HomeMy WebLinkAboutAgenda Statement 1986/02/11 Item 19 COUNCIL AGENDA STATEMENT
Item 19
Meeting Date 2/11/86
ITEM TITLE: Resolution 00-1,5 Amending the Fiscal Year 1985/86 Budget to
add two Communications Operator positions for the Police
Department's Uniform Division and appropriating the necessary
funds
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SUBMITTED BY:
Di recttrr'°of '` i cc Safety (4/5ths Vote: Yes X No )
REVIEWED BY: City Ma ,e
The staffing requirements for the Communications Center have been assessed as
part of an overall study of the City's police and fire communication needs,
undertaken by Alta Consulting Services Incorporated (ACSI). The full range of
recommendations contained in the ACSI study are currently being reviewed and
will be the subject of a separate report to Council at a later date. With
regard to Communications Center staffing, it had been anticipated that
additional Communication Operators would be required to handle the increased
service call workload from the annexed area. The ACSI study indicates that 2
additional Communication Operators need to be immediately hired so that
acceptable service levels can be provided when the Police Department assumes
full responsibility for all police services in the annexed area, currently
scheduled for April 1 , 1986.
RECOMMENDATION: That Council adopt the resolution to:
1 . Amend the FY 85-86 budget to add 2 Communication Operator positions for
the Police Department Uniform Division and
2. Appropriate $18,610.00 from the unappropriated balance of the General Fund
to cover salary and fringe benefits for the positions for the remainder of
FY 85-86.
BOARDS AND COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
In the past, staff has anticipated that additional Communications Operators
would be needed when the Police Department assumed full responsibilities for
law enforcement services in the annexed areas. The City Manager noted this in
his November 22, 1985 "Montgomery Budget Report (Page 8)" to the City
Council . The report specifically stated that there would be the need for a
follow-up budget request for additional Communications Operators when the
second phase of the ACSI Communications Center study was completed in January
of 1986. The ACSI study recommends the immediate hiring of two Communications
Operators. Specifically, the report states in Section IX, Page 6 that:
Page 2, Item 19
Meeting Date 2/11/86
"Two additional staff should be hired immediately and used in the current
dispatching system .. . . The Montgomery annexation will place serious
demands on the current system and these personnel will be needed to
achieve minimally acceptable service levels."
The proposed staffing increase is consistent with an independent review
conducted by the City's PAPE Unit which also showed the need for 2 additional
Communication Operators to handle the projected increase in service calls.
Staff has completed the hiring of Peace Officers for the annexed area. All of
the officers hired are either experienced and/or have graduated from the
Police Academy. This means that the Police Department will be able to assume
full law enforcement services on April 1 , 1986. Action is now being taken so
that all phone calls will be routed to the City' s Communications Center
effective April 1 , 1986.
Staff is requesting permission to immediately hire two additional
Communications Operators so that we can have them trained and operational by
April 1 , 1986. Assuming they will be hired by February 15, 1986, the cost for
the remainder of this fiscal year for salary and fringe benefits would be
$18,610.
The adequacy of staffing levels in the Communications Center will be reviewed
after 3 months' operation at the higher service call workload.
FISCAL IMPACT:
The cost of adding two Communications Operators' positions for the remainder
of FY 85/86 would approximate $18,610 in salary and fringe benefits. (Annual
recurring costs would approximate $59,100. )
WJW/m
WPC 0116N
b the City 1! of
Chula Vista, C;ii �rnia
' Dated
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RE:- Financial Breakdown of Monies Approrpiated to Add
2 Communication Operators to the FY85-86 Budget
1 . Funds appropriated from the unappropriated balance
of the General Fund : $18 , 610
2 . Funds to be budgeted to the Police Department
Uniform Division :
--1040-5101 Salaries $12 , 540
--1040-5141 Retirement $ 2 , 320
--1040-5142 Benefits $ 3 , 750
$ 18 , 610
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