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Home My WebLink AboutAgenda Statement 1986/02/11 Item 17 COUNCIL AGENDA STATEMENT Item 17 2 Meeting Date 2/11/86 ITEM TITLE: Resolution �dZ3 7� APPROPRIATING ADDITIONAL FUNDS FOR FINAL PAYMENT OF THE ELECTION HELD NOVEMBER 5, 1985 SUBMITTED BY: City Clerk (4/5ths Vote: Yes X No ) The final invoice for tlfe November 5, 1985 election has been received. Based on the estimated cost made by the Registrar of Voters in September 1985, the cost of the election was $61, 679. The Registrar ' s new billing sets the total cost of the election at $71 ,107 ( includes the Montgomery issues ) . RECOMMENDATION: Approve the resolution appropriating the additional funds of S12 ,235 to pay the final cost of this election. DISCUSSION: The estimate given the City by the Registrar of Voters in September 1985 was based on 67 precincts (44, 090 registered voters ) . However , the actual count at the November election was 69 precincts increasing the total cost for the election . AS to the Montgomery annexation question and the Planning Committee, the estimated costs paid by the City in September was higher than the actual ; therefore, the sum of $2 ,807 is being refunded. The following is the final breakdown of the costs: MUNICIPAL ELECTION Estimated Actual Balance 2 Council Seats & 5 $53, 656 $65, 891 $12 ,235 Propositions (due) Montgomery Annexation 2, 673 2, 460 213 ( City pays 1/2 costs ) (overpayment) Montgomery Planning 4,983 2, 389 2, 594 Committee (overpayment ) Verifying Signatures 367 367 -0- $ 8, 043 $ 5,216 $ 2 ,807 7. Page 2, Item 17 Meeting Date 2/11/86 Inasmuch as the Registrar of Voters has already requested the County to send us a check in the amount of the overpayment ( $2, 806 ) , they have asked us to submit the $12 ,235 payment to them and not deduct the overpayment from it. FISCAL IMPACT: Appropriate the sum of $12 ,235 from the Unappropriated Balance of the General Fund and credit 100-0170-5202 (Elections Account ) . When received, the $2, 807 overpayment will be deposited in the General Fund. y he City Council of Chula Vis a, California ted . 4 /7 /g 0744C �°�'"E4- COUNTY OF SAN DIEGO NI Z ,��% .yam REGISTRAR OF VOTERS .,yo`t�6''' 5201-I RUFFIN ROAD, SAN DIEGO, CA 92123 Ray J Ortiz (619) 565-5800 January 17, 1986 Jennie Fulasz, City Clerk City of Chula Vista P.O. Box 1087 Chula Vista, CA 92010 Dear Ms. Fulasz: We have enclosed our final invoice for the costs associated with the partici- pation of the City of Chula Vista in the November 5, 1985 election. As noted by the attached invoice, please remit the balance due of $12,235 by February 14, 1986. The estimate given on September 12, 19£ was based on 67 voting precincts and 43,000 registered voters. The actual of 69 voting precincts and 44,090 registered voters is on the attached invoice. If I may answer questions, please contact me at 565-5522. Sincerely, RAY J. ORTIZ Registrar of Voters b-clAA3-19,w..._ OJc. T—%kA-A:A./ BARBARA WATKINS Asst. Accountant RJO:BW:cmc Enclosure w 44 `,) r ;` (-) ec:, -: a; p‘.4.,e-prz,,- ,_ ,..s7,7: . .., ., rei,-; — cn COUNTY OF SAN DIEGO INVOICE FOR ELECTION SERVICES FROM : REGISTRAR OF VOTERS DATE OF ELECTION 5201 - I RUFFIN ROAD OR OTHER SAN DIEGO , CA 92123 SERVICE November 5 , 1 935 ( 714 ) 565-5522 INVOICE NO . 85/86-45 DATE January 17 , 1 9 86 TO : City of Chula Vista P.O. Box 1087 Chula Vista, CA 92010 FUND100100 ORG ACCOUNT 0124 ACTIVITY OPTION 208 LABOR : $ 2 ,168 SUPPLIES : $ PRINTING : $ 2,850 LEGAL ADVERTISING : $ POSTAGE : $ EQUIPMENT USAGE : $ RENTALS : $ ADMINISTRATIVE COSTS : $ 1 ,901 OTHER COUNTY DEPTS . , USE OF PERSONNEL AND EQUIPMENT : $ ADDITIONAL COSTS AS NOTED : Consolidated Cost $ 58,972 TOTAL PAY THIS AMOUNT . . . $ 65,891 Advance Deposit S (53,656) Balance Due $ 12 ,235 MAKE CHECKS PAYABLE TO : RAY J . ORTIZ REGISTRAR OF VOTERS MAIL TO : P . O . BOX 23044 SAN DIEGO , CA 92123 NUMBER OF PRECINCTS 69 NUMBER OF REGISTERED VOTERS 44,090 THE DETAIL OF THE COSTS SHOWN ARE AVAILABLE FOR YOUR INSPECTION AT THE REGISTRAR OF VOTERS DEPARTMENT . PLEASE RETURN ONE COPY OF THIS INVOICE WITH YOUR PAYMENT REVISED : 6/81 / 2 ,7 s CITY OF CHULA VISTA REQUEST FOR DP DIRECT PAYMENT NSTRUCTIONS: Original to Finance. Payments for materials or supplies require Purchasing Agent's approval. Retain departmental copy. (Canary). Within the area for DESCRIPTIVE DATA include reasons for requiring direct payment. Attach supporting documents if necessary. DISTRIBUTION OF CHARGES are to be completed by the originating department. kY TO: DATE DEPT/ACTIVITY SPECIAL AUTHORITY RES/DOC NO. CITY STATE ZIP ESCRIPTIVE DATA: I CERTIFY THE ABOVE CLAIM IS STRIBUTION OF CHARGES: FINANCE USE ONLY TRUE AND CORRECT AS STATED: DEPT/ OBJECT O/R TAX ACT. or G/L PROJECT AMOUNT CODE CODE DEPT. HEAD or DESIGNEE PURCHASING APPROVAL FINANCE APPROVAL FOR FINANCE USE ONLY: Warrant Status Check One: Paid ❑ Unpaid ❑ Warrant No. —228 (Revised 6/76) TOTAL t , °t'"E: COUNTY OF SAN DIEGO yam, .�� aG "' REGISTRAR OF VOTERS may, . ,\ o M. 6-\° 5201-I RUFFIN ROAD, SAN DIEGO, CA 92123 Ray J Ortiz (619) 565-5800 January 17, 1986 Jennie Fulasz, City Clerk City of Chula Vista P.O. Box 1087 Chula Vista, CA 92010 Dear Ms. Fulasz: We have enclosed our final invoice for the services rendered to the Montgomery Area in the November 5, 1985 election. We have enclosed both invoices here. As noted, you will receive a total refund of $ 2,807 by February 14, 1986. If you have questions, please contact me at 565-5522. Sincerely, RAY J. ORTIZ Registrar of Voters BARBARA WATKINS Asst. Accountant RJO:BW:cmc Enclosure c) C' 'T NJ COU.. - CIL 6 F .ATI �:: .,2 - /74 76 _,, rn m cm Afze,.-t., „. ."' ...7-:"-i-,e.,erc- _,/ ,,p COUNTY OF SAN DIEGO INVOICE FOR ELECTION SERVICES FROM : REGISTRAR OF VOTERS DATE OF ELECTION 5201 - I RUFFIN ROAD OR OTHER SAN DIEGO , CA 92123 SERVICE November 5 , 19 85 ( 714 ) 565-5522 INVOICE NO . DATE January 17, , g 86 TO : City of Chula Vista (Montgomery Reorganization/Annexation) P.O. Box 1087 Chula Vista, CA 92010 FUND ORG ACCOUNT ACTIVITY OPTION 914 LABOR : $ 67 SUPPLIES : $ PRINTING : $ 910 LEGAL ADVERTISING : $ 443 POSTAGE : $ EQUIPMENT USAGE : $ RENTALS : $ ADMINISTRATIVE COSTS : $ 59 OTHER COUNTY DEPTS . , USE OF PERSO.":NEL AND EQUIPMENT : $ ADDITIONAL COSTS AS NOTED : Consolidated Costs $ 3,441 TOTAL $ 4,920 Less : 1/2 actual cost $ 2,460 Actual Cost $ 2 ,460 Advance Deposit $(2 ,673) $( .213) NUMBER OF PRECINCTS 15 NUMBER OF REGISTERED VOTERS 9,003 THE DETAIL OF THE COSTS SHOWN ARE AVAILABLE FOR YOUR INSPECTION AT THE REGISTRAR OF VOTERS DEPARTMENT. REVISED : COUNTY OF SAN DIEGO INVOICE FOR ELECTION SERVICES FROM : REGISTRAR OF VOTERS DATE OF ELECTION 5201 - I RUFFIN ROAD OR OTHER SAN DIEGO , CA 92123 SERVICE November 5, , 19 85 ( 714 ) 565-5522 INVOICE NO . DATE January 17 , 19 86 TO : Montgomery Planning FUND ORG ACCOUNT ACTIVITY OPTION 910 LABOR : $ 267 SUPPLIES : $ PRINTING : $ 168 LEGAL ADVERTISING : $ POSTAGE : $ EQUIPMENT USAGE : $ RENTALS : $ ADMINISTRATIVE COSTS : $ 234 OTHER COUNTY DEPTS . , USE OF PERSO'''NEL AND EQUIPMENT : $ ADDITIONAL COSTS AS NOTED : Consolidated Costs $ 1 ,720 TOTAL $ 2 ,389 Advance Deposit $( 4,983) Refund $( 2 ,594) NUMBER OF PRECINCTS 15 NUMBER OF REGISTERED VOTERS 9,003 THE DETAIL OF THE COSTS SHOWN ARE AVAILABLE FOR YOUR INSPECTION AT THE REGISTRAR OF VOTERS DEPARTMENT. REVISED : ) - 7