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Home My WebLink AboutAgenda Statement 1986/01/14 Item 7 COUNCIL AGENDA STATEMENT 7 Item Meeting Date 1/14/86 ITEM TITLE: Resolution /),-530 Accepting bids, awarding contract for "Closed Circuit Television Inspection of Designated Sewer Mains in the City of Chula Vista, California," and authorizing staff to advertise for the second phase of the project SUBMITTED BY: Director of Public Works/City Engineer G"�' REVIEWED BY: City Manager (4/5ths Vote: Yes No X ) At 2:00 p.m. on December 18, 1985, in Conference Rooms 2 & 3 in the Public Services Building, the City Engineer received sealed bids for "Closed Circuit Television Inspection of Designated Sewer Mains in the City of Chula Vista, California." The project includes the cleaning and closed circuit television inspection of selected sewer mains within the City of Chula Vista. Additionally, a written report is required which evaluates the condition of the sewer mains inspected, identifies problem areas, and proposes alternatives to solving deficiencies discovered during the investigation. The contract to be awarded will accomplish half of the intended scope of the project budgeted in the FY 85-86 CIP. RECOMMENDATION: That Council 1 . Accept bids and award contract to "Sanitation and Operation Consultants, Inc. , EastLake Village, CA in the amount of $36,802.80. 2. Authorize staff to advertise for bids for the second phase of the project. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The purpose of this project is to determine the condition of certain sewer mains in areas where we have been experiencing stoppages. The project was budgeted with the intent of contracting with a company specialized in closed circuit television inspection of sanitary sewer mains. Based upon the information obtained from the closed circuit television inspection, a program will be developed to repair or reconstruct those mains found to be defective. This program will complement the Engineering staff sewer capacity study and together will provide an effective tool for managing the City' s sewerage system infrastructure. ‘;„;.:1 Dated / _fJSF Page 2, Item 7 Meeting Date 1/14/86 Bids were received from two contractors as follows: Contractor Bid Amount Sanitation and Operation Consultants, Inc. $36,802.80 National Plant Services 36,904.00 The low bid by Sanitation and Operation Consultants, Inc. was below the Engineer's estimate of $69,420.30 by $32,617.50 or 47%. We have reviewed the low bid and believe it to be excellent and recommend awarding the contract to Sanitation and Operation Consultants, Inc. Originally, we proposed to inspect about 80,000 linear feet of sewer mains at an estimated cost of about $78,000. However, when we prepared the draft bid contract package and called prospective bidders, we were quoted prices which essentially reduced in half the original scope of the project. Thus, we decided to bid a contract for the inspection of 39,880 linear feet of sewer mains instead of the total length we originally desired to inspect. Because we have received excellent bids, it appears that we may be able to complete the inspection of all the sewer mains included in the original scope of the project as budgeted. We, therefore, are recommending that Council authorize staff to advertise for bids on the remainder or second half of the project (see Table 1 for sewer main locations) . This will allow contractors the opportunity to bid on the project and hopefully would result in similar or better proposals. Sanitation and Operation Consultants, Inc. and National Plant Services, of course, will be encouraged to submit bids for the second contract. Attached is a Contractor' s Disclosure Statement. FISCAL IMPACT: Funds are available to cover this project in Account No. 600-6000-SIll . The funds would be required as follows: a) Contract Amount $36,802.80 b) Engineering and Inspection Costs 2,197.20 Subtotal $39,000.00 c) Funds Reserved for Second Phase 38,982.35 Total Funds for Project $77,982.35 Funds Available $77,982.35 RS:fp/ WPC 1812E / 2 January 3 , 1986 File # GR-003 To : John Goss , City Manager Tom Marron , City Attorney - Jennie Fulasz , City Clerk Lyman Christopher, Director of Finance From: John Lippitt, Director of Public Works/City Engineer r Subject : Resolution accepting bids , appropriating funds and awarding contract for "Closed Circuit Television Inspection of Designated Sewer Mains in the City of Chula Vista , California" . The financial statement for this agenda statement is : Funds available from account 600-6000-SI11 : Closed Circuit Television Sewer Inspection Program $77 , 982 .35 Funds required for project : a ) Contract Amount $36 ,802 .80 b ) Staff Costs (encumbrance 2 ,197 . 20 staff P . O . 107505 ) c ) Funds Reserved for Second 38, 982 . 35 Phase Total funds for project $77 , 982 . 35 RS: v1s ( B1 : SEWER . TV ) ...> CHANCE IN CONTRACT ORT)„1: NO. 1 Closed Circuit Television Inspection DATE December 27, 1985 of Designated Sewer Mains in the City of Chula Vista, California CONTRACT Sanitation and Operations . Consultants, Inc. CONTRACTOR j OB GR-003 The following change shall be mazfie Lo increase the contract dated , between the City of Chula Vista and Sanitation and' Operations Consultants, Inc. XXXXUXXXXXXXXC REMARKS AND DETAILS: 1 . Perform the following work at contract unit cost: Clean 6" or 8" sewer main 37,610 Lin. Ft. at . 38/Ft. = $14,291 .18 Clean 10" or 12" sewer main 2280 Lin. Ft. at .38/Ft. = 866.40 Close circuit television inspect 39,890 Lin. Ft. at .43/Ft. = 17,152.70 6" to 12" sewer mains • 10 copies of final report with Lump sum at $4,500.00 = 4,500.00 2 copies of video tapes (additional work only) Total Change Order = $36,810.28 ORIGINAL CONTRACT PRICE $ 36,802.80 Previous Change Order Nos. $ -0-- Revised Total Contract Price $ 0 This Change Order No. 1 $ 36,810.28 It is agreed by the undersigned that all extra work shall be performed and materials furnished in accordance with the original contract and in accordance with the statement, if any, attached hereto. TOTAL CONTRACT $ 73,613.08 APPROVED BY: ACCEPTED 13Y: i ORDERED BY : I PW-E-44 - t` TABLE 1 . l PLAT NO. STREET LOCATION FROM TO SIZE LENGTH 15 Monserate Ave. Jamul Ave. Theresa Way 8" 900 16 Myra Ave. East "J" St. Melrose Ave. 8" 1 ,300 Melrose Ave. Myra Ave. North 8" 600 Windsor Cir. Melrose Ave. South 8" 870 Sheffield Ct. Melrose Ave. West 8" 430 TOTAL 3,200 17 Landis Ave. "D" St. "E" St. 8" 1 ,220 "D" St. Garrett Ave. Landis Ave. 8" 330 "E" St. Garrett Ave. Third Ave. 8" 70 TOTAL 1 ,620 18 Rancho Dr. Regency Way Melrose Ave. 8" 420 Rancho Dr. Regency Way Melrose Ave. 12" 1 ,240 Rancho Ct. Melrose Ave. West 8" 430 Melrose Ave. Otay Valley Rd. Rancho Dr. 12" 670 Alley B Rancho Ct. South 8" 100 Alley C Rancho Ct. North 8" 90 Alley D Rancho Ct. South 12" 150 Alley J Rancho Dr. North 12" 220 Alley K Rancho Dr. South 8" 240 Alley M Rancho Dr. South 8" 140 Alley N Rancho Dr. Rancho Dr. 8" 450 Alley 0 Rancho Dr. North 8" 130 Alley P Rancho Dr. Alley N 8" 370 Alley Q Rancho Dr. South 8" 140 Alley R Rancho Dr. * South 8" 90 Alley S Rancho Dr. Alley T 8" 520 Alley T Rancho Dr. Regency Ct. 8" 150 Sewer Easement 1 Melrose Ave. West 8" 420 Sewer Easement 2 Melrose Ave. East 8" 720 Sewer Easement 3 Melrose Ave. West 8" 290 Sewer Easement 4 Melrose Ave. , - East 8" 560 TOTAL 7,540 19 Cuyamaca Ave. Fortuna St. Guatay Ave. 8" 1 ,650 Cuyamaca Ave. Donahoe St. Inkopah St. 6" 400 Donahoe St. Barrett Ave. Cuyamaca 8" 340 Helix Ave. "L" St. Guatay Ave. 8" 2,330 Guatay Ave. Hilltop Helix Ave. 8" 750 TOTAL 5,470 0 0 3 . . . . , . thi, oc6r\J ` .'ileteib . **Ala , 7-..... • IA= in AsTi : Kg i la 4 NIP I- J II 1E11 8 41..,. • 8".■ • liall111115121 kill1116 11 #‘ iii 8" 21"5 ANNIE gill EAST I EimERisoN 111114 ST. • 0,••■a"...■& — e" 1111111111' - 14"111 - 6 MANHOLES PLAT NO. 15 .,.... SEWER MAINS TO BE INSPECTED w.o.= GR - 003 DRAWN BY J. TITLE W ' l TV INSPECTION OF DESIGNATED DATE — / — 85 SEWER MAINS IN CHULA VISTA, CA. / -2-- -?.--17 ' • • CITY OF CHULA VISTA DISCLOSURE STATEMENT Contractor's Statement of Disclosure of Certain Ownership Interests on all contracts Which will require discretionary action on the part of the City Council, Planning Commission, and all other official bodies. The following information must be disclosed: 1. List the names of all persons having a financial interest in the contract i.e. , contractor, subcontractor, material supplier. e.O ttl.a PY! all)5 cw-e fun f 5 �hc� /4. / i• /"� 7 G�Cl3t� _ ;.'��ifi 1 `j rn e. 2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than 10% of the shares in the corporation or //owning any partnership interest in fthe partnership. /70 d a. fie°d,PN l/iic p . e5,d Yer T - 1 iv t lei yr vk,cL '5e'e - 1=i-e'er 5 • 3. If any person identified pursuant to (1) above is a non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4. Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions, Committees and Council within the past twelve months? Yes " No ,Y . If yes, please indicate person(s) Person is defined as: "Any individual, firm, copartnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, this and any other county, city and county, city, municipality, district or other political subdivision, or any other group • combination acting as a unit. '!,' (NOTE: Attach additional pages as n- ess. , . / 12- 7- 6,s ignig re of contractor/date ) 11 ik Sanitation & Operation Consultants, Inc./A.A.Portanova & WPC 1281E Print or type name of contractor Sons, Inc. . TABLE 1 PLAT NO. STREET LOCATION FROM TO SIZE LENGTH 15 Monserate Ave. Jamul Ave. Theresa Way 8" 900 16 Myra Ave. East "J" St. Melrose Ave. 8" 1 ,300 Melrose Ave. Myra Ave. North 8" 600 Windsor Cir. Melrose Ave. South 8"_ 870 Sheffield Ct. Melrose Ave. West 8" 430 TOTAL 3,200 17 Landis Ave. "D" St. "E" St. 8" 1 ,220 "D" St. Garrett Ave. Landis Ave. 8" 330 "E" St. Garrett Ave. Third Ave. 8" 70 TOTAL 1 ,620 18 Rancho Dr. Regency Way Melrose Ave. 8" 420 Rancho Dr. Regency Way Melrose Ave. 12" 1 ,240 Rancho Ct. Melrose Ave. West 8" 430 Melrose Ave. Otay Valley Rd. Rancho Dr. 12" 670 Alley B Rancho Ct. South 8" 100 Alley C Rancho Ct. North 8" 90 Alley D Rancho Ct. South 12" 150 Alley J Rancho Dr. North 12" 220 Alley K Rancho Dr. South 8" 240 Alley M Rancho Dr. South 8" 140 Alley N Rancho Dr. Rancho Dr. 8" 450 Alley 0 Rancho Dr. North 8" 130 Alley P Rancho Dr. Alley N 8" 370 Alley Q Rancho Dr. South 8" 140 Alley R Rancho Dr. N South 8" 90 Alley S Rancho Dr. Alley T 8" 520 Alley T Rancho Dr. Regency Ct. 8" 150 Sewer Easement 1 Melrose Ave. West 8" 420 Sewer Easement 2 Melrose Ave. East 8" 720 Sewer Easement 3 Melrose Ave. West 8" 290 Sewer Easement 4 Melrose Ave. East 8" 560 TOTAL 7,540 19 Cuyamaca Ave. Fortuna St. Guatay Ave. 8" 1 ,650 Cuyamaca Ave. Donahoe St. Inkopah St. 6" 400 Donahoe St. Barrett Ave. Cuyamaca 8" 340 Helix Ave. "L" St. Guatay Ave. 8" 2,330 Guatay Ave. Hilltop Helix Ave. 8" 750 TOTAL 5,470 / _ I ' Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 39,000.00 /PI Director 0 Finance The City of Chula Vista Date 1/14/86 By PUBLIC WORKS/CITY ENGINEER Fund 600 Dept./Activity 6000-SI11 CONTRACT FOR CLOSED CIRCUIT TELEVISION INSPECTION OF DESIGNATED Purpose SEWER MAINS SANITATION AND OPERATION CONSULTANTS, INC. EASTLAKE VILLAGE,CA Bidder 1-15-g6 Certificate No. 29 / / - 3_°