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HomeMy WebLinkAboutAgenda Statement 1985/01/22 Item 7 COUNCIL AGENDA STATEMENT Item 7 Meeting Date 1/22/85 ITEM TITLE: Public Hearing - Consideration of Chula Vista Sanitary Service, Inc. Requested Rate Increase Resolution//r//. Revising Chula Vista Sanitary Service Collection Rates SUBMITTED BY: (4/5ths Vote: Yes No X ) Director of Finance& — REVIEWED BY: City Manager Chula Vista Sanitary Service, Inc. , has requested an increase in service rates of 8.9% for residential properties and an average of 10.02% for trailer parks and commercial/industrial . The Finance Department has performed an evaluation of the proposed rate increases based on financial .information furnished by Chula Vista Sanitary Service and their auditors. Our evaluation indicates that the requested rate increases are reasonable and justified. The new rates, if approved by the City Council , will be effective February 1 , 1985. • RECOMMENDATION: That Council conduct a public hearing to receive testimony regarding the proposed rate increases and, if appropriate, approve the resolution revising rates. BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable. DISCUSSION: Chula Vista Sanitary Service last received a rate increase over two years ago on October 1 , 1982. The approved increase at that time was 3.7% for residential mandatory service and an average of 13% for commercial/industrial . The current proposed rate increase is 8.9% for residential and an average of 10.02% for commercial/industrial . The Finance Department's evaluation included: 1. An examination of the Sanitary Service's audited financial statements for the fiscal years ending March 31 , 1981, 1982, 1983 and 1984 and financial projections for 1985.. 2. A look at the consumer price index covering the period since the last rate increase. 3. Calculations of Chula Vista Sanitary Service's return on investment. 4. A comparison of current rates in other cities in this area. Form A-113 (Rev. 11/79) • Page 2, Item 7 Meeting Date 1/22/85 CONCLUSIONS:; Our evaluation has resulted in the following conclusions: 1. Based on our review of the audited financial statements, the projected expenses and revenues for 1985 are reasonable when compared with • previous years' financial data. 2. The consumer price index has increased 9.6% since the last rate increase. Thus the proposed rate increases appear to be in line with this bench mark. 3. The projected rate of return on investment for 1985 is 6.3%. This seems • to be consistent with rates of return in previous years of 7.7% in 1981-82, 9.8% in 1982-83 and 3,83% in 1983-84. 4. A comparison of service rates in other cities indicates that the proposed rates for Chula Vista are very competitive. Please see Exhibit IV of the attached report for details. FINANCIAL 7IJ4PACT: If the new rates are approved,. the City will receive approximately $16,000 in additional franchise fees on an annual basis. • / / ' ->> • by the City Council of Chula Vista, Caiifornia • Dated = _ � January 16, 1985 TO: John Goss, City Manager VIA: Gene Asmus, Assistant City Manager FROM: Lyman Christopher, Director of Finance4° SUBJECT: Evaluation of Proposed Rate Increase Requested by Chula Vista Sanitary Service, Inc. The Finance Department has completed an evaluation of the proposed rate increase requested by Chula Vista Sanitary Service. The purpose of our evaluation was to determine if the proposed rate increase was justified and consistent with financial indicators and within guidelines established by previous rate reviews. The evaluation was based on an examination of the Sanitary Services' audited financial statements for the fiscal years ending March 31 , 1981 , 1982, 1983, and 1984. The unaudited financial statements for the six months ended September 30, 1984, and the projections for calendar year 1985 were also reviewed. It is my recommendation that the City adopt the proposed new rates as shown on Exhibit V effective February 1 , 1985. Chula Vista Sanitary Service has requested an average increase in rates of 8.9% for residential properties and 10.02% for trailer parks and commercial/industrial. The new rates will give the company a projected return on investment for 1985 of 6.3% which is consistent with rates of return of previous years and results in rates that are comparable and competitive with current rates in surrounding cities. The following exhibits have been prepared to provide necessary information in considering the adoption of the proposed new rates. Exhibit I - Comparative Summary of Income Statements This schedule shows the actual return on investment for the fiscal years ended March 31 , 1981 , 1982. 1983, 1984 and the projected return for the calendar year ending December 31 , 1985. The 9.83% return in 1983 and 3.83% in 1984 resulted primarily from the following factors: 1. Income increased by 9.8% in 1983 and 7.8% in 1984 as a result of the rate increase approved by the City Council on October 1 , 1982 (3.7% in residential mandatory service and an average of 13% in commercial/industrial) . I 2. Total expenses increased by 8.9% in 1983 and 9.3% in 1984 due mainly to the following: 4 a. Landfill fees increased by 14.1% in 1983 and .4% in 1984. The volume of trash collected and dumped increased due to the changes from non-mandatory to mandatory service. John Goss - 2 - January 16, 1985 b. Salaries, payroll taxes, employee benefits, representing 36% of the total expenditures, increased 10.0% in 1983 and 6.1% in 1984. c. Miscellaneous expenses increased by 4.3% in 1983 and 13.7% in 1984 due mainly to the following: 1. Franchise fees increased by 122.9% in 1983 and 21 .1% in 1984. This was due to the increase in franchise fees from 2% to 4-1/2% effective September 1 , 1982 per Ordinance No. 1993. 2. Bad debts increased by 87.6% in 1983 and 118.8% in 1984. the change from non-mandatory to mandatory service increased the number of residences serviced and billed by the company causing substantial increase in bad debts. 3. Accounting and legal fees increased by 10.9% in 1983 and 702.0% in 1984 as a result of the anti-trust lawsuit filed by Tom Hudson against the City of Chula Vista and the Chula Vista Sanitary Service, Inc. d. Insurance increased 32.7% in 1983 and 70.2% in 1984. The company was billed directly by SCA Services, Inc. and was charged the following: FY 1983 FY 1984 Workers Compensation $62,489 $78,469 Auto & General Liability 34,078 84,586 Performance and Bid Bonds 188 188 TOTAL $96,755 $164,712 According to SCA Services (the former parent company of CVSS), the premium rates used in insurance allocation are based on the experience rating with the company, the size of the company, and the increase in insurance rates by the insurance industry. Accidents caused a poor experience rating of Chula Vista Sanitary Service raising the workers compensation and the auto insurance expenditures in FY 1983 and 1984. Also, the insurance industry has increased the rates considerably in the past couple of years. Overall , we feel the insurance allocation is fair and equitable. If CVSS has to purchase insurance independently, the insurance premium will be more than the amount allocated by the parent company. 1985 Revenue and Expenditure Projections The 1985 projection is based on calendar year ending December 31 , 1985, in order to coincide with the accounting period of Genstar, the new parent A company. On October 1 , 1984, Genstar acquired CVSS from SCA Services. For 1985, the projections indicate a 9.0% increase in revenue over 1983-84 and an 8.9% increase in expenses. The result is a 6.3% return on investment. John Goss - 3 - January 16, 1985 Factors having a significant impact on the 1985 projections are as follows: 1. The revenue projection is based on the old rates for one month and the proposed new rates for eleven months. 2. Contract hauling revenue has been experiencing a decline the past two years by design. CVSS has received contracts from other firms in the past to do hauling in County areas. They are purposefully cutting back on this service. 3. Salaries and wages indicate a 10.7% increase in 1985 due to the hiring of two additional persons and a 7% cost of living increase for the union empl oyees. 4. Benefits show a 23.4% increase because: a. A car allowance is now provided for two persons whereas one car used to be leased, b. paid vacation is now charged to benefits whereas it used to be charged to salaries, and c. a new pension plan was started in 1984. 5. The 17.2% increase in depreciation reflects the acquisition of one new truck in 1985 and three months depreciation allowance for a new $1 million building being constructed by CVSS in Chula Vista. Exhibit II - Analysis of Miscellaneous Expense In 1985, the substantial decrease in legal fees, bad debts and interest help to offset the large increase in repairs and maintenance of equipment so that the projected growth in miscellaneous expenses is estimated at 9.3%. T The large increase in costs of repairing and maintaining the fleet of 20 trucks is attributed to the fact that CVSS has not been able to maintain a regular schedule of equipment replacement. From 1976 through 1982 CVSS averaged replacement of almost three trucks per year. No trucks were purchased in 1983, one in 1984, and one is scheduled for 1985. This aging of the rolling stock results in substantially higher routine maintenance and repair costs. In 1984, CVSS was charged $80,000 in legal fees by SCA Services, Inc. in connection with the anti-trust lawsuit filed by Tom Hudson. Although the case was settled in favor of the company, the attorney of the deceased Tom Hudson has filed an appeal. The legal fees projected in 1985 include $14,000 contingency for the lawsuit. The interest expense is based on an existing unsecured note. On March 31 , 1985, the company will pay $75,000 of the $150,000 note. The balance will be fully paid on March 31 , 1986. John Goss - 4 - January 16, 1985 Bad debt is based on the experience of the company. In the last six months ended September 30, 1984, CVSS was able to collect amounts previously, charged to bad debts resulting in a low projection in 1985. Exhibit III - Calculation of Return-on-Investment The proposed new rates, if approved, would result in a projected return on investment of 6.3% which is consistent with rates of return achieved by CVSS in previous years. k Exhibit IV - Comparative Analysis of Residential Service Rates This exhibit indicates that the proposed residential rate for Chula Vista of $6.10 is very competitive and comparable with surrounding cities. Exhibit V - Chula Vista Sanitary Service, Inc. Proposed Rate Schedule This schedule shows the old rates, proposed new rates, and the percent of increase. Alternative Methods of Evaluation The evaluation of the proposed rate increase is consistent with the method used for the past several years in Chula Vista. 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N H UI 4--I.ri V 4.1 sO b a. 14 0 L F ce W N V G•rl.a-co 4 i. o 7 4 D a +-1 0 H.-1 of 4.••I rl V V V a Al O N V C IS. • V V..0 p.at..-i H.0 >.-I V +1 b C) al a a 1. .0 a- 0 V x V 3 0 0 n 0 3 0 3 0 3 0 0 (3 54 0 4, 0 p3.. >. W CO OD01-ICED CI CO d W Xr..o re E l ) ) ) .) ) > _) > > > > •) J > 3 ) .) 0 EXHIBIT III CHULA VISTA SANITARY SERVICE, INC. SCHEDULE OF RETURN ON INVESTMENT FISCAL YEARS ENDED 3/31/81 ; 3/31/82; 3/31/83; 3/31/84; 12/31/85 ACTUAL ACTUAL ACTUAL ACTUAL 1985 1980-81 1981-82 1982-83 1983-84 PROJECTION Pre Tax Profit 183,940 68,253 96,324 66,754 77,220 Income Taxes (58,980) 0 0 (30,705) (23,586) After Tax Profit 124,954 68,253 96,324 36,049 53,634 Total Capital Beginning of Period 390,344 515,298 583,551 679,875 709,303 Add: After Tax Profit 124,954 68,253 96,324 36,049 53,634 Total Capital End of Period 515,298 583,551 679,875 715,924 762,937 Long Term Debt 300,000 300,000 300,000 225,000 93,750 Basis for Calculation of Return on Investment 815,298 883,551 979,875 940,924 856,687 Return on Investment 124,954 68,253 96,324 36,049 53,634 Percent of Return on Investment 15.30% 7.72% 9.83% 3.83% 6.3% WPC 0231G EXHIBIT IV CHULA VISTA SANITARY SERVICE, INC. COMPARATIVE ANALYSIS OF RESIDENTIAL SERVICE RATES CURRENT EFFECTIVE CITY FREQUENCY OLD RATE EFF. DATE RATE DATE National City 1 week $5.85 7/1/81 $6.25 10/01/84 El Cajon 1 week 5.95 7/1/81 6.451 4/01/85 La Mesa 1 week 5.70 7/1/81 6.15 1/01/85 Escondido 1 week 4.55 7/1/81 5.202 7/01/82 Imperial Beach 1 week 5.803 1/01/85 Vista 1 week 6.40 1981 No change San Marcos 1 week 6.60 1981 No change Lemon Grove 1 week 5.70 7/1/81 6.15 3/01/85 Chula Vista 1 week 5.60 10/1/82 6.104 2/01/85 1 Proposal not yet submitted and approved. 2 Trash bills included in the water bills at no cost to the company. No franchise fees paid to the City of Escondido. 3 Under contract with Chula Vista Sanitary Service effective January 1 , 1985. Trash bills included in the water bills at no cost to the company. 4 Proposed rate effective February 1 , 1985. Average rate (excluding Chula Vista) -- $6.125 WPC 0230G \\ \\ EXHIBIT V CHULA VISTA SANITARY SERVICE, INC. Hand Pickup Rate Schedule 2/1/85 AMOUNT OF % of TYPE OF SERVICE OLD RATE NEW RATE INCREASE INCREASE Family Residential Properties 5.60 6.10 .50 8.93 The second and for each additional 4.00 4.40 .40 10.00 residential unit in multiple dwelling FOR COMMERCIAL AND INDUSTRIAL: Up to (2) 40 Gal. Containers one time weekly 6.20 6.85 .65 10.48 Up to (2) 40 Gal . Containers two times weekly 11 .20 12.35 1 .15 10.27 Up to (2) 40 Gal . Containers three times weekly 16.50 18.15 1 .65 10.00 Additional or unusual accumulation of rubbish 3.30 3.65 .35 10.61 Trailer Parks and Motels (Central Location) Minimum per month 10.45 11 .50 1.05 10.05 Two times weekly 3.70 4.10 .40 10.81 Three times weekly 4.60 5.10 .50 10.87 Daily Pickup (6 times weekly) 6.45 7.10 .65 10.08 Trailer Parks (Individual Can Service)/per unit One collection weekly 4.00 4.40 .40 10.00 Two collections weekly 5.35 5.90 .55 10.28 CHULA VISTA SANITARY SERVICE, INC. Bin Service Rates Effective 2/1/85 MINIMUM RATE MAXIMUM RATE '' WEEKLY YARDS INCREASE INCREASE 4INS PICKUP MONTHLY OLD RATE NEW RATE AMOUNT % OLD RATE NEW RATE AMOUNT % 1 1 13 33.00 36.00 3.00 9.09 39.90 42.50 2.60 6.5. 1 2 26 56.40 60.00 3.60 6.38 65.45 71 .35 5.90 9.0 1 3 39 78.40 83.00 4.60 5.87 91 .85 100.10 8.25 8.9: 1 4 52 102.30 109.00 ( 6.70 6.55 119.35 130.10 10.75 9.0 • 1 5 65 125.95 134.00 8.05 6.39 147.40 160.65 13.25 8.9' 1 6 78 154.55 160.00 5.45 3.53 177.95 193.95 16.00 8.9' 1 7 91 178.20 190.00 11 .80 6.62 206.80 225.40 18.60 8.9' 2 1 26 62.15 64.15 2.00 3.22 71 .50 77.95 6.45 9.0. 2 2 52 110.55 116.55 6.00 5.43 121 .30 132.20 10.90 8.9' - 2 3 78 146.35 154.35 8.00 5.47 164.70 179.50 14.80 8.9' 2 4 104 184.20 200.00 15.80 8.58 211 .90 230.95 19.05 8.9' 2 5 130 222.05 250.00 27.95 12.59 256.80 279.90 23.10 9.01 2 6 156 273.45 305.00 31.55 11.54 313.30 341 .50 28.20 9.01 2 .7 182 319.80 360.00 40.20 12.57 366.10 399.00 32.90 8.9' 3 1 39 89.40 92.40 3.00 3.36 104.35 113.75 9.40 9.0 3 2 78 151 .50 159.50 8.00 5.28 171 .65 187.10 15.45 9.01 3 3 117 206.15 218.00 11 .85 5.75 256.45 279.50 23.05 8.9' 3 4 156 260.75 290.00 29.25 11 .22 299.00 325.90 26.90 9.01 3 5 195 318.00 362.00 44.00 13.84 366.85 399.85 33.00 9.01 3 6 233 391 .30 450.00 58.70 15.00 427.80 466.30 38.50 9.01 3 7 274 447.05 546.00 98.95 22.13 519.25 566.00 46.75 9.01 4 1 52 116.15 121 .00 4.85 4.18 136.00 148.25 12.25 9.0 4 2 104 191 .20 201 .00 9.80 5.13 216.50 236.00 19.50 9.0 4 3 156 263.95 286.00 22.05 8.35 302.15 329.35 27.20 9.01 4 4 208 335.25 391 .00 55.75 16.63 381.25 415.55 34.30 9.01 4 5 260 410.00 499.00 89.00 21 .71 466.90 508.90 42.00 9.01 4 6 312 509.15 607.00 97.85 19.22 590.25 643.40 53.15 9.01 4 7 364 571 .25 715.00 143.75 25.16 654.95 750.75 58.95 9.01 5 1 65 141 .45 148.00 6.55 4.63 166.20 181 .15 14.95 9.01 5 2 130 236.05 257.00 20.95 8.88 265.65 289.55 23.90 9.01 5 3 195 322.85 369.00 46.15 14.29 343.85 374.80 30.95 9.01 5 4 260 410.00 486.00 76.00 18.54 464.60 506.40 41 .80 9.01 5 5 325 509.15 599.00 89.85 17.65 615.00 670.35 55.35 9.01 5 6 409 639.70 715.00 75.30 11 .77 743.48 810.40 66.92 9.01 5 7 455 701 .80 860.00 158.20 22.54 807.90 880.60 72.70 9.01 6 1 78 169.05 175.00 5.95 3.52 196.65 214.35 17.70 9.01 6 2 156 273.15 307.00 33.85 12.39 312.25 340.35 28.10 9.01 6 3 234 375.20 436.00 60.80 16.20 427.80 466.30 38.50 9.01 6 4 312 478.10 562.00 83.90 17.55 558.90 609.20 50.30 9.01 6 5 398 621 .00 690.00 69.00 11 .11 712.45 776.55 64.10 9.01 6 6 468 769.95 827.00 57.05 7.41 883.20 962.70 79.50 9.01 6 7 546 844.70 976.00 131 .30 15.54 1024.65 1116.85 92.20 9.01 Average increase for minimum price = 11.02% Average increase for maximum price = 8.94%