HomeMy WebLinkAboutAgenda Statement 1986/01/14 Item 8 •
COUNCIL AGENDA STATEMENT
Item 8
Meeting Pate 1-14-86
ITEM TITLE: Resolution 12331 - Approving an Agreement for Professional Services
for a Public Relations Assistant within the Public
Information Did •sion
SUBMITTED BY: Director of Ma agement Services di (4/5ths Vote: Yes No X )
REVIEWED BY: City Manage
The Council-approved supplemental FY 1985-86 budget to provide services in the newly
annexed area included $9,000 for professional services in the Public Information
Division. As indicated in the City Manager's transmittal letter for the supplemental
budget, these funds were budgeted to hire a temporary contract employee to assist with
the additional Public Information workload resulting from the annexation transition.
The recruitment and selection process for the position has been completed, a tentative
agreement has been negotiated with the top-ranked applicant, and the resulting contract
is hereby submitted for Council approval .
RECOMMfENDATION: That Council adopt the resolution approving the agreement.
BOARD/COMMISSION RECOMMENDATION: Not Applicable.
DISCUSSION
Approximately 50 applicants responded to the advertisement for the Public Relations
Assistant contract position, and they were evaluated in terms of experience in graphic
production, writing, photography, local government and other related areas. The top
six candidates were interviewed by a panel consisting of the Director of Management
Services, Public Information Coordinator and Principal Personnel Analyst. In addition,
the six applicants were required to complete a timed written exercise and a timed
proofreading exercise. After reviewing all of the above factors and rank ordering the
applicants, staff negotiated the attached contract with the top-ranked candidate.
The proposed contract with Randi Budlong-Campbell provides for full-time contract
employee services through June 1986 at a rate of $10.50 per hour, without any fringe
benefits, for a total contract not to exceed $10,000. Ms. Budlong-Campbell has 5 1/2
years experience in public relations work for the U.S. Navy, including such
responsibilities as coordination with news media and editing/designing newsletters.
Her education and training include a Masters degree in humanities and numerous courses
in journalism, graphic design/layout, and photography.
This temporary, contract position was created to address elements of the Public
Information Division work program impacted by the recent annexation. Examples of the
tasks the contract employee will he undertaking include assistance in research, writing
Item No. 8
Date 1-14-86
and production of a Guide to City Services that will be mailed to residents in the
newly annexed area and made available to all Chula Vista residents; assistance in
research, writing and production of the upcoming two issues of the Chula Vista
Quarterly, the City's newsletter; developing and maintaining a record of the annexation
process and implementation; and assisting the Public information Coordinator with other
projects such as the production of the City's data hook, video programs and similar.
projects. Most of the work planned for the temporary position will be related to the
annexation transition, but the position will also be used to relieve the Public
Information Coordinator of some of his regular workload. This backup will allow the
Coordinator to catch up on several other Public Information projects that have been
delayed because of his involvement in annexation-related activities such as the January
4 celebration at the Lauderbach Community Center.
FISCAL IMPACT
Funds required to meet the conditions of this agreement are included in the FY 1985-86
Public Information budget. In the regular City budget for FY 85-86, $2,730 was
budgeted for a paid internship position. The equivalent of a one semester internship
was expended during the first half of FY 85-86, leaving approximately $1 ,300 remaining
in this account. Staff intends to use $1 ,000 from this account along with the $9,000
approved as part of the supplemental budget for the newly annexed area to bring the
total "not to exceed" amount for the proposed contract to $10,000.
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