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HomeMy WebLinkAboutAgenda Statement 1985/02/19 Item 7 COUNCIL AGENDA STATEMENT Item 7 Meeting Date 2/19/85 ITEM TITLE: Resolution /M� Authorizing the Department of General Services of the S ate of California to purchase six sedans and four pickup trucks SUBMITTED BY: Director of Finance?,9 (4/5ths Vote: Yes No x ) REVIEWED BY: City Manager Ql The FY 1984-85 budget includes funding for the purchase of six sedans and four pickup trucks. Council Resolution No. 6132 authorizes the City to participate in a cooperative bid with the State of California for the purchase of these vehicles. The procedure requires the adoption of a resolution designating the State as its purchasing agent in making the purchase. A service charge of 1 .2% of the total before taxes is required for each transaction. RECOMMENDATION: That Council adopt the resolution. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The FY 1984-85 budget includes $83,835 for the purchase of six sedans and four pickup trucks as follows: Quantity of Council Appr. Actual Activity Description Vehicles Appropriation Cost 0150 City Attorney Compact Sedan (less 1 $ 8,000 $ 7,234.06 air conditioner) 0621 Planning Compact Sedan 1 8,000 7,804.31 1040 Police-Uniform Compact Sedan 1 8,000 7,804.31 1050 Police-Investigation Compact Sedan 2 16,000 15,608.62 1401 Engineering-Admin. Compact Sedan 1 8,000 7,804.31 1100 Animal Regulation Compact Pickup 1 10,500 7,346.45 Truck (less animal control body) 1520 Park Maintenance Compact Pickup Truck 1 9,250 7,346.45 1240 Fire-Suppression 3/4 Ton Pickup Truck 1 9,185 9,184.82 1420 Engineering-Design Mini Pickup Truck 1 6,900 5,481 .88 TOTAL 10 $83,835 $75,615.21 The State of California has issued the annual contract for 1985 model vehicles. The cost of purchasing these vehicles through the State of California will be $75,615.21 . This includes a 1 .2% State service charge; also included are cash discount terms if the City pays the invoice within the time frame proposed within the contract. The City will pay the invoices in sufficient time to take advantage of these discounts. FISCAL IMPACT: Funds are available within the 1984-85 budget for the purchase of these vehicles. WPC 05961 .t • ,.: :"?'+C't" .wr `".f`° '*"N.`e'"` `°"'sc "'"s'"!r+"'""` «.%gs? ""^,•3M^r -ate +.r.w..».. ,.,4.,,.-.e.rn,;.ar.+abf'bs" "'X _.srs+rt±.h*trr, nom a. 1 1 } TheCityofChulaVista Office of the City Attorney (619) 691-5037 mmilimmummemmw gmommwirr February 14 , 1985 Department of General Services State of California P. 0. Box 1612 j Sacramento, CA. 95807 Re: Certificate of Compliance Gentlemen: - I hereby declare that I am the duly appointed City Attorney of the City of Chula Vista authorized to advise the officials of said City on all legal matters and to perform those acts required by Section 1895 .2 of the California Administrative Code of the State of California. I hereby certify that the authorization of the Department of General Services of the State of California to purchase vheicles does not conflict with any provision of the Charter of the City of Chula Vista. Very truly Thomas . Barron City Attorney TJH:lgk 276 Fourth Avenue Chub Vista,Catifornia 92010 1 \\W . Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. ©, Amount Not to Exceed $ 83,835.00 00-94§-5565 $8,000 100-1520-5565 $9,250 00-0621-5565 8,000 100-1240-5565 9,185 00-1040-5565 8,000 100-1420-5565 6,900 Director of Finance �_/S'= 00-1050-5565 16,000 The City of Chula vista 00-1401-5565 8,000 g i9r 10-1100-5565 10,_500 a 2/19/85 By Finance Department Fund See Above Dept./Activity Purpose Purchase six sedans and four pickup trucks Bidder Department of General Services of the State of California Certificate No. 33 --1(93 COUNCIL AGENDA STATEMENT Item :g Meeting Date 2/19/85 ITEM TITLE: Resolution Aj -qrAmending & Extending Contractual Agreement with the State of California for the Services of Billy Cox, Sr. x SUBMITTED BY: Director o4M1blic Safety (4/5ths Vote: Yes NoXx ) REVIEWED BY: City Manager The contract with the State of California, Department of Youth Authority, for the services of Billy Cox, Sr. has to be amended to reflect an extension for a second year as well as changes in his salary and benefits. RECOMMENDATION: That Council adopt Resolution Amending Contract BOARDS/COMMISSION RECOMMENDATION: N/A DISCUSSION: On April 3, 1984 the Council adopted Resolution No.. 11575, a contract with the State Department of Youth Authority, for the services of Billy Cox, Sr. This contract stipulates that the City would be reimbursed by the State for the full salary and fringe benefits, of Billy Cox, Sr. The State agreed that they would also pay for any increases in salary or benefits accruing to Billy Cox, Sr. after the City furnishes the State with a revised Exhibit A (attached) agreement setting forth the new salary and benefits . On July 6, 1984 Billy Cox, Sr. received a salary increase of 5% as provided for in the PRA Memorandum of Understanding. A second increase was received effective January 4, 1985 when he was promoted to Lieutenant. Since the inception of the contract there have also been increases in the City's retirement contribution and in the health insurance payments. This contract commenced on May 1, 1984 and extends until April 30, 1985 with a renewable option for a second year. Staff was recently contacted by the California Youth Authority staff and they have requested our approval to extend the contract for a second year. They advised that Billy Cox, Sr. has more than met their expectations in the performance of his duties. Even though the first year will not conclude until April 30, 1985, they would like to resolve the second year option at this time so they can make the appropriate plans. Staff recommends that the second year option be granted. FINANCIAL IMPACT: N/A r of Chu'a ,Y iJ iaC �:i orn a Dated (7 1 Form A-113 (Re STATE OF CAUFORNIA-YOUTk4 ANO ADULT CORRECTIONAL AGENCY George Deukmejian, Governor DEPARTMENT OF YOUTH AUTHORITY Business Services Bureau 4241 Williamsbourgh Drive Sacramento, California 95823 February 26, 1985 William J. Winters Director of Public Safety 276 4th Avenue Chula Vista, CA 92010 RE: Contract No. 295 Amendment No. 1 X Please have each of the attached 6 copies of the agreement signed (original signatures only) and return all copies for further processing by this Department. Contracts are not effective until approved by the Department of General Services or the Department of the Youth Authority as required by the State Administrative Manual . This contract is in excess of $5,000, please furnish your Federal Employer Identification Number (EIN) issued by the Internal Revenue Service If you do not have your Federal EIN, please provide your Social Security Number (SSN) Please complete and return the attached: a. Small Business Information Sheet b. Statement of Compliance X To each copy of the attached agreement, please attach a certified copy of the resolution, order, motion, rider, or ordinance of the local governing body who, by law, has power to execute the proposed contract authorizing execution by the official signing the agreement. Attached is one fully executed copy of subject agreement for your records and authorization for services as outlined. Please initial changes on all copies of the agreement and return all copies for further processing. All copies of signed agreement returned for action. Please return original approved copy. Other: Sincerely, Carolyn McDonald Contract Officer ,e._ /1731' (916) 427-4799 Attachments 25V-0501V COUNCIL AGENDA STATEMENT Item 9 Meeting Date 2/19/85 ITEM TITLE: Resolution //y37 Appropriating $1000 from the City's General Fund and approving Letter of Contract with Gerald Kibbey & Associates for appraisal services SUBMITTED BY: Community Development Directo 416.5ths Vote: Yes X No ) REVIEWED BY: City Manager 0 The City, in the process of widening Telegraph Canyon Road, acquired an approximate 1+ acre (48,448 sq. ft. ) of land in 1977. The property is located adjacent to the Missionary Alliance Church and separated from direct access to Telegraph Canyon Road by the drainage channel and landscape easement (Exhibit 2) . Within the past year, several potential users have inquired as to possible lease or purchase of the site for uses ranging from a nursery school to multi-family housing. The Church does not desire to purchase the property. The present zoning is R-3, however, a use such as a nursery school would be a compatible use according to the Planning Department. At this time an appraisal of the site is in order; upon completion of the valuation, a Request For Proposal (RFP) will be prepared for Council review prior to solicitation of bids from potential users. Proceeds from a sale or lease would be directed to the General Fund. Also, Ratner Development Company has requested that the City sell to them a small triangular piece of property, including a drainage channel adjacent to Marina Gateway Business Park. (See attached Exhibit 1 . ) The subject property is located south of "J" Street, west of Bay Boulevard, and is a portion of a large meandering parcel that reverted to the City from CalTrans after Interstate 5 was completed. Ratner Development Company proposes to develop parcels "A" and "B", located north and south of the subject site and wishes to consolidate all three parcels. Prior to sale consideration, an appraisal must be conducted. RECOMMENDATION: That the City Council adopt the attached resolution appropriating $1 ,000 from the City's General Fund and approving a Letter of Contract with Gerald Kibbey & Associates for appraisal services. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. by Chtha Dated �( F_ .`v f1v Page 2, Item 9 Meeting Date 2/19/85 DISCUSSION: Notice was given to four real estate appraisers that the City was accepting informal bids for appraisal of two City-owned properties. The following bids were received by telephone: 1 . Gerald Kibbey & Associates (Reed 1/22/85) $1 ,000 for each 1471 Morena Blvd. appraisal . Preparation San Diego time - 2 to 3 weeks for site #1 and 30 days for site #2 2. Thomas Roberts (Reed 1/16/85) $1 ,500 for each 3580 Adams Avenue appraisal . Preparation San Diego time - 30 days for each site 3. Hilliard Lipman & Associates (Rec'd 1/31/85) $1 ,500 for each 319 Elm Street appraisal. Preparation San Diego 92101 time - 45 days for each site 4. Lee Johnson (Rec'd 1/22/85) Declined to bid due to 8321 Lemon Avenue current workload. La Mesa Gerald Kibbey & Associates' bid was the lowest and the shortest preparation time. Mr. Kibbey has prepared appraisals for the City in the past and we have been pleased with his work. A Letter of Contract for services has been attached for your consideration. The timetable, costs, and details of the appraisals are specified. (See attached Exhibit #3. ) FISCAL IMPACT: City expenditure of $2,000 will be required: $1 ,000 for Site #1 which is available from Bayfront Property Disposal/Sale costs and $1 ,000 for Site #2 which must be appropriated from the City's General Fund. WPC 1410H \°\4:1 Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ 1,000.00 Fund General Fund Purpose Letter of Contract - Appraisal Services Bidder Gerald Kibbey & Associates TO: Account No. 990-9907-5524 Director of Finance The City of Chula Vista Date 2/19/85 By Community Development Certification of Unencumbered Balance THEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 1,000.00 O, 2-i5'g- Director of Finance The City of Chula Vista Date 2/19/85 By Fund 990-9907-5524 Dept./Activity Community Development Purpose Letter of Contract - Appraisal. Services Bidder Gerald Kibbey & Associates Certificate No. 32 COUNCIL AGENDA STATEMENT Item 10 Meeting Date 2/19/85 ITEM TITLE: Resolution //7710 Supporting Senate Resolution No. 7 Relating to State Highway Route 125 SUBMITTED BY: Assistant City Attorney (4/5ths Vote: Yes No X ) Resolution supporting Senate Resolution No. 7 relative to State Highway Route 125. _ DISCUSSION At the City Council meeting of February 5, 1985, the Council requested that staff prepare a resolution which indicates the City Council's support of a route adoption study by CALTRANS relating to Route 125. Attached hereto is a proposed resolution of the City Council supporting Senate Resolution No. 7 as introduced on January 7, 1985 by Senator Wadie Deddeh. k 1"-- / i/ , , ,,/_7 ,_*..-,:,_-_ , , ____ __, -, , , , , , c,,,,„, ,„ „„_,, ,.....:0,.ha Dated --/9- GP^r--- Form A-113 (Rev. 11/79)