HomeMy WebLinkAboutAgenda Statement 1985/09/03 Item 6 COUNCIL AGENDA STATEMENT
Item 6
Meeting Date 9/3/85
ITEM TITLE: Resolution /.15-44-e; Approving extension of the street
sweeping contract and authorizing transfer of funds from the
contingency fund
SUBMITTED BY: Director of Public Works/City Enginee��t. �—,vv q
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REVIEWED BY: City Manage (4/5ths Vote: Yes No X )
On August 14, 1984, the City Council approved an agreement between the City of
Chula Vista and Chula Vista Sanitary Services, Inc. , to provide street
sweeping services within the City of Chula Vista. The agreement was for a
period of one year with two optional extensions for one year each with an
escalator based on the San Diego Metropolitan Consumer Price Index (All Urban)
as of May and two more years with the contract price to be renegotiated each
year. This gives a possible length of the contract of five years.
RECOMMENDATION: Adopt the resolution extending the agreement for one year
and authorize the transfer of $3,000 from the contingency fund to the street
sweeping contract account (100-1740-5298) .
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The street sweeping agreement provided a lump sum payment of $134,788 for all
of the street sweeping included in the original proposal . It also provided
for additional work to be done at $11.00 per curb mile or $30.00 per hour,
whichever were appropriate. Section I of the agreement provided that if the
contract is extended, the unit prices would be based on the change in the San
Diego Metropolitan Price Index (All Urban) not to exceed 6% per year. The May
1985 Consumer Price Index indicates a change of 5.4% for the San Diego
Metropolitan area; the percentage to be used to calculate the second year cost.
During the first year of the contract, approximately 362.72 curb miles (on an
annualized basis) were added to the contract using the additional mileage
multiplier of $11 .00 per curb mile. Using the inflation factor and including
the additional mileage added during the first year, the cost for the second
year is $146,270. When the budget was prepared, the Consumer Price Index
indicated a possible change of 4%, which is what was used in the budget
preparation. There are, therefore, insufficient funds ($146,120) appropriated
in that account to cover the cost of the contract. It is recommended that
$3,000 be transferred from the contingency fund to cover additional curb miles
anticipated to be added during the balance of this fiscal year and to cover
the cost of sweeper rental during chip sealing next summe
by the City Cc;uncii of
Chula Vista, California
Dated __ o
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Page 2, Item 6
Meeting Date 9/3/85
During the first contract year, the contractor suggested that street sweeping
frequencies be changed on various streets. Staff has not completed its
assessment of the need for such change; however, it is staff' s intention to
review this recommendation and return to Council prior to October 1 , 1985.
FISCAL IMPACT: $146,120 was appropriated in Account 100-1740-5598 for
street sweeping during Fiscal Year 1985-86. A change in the inflation factor
and a provision for possible additional miles during the year necessitates an
additional $3,000. It is recommended that Council transfer $3,000 from the
contingency fund (100-0730-5399) to Account 100-1740-5298.
WPC 0799A
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