HomeMy WebLinkAboutAgenda Statement 1986/04/15 Item 20 COUNCIL AGENDA STATEMENT
Item 20
Meeting Date 4/15/86
ITEM TITLE: Resolution /.1. 4W Accepting bids, appropriating funds, and
awarding contract for "assessment District No. 85-2, Phase II
- 980 Zone Pump Station"
SUBMITTED BY: Director of Public Works/City Engineer
fil:417
REVIEWED BY: City Manager, (4/5ths Vote: Yes X No )
On November 12, 1985, the City Council , through the adoption of certain
Resolutions, initiated the proceedings for Assessment District No. 85-2. On
December 17, 1985, by Resolution No. 12292, Council awarded the first of three
(phased) contracts for the construction of designated water, sewer and street
improvements in EastLake Phase I.
At 2 p.m. on April 9, 1986, in Conference Room 2 in the Public Service
Building, the City Engineer received sealed bids for the second phase of the
assessment District 85-2 work which is "Phase II, 980 Zone Pump Station".
RECOMMENDATION: That Council appropriate funds, accept bids and award
contract to Olson Construction Co. , 9747 Olson Drive, P.O. Box 87483, San
Diego, CA 92138, in the amount of $988,500.
DISCUSSION:
the purpose of this project is to install a pump station and appurtenant
improvements to serve the EastLake Phase I development. This work is to be
funded by Assessment District 85-2 and is the second of three contracts to be
awarded in conjunction with the EastLake Phase I development. Bids were
received from three contractors as follows:
Bidder's Name Bid Amount
Olson Construction Co. $ 988,500
Taylor & Hoover, Inc. 1 ,063,000
George M. Robertson Co. , Inc. 1 ,101 ,000
The low bid by Olson Construction Company was below the Engineer' s estimate of
$1 ,050,000 by $61 ,500 or about 6%. We have reviewed the low bid and believe
it to be excellent and recommend awarding the contract. Also, the Otay Water
District, the intended owner of the facility recommends that Council accept
the bids and award the contract to Olson Construction Company in the amount of
$988,500.
Page 2, Item 20
Meeting Date 4/15/86
Funds for this project will be paid by EastLake Development Company, who has
provided a $3,000,000 letter of credit to assure payment to the contractor.
EastLake Development Company will be reimbursed for their expense from bond
proceeds later this year. To award the contract, however, Council needs to
appropriate $1 ,087,3501 to cover the bid and a 10% contingency amount. The
Finance Director has established a system to account for fund expenditures
associated with this project.
Attached is a Contractor' s Disclosure Statement
FISCAL IMPACT: Council is appropriating funds amounting to $1 ,087,350,
however, the EastLake Development Company will be advancing all funds
necessary to pay this contract. The net result is that there will be no
fiscal impact on the City.
WPC 1983E
*from the EastLake Construction Project Fund.
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CITY OF CHULA VISTA
DISCLOSURE STATEMENT
Contractor's Statement of Disclosure of Certain Ownership Interests on all contra,
which will require discretionary action on the part of the City Council , Plan n'
Commission, and all other official bodies.
The following information must be disclosed:
1. List the names of all persons having a financial interest in the contract i.t
contractor, subcontractor, material supplier.
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2. If any person identified pursuant to (1 ) above is a corporation or partnership, 1 °
the names of all individuals owning more than 10% of the shares in the corporat
or owning any partnership interest in the partnership.
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3. If any person identified pursuant to (1 ) above is a non-profit organization of
trust, list the names of any person serving as director of the non-pro'
organization or as trustee or beneficiary or trustor of the trust.
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4. Have you had more than $250 worth of business transacted with any member of the Ci
staff, Boards,_Zmmissions, Committees and Council within the past twelve mont
Yes No If yes, please indicate person(s)
Person is defined as: "Any individual , firm, copartnership, joint venture, associati
social club, fraternal organization, corporation, estate, trust, receiver, syndics
this and any other county, city and county, city, municipality, district or of
political subdivision, or any other group or combination acting as a unit. "
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(NOTE: Attach additional pages as necessary. ) •
APR 91986
Signature ofliontractor/date
Olson Construction Co .
WPC 1281E Print or type name of contractor
CD-14
7
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 1,087,350 Fund EASTLAKE CONSTRUCTION PROJECT FUND
Purpose CONTRACT FOR ASSESSMENT DISTRICT NO. 85-2, PHASE II - 980 ZONE PUMP
Bidder OLSON CONSTRUCTION COMPANY
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/94.1-- Director of Finance
The City of Chula Vista
Date 4/15/86 By PUBLIC WORKS/CITY ENGINEER
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date By
Fund Dept./Activity
Purpose
Bidder
Certificate No. 56