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HomeMy WebLinkAboutAgenda Statement 1985/01/15 Item 15 Ian COUNCIL AGENDA STATEMENT Item 15 Meeting Date 1/15/85 ITEM TITLE: Report on request for funding by Bonita Vista High School 's "Music Machine" singing and dancing troupe • Resolution //r/ Authorizing expenditure of $2,000 from the contingency appropriatio SUBMITTED BY: Principal Analyst Byer /5ths Vote: Yes No x ) REVIEWED BY: City Manager • At the City Council meeting of November 27, 1984, Council received a request from Mr. Ron Bolles, Director of Bonita Vista High School 's performing arts department, requesting that the City contribute funding to assist the "Music Machine" in attending the first annual performance choir festival in March 1985 at the NBC Studios in Hollywood. The performance is sponsored by the Young Americans. Mr. Bolles indicated that representatives from all 50 states would be participating with the Music Machine representing California. The trip is estimated to cost $18,500 and the request is for $5,000. RECOMMENDATION: That the Council authorize the expenditure of $2,000 from the City's contingency appropriation. w BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The City Council 's policy on providing financial assistance to groups in Chula • Vista is geared more toward one-time or on-going programs conducted by non-profit organizations than financial assistance of this nature. In the past, the City Council has approved and disapproved similar requests for funding. Examples are listed below. July 1979 $600 for a San Diego Youth Symphony trip to Scotland was • authorized on the condition that the Youth Symphony perform at the outdoor summer concert series. The Symphony was unable to perform outdoors but did perform at an indoor concert. The San Diego Youth Symphony had three members from Chula Vista and 11 from the South Bay area. August 28, 1979 $500 to assist the Chula Vista All Star Bobby Sox teams in attending the national championships in Buena Park. The Bobby Soxers had originally requested $1 ,000. Total cost of trip - $5,500.37. K h ' Page 2, Item 15 Meeting Date 1/15/85 FY 1981-82 Chula Vista Band Review requested $610. No money was Community Promotions granted. Miss Softball America requested $20,000 to w Budget Request build bleachers, install electric power and buy snack bar equipment. No money was provided. FY 1983-84 COMBO requested $4,000. No money was provided although Community Promotions prior to 1983-84, funds were provided. A musical Budget Request theatre production requested $4,050. None was provided. In examining the requests that were approved, it appeared that the Chula Vista All Stars had attempted to raise most of the money themselves and came to the ,� City as a last resort. In addition, the Bobby Soxers were primarily Chula Vista residents, and participation by both teams in the national championships was an honor for the community. Funding of the San Diego Youth Symphony's trip to Scotland appeared to be on a basis of the City receiving a performance from the Youth Symphony. The Music Machine has appeared several times at City functions and has indicated that they would be more than willing to do so in the future. The original referral requested that staff examine the appropriateness of Block Grant usage for this project. Block Grant funds are not eligible to be spent for such a project. Mr. Bolles' original letter indicated that approximately $21 ,000 would be needed for the tour. Staff discussions with Mr. Bolles indicated that actually, about $18,500 would be required for the trip. The festival consists of a week of classes including dance classes, local workshops, performance experiences and seminars, as well as various social activities, culminating in the actual competition which will be filmed in the NBC TV studios. The charge for all of the social events, food, lodging, and the classes is $535 per member plus a $150 registration fee for the group. As the Music Machine consists of 34 members, the cost is about $18,500. Mr. Bolles has furnished the following fund raising sources: Pledges from parents (in hand) $9,300; sales, $2,200; raffle, $600; rummage sale, « $800; benefit concerts, $4,000; donations, $1 ,000; total $17,900. For the benefit concerts mentioned above, of the $4,000 projected, the Music Machine has already received $2,800 from such groups as Napa Auto Parts, Union/Tribune newspapers, McMillin Construction Company, the Melrose Company (an oil corporation) and the American Legion. This indicates that this group is raising a significant part of the money themselves. It is recommended that Council approve an expenditure of $2,000 for the attendance of the Music Machine at the festival . The expenditure is reasonable because: i 1 . The group has raised a significant portion of the money themselves and { will still have to raise additional sums to offset full cost of the event. '� 2. The Music Machine has provided entertainment at City-sponsored functions A in the past and has indicated a willingness to do so in the future. 3. The majority of the members of the group live in the incorporated area of the Chula Vista with the remainder living in Bonita. • • Page 3, Item 15 Meeting Date 1/15/85 4. This is a prestigious event sponsored by a nationally known group of young people that may be telecast on a nationwide basis. Even if the event is not telecast, the young people will meet with other students and professionals and will present a good image for the City. FISCAL IMPACT: $2,000 is available in the contingency appropriation. VV WPC 0584A Dated Ir 1 4 \V