HomeMy WebLinkAboutAgenda Statement 1986/02/04 Item 11 COUNCIL AGENDA STATEMENT
Item 11
Meeting Date 2/4/86
ITEM TITLE: Resolution / _ '/ Accepting "informal" bids and awarding
contract for "Ball Field Fencing at Rienstra Park"
SUBMITTED BY: Director of Parks nd Recreation
REVIEWED BY: City Manager (4/5ths Vote: Yes No X )
"Informal" bids were requested by the Purchasing Agent on November 20, 1985,
for "removal of existing fences at Rienstra Sport Complex and to furnish new
fence material as per specifications. "
RECOMMENDATION: That Council adopt resolution awarding contract to Alcem
Fence Company.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
In November 1985, the Parks and Recreation Department requested the Purchasing
Agent to secure "informal" bids for the "removal of existing fences at
Rienstra Sports Complex 1 , 2, and 3, and to furnish and install new fence
material as per specifications." The replacement of these fences is part of
the CIP Project (614-6140-PR07) for Rienstra Field Phase II. Specifications
for this project are being prepared by the City's Landscape Architect. These
plans will not be completed prior to the upcoming baseball season.
In March 1985, the City awarded a contract for $8,500 to replace the fences at
the Pony League Field adjacent to the aforementioned fields. Staff, through
input from baseball field users, has determined that the fencing condition of
these fields requires immediate attention and should be replaced prior to the
start of the 1986 baseball season.
Three fencing companies were invited to attend a walk-through to review the
project and ask questions about the specifications prepared (Attachment A).
The two companies who attended the walk-through inspection were Alcem Fence
and South Bay Fence Company.
On November 26, sealed bids were submitted to the Purchasing Agent. The bids
were as follows:
1. Alcem Fence $17,000
2. South Bay Fence 23,230
3. Viking Fence No Bid
Page 2, Item 11
Meeting Date 2/4/86
The low bid by Alcem was considered to be a competitive bid, but exceeded the
Purchasing Agent's authority (Ord. 2.56.070) to issue a purchase requisition
by $1 ,001 .
Section 1009, Contract on Public Works, authorizes Council to let contracts
without advertising for bids if the project is less than $25,000, after the
City Manager or his designated agent has secured competitive prices from
interested contractors.
FINANCIAL STATEMENT:
Funds Available from the Following Account:
A. Rienstra Park Phase I $70,142
Total Funds Available $70,142
Funds Required for Contract:
A. Contract Amount $17,000
B. Contingency (5%) 850
Total Funds for Project $17,850
FISCAL IMPACT: Routine City maintenance in the future years.
WPC 0553R
Attachment "A"
by the City Council of
Chula Vista, California
Dated
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