HomeMy WebLinkAboutAgenda Statement 1985/09/03 Item 5 COUNCIL AGENDA STATEMENT
Item 5
Meeting Date 9/3/85
ITEM TITLE: Resolution /e,. /--5' L" Accepting bids and awarding contract
for roadway lighting luminaires
SUBMITTED BY: Finance Director
Director of Public Works/City Engineer 4S,
REVIEWED BY: City Manage (4/5ths Vote: Yes No X )
Bids were received and opened at 2:00 p.m. on August 1 , 1985, in the office of
the Purchasing Agent for roadway lighting luminaires. Bids were requested on
a total of three hundred fifty (350) high pressure sodium luminaires. These
luminaires will be used for converting the existing mercury vapor luminaires
to high pressure sodium in the areas that are being re-energized.
RECOMMENDATION: That Council accept the bids and award the contract to
Amfac Electric Supply Co.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Three hundred fifty (350) mercury vapor luminaires were shut off following
Proposition 13 and never converted to more energy efficient high pressure
sodium. Funds were budgeted in the 1985-86 Capital Improvement Program to
convert these mercury vapor luminaires to high pressure sodium.
Six vendors were mailed bid proposal forms with the following bids received:
BIDDER TOTAL BID
General Electric Suppy Co. , San Diego $ 23,000.00
Amfac Electric Supply Co. , Chula Vista 25,832.50
Dardanella Electric, San Diego 26,040.00
Graybar Electric Co. , San Diego 26,204.00
Electric Supplies Dist. Co. , San Diego 27,002.50
Coast Electric, San Diego 27,342.15
General Electric Supply Company submitted the low bid on the Crouse-Hinds
luminaire. The City presently has the ITT and General Electric luminaires on
the list of approved standards. Being the first bid ever on the Crouse Hinds
luminaire, a sample luminaire was requested for inspection to insure that it
met City specifications.
The luminaire was requested on August 2. The manufacturer, Crouse-Hinds
Lighting, said that a luminaire would be provided within a week. Weekly calls
to the manufacturer were made with no results. On Monday, August 26, Ronald
Jones, Western Regional Utilities Manager for the firm, informed the
Purchasing Agent that the fixture would have to be custom made and that it
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Meeting Date 9/3/85
would take at least another month for fabrication. They proposed to submit a
luminaire for inspection when available, and if acceptable, requested that it
be added to the City list of approved standards for consideration on future
purchases.
Due to the need to re-energize the street lights that were shut off following
Proposition 13, the next low bid of Amfac Electric Supply Company was reviewed
and found to meet the City specifications. It is the recommendation of the
Director of Public Works/City Engineer that the contract be awarded to this
company. Delivery is quoted at 6-8 weeks after receipt of order. The total
purchase price including sales tax is $27,382.45.
Allowing for delivery time and installation, all 350 street lights can be
re-energized by December 31 , 1985, with the more energy efficient high
pressure sodium luminaires.
FISCAL IMPACT: Funds are provided for in Account 250-2501-GT194.
WPC 0148U
Cr
Dated
� Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 27,382.45
Director of Finance
The City of Chula Vista
9/03/85
Date By Finance/Public Works/Engineering
Fund 250 Dept./Activity 2501-GT194
Purpose Awarding Contract for Roadway Lighting Luminaires
Bidder General Electric Supply Co. , San Diego
24-ss- r Certificate No. 6