HomeMy WebLinkAboutAgenda Statement 1983/09/20 Item 6 CITY COUNCIL AGENDA STATEMENT
Item 6
Meeting Date 9/20/83
ITEM TITLE: Resolution Approving an agreement with Community
Systems Associates, Inc. for redevelopment planning and
implementation services for the Otay Valley Road Redevelopment
Project Area and appropriating funds therefor
SUBMITTED BY: Community Development Directorfit/5ths Vote: Yes X No )
REVIEWED BY: City Manager,
On September 1, 1983, the Redevelopment Agency accepted a report on the
establishment of a redevelopment project area in the Otay Valley Road area and
directed staff to negotiate an agreement with Community Systems Associates,
Inc. (CSA) for services relative to establishing the area as a redevelopment
project area prior to enactment of pending restrictive legislation. On
September 14, the Redevelopment Agency approved the preliminary plan for the
Otay Valley Road Redevelopment Project and appropriated funds for the purpose
of reimbursing the City for the cost of the proposed agreement with CSA.
RECOMMENDATION: That Council adopt the resolution approving an agreement
with CSA for redevelopment planning and implementation services for the Otay
Valley Road Redevelopment Survey Area and appropriating $50,000 for the cost
of the agreement and other costs associated with the Redevelopment Project.
BOARDS/COMMISSIONS RECOMMENDATION: On September 14, the Planning Commission
and the Redevelopment Agency approved the preliminary plan for the Otay Valley
Road Redevelopment Project.
DISCUSSION:
As pointed out in the September 1 report, the shortness of time available and
the complexity of the required documents necessitate the timely employment of
a consultant with expertise in preparing and processing redevelopment plans.
CSA is already involved with Berryman and Stephenson, Inc. in the Otay Valley
Road Study contract, and CSA has submitted a proposal to us to quickly
complete the process of creating a redevelopment project area. Given CSA's
current involvement in the project and its substantial experience and
recognized expertise, and recognizing the critical time factor, it is
appropriate to negotiate with CSA rather than engage in the RFP process.
The advantages and disadvantages of contracting for these services in an
attempt to make the January 1 deadline for establishing the redevelopment
project area have been discussed with the Redevelopment Agency on
September 1. The tentative schedule presented to the Agency at that time
remains substantially the same, except that step 1 , the preliminary plan
approval, has been accomplished. The remainder of the schedule is repeated
for your information below:
Page 2, Item 6
Meeting Date 9/20/83
September 16: Notice of preparation of EIR, plan, and legal description sent
to State Board of Equalization, local taxing jurisdictions and
responsible agencies
October 25: Agency approves draft EIR
October 26: Notice of Completion of EIR
November 2: Planning Commission reviews draft EIR and draft final plan
November 15: Agency calls for joint public hearing on plans
November 22: Publish notice of public hearing
December 6:
December 13:
December 12: Last day to receive comments on draft EIR
December 14: Final EIR completed
December 15: Agency adopts report to Council
December 20: Public hearing, First reading of ordinance
December 30: Second reading of ordinance
The attached agreement with CSA in summary provides the following products,
with the end result being the establishment of a redevelopment project area:
1. Project Survey Maps
2. Preliminary Redevelopment Plan
3. Redevelopment Plan
4. Environmental Impact Report
5. Agency's Section 33352 Report to the City Council
6. Planning Commission Report
7. CEQA and Redevelopment Plan Notices
Preparation of all documents and public presentations are included in the
contract. The contract is for an amount not to exceed $30,000, with services
provided based upon the actual cost of time and materials subject to the
Standard Rate Schedule attached to the agreement. Payment would be made on a
monthly basis in response to invoices and backup documentation.
FISCAL IMPACT: The total appropriation of $50,000 proposed from the General
Fund would be appropriated to Account 100-0260-5201 , Professional Services.
Of that amount, $30,000 would be encumbered for the agreement with CSA, and
the additional $20,000 would be available for other costs associated with the
creation of the project.
On September 14, the Redevelopment Agency appropriated $50,000 to Account
990-9901-8202, Other Specialized Services, for reimbursement to the City of
the above-proposed costs, under the terms of the cooperative agreement
existing between the City and the Redevelopment Agency.
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