company for a contribution to the proposed underground utility district. The developer's contribution was set at $103,000 and was conditioned as follows: Page 2, Item 11 a,b,c Meeting Date 9/27/83 - The developer provided the City a Letter of Credit for $51 ,500 at the time the first building permit was issued. - The developer provided the City with a bond guaranteeing payment for the remaining contribution ($51 ,500). The full payment is to be made by the Dan Building Company when either: a) a building permit is issued for the second building, or b) at such time as the utility companies (SDG&E, Pacific Telephone, and Cox Cable T.V. ) need the money to begin the conversion of existing overhead facilities to underground. To accommodate the use of both private and utility allocation funding, the district was divided into two parts, a 20A part and a 20B part. The 20A part will be funded with allocations from the utility companies. The 20B part will be funded with the Dan Company's $103,000 contribution and will be split among the utilities as follows: Utility Percent Amount SDG&E 60.85% $ 62,675 Pacific Telephone 33.33% 34,330 Cox Cable T.V. 5.82% 5,995 100.00% $103,000 Before the project can proceed, Pacific Telephone and Cox Cable T.V. are required by California Public Utility Commission (CPUC) regulations to enter into agreements with the City in which it is agreed that: 1 ) They are to receive the above mentioned amounts and; 2) All cost overruns from the 20B portion of the project will be funded with the utility company's allocation funds. To this effect, Pacific Telephone and Cox Cable T.V. officials have executed the attached enabling agreements. SDG&E officials have ruled that the CPUC regulations applicable to their company in this matter are time and labor consuming. They have agreed (per attached letter) that in order to initiate the conversion project, they will only require: 1 ) Notice from the City of an approved Council resolution forming the conversion district, and 2) A check for $62,675 from the City to SDG&E. In addition, by mutual agreement with SDG&E, all cost overruns from the 20B portion of the project will be funded with SDG&E allocation funds. Page 3, Item 11 a,b,c Meeting Date 9/27/83 The utility companies are now ready to proceed with the project and we have received the $103,000 contribution from the Dan Building Company. The total amount has been deposited in the City' s Cash Bond Deposit Fund (400-4011 ) by the Director of Finance. Upon Council adoption of the resolutions establishing the Underground Utility District and approving the agreements with the two utility companies, the City Engineer will request the Director of Finance to disburse the $103,000 in accordance with the table listed above. The utility companies upon receipt of their share will commence the project. The City Engineer, subsequent to the formation of the District by the City Council , will submit to the Council a resolution setting the date for the removal of poles. A submission of the resolution to set the date will occur after receipt of the SDG&E scheduling for the project. This District does not affect any property owners as none of the properties adjacent to "L" Street lie within its boundaries. As a matter of courtesy, however, the area owners will be notified of tonight's meeting. A slide is available showing the proposed boundary of the district. FISCAL IMPACT: Undergrounding will require the installation of street lights to provide for vehicular and pedestrian safety. This cost is estimated to be approximately $31 ,000. City Council approved installation of these lights in the 1983-84 C. I.P. budget. RS:nr/AY062 WPC 0667E a of by the City C, Ticii of Chula Vista, California Dated _� �% COUNCIL AGENDA STATEMENT Item 11 a,b,c Meeting Date 9/27/83 ITEM TITLE:a. Resolution //3 7 Establishing Underground Utility District No. 115 along "L" Street from Colorado Avenue to Broadway b. Resolution 1/-5 ! Approving agreement between Cox Cable San Diego, Inc. and the City of Chula Vista for payment for replacement of overhead with underground facilities c. Resolution // -' ,`, Approving agreement between Pacific Telephone and Telegraph Company and the City of Chula Vista for payment of replacement of overhead with underground facilties. SUBMITTED BY: City Engineer (4/5ths Vote: Yes No X ) REVIEWED BY: City Manage r0 On February 15, 1983, the City Council held a public hearing concerning the formation of an underground utility district along "L" Street from Colorado Avenue to Broadway. After closing the public hearing, Council directed staff to return with a resolution establishing the Underground Utility District. RECOMMENDATION: 1 . That Council adopt the resolutions establishing Underground Utility District No. 115 and approving agreements between the City and Cox Cable San Diego, Inc. and Pacific Telephone and Telegraph Company for payment for replacement of overhead with underground facilities. 2. Authorize the disbursement of $103,000 from the Dan Building Company to "SDG&E," Pacific Telephone Company and Cox Cable T.V. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The formation of this district is necessary to coordinate the undergrounding of utilities required of the Dan Building Company as a part of building permit approval . In December 1982, the Dan Building Company proposed to construct two office buildings at 670-680 "L" Street and was required by City Code to underground utilities along their property's "L" Street frontage. The Dan Building Company, however, requested a waiver of the undergrounding requirement citing cost as an unusual hardship on the development due to line size and service to other properties. In addition, the developer suggested that the undergrounding of utilities be accomplished on an overall project. Thus, on December 14, 1982, the City Council approved an agreement with the Dan Building Company for a contribution to the proposed underground utility district. The developer's contribution was set at $103,000 and was conditioned as follows: Page 2, Item 11 a,b,c Meeting Date 9/27/83 - The developer provided the City a Letter of Credit for $51 ,500 at the time the first building permit was issued. - The developer provided the City with a bond guaranteeing payment for the remaining contribution ($51 ,500). The full payment is to be made by the Dan Building Company when either: a) a building permit is issued for the second building, or b) at such time as the utility companies (SDG&E, Pacific Telephone, and Cox Cable T.V. ) need the money to begin the conversion of existing overhead facilities to underground. To accommodate the use of both private and utility allocation funding, the district was divided into two parts, a 20A part and a 20B part. The 20A part will be funded with allocations from the utility companies. The 20B part will be funded with the Dan Company's $103,000 contribution and will be split among the utilities as follows: Utility Percent Amount SDG&E 60.85% $ 62,675 Pacific Telephone 33.33% 34,330 Cox Cable T.V. 5.82% 5,995 100.00% $103,000 Before the project can proceed, Pacific Telephone and Cox Cable T.V. are required by California Public Utility Commission (CPUC) regulations to enter into agreements with the City in which it is agreed that: 1 ) They are to receive the above mentioned amounts and; 2) All cost overruns from the 20B portion of the project will be funded with the utility company's allocation funds. To this effect, Pacific Telephone and Cox Cable T.Y. officials have executed the attached enabling agreements. SDG&E officials have ruled that the CPUC regulations applicable to their company in this matter are time and labor consuming. They have agreed (per attached letter) that in order to initiate the conversion project, they will only require: 1 ) Notice from the City of an approved Council resolution forming the conversion district, and 2) A check for $62,675 from the City to SDG&E. In addition, by mutual agreement with SDG&E, all cost overruns from the 20B portion of the project will be funded with SDG&E allocation funds. Page 3, Item 11 a,b,c Meeting Date 9/2//83 The utility companies are now ready to proceed with the project and we have received the $103,000 contribution from the Dan Building Company. The total amount has been deposited in the City's Cash Bond Deposit Fund (400-4011 ) by the Director of Finance. Upon Council adoption of the resolutions establishing the Underground Utility District and approving the agreements with the two utility companies, the City Engineer will request the Director of Finance to disburse the $103,000 in accordance with the table listed above. The utility companies upon receipt of their share will commence the project. The City Engineer, subsequent to the formation of the District by the City Council , will submit to the Council a resolution setting the date for the removal of poles. A submission of the resolution to set the date will occur after receipt of the SDG&E scheduling for the project. This District does not affect any property owners as none of the properties adjacent to "L" Street lie within its boundaries. As a matter of courtesy, however, the area owners will be notified of tonight's meeting. A slide is available showing the proposed boundary of the district. FISCAL IMPACT: Undergrounding will require the installation of street lights to provide for vehicular and pedestrian safety. This cost is estimated to be approximately $31 ,000. City Council approved installation of these lights in the 1983-84 C. I.P. budget. RS:nr/AY062 WPC 0667E Lib,/ k2U, c by the C ... of b Chum `vista, C,..!dJrnia • Dated �-- �— /,� /1.3(1=3 COUNCIL AGENDA STATEMENT Item 11 a,b,c Meeting Date 9/27/83 ITEM TITLE:a. Resolution //J 912 Establishing Underground Utility District No. 115 along "L" Street from Colorado Avenue to Broadway b. Resolution //3 9.3 Approving agreement between Cox Cable San Diego, Inc. and the City of Chula Vista for payment for replacement of overhead with underground facilities c. Resolution //S 95e/ Approving agreement between Pacific Telephone and Telegraph Company and the City of Chula Vista for payment of replacement of overhead with underground facilties. SUBMITTED BY: City Engineer (4/5ths Vote: Yes No X ) REVIEWED BY: City Manager (, On February 15, 1983, the City Council held a public hearing concerning the formation of an underground utility district along "L" Street from Colorado Avenue to Broadway. After closing the public hearing, Council directed staff to return with a resolution establishing the Underground Utility District. RECOMMENDATION: 1 . That Council adopt the resolutions establishing Underground Utility District No. 115 and approving agreements between the City and Cox Cable San Diego, Inc. and Pacific Telephone and Telegraph Company for payment for replacement of overhead with underground facilities. 2. Authorize the disbursement of $103,000 from the Dan Building Company to "SDG&E," Pacific Telephone Company and Cox Cable T.V. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The formation of this district is necessary to coordinate the undergrounding of utilities required of the Dan Building Company as a part of building permit approval . In December 1982, the Dan Building Company proposed to construct two office buildings at 670-680 "L" Street and was required by City Code to underground utilities along their property's "L" Street frontage. The Dan Building Company, however, requested a waiver of the undergrounding requirement citing cost as an unusual hardship on the development due to line size and service to other properties. In addition, the developer suggested that the undergrounding of utilities be accomplished on an overall project. Thus, on December 14, 1982, the City Council approved an agreement with the Dan Building Company for a contribution to the proposed underground utility district. The developer's contribution was set at $103,000 and was conditioned as follows: Page 2, Item 11 a,b,c Meeting Date 9/27/83 - The developer provided the City a Letter of Credit for $51 ,500 at the time the first building permit was issued. - The developer provided the City with a bond guaranteeing payment for the remaining contribution ($51 ,500). The full payment is to be made by the Dan Building Company when either: a) a building permit is issued for the second building, or b) at such time as the utility companies (SDG&E, Pacific Telephone, and Cox Cable T.V. ) need the money to begin the conversion of existing overhead facilities to underground. To accommodate the use of both private and utility allocation funding, the district was divided into two parts, a 20A part and a 20B part. The 20A part will be funded with allocations from the utility companies. The 20B part will be funded with the Dan Company' s $103,000 contribution and will be split among the utilities as follows: Utility Percent Amount SDG&E 60.85% $ 62,675 Pacific Telephone 33.33% 34,330 Cox Cable T.V. 5.82% 5,995 100.00% $103,000 Before the project can proceed, Pacific Telephone and Cox Cable T.V. are required by California Public Utility Commission (CPUC) regulations to enter into agreements with the City in which it is agreed that: 1 ) They are to receive the above mentioned amounts and; 2) All cost overruns from the 20B portion of the project will be funded with the utility company's allocation funds. To this effect, Pacific Telephone and Cox Cable T.V. officials have executed the attached enabling agreements. SDG&E officials have ruled that the CPUC regulations applicable to their company in this matter are time and labor consuming. They have agreed (per attached letter) that in order to initiate the conversion project, they will only require: 1 ) Notice from the City of an approved Council resolution forming the conversion district, and 2) A check for $62,675 from the City to SDG&E. In addition, by mutual agreement with SDG&E, all cost overruns from the 20B portion of the project will be funded with SDG&E allocation funds. 3qL Page 3, Item 11 a,b,c Meeting Date 9/21/83 The utility companies are now ready to proceed with the project and we have received the $103,000 contribution from the Dan Building Company. The total amount has been deposited in the City's Cash Bond Deposit Fund (400-4011 ) by the Director of Finance. Upon Council adoption of the resolutions establishing the Underground Utility District and approving the agreements with the two utility companies, the City Engineer will request the Director of Finance to disburse the $103,000 in accordance with the table listed above. The utility companies upon receipt of their share will commence the project. The City Engineer, subsequent to the formation of the District by the City Council , will submit to the Council a resolution setting the date for the removal of poles. A submission of the resolution to set the date will occur after receipt of the SDG&E scheduling for the project. This District does not affect any property owners as none of the properties adjacent to "L" Street l i e within its boundaries. As a matter of courtesy, however, the area owners will be notified of tonight's meeting. A slide is available showing the proposed boundary of the district. FISCAL IMPACT: Undergrounding will require the installation of street lights to provide for vehicular and pedestrian safety. This cost is estimated to be approximately $31 ,000. City Council approved installation of these lights in the 1983-84 C. I.P. budget. RS:nr/AY062 WPC 0667E Oaten 9-4A- 7- 70