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HomeMy WebLinkAboutAgenda Statement 1985/03/19 Item 19a-c COUNCIL AGENDA STATEMENT Item f f 3 /9_Os— Mee ti ng Date -311-k/85-- ITEM TITLE: a) Resolution ///9 ; ',/ Approving agreement with F. MacKenzie Brown, Inc. to provide legal services for proposed Assessment District No. 85-1 (Las Flores Drive) b) Resolution /Vi ; O Approving an agreement with Bement-Dainwood-Sturgeon to act as Assessment Engineer for proposed Assessment District No. 85-1 (Las Flores Drive) c) Resolution 1!/76 7 Approving agreement with Algert Engineering, Inc. to act as Engineer of Work for proposed Assessment District No. 85-1 (L s Flores Drive) c SUBMITTED BY: Director of Public W o rk s/ c/a City Engineer / (4/5ths Vote: Yes No X ) REVIEWED BY: City Manager As a result of Council approval of a report on Las Flores Drive and "D" Street between Second Avenue and Minot Avenue north of "E" Street at their meeting on December 18, 1984, the City Council approved a recommendation which directed staff to proceed with the formation of an assessment district for modified zone 1 along Las Flores Drive north of "D" Street. In order to proceed with the formation of this assessment district, it is recommended RECOMMENDATION: That City Council : 1 . Approve agreement with F. MacKenzie Brown Incorporated to act as Special Counsel for the proposed Assessment District 85-1 (Las Flores Drive). 2. Approve an agreement with Bement-Dainwood-Sturgeon to act as Assessment Engineer for proposed Assessment District No. 85-1 (Las Flores Drive) . 3. Approve an agreement with Algert Engineering, Inc. to act as Engineer of Work for proposed Assessment District No. 85-1 (Las Flores Drive) . G z - 4. er,4/..t4v,tA.,_0(_,-i C7a±rya 3 .-/ c:.,,'aecuwusa , ..waim>mhit.•___..__.� „ • Page 2, Item "' 1 Meeting Date 3/x/85 DISCUSSION: /q In the process of forming Assessment District No. 85-1 (Las Flores Drive) , three areas of expertise are needed. These areas include special legal counsel , an assessment engineer, and an engineer of work. The following is a brief description of the work to be performed by these consultants. 1. Special Counsel a. Review of the dedication and acquisition of streets and easements or other property in which proposed work is to be performed. b. Examination of plans and specifications for the proposed work, the boundary map, and assessment diagram of the Assessment District; the assessment roll and bonds and the giving of instructions and advice in connection with the foregoing. c. Recommendations as to procedure, schedules, and actions that should be conducted and taken. d. Preparation of all resolutions, notices, contracts, bond forms, and other papers and documents required in the proceedings. e. Examination of the proceedings, step by step, as taken. f. Appear at all hearings under the proceedings and attend any meetings where attendance is requested. g. Make recommendations as to sale of bonds if desired. h. Perform legal services if required pursuant to the provisions of the "Special Assessment Investigation Limitation and Majority Protest Act of 1931 ," being Division 4 of the Streets and Highways Code of the State of California. i . Issuance of an approval and legal opinion attesting to the validity of the proceedings and the issuance of the bonds. 2. Assessment Engineer His work will consist of assembly and presentation of an engineer' s report as outlined in Section 10204 of the "California Streets and Highways Code" containing the following documents: a. Boundary map b. Construction plans and specifications c. Description of work and estimates of construction and incidental costs Page 3, Item .12. lc/ Meeting Date 3/+-'/85 <CI d. Description of all right-of-way easements and lands to be acquired and costs e. Assessment diagram indicating the district and land division within the boundary metes and bounds f. Assessment roll indicating proposed assessment to individual parcels g. Attend all meetings public or private and assist in bidding procedures and contract negotiations as necessary. 3. Agreement with Engineer of Work includes: a. Preparation of plans, specifications, and cost estimates b. Coordination and processing of plans and work with the various utility companies c. Appear at all hearings under the proceedings and attend any meetings where attendance is requested. The firms of F. MacKenzie Brown, Inc. , Bement-Dainwood-Sturgeon, and Algert Engineering, Inc. were selected because of their expertise in the various fields and past involvement and history of the project. FISCAL IMPACT: The City's cost will include $26,000 from funds previously budgeted. The monies will be reimbursed to the City should the assessment district be approved by the City Council . SLH:nr/AX078 WPC 1409E Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 6,000.00 r Al Directo of Finance The City of Chula Vista Date 3/19/85 By Public Works/Engineering Ze S*- 1 t 9 b7 600-6000-RC04 Fund Dept./Activity Purpose Provide Legal Services for Proposed Assessment District No. 85-1 Bidder F.MacKenzie Brown, Inc. 06 3'2s�_9S� Certificate No. 41 COUNCIL AGENDA STATEMENT Item — 9 .5iq-mss, Meeting Date ITEM TITLE: a) Resolution 7/9 7 Approving agreement with F. MacKenzie Brown, Inc. to provide legal services for proposed Assessment District No. 85-1 (Las Flores Drive) b) Resolution /l 76 f Approving an agreement with Bement-Dainwood-Sturgeon to act as Assessment Engineer for proposed Assessment District No. 85-1 (Las Flores Drive) c) Resolution //9- Approving agreement with Algert Engineering, Inc. to act as Engineer of Work for proposed Assessment District No. 85-1 (L s Flores Drive) SUBMITTED BY: Director of Public Work s/ /�� City Engineer / (4/5ths Vote: Yes No X ) REVIEWED BY: City Manager As a result of Council approval of a report on Las Flores Drive and "D" Street between Second Avenue and Minot Avenue north of "E" Street at their meeting on December 18, 1984, the City Council approved a recommendation which directed staff to proceed with the formation of an assessment district for modified zone 1 along Las Flores Drive north of "D" Street. In order to proceed with the formation of this assessment district, it is recommended RECOMMENDATION: That City Council : 1. Approve agreement with F. MacKenzie Brown Incorporated to act as Special Counsel for the proposed Assessment District 85-1 (Las Flores Drive) . 2. Approve an agreement with Bement-Dainwood-Sturgeon to act as Assessment Engineer for proposed Assessment District No. 85-1 (Las Fl ores Drive) . 3. Approve an agreement with Algert Engineering, Inc. to act as Engineer of Work for proposed Assessment District No. 85-1 (Las Flores Drive) . 1 , 73 Page 2, Item CJ Meeting Date 31-1.2/85 DISCUSSION: 14? In the process of forming Assessment District No. 85-1 (Las Flores Drive) , three areas of expertise are needed. These areas include special legal counsel , an assessment engineer, and an engineer of work. The following is a brief description of the work to be performed by these consultants. 1. Special Counsel a. Review of the dedication and acquisition of streets and easements or other property in which proposed work is to be performed. b. Examination of plans and specifications for the proposed work, the boundary map, and assessment diagram of the Assessment District; the assessment roll and bonds and the giving of instructions and advice in connection with the foregoing. c. Recommendations as to procedure, schedules, and actions that should be conducted and taken. d. Preparation of all resolutions, notices, contracts, bond forms, and other papers and documents required in the proceedings. e. Examination of the proceedings, step by step, as taken. f. Appear at all hearings under the proceedings and attend any meetings where attendance is requested. g. Make recommendations as to sale of bonds if desired. h. Perform legal services if required pursuant to the provisions of the "Special Assessment Investigation Limitation and Majority Protest Act of 1931 ," being Division 4 of the Streets and Highways Code of the State of California. i . Issuance of an approval and legal opinion attesting to the validity of the proceedings and the issuance of the bonds. 2. Assessment Engineer His work will consist of assembly and presentation of an engineer' s report as outlined in Section 10204 of the "California Streets and Highways Code" - containing the following documents: a. Boundary map b. Construction plans and specifications c. Description of work and estimates of construction and incidental costs Page 3, Item •I Meeting Date 3/1-2/35 `1 d. Description of all right-of-way easements and lands to be acquired - and costs e. Assessment diagram indicating the district and land division within the boundary metes and bounds f. Assessment roll indicating proposed assessment to individual parcels g. Attend all meetings public or private and assist in bidding procedures and contract negotiations as necessary. 3. Agreement with Engineer of Work includes: a. Preparation of plans, specifications, and cost estimates b. Coordination and processing of plans and work with the various utility companies c. Appear at all hearings under the proceedings and attend any meetings where attendance is requested. The firms of F. MacKenzie Brown, Inc. , Bement-Dainwood-Sturgeon, and Algert Engineering, Inc. were selected because of their expertise in the various fields and past involvement and history of the project. FISCAL IMPACT: The City's cost will include $26,000 from funds previously budgeted. The monies will be reimbursed to the City should the assessment district be approved by the City Council . SLH:nr/AX078 WPC 1409E Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 20,000.00 PCa Director .f Finance The City of Chula Vista Date 3/19/85 By Public Works/Engineering Fund 600-6000RC04 Dept./Activity Purpose Agreement to Act as Assessment Engineer for Proposed Assessment District No. 85-1 (Las Flores Drive) Bidder Bement-Dainwood-Sturgeon -,� et-K Certificate No. 40 COUNCIL AGENDA STATEMENT Item I Ict Meeting Date 3/44/85 ITEM TITLE: a) Resolution ( ,/7� Approving agreement with F. MacKenzie Brown, Inc. to provide legal services for proposed Assessment District No. 85-1 (Las Flores Drive) b) Resolution i/7 7 Approving an agreement with Bement-Dainwood-Sturgeon to act as Assessment Engineer for proposed Assessment District No. 85-1 (Las Flores Drive) c) Resolution /// 767 Approving agreement with Algert Engineering, Inc. to act as Engineer of Work for proposed Assessment District No. 85-1 (L s Flores Drive) i SUBMITTED BY: Director of Public Works/c City Engineer (4/5ths Vote: Yes No X ) REVIEWED BY: City Manager As a result of Council approval of a report on Las Flores Drive and "D" Street between Second Avenue and Minot Avenue north of "E" Street at their meeting on December 18, 1984, the City Council approved a recommendation which directed staff to proceed with the formation of an assessment district for modified zone 1 along Las Flores Drive north of "D" Street. In order to proceed with the formation of this assessment district, it is recommended RECOMMENDATION: That City Council : 1 . Approve agreement with F. MacKenzie Brown Incorporated to act as Special Counsel for the proposed Assessment District 85-1 (Las Flores Drive) . 2. Approve an agreement with Bement-Dainwood-Sturgeon to act as Assessment Engineer for proposed Assessment District No. 85-1 (Las Fl ores Drive) . 3. Approve an agreement with Algert Engineering, Inc. to act as Engineer of Work for proposed Assessment District No. 85-1 (Las Flores Drive) . Page 2, Item 12 Meeting Date 3/12/85 DISCUSSION: In the process of forming Assessment District No. 85-1 (Las Flores Drive) , three areas of expertise are needed. These areas include special legal counsel , an assessment engineer, and an engineer of work. The following is a brief description of the work to be performed by these consultants. 1 . Special Counsel a. Review of the dedication and acquisition of streets and easements or other property in which proposed work is to be performed. b. Examination of plans and specifications for the proposed work, the boundary map, and assessment diagram of the Assessment District; the assessment roll and bonds and the giving of instructions and advice in connection with the foregoing. c. Recommendations as to procedure, schedules, and actions that should be conducted and taken. d. Preparation of all resolutions, notices, contracts, bond forms, and other papers and documents required in the proceedings. e. Examination of the proceedings, step by step, as taken. f. Appear at all hearings under the proceedings and attend any meetings where attendance is requested. g. Make recommendations as to sale of bonds if desired. h. Perform legal services if required pursuant to the provisions of the "Special Assessment Investigation Limitation and Majority Protest Act of 1931 ," being Division 4 of the Streets and Highways Code of the State of California. i. Issuance of an approval and legal opinion attesting to the validity of the proceedings and the issuance of the bonds. 2. Assessment Engineer His work will consist of assembly and presentation of an engineer' s report as outlined in Section 10204 of the "California Streets and Highways Code" containing the following documents: a. Boundary map b. Construction plans and specifications c. Description of work and estimates of construction and incidental costs Page 3, Item 12 Meeting Date 3/12/85 d. Description of all right-of-way easements and lands to be acquired and costs e. Assessment diagram indicating the district and land division within the boundary metes and bounds f. Assessment roll indicating proposed assessment to individual parcels g. Attend all meetings public or private and assist in bidding procedures and contract negotiations as necessary. 3. Agreement with Engineer of Work includes: a. Preparation of plans, specifications, and cost estimates b. Coordination and processing of plans and work with the various utility companies c. Appear at all hearings under the proceedings and attend any meetings where attendance is requested. The firms of F. MacKenzie Brown, Inc. , Bement-Dainwood-Sturgeon, and Algert Engineering, Inc. were selected because of their expertise in the various fields and past involvement and history of the project. FISCAL IMPACT: The City's cost will include $26,000 from funds previously budgeted. The monies will be reimbursed to the City should the assessment district be approved by the City Council . SLH:nr/AX078 WPC 1409E 1\