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HomeMy WebLinkAboutAgenda Statement 1985/09/17 Item 8 COUNCIL AGENDA STATEMENT Item 8 Meeting Date 9/17/85 ITEM TITLE: Resolution /61 6 Approving Agreement with Fuller' s Plumbing Service, Inc. to perform a study for rerouting existing private sewer laterals in the Country Club area in the City of Chula Vista, California SUBMITTED BY: Director of Public Works/City Engineer REVIEWED BY: City Manager -1‘r (4/5ths Vote: Yes No X ) In order for staff to properly evaluate the means of resewering the Country Club area, it will be necessary to have some professional plumbing input into the cost of rerouting existing sewer house lines (laterals) to the street. RECOMMENDATION: That the Council 1 . Approve agreement with Fuller' s Plumbing Service, Inc. to perform a study for rerouting existing sewer laterals in the Country Club Area in the City of Chula Vista, California. 2. Authorize the expenditure of $45,000. BOARDS/COMMISSIONS RECOMMENDATION: Not appl icable. DISCUSSION: On February 25, 1985, staff had the second meeting with the Private Citizens Task Force on the Country Club Sewer Problem. Mr. Wayne Smith, 47 San Miguel Drive, chairs this committee. The subject of the second meeting was to discuss the alternatives of repairing existing sewer or constructing a new sewer across the rear of the lots. The property owners up to this point were opposed to constructing a new sewer in the street because of the cost and the disruption to them to reroute their existing sewer laterals from their rear yards to the street. Further investigation by staff into the possibility of lining the existing 6" sewer shows it to be impractical , if not almost impossible, and would cost more than a new sewer. The construction of a new sewer paralleling the old would require the removal of existing landscaping of 15' to 20' wide for construction, maintenance, and access. The Task Force committee felt that a 15-20' secure easement (fence along its boundaries) would be very disruptive and unacceptable. The Task Force therefore requested staff to determine the cost of rebuilding the lateral to the public street for each parcel . Previous Engineering studies indicated the feasibility of this option. The Task Force is not ready to make a decision or recommendation to the affected property owners until they know what it is going to cost. The goal was to receive firm prices for each house to be Page 2, Item 8 Meeting Date 9/17/85 reconnected to the street. Therefore, staff could not simply make an estimate. It required an engineering firm in partnership with a plumbing firm. Staff solicited letters of interest from various engineers and plumbers specializing in this kind of work. As a result of interviews with the various firms, the selection committee determined that Fuller' s Plumbing Service, Inc. is the best qualified to perform the study. The principal tasks of the consultant: 1 . The consultant is to survey each individual residential unit that requires a new lateral and prepare a separate sketch showing how the new private lateral may be constructed to make connection to the sewer located in the street. The sketch shall show removal and replacement of walls, slabs, fences, grass, planters, etc. required for construction of the new lateral . 2. The consultant shall determine the location at the back of walk where the new lateral is to be constructed. He will provide the City with the dimension from the ground surface at the back of walk to the flow line of the proposed new sewer lateral . 3. The consultant shall provide a separate cost for all the work and materials necessary for construction of the lateral from the house or other location in the lot to the back of the sidewalk. The cost for construction of the lateral shall be a firm price guaranteed for a year such that they may, if they wish, contract with the consultant or contractors/plumbers so designated by the consultant for installation of the sewer lateral. Property owners will have the option of contracting with any other contractor or plumber should they desire. The consultants shall provide the City with a performance bond for the aggregate sum of all the laterals proposed to be constructed. It is recommended that even if the City pays for all or a portion of the work on private proprty, the property owner will contract with the plumber, with the City paying whatever portion of the cost the Council approves. 4. The consultant is expected to look into alternative ways of rerouting the sewer if he deems it to be more feasible such as combining two separate laterals in one trench through one lot. 5. The consultant agrees to complete this work within 120 calendar days from approval of the agreement by the City. As mentioned at Budget hearings, the financial responsibility for the on-site lateral relocation has not been determined by the City Council . The majority of the Task Force members, although less favorable than previously to lining or rebuilding the existing sewers, felt strongly that the City is financially responsible for relocating the laterals if it is determined more feasible to relocate sewer mains to the streets. The purpose of this contract is to gain information to aid the Council and staff in selecting an alternative, not to determine financial responsibility for lateral cost. a" s' Page 3, Item 8 Meeting Date 9/17/85 Council had requested a status report at their last meeting for the progress of this project. On November 27, 1984, the Council accepted a report that indicated sewer crews would take intermediate steps to mitigate the frequent occurrence of sewer main back-up in the Country Club area. Where feasible, crews installed devices that would prevent sewage flowing into houses, but instead would flow into yards, giving property owners time to call for assistance without damage to their houses. That work was accomplished and, in fact, there has only been two main stoppages since December. (There has been 6 or 7 lateral blockages, but those aren't as serious since the property owner can control the amount of water in the sewer. ) The Task Force felt the problem had been with them a long time and they didn't recommend the City rushing into a quick decision without adequate information. Because the immediate problem of frequent main line stoppages had been corrected, staff worked this project into its overall work program which has caused some delay. After the consultant study is complete (approximately 120 days) , staff will send copies of each sketch and cost proposal to each property owner and call a Task Force meeting. Shortly after that meeting, it is planned to report to Council with a recommended alternative. FISCAL IMPACT: Cost for said services will come from funds authorized for expenditure for construction of the Country Club sewer replacement. It is estimated the maximum expense will be $45,000. SLH:nr/ WPC 1632E Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 45,000.00 '//) ) / t ' Director of Finance The City of Chula Vista Date 9/17/85 By Public Works/Engineering Fund 600 Dept./Activity 6000-SSF01 Purpose Study to Rerouting existing private sewer laterals in the Country Club Bidder Fuller's Plumbing Service, Inc. D /-12-`1,5- "1 a-` r , 1 Certificate No. 8