HomeMy WebLinkAboutAgenda Statement 1986/04/08 Item 7 COUNCIL AGENDA STATEMENT
Item 7
,` / Meeting Date 4/8/86
ITEM TITLE: Resolution i"eb` ty Authorizing the Department of General
Services of the State of California to purchase thirteen
sedans and eight pick-up trucks on behalf of the City of Chula
Vista . 41/
SUBMITTED BY: Director of Finance;
Director of Public Works/City Engineer
REVIEWED BY: City Manager (4/5ths Vote: Yes No X )
The FY 1985-86 budget includes funding for the purchase of thirteen compact
sedans, one station wagon and eight compact pick-up trucks. Council
Resolution No. 6132 authorizes the City to participate in a cooperative bid
with the State of California for the purchase of these vehicles. The
procedure requires the adoption of a resolution designating the State as its
Purchasing Agent in making the purchase. The State levies a charge of 1 .2% of
the total transaction (before taxes) for its services.
RECOMMENDATION: That Council adopt the resolution authorizing the State to
purchase vehicles on behalf of Chula Vista.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Six of the compact sedans to be purchased are funded in the supplemental
budget for the newly annexed area. Four of the sedans will be for Police
Investigation and two for Building and Housing Inspection. The balance of the
vehicles (16) are in the Equipment Replacement Fund, Account No.
705-7050-5565. For each vehicle purchased from the Vehicle Replacement Fund,
one vehicle will be removed from service and sold at auction. The vehicles to
be purchased are as follows:
QUANTITY OF
ACTIVITY DESCRIPTION VEHICLES COST
1050 Police-Investigation Sedan 4 $ 32,695.84
1320 B&H-Inspection Sedan 2 16,347.92
7050 Police-Investigation Sedan 3 24,521 .88
7050 Administration Sedan 1 8,173.96
7050 Finance Sedan 1 8,173.96
7050 Library Wagon 1 9,267.21
7050 B&H-Administration Sedan 1 8,173.96
7050 B&H-Inspection Trucks 2 12,697.90
7050 Fire-Suppression Sedan 1 8,173.96
7050 Fire-Prevention Truck 1 6,348.95
7050 PW-Design & Construction Truck 1 6,348.95
7050 PW-Tree Maintenance Truck 1 6,348.95
7050 PW-Sewer Maintenance Truck 1 6,348.95
7050 Parks & Rec-Park Maintenance Trucks 2 14,608.27
Totals 22 $168,230.66
Page 2, Item 7
Meeting Date 4/8/86
The State of California has issued the annual contract for the 1986 model
vehicle. The cost of purchasing these vehicles through the State contract
will be $168,230.66. This includes the 1 .2% service charge, taxes and cash
discount terms if the City pays the invoices within the time frame required by
the contract. The City will pay the invoices in sufficient time to take
advantage of these discounts.
FISCAL IMPACT:
Funds are available in the following accounts:
COUNCIL APPROVED
ACCOUNT NUMBER AMOUNT REQUIRED APPROPRIATION
100-1050-5565 $ 32,695.84 $ 35,200.00
100-1320-5565 16,347.92 17,600.00
705-7050-5565 119,186.90 123,300.00
$168,230.66 $176,100.00
WPC 0341G
v f he City Council of
Chula Vistas California
Dated
/r
CITY OF
CHULA VISTA
OFFICE OF THE CITY ATTORNEY
April 3, 1986
Department of General Services
State of California
P. O. Box 1612
Sacramento, Ca. 95807
Re: Certificate of Compliance
Gentlemen:
I hereby declare that I am the duly appointed Assistant City
Attorney of the City of Chula Vista authorized to advise the
officials of said City on all legal matters and to perform those
acts required by Section 1895 .2 of the California Administrative
Code of the State of California .
I hereby certify that the authorization of the Department of
General Services of the State of California to purchase vehicles
does not conflict with any provision of the Charter of the City
of Chula Vista.
Very truly yours,
C41,11-4-- (Z‘
Charles R. Gill
Assistant City Attorney
CRG: lgk
1384a
/ ,,A
276 FOURTH AVENUE/CHULA VISTA. CALIFORNIA 92010/(619) 691-5037 ld"4et p