HomeMy WebLinkAboutAgenda Statement 1985/07/02 Item 12 COUNCIL AGENDA STATEMENT
Item 12
Meeting Date 7/2/85
ITEM TITLE: Resolution 427 Accepting bids and awarding contract for
asphaltic concrete
SUBMITTED BY: Director of Financer %
Director of Public Works/City Engineer
REVIEWED BY: City Manager (4/5ths Vote: Yes No x )
Bids were received and opened at 2:00 p.m. on June 10, 1985, in the Office of
the Purchasing Agent for furnishing asphaltic concrete to the City for use
during the period July 1 , 1985 through December 31 , 1985. Bids were requested
for a six-month period due to fluctuating material costs.
RECOMMENDATION: That Council accept the bids and award the contract to Sim
J. Harris Co.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were requested for the following materials:
ITEM MATERIAL ESTIMATED
1 Type III-F-AR-4000 asphaltic concrete (sheet asphalt) 300 Tons
2 Type III-D-AR-4000 asphaltic concrete (3/8" max. aggregate) 3,500 Tons
Six vendors were mailed bid proposal forms with four submitting the following
bids:
PRICE PER TON TOTAL BID BASED
BIDDER ITEM 1 ITEM 2 ON EST. USAGE
Gulf Oil Co. , San Diego 24.50 22.75 $ 86,975
Sim J. Harris Co. , San Diego 25.00 24.00 91 ,500
Industrial Asphalt, San Diego 28.00 24.50 94,150
Asphalt Inc. , El Cajon 32.00 26.00 100,600
The bid specifications called for pick up of the material at the vendor' s
plant. This way, the job site could be prepared while trucks were en route to
pick up hot material and application made on their return.
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Page 2, Item 12
Meeting Date 7/2/85
The low bidder, Gulf Oil Company, is located 3 miles north of Lakeside off
Highway 67. Driving distance is 63 miles round trip. The number two bidder,
Sim J. Harris Co. is located at the junction of Highway 163 and I-15. Driving
distance is 34 miles or 29 miles less than driving to Gulf Oil 's plant.
Normal pick up of materials is 7 tons per load.
It is more economical to pick up material at Sim J. Harris Co. Driving time
to their plant, loading and return to Chula Vista is approximately 1 .5 hours
and to Gulf Oil in Lakeside approximately 2.25 hours. Current City dump truck
rates are $8.00 per our and $10.06 for the driver. An average load of 3/8"
aggregate material is 7 tons. This is the type of material that is used most
by the Streets Division. The cost to pick up a load at Sim J. Harris Company
would be $205.17 and $209.45 at Gulf Oil as the figures below indicate.
MATERIAL: 7 TONS @ $24 = 168.00 + tx = $178.08 7 tons @ $22. 75 = $159. 25 + tx = $168.81
TRUCK: 1. 5 hrs. @ $8 = 12.00 2. 25 hrs @ $8 = 18.00
DRIVER: 1.5 hrs. @ $10.06 = 115.09 2. 25 hrs @ $10.06 = 22.64
$205.17 $209. 45
Based on usage of 3,500 tons, with loads of 7 tons picked up each time, the
total cost to the City is $2,140 less by contracting with Sim J. Harris
Company.
It is the recommendation of the Director of Public Works/City Engineer that
the contract be awarded to Sim J. Harris Co. Previous fiscal year prices are
as follows:
ITEM 1984-85 1983-84 1982-83
1 25.00 24.00 22.90
2 23.00 23.00 22.90
FISCAL IMPACT: Funds are provided for in the Gas Tax fund.
WPC 01470