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HomeMy WebLinkAboutAgenda Statement 1985/09/03 Item 6 COUNCIL AGENDA STATEMENT Item 6 Meeting Date 9/3/85 ITEM TITLE: Resolution /.15-44-e; Approving extension of the street sweeping contract and authorizing transfer of funds from the contingency fund SUBMITTED BY: Director of Public Works/City Enginee��t. �—,vv q G� REVIEWED BY: City Manage (4/5ths Vote: Yes No X ) On August 14, 1984, the City Council approved an agreement between the City of Chula Vista and Chula Vista Sanitary Services, Inc. , to provide street sweeping services within the City of Chula Vista. The agreement was for a period of one year with two optional extensions for one year each with an escalator based on the San Diego Metropolitan Consumer Price Index (All Urban) as of May and two more years with the contract price to be renegotiated each year. This gives a possible length of the contract of five years. RECOMMENDATION: Adopt the resolution extending the agreement for one year and authorize the transfer of $3,000 from the contingency fund to the street sweeping contract account (100-1740-5298) . BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The street sweeping agreement provided a lump sum payment of $134,788 for all of the street sweeping included in the original proposal . It also provided for additional work to be done at $11.00 per curb mile or $30.00 per hour, whichever were appropriate. Section I of the agreement provided that if the contract is extended, the unit prices would be based on the change in the San Diego Metropolitan Price Index (All Urban) not to exceed 6% per year. The May 1985 Consumer Price Index indicates a change of 5.4% for the San Diego Metropolitan area; the percentage to be used to calculate the second year cost. During the first year of the contract, approximately 362.72 curb miles (on an annualized basis) were added to the contract using the additional mileage multiplier of $11 .00 per curb mile. Using the inflation factor and including the additional mileage added during the first year, the cost for the second year is $146,270. When the budget was prepared, the Consumer Price Index indicated a possible change of 4%, which is what was used in the budget preparation. There are, therefore, insufficient funds ($146,120) appropriated in that account to cover the cost of the contract. It is recommended that $3,000 be transferred from the contingency fund to cover additional curb miles anticipated to be added during the balance of this fiscal year and to cover the cost of sweeper rental during chip sealing next summe by the City Cc;uncii of Chula Vista, California Dated __ o ,, Page 2, Item 6 Meeting Date 9/3/85 During the first contract year, the contractor suggested that street sweeping frequencies be changed on various streets. Staff has not completed its assessment of the need for such change; however, it is staff' s intention to review this recommendation and return to Council prior to October 1 , 1985. FISCAL IMPACT: $146,120 was appropriated in Account 100-1740-5598 for street sweeping during Fiscal Year 1985-86. A change in the inflation factor and a provision for possible additional miles during the year necessitates an additional $3,000. It is recommended that Council transfer $3,000 from the contingency fund (100-0730-5399) to Account 100-1740-5298. WPC 0799A .. .......... ....... ...................