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HomeMy WebLinkAboutAgenda Statement 1985/05/14 Item 13 COUNCIL AGENDA STATEMENT Item / Meeting Date 5/14/85 ITEM TITLE: Resolution 424Z' Amending Resolution No. 11748 regarding classification and salary plan for Chula Vista Employees Association and Resolution No. 11791 regarding the salary plan for middle managers SUBMITTED BY: Director of Personnel -1— REVIEWED BY: City Manager (4/5ths Vote: Yes No ) Background At the May 7th meeting, the City Council requested to review the salary surveys that were done in conjunction with each of the classification studies recommended for approval . Each classification study conducted by the Personnel Department includes both internal alignment (comparison with other positions in the City) and external alignment (comparison with other cities) whenever possible. Occasionally, however, a classification is so unique that outside market data cannot be secured; in which case internal alignment is used exclusively. For other classification studies, an employee is simply recommended for a new classification in which no outside survey is required, and in other cases, the adjustment of one classification makes it necessary to change another classification to maintain an appropriate wage relationship between the two. Where salary studies were done in the five classification studies, they are attached. As a part of the budget process each year, classification studies are conducted to evaluate positions that Department Heads feel are no longer properly classified due to changes in the nature of duties and responsibilities. Most of the positions that are approved for reclassification are handled as a part of the budget process. There are, however, instances where the need to study a position, classification or classification series arises outside the budget schedule due to mid year changes of duties and/or responsibilities, recognition of recruitment difficulties, commitments made during negotiations, or the demands of Personnel Department workload. One or more of these was a factor in the five classification studies recently completed. RECOMMENDATION: Adopt this resolution amending the classification and salary plans as recommended in the classification studies. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. C� ",` of rr it,'3 CriWofnia. tpd �� 7s7 Page 2, Item /3 Meeting Date 5/14/85 DISCUSSION: Since the budget was adopted for 1984-85, the Personnel Department has conducted five major classification/compensation studies that indicate the need for action. The five studies are: 1 . The Librarian series 2. The Construction Specialist series 3. Storekeeper 4. Survey Party Chief 5. Data/Entry Computer Operator Series A discussion of each of these studies will be taken in turn with the recommendations. 1 . Librarian Series This study has had a long history directly stemming from the Library review done by the PAPE unit in September of 1981 . Need for the study further developed after Rosemary Lane became the Library Director in 1981 . Her management style has resulted in greater responsibilities for individuals in the professional Librarian series. Additionally, pressure from the Employees Association to reevaluate these positions has been growing each year. Librarian I and II In the review, all positions in professional classifications were studied and a survey was conducted. As a result of the study it has been determined that the current Librarian classification is a full journey level position. In order to allow for an entry level below the full journey level it has been recommended that this position be split into two; a Librarian I and a Librarian II. The Librarian I is to be used as the entry level position with qualified employees able to transition into the Librarian II classification upon successful completion of two years as a Librarian I. This method of flexible staffing and upward mobility is currently used to advantage in the Engineering Department for Junior Civil Engineer and Assistant Civil Engineer. A salary survey of the journey level Librarian (Librarian II) was conducted using 14 cities determined to be comparable in library services to the City of Chula Vista. Of the 14 cities chosen, 9 had positions comparable to the proposed Librarian II (salary survey attached). It was determined that our Librarian II position if placed at the mean of other cities, would require a salary increase of 9%. The recommendation is for an increase of 4.6% which would place them within approximately 5% of the mean and would also provide the internal alignment identified in the classification study. Senior Librarian The Senior Librarian classification was determined to be approximately 8% on wages and 10% when retirement contribution is calculated below the mean of the 8 cities chosen for comparison. Internal alignment considerations for the Page 3, Item 43 Meeting Date 5/14/85 study determine that the Senior Librarians are on a level similar to that of the Senior Administrative Analyst due to the responsibility and complexity of duties. Their responsibilities make it appropriate for them to be removed from the Chula Vista Employees' Association and placed in the middle management unit. The recommended increase, when the amount of the PERS contribution paid by the City is taken into account, would result in a net increase of 3%. Placing Senior Librarians in middle management, has the advantage of moving additional positions into middle management and eliminating a situation in which one association member would be supervising another. The salary study conducted for this position is attached. Principal Librarian The third recommendation in the Librarian series study is an increase in pay for the Principal Librarians of approximately 16-1/2% to bring them more in line with comparable positions in the other library systems chosen for comparison and also bring the Principal Librarians into line with the Equipment Maintenance Superintendent, Park Superintendent, and Recreation Superintendent; classifications that are similar in responsibilities, budgets, duties, and supervision. The salary study conducted for the Principal Librarian classification is attached. Summary Recommendations: Establish the classifications of Librarian I (E step salary of $24,419 - no increase), and Librarian II (E step salary of $25,546 - 4.6% increase) . Increase the salary range for Senior Librarian 8.2% to an annual E step of $31 ,495 and place the Senior Librarian in the Middle Management Group. This is actually only a 3.2% increase since when the Senior Librarians are placed in Middle Management the City's contributions to their retirement plan is reduced from 7% to 2%. Increase the salary range for Principal Librarian 16.48% to an annual E step of $35,664. This increase should be retroactive to July since Principal Librarians have been receiving only 0.2% more than Senior Librarians in 1984-85 (considering both salary and contribution to the retirement system). This is an insufficient spread for the supervisory relationship between the Senior and the Principal Librarians. The new rates recommended in the study will result in a more appropriate 14.58% spread. 2. Construction Specialist Series A review was conducted of the Construction Specialist Series and included in an evaluation of the Senior Construction Specialist position, and the positions of Construction Specialist/Plumber, Construction Specialist II/Painter, Construction Specialist II/Electrician and Construction Specialist I/Carpenter. An examination of the duties and responsibilities assigned to these positions reveals that the three Construction Specialists II and the Construction Specialist I are all performing at the journey level in their Page 4, Item Meeting Date 5/14/85 speciality. The recommendation, in this case, is to reclassify the Construction Specialist I to Construction Specialist II. Pay at this level is comparable to similar classifications in the County of San Diego. A salary study was not conducted for this classification review because it was felt that the internal alignment was correct for Construction Specialist II based on the City/County Personnel Association Survey. With respect to the Senior Construction Specialist, it is recommended that the title be changed to Supervising Construction Specialist to more accurately reflect the supervisory nature of this position. It is also recommended that the salary range be increased approximately 10% to provide the appropriate 15% spread between a supervisor and the next lower level in the series. A salary study was not conducted for this recommendation since the recommendation for a spread of 15% is consistent with the City's practice of providing approximately 15% between the supervisor and the next lower level classification in the series. Summary Recommendations: Reclassify the Construction Specialist I position to Construction Specialist II at the annual E step salary of $22,520. Retitle the Sr. Construction Specialist to Supervisory Construction Specialist and increase the salary range 10.11% to an annual E step of $25,901 . 3. Storekeeper A classification study was conducted of the Storekeeper position and resulted in no significant classification recommendations. The class specification for this position has been updated to more accurately reflect the types of duties and responsibilities assigned, however, there is no increase recommended in classification level . A salary survey was conducted of cities in the County of San Diego and the results of that survey showed that Chula Vista's Storekeeper position is approximately 14% below the mean. It is recommended that the salary range for Storekeeper be increased 6% to bring it more in line with comparable classifications in other agencies. A salary survey conducted for the classification of Storekeeper is attached. Summary Recommendations: Increase the salary range of Storekeeper 6% to an annual E step of $18,262. 4. Data Entry/Computer Operator Series Changes in the Data Processing Department had led the Management Services Director to request a classification study of the Data Entry Operator/Computer Operator position. Creative use of personnel in the Data Processing Division resulted in new combination of duties performed by one of the employees. While this is very effective and efficient for the running of the department, it does not fit any of the City's existing classifications. Consequently, a Page 5, Item /3 Meeting Date 5/14/85 new classification was developed and the series was reconstituted so that job titles would more accurately reflect the work performed. The recommended salary for the newly created position, Data Processing Operator II, $19,097 per year which is 2.5% above the level of Computer Operator, and 2.7% below the level of Word Processing Supervisor. The old and new staffing in Data Processing structure is shown below. Old Pay New Pay AnnuirE Step AnnuaTT Step Data Entry Operator I 15,236 Data Entry Operator I 15,236 Data Entry Oper. II 16,405 Data Entry Operator II 16,405 Data Entry Operator/ Data Processing Computer Operator 17,052 Operator I 17,052 (currently used only in Library) Computer Operator 18,638 Computer Operator 18,638 Data Processing Operator II 19,097 A new salary survey was not conducted for the Data Entry/Computer Operator Series because this is a Benchmark position included in the City/County Personnel Association annual salary survey and is routinely reviewed for the annual negotiation sessions. The recommendations included in this study are based on internal alignment plus the fact that last year's Benchmark Survey showed the positions are appropriately compensated. Summary Recommendation: Reclassify the Data Entry Operator/Computer Operator position to Data Processing Operator II, E step salary of $19,097 (11 .99% increase). This increase is partially offset by underfilling a Data Entry Operator II with a Data Entry Operator I - a savings of 7.7% 5. Survey Party Chief Extreme difficulty in recruitment and retention of the Survey Party Chief led to a classification and salary review of this position. It was determined that in order to be competitive, the pay for this position must be increased approximately 22%. This increase brings the position in line with other positions in the City of similar difficulty and responsibility. It places the salary approximately 6.0% above the average of the cities surveyed. The salary survey that was conducted for the Survey Party Chief review is attached. (c).- Page 6, Item 3 Meeting Date 54/85 Summary Recommendation: Increase the salary range for Survey Party Chief 22% to an annual E step of $34,730. (This will have no fiscal impact until FY 1985-86. ) Full Classification Reports are available in the Personnel Department for Council review. All of these changes are subject to negotiations. The Chula Vista Employees Association, which is affected in each case, has reviewed the changes and offered no objections. All employees affected support the change. FISCAL IMPACT: The fiscal impact for these classification salary changes is $5,850 for the remaining two months in FY 1984-85. The annual cost of the recommended increases would be $35,100. A retroactive increase is recommended in the case of the Principal Librarians because that classification was not awarded the increase at the end of negotiations which would have kept a wage differential between it and the next lower level classification pending the Library series classification study. The result of this was that they have worked for the entire 1984/85 fiscal year at only 1/2% greater wage rate than their subordinates (when the amount of salary and Public Employees Retirement System contributions are considered). This inequity has led to the recommendation for retroactive pay in this case only. The retroactive amount for the previous 10 months in the fiscal year is $9,500. A breakdown of the two month costs are: Library - $4,592 (not including retroactive pay) Construction Specialist Series - $651 Storekeeper - $205 Data Processing Operator II - $402 Mitigating Factors for the Recommended Increases: The budget increase necessary for the upgrade to Data Processing Operator II is offset in part by an underfilling of the Data Entry Operator II position. (There is currently a Data Entry Operator I in this slot. ) Survey Party Chief will have no fiscal impact until the position is filled. This will be no sooner than July 1985. 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