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HomeMy WebLinkAboutReso 1953-1438 RESOLUTION NO. 1438 • • 4 116 ors AI ' RESOLUTION NO..2.438, , - ' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ' # VIM ADOPTING BUDGET AND APPROVING MEMORANDUM OF AGREEMENT FOR EXPENDITURE OF GAS TAX ALLOCATION FOR MAJOR CITY STREETS. WHEREAS, a memorandum of agreement has been presented to be entered into with the State of California in accord- ance with a project statement submitted by the City of Chula nsta for expenditure of the gas tax al- location to cities for the fiscal year 195k ; and WHEREAS, the city council has heard read said agree- ment in full and is familiar with the contents thereof; THEREFORE, be it resolved by the city council of the City of Chula Vieta that said projec- statement be and it is hereby adopted as the budget of proposed ex- penditures of the gas tax allocation to cities, and said agreement be and the same is hereby approved and the mayor and the city clerk are directed to sign the same on behalf of said City, said agreement to be binding upon the City upon its execution by the authorized officials of the State. ADOPTED this 9th day of June , l33 Amo M of the City of �.. Attest: =/ City Clerk of the Ci of Chula Visit - � I hereby certify that the foregoing reso- tioi +w.a '.w• duly and regularly passed by the city council, o02 ~it s-- • of ettkaa Virg& at a regular meeting-t6reo f .-field �; June 9 , 1953. Y // �/ 1'f rr♦ � � M 1 Clerk o ' the City of 1 ,14 'ice ° . ■:� MC-10 `' • • 6,11: - • -_ - B. .,17X 47- 1-1,, -.4Z=,7- • " G A , . - • • • PROJECT AGREEMENT - 295b FISCAL YEAR MEMORANDUM OF AGREEMENT entered into by and between the City or Obula Arista , hereinafter referred to as the city, and the Department of Public • Works of the State of California, hereinafter referred to as the department, WITNESSETH, THAT, WHEREAS, in accordance with the provisions of Section 194 and Section 2107 of the Streets and Highways Code, a sum equal to five-eighths- of one cent per gallon tax under the Motor Vehicle Fuel License Tax Law shall be transferred to the State Highway Fund for ex- penditure in cities in the proportion that the total popu- lation of each city bears to the total population of all cities in this State; and • WHEREAS, Section 195 of the Streets and Highways Code provides that two-fifths of the money allocated under the provisions of Section 194 shall be expended for the main- tenance of .the system of major city streets and of the sec- ondary city streets within such city; provided that, with the approval of the department, a portion of such money so allocated for maintenance may be expended for construction of streets included within the system of major city streets within such city; and WHEREAS, in accordance with the requirements of- Sec- tion 196 of the Streets and Highways Code , the city has set up by Ordinance No. 248 a •Special Gas Tax Street Improvement Fund in which shall be deposited all amounts allocated pursuant to Section 194 and received by the city; • NOW, THEREFORE, in consideration of the premises and • of the .several promises to be faithfully performed by each as hereinafter set forth, the city and the department do hereby mutually agree as follows : -1- • ARTICLE I. PROJECT The projects and the estimated expenditure therefor as listed hereinafter constitute the budget heretofore submitted by the city which has been, and is hereby, ap- proved by the department : Project _! Location _ Miles Description_ Amount t2 Sajorcitr streets and . Saintenanee. 4ui . I. Secoridar City Streets , 1,53 to 4une 30. 1954 024.787.62 23 'third Avenue from 0,0 Widen aM P0.4,0 21, 0440 Street to 0 Street at . • Foul Avenu • 4 S Street from Vational 0.75 Tien and pave 29,000.00 Avenue to h Avenue 5 Third Avenue at . Street. Install traffic 2 eet S Street and Signals ao 3.O0 Street and Rational Avenue at X Street and at 4 Street ' Total 08#78742 • ARTICLE II. MAINTENANCE The streets will be maintained by or under the direct supervision of the city. Maintenance shall be as defined in Section 27 of the Streets and Highways .Code which is not in conflict with Section 195 of the Code . Maintenance work shall be adequate to preserve and keep the roadway, structures and facilities in the safe and usable condition to which they have been improved or constructed, and pro- vision shall be made for constantly making needed repairs to preserve a smooth surface. Any city-owned equipment used for the maintenance work may be charged for upon a. rental basis to cover de- preciation and repairs in case rental. rates already have been established by the city; otherwise, allowance tar de- preciation and repairs may be charged for as approved by the department . • • -2- • • ARTICLE , SURVEYS AND PLANS The city will make the neoesaary surVeys and plans for the work designated in orojeota 2,, 24 and 25 and will de-0 dray the cost from city funds. • ARTICLE . CONSTRUCTION • The city will construct or cause to be constructed by or under its direct supervision, and in accordance with the approved plans, specifications and estimates therefor, the improvements described in projects 230 24, and 25, Plans, specifications and a detailed estimate of cost shall be submitted to the department for approval before the work is advertised for bids or in case of work approv- ed to be done by day labor before work is started; and no changes may be made in the approved plans or specifications without the prior approval of the department. • The construction work described in Article I shall be performed by contract unless the performance thereof by day labor shall be approved by the department. • The work shall be done to the satisfaction of the de- partment and shall be subject at all times to inspection and approval by the authorized representatives of the de- partment. Any city-owned equipment -used for the construction work described in Article I may be charged for upon a ren- tal basis to cover depreciation and repairs in case rental rates already have been established by the city; otherwise, allowance for depreciation and repairs may be charged for as approved by the department. • • • • • The amount provided for the TrojectO listed in Arti- cle I must not be exceeded, and no moneys may be expended by the city from the special gas tax street improvement fund except for the projects listed in Article I without amending the budget by supplemental agreement. Such sup- . plemental agreement shall be valid only when executed by the city and the department. • • All funds allocated under the provisions of Section 2107 of the Streets and Highways Code in excess of. such funds budgeted herein for expenditure will accumulate for future budgeting and expenditure. ARTICLE 'Z. FINAL REPORTS The city will submit such reports as required by law in .such detail as required by the department. The reports shall show in full all expenditures from all other funds as well as expenditures from the special gas tax street improvement fund. • Within sixty days after the close of the fiscal year ending June 30, 1954,, the city shall submit to the• depart- ment a statement of expenditures made from the special gas • tax street improvement fund during the preceding year for the maintenance of the streets described. in Article I. Maintenance expenditures shall be analyzed- by func- tions and objects as follows : Functions : (1) Travelled way, including roadside and improved shoulders. (2) Structures. (3) Safety devices, including stop signs, automatic signals, traffic stripes and parking stripes . (4) Street cleaning, including the removal of snow or sand drift.. Objects : - (1) Salaries and wages . . (2) Materials and supplies. ('3) Service and expense. (4) Equipment rental. ..5.: ARTICLE v. FUNDS Funds to defray the cost of the work described in Article I and payable from revenue accruing under the provisions of Section 2107 of the Streets and Highways Code are available as follows : Reduce project 19 (city) $148311.04 Accrued and unbudgeted to June 30, 1953 190746.58 Estimated to accrue ding fiscal year ending Juno 30.# 1954 fillalt19.1 Total - 98t787.6Z The amount of 08 i a+� 2 is budgeted to defray the cost of the work ds8fil�e n Article I. The annual revenue and the amount provided for the project listed in Article I are estimated amounts. In the event that the actual revenue or the actual cost of the project differs from estimated amounts, the approved budget may be amended only by supplemental agreement. The department hereby delegates to the city the expenditure of the funds provided herein to defray the cost of the work described in Article I. Quarterly, in the months of August, November, Febru- ary and May, the department will pay to the city its pro rata share of the money allocated under the provisions of Section 2107 of the Streets and Highways Code until 84.4/6.58 budgeted herein and delegated to the city ror expenditure has been paid, in addition to the amount of v 14.311.04 previously paid to. the city and remaining unexpended in the city' s special gas tax street improvement fund. -4- • • • The amount provided for the ,projecte listed in Arti- cle I must not be exceeded, and no moneys may be expended by the city from the special gas tax street improvement fund except for the projectS listed in Article I without • amending the budget by supplemental agreement . Such sup- _ plemental agreement shall be valid only when executed by the city and the department . • All funds allocated under the provisions of Section 2107 of the Streets and Highways Code in excess of. such funds budgeted herein for expenditure will accumulate for future budgeting and expenditure. • • ARTICLE VX.E FINAL REPORTS The city will submit such reports as required by law in .such detail as required by the department. The reports shall show in full all expenditures from all other funds • as well as expenditures from the special gas tax street improvement fund. • • Within sixty days after the close of the fiscal year ending June 30, 195$ , the city shall submit. to the' depart- ment a statement of expenditures made from the special gas • tax street improvement fund during the preceding year for the maintenance of the streets . described in Article I. Maintenance expenditures shall be analyzed• by func- tions and objects as follows : Functions : (1) Travelled way, including roadside and improved shoulders. (2) Structures. (3) Safety devices, including stop signs, automatic • signals, traffic stripes and parking stripes . ' (4) Street cleaning, including the removal of snow or sand drift. Objects : - (1) Salaries and wages . (2) Materials and supplies . (3) Service and expense. (4) Equipment rental. • Within sixty days after completion of any item of the budget for surveys and plans, acquisition of right of way or construction, the city will submit to the depart- ment a final report of expenditures made for such work. The reports shall be in the following form: RIGHT OF WAY: Expenditures shall be segregated by parcels and payment for each parcel analyzed as follows: (1) Value of land taken. ( 2) Severance damages less benefits. (3 ) Moving improvements. (4) Damages by change of grade, etc.- - Where removing, restoring or altering improvements is not included in the payment for the land, the expendi- tures for such items shall be reported for each parcel or ownership. The report shall also show expenditures for salary of right of way agent and miscellaneous expendi- tures such as title reports, agent ' s expense account, auto- mobile operation, etc. ; these expenditures being analyzed by the three objects: (1) Operating expense. (3) Salaries and wages. (4) Equipment. • PRELIMINARY ENGINEERING: The report shall show the ' work accomplished and shall be analyzed by the three ob- jects: (1) Operating expense. (3 ) Salaries and wages. (4) Equipment. • CONSTRUCTION : The report shall show payments to the contractor detailed by contract items showing quantity, unit, item, unit price and amount; and the amount paid for any materials, supplies, labor or equipment furnished by the city for use on the contract . Expenditures for work performed by day labor shall be detailed to show the quantity for each item of work, the unit cost and amount . • • • ARTICLE M. MISCELLANEOUS PROVISIONS No State officer or employee shall be liable for any- thing done or omitted to be done by the city in the per- formance of any work delegated to the city under this agreement . The city shall, in the event any claim is made against any State officer or employee by reason of such work, indemnify and hold harmless such officer or employee from any damage or liability by reason of any such claim. IN WITNESS WHEREOF, the parties hereunto have affixed their signatures and official seals, the city on the 9th day of _ June_ , l9 , and the department on the day of , l9 , Approval recommended: CITY OF MLA VISTA BY_ __i_L''_. , District Engineer M or • of . ,/ Engineer of City and Cit Clerk Cooperative Projects STATE OF CALIFORNIA • Approved as to form DEPARTMENT OF PUBLIC WORKS and procedure: DIVISION OF HIGHWAYS _�� ._ _ By _ _ Attorney, Department of Assistant State Highway Public Works Engineer • Ii? .7.