HomeMy WebLinkAboutAgenda Statement 1985/10/24 Item 1 COUNCIL AGENDA STATEMENT
Item ' /
Meeting Date 10 85
ITEM TITLE: Resolution /a2// Approving Change Order No. 1 for City Hall
Remodel Project and appropriating funds in the amount of $8,626
SUBMITTED BY: Director of Building and Housin'l % ��
iroo,
REVIEWED BY: City Manager 4/5ths Vote: Yes X No )
On June 16, 1985, the City Council passed Resolution 12046 awarding a contract
to Ronco Construction in the amount of $82,831 for remodeling the north end of
City Hall . Change Order No. 1 would provide additional cabinets and shelving
at various locations in the remodeled area.
RECOMMENDATION: That Council adopt resolution approving Change Order No. 1
and appropriate $8,626 from Revenue Sharing Contingency Fund.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
When the plans were developed, a specific number of cabinets and shelving were
included. As the remodeling progressed, it was determined that better
utilization of space could be had with the relocation of some shelving and the
addition of other cabinets and shelving in the Mayor-City Council area, law
library, City Attorney word processor room, City Attorney and Assistant City
Attorney offices.
To date, eleven individual field change orders, each not over $1 ,000, have
been processed and approved by the Director of Building and Housing in
accordance with City Council Policy 574-01 . The total cost of the 11 change
orders has been $7,604, leaving a balance of $665 in the contingency fund.
FINANCIAL STATEMENT:
A contract for $82,831 was awarded to Ronco Construction. Funds approved by
Resolution 12046 on June 16, 1985, for remodeling the north end of City Hall
totaled $91 ,100, including $8,269 contingency. With Change Order #1 ,
total cost would be $99,061 . Funds are available in the Revenue Sharing
Contingency Fund. ______
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Page 2, Item 15
Meeting Date 10/22/85
Funds
Approved Contract
Resolution 12046, Contract to
Ronco Construction $91 ,100 $82,831
11 Field Change Orders 7,604
Proposed Change Order No. 1 8,626 8,626
Less Existing Balance of Contingency
$99,726 $99,061
FISCAL IMPACT: $8,626 needs to be appropriated from the Revenue Sharing
Contingency Fund 600-6000-RS51 .
WPC 0050B
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 8,626.00
'0: Acct. 600-6000-RS39 Directo of Finance
The City of Chula Vista
Date 10/22/85 By Building & Housing
Fund 600 Dept./Activity 600-6000-RS 51
Purpose Change Order No. 1 City Hall Remodel Project
Bidder Ronco Construction
/6i— 1— ss-- Certificate No. 19
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