HomeMy WebLinkAboutAgenda Statement 1983/09/27 Item 9 COUNCIL AGENDA STATEMENT
Item 9
Meeting Date 9/27/83
ITEM TITLE: Resolution /4390 Appropriating $46,800 to install new
flooring in the auditorium and improve the outside drainage at
Park Way Community Center
114 T
SUBMITTED BY: Parks & Recreation Director (4/5ths Vote: Yes X No )
REVIEWED BY: City Manager
The Park Way Community Center's auditorium vinyl floor covering is in
hazardous condition and a special appropriation of $46,800 is required to
replace existing floor covering.
RECOMMENDATION: Authorize appropriation of $46,800 from the unappropriated
balance of the Residential Construction Tax fund to
1 . replace flooring in the Park Way auditorium
2. implement the consultant' s recommendation for drainage around the facility.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Park Way Community Center was officially dedicated in August 1980. The
Center was constructed on the same site of the old Youth Center on Park Way.
Within six months after the dedication, the vinyl floor covering in the
auditorium began to bubble in numerous areas.
The floor subcontractor was contacted and made several attempts to repair the
vinyl flooring by splicing the affected areas and then reapplying the
adhesive. These repairs lasted only a short time before the problem would
recur in the same area. An inspection by the manufacturer's floor
representative revealed excessive moisture contained in the concrete slab was
breaking down the components of the adhesive and causing the vinyl floor
product to break away from the concrete.
A meeting was held on June 14, 1982, with the architect, contractor, floor
manufacturer and City staff to discuss the problem and consider possible
solutions. Everyone agreed the moisture under the flooring was creating the
problem, but no one accepted the responsibility to eliminate or solve the
problem.
Page 2, Item 9
Meeting Date 9/27/83
In October 1982, the City Attorney recommended hiring a consultant to conduct
concrete core samplings and moisture readings throughout the facility in order
to determine the cause of the vinyl floor bubbling and recommend a solution.
Testing Engineers of San Diego, a neutral soil engineer, was hired and
conducted tests that verified excessive moisture is permeating from the cement
slab in all areas of the building. The moisture has not seemed to affect the
linoleum tiles, only the vinyl covering. Testing Engineers concluded the
pretests performed by the flooring subcontractor for installation of the
auditorium floor were inadequate and not in conformance with contract
specfications or normal installation procedure for this type of floor. Their
report also indicated the excessive water conditions around the building
(i.e. , unsealed cracks in pool deck, moisture off the roof and the irrigation
of lawn areas) continue to contribute to the moisture problem within the
building. To rectify the situation, Testing Engineers recommends:
1. Removing vinyl floor in auditorium, permitting concrete slab to dry, and
applying waterproofing to slab.
2. Reducing irrigation to shrubs and grass on south and east side of building.
3. Providing a catch basin for all downspouts from metal roof of building.
4. Installing a French drain around the facility in order to divert water
from the building.
5. Sealing cracks and joints on adjacent pool deck on west side.
Because of the lengthy time spent on this problem after the consultant' s
report, a chronological listing of events involving the City Attorney and the
contractor is furnished:
Date Action
January 18, 1983 City Attorney sent a demand letter requesting repair of
vinyl flooring to John B. Reed Construction Inc. , General
Contractor.
March 11, 1983 City Attorney sent to John B. Reed Construction Inc. a
summons and complaint for breach of construction
contract, with a 30-day answer period.
April 13, 1983 City Attorney gave a 30-day extension for reply to
summons at request of John B. Reed Construction Inc.
Page 3, Item 9
Meeting Date 9/27/83
May 1983 The contractor changed attorneys, asked and received a
30-day extension, to June 27, 1983.
July 1 , 1983 City Attorney received a written answer to the complaint
and a cross-complaint against the subcontractors and
architect.
September 1983 Presently there is a hearing to be held on the cross
complaint. Once the court rules on issues presented,
discovery will commence.
Depending upon the number of parties and the position they take, this case
could take some time to be resolved. It is the City Attorney' s opinion that
we will not prejudice the case by having the floor repaired/replaced before
legal resolution.
The Director of Building and Housing's estimated cost to accomplish the
improvements as recommended by the consultant is:
Repl acement of flooring material , installation
of French drain and roof downspouts, and sealing
of cracks on pool deck $36,000
Engineering Cost - 10% 3,600
Contingency - 20% 7,200
$46,800
It is recommended that the flooring be replaced at this time as, at present,
the facility is only available for limited use due to the condition of the
floor. The Residential Construction Tax Fund will be reimbursed with any
monies obtained through the legal proceedings.
FISCAL IMPACT: $46,300 from Residential Construction Tax Fund
unappropriated balance needs to be appropriated and transferred to Account
600-6000-RC26 - Park Way Community Center Gym Floor Repairs.
WPC 0172R
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