HomeMy WebLinkAboutAgenda Statement 1986/01/28 Item 11 r ,
COUNCIL AGENDA STATEMENT
• Item 11
Meeting Date 1-28-86
TFM TITLE: Resolution/ --r - Approving Transfer. of Funds within the City
Council Budget for the Purpose of Purchasing
Commemorative dallions
,UBMITTFD BY: Director of Management Services d 1 (4/5ths Vote: Yes No X )
FVIFWFP BY: City Manager
t the City Council meeting of January 21 , staff was directed to prepare a resolution
roviding funds for the purchase of 75th Anniversary commemorative medallions that
ould be used as official city gifts for various purposes.
FCOMMFNDATION: That Council adopt the resolution authorizing the transfer of $865
ithin the City Council budget.
OARDS AND COMMISSI0NS RECOMMENDATION: The Diamond Anniversary Committee has
ecommended approval of this item.
ISCUSSION
urrently, the City Council 's Awards Account has a balance of $7,260. The cost of the
ommemorative medallions, including shipping and tax, totals $7,125. Because of
lanned usage of this account in the remainder of FY 85-86 for Awards Banquet plaques
nd coffee mugs to be used as gifts, a balance of $1 ,000 should be maintained in the
ccount. Therefore it is suggested that $865 be transferred from the City Council 's
ravel , Conferences and Meetings Account into the Awards Account to permit the purchase
f the medallions and still maintain a balance of $1,000 in the Awards Account. If the
ouncil prefers, the additional $865 could instead be appropriated from the contingency
and or the unappropriated reserve.
he medallions to be purchased would be used for official city gifts. Depending on the
ircumstances surrounding the presentation of the medallion as an official gift, one of
hree different gift packages would be used. The requested $7,125 would purchase 500
edallions in four different categories:
a. 100 medallions costing $11 ,50 each would he purchased that include the basic
medallion with envelope and plastic easel. ,,,,. .
h. 300 medallions costing $13.72 each would be purchased that includes a gift
box with medal easel .
c. 75 medallions costing $21 .10 each would be purchased that are encased in
Lucite. e
d. 25 medallions costing $11 .08 each would he purchased to' be retained by the
factory for future special treatment--in -,Lucite--cncasitrg
[SCAL IMPACT
)e medallions will cost $7,125, of which $6,260 is available in the Awards account for
Os type of purchase. Adequate funds are available in the City Council's Travel ,
)nferences and Meetings account from which to transfer the additional $865 needed in
ie Awards account.
bY the Ch, rs
of
Chula Vit-
Ccilfornia
Dated