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HomeMy WebLinkAboutReso 1953-1463 RESOLUTION NO. 3463 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF cmuLA ram ADOPTING BUDGET AND APPROVING POW PPS .'ii . /MEMORANDUM OF AGREEMENT FOR EXPENDITURE OF GAS TAX ALLOCATION FOR MAJOR CITY STREETS. • Moat supplemental WHEREAS, a/memorandum of agreement has been presented to be entered into with the State of California in accord- ance with a project statement submitted by the City of Chula Vista for expenditure of the gas tax al- location to cities for the fiscal year , and WHEREAS, the city council has heard read said agree- ment in full and is familiar with the contents thereof; THEREFORE, be it resolved by the city council of the City of Chula. Vlata that said project statement be and it is hereby adopted as the budget of proposed ex- penditures of the gas tax allocation to cities, and said agreement be and the same is hereby approved and the mayor and the city clerk are directed -to sign the same on behalf of said City, said agreement to .be binding upon the City upon its execution by the authorized officials of the State. ADOPTED this 8th day of September , 19 53 M ,or of t City of /� - ' /� ✓ /� / ' Attest: _, _ ,..� r�.•���� >�` W, City Clerk of the Ci of _ I hereby certify that the foregoing �rs� tioh .w .; duly and egularly passed by the city coimc 1 of the `C ty of Cnu1a nna at a r gu lar meeting thereof held. September 8 , 19 ?J' Clerk the City of r„" ” tot MC-10 RESOLUTION NO. 1463 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ADOPTING BUDGET AND APPROVING FIRST SUPPLEMENTAL /MEMORANDUM OF AGREEMENT FOR EXPENDITURE OF GAS TAX ALLOCATION FOR MAJOR CITY STREETS. first supplemental WHEREAS, a/memorandum of agreement has been presented to be entered into with the State of California in accord- ance with a project statement submitted by the City of Chula Vista for expenditure of the gas tax al- location to cities for the fiscal year 1954, and WHEREAS, the city council has heard read said agree- ' ment in full and is familiar with the contents thereof; THEREFORE, be it resolved by the city council of, the City of Chula Vista that said pro jec-c statement be and it is hereby adopted as the budget of proposed ex- penditures of the gas tax allocation to cities, and said agreement be and the same is hereby approved and the mayor and the city clerk are directed to sign the same on behalf of said City, said agreement to be binding upon the City upon its execution by the authorized officials of the State. ADOPTED this 8th day. of September , 19 Ma or of e City/of Chula Vita Attest: `/ __ _ _i'' i PROJECT AGREEMENT 1954 FISCAL YEAR ran SUPPLEMENTAL MEMORANDUM OF AGREEMENT entered into by and between the City of ula Vista hereinafter referred to as the city, and the Department of Public Works of the State of California, hereinafter re- ' ferred to as the department, WITNESSETH, THAT, WHEREAS, a memorandum of agreement for expenditure of funds accruing during the fiscal year ending June 30, 1954, and allocated under the provisions of Section 194 and Section 2107 of the Streets and Highways Code upon major city streets was executed by the city' ;time , 19 , and by the department dune 24, • 1953, providing for the work described herein as projectO 22 to 25, nalnstve . and • • WHEREAS, The city now desires that said agreement be • amended and has submitted to the department a supplemental budget to reduce the ids provided for project 2k and to extend the l ,m to and provide additional Funds for the work described herein as project ec 2$ NOW, THEREFORE, It is mutually agreed by and between • the city and the department that said agreement be amended as follows: -1- • • ARTICLE I. PROJEC The project and the estimated expenditure therefor • as listed hereinafter constitute the budget heretofore submitted by the city which has been, and is hereby, ap- proved by the department : Project _! Location_ Miles Description Amount • 22 Ma ex oity streets and + artee, 411 1# Gee0fld7 G tr streets 1933 to June 0, 1954 2 767.62 3 Third Avelino .gym 0 O at 8 Widen end pe 21*000.oo . Street to 0 Street at - Fourth Avenue • • 24. E Street from National 0.75 Widen and pale ' : 26,000.00 • Avenue to Third Avenue 5 Third Avenue from 1444 Inst&I traffic . Street to DavidOon sigmas 2v,000.oe Street and National Avenue at X. Street and at J Street Total- 9$,787.62 ARTICLE II. MAINTENANCE • • The streets will be maintained by or under the direct supervision of the city. Maintenance shall be as defined in Section 27 of the Streets and Highways Code which is not in conflict with Section 195 of the Code . Maintenance work shall be adequate to preserve and keep the roadway, structures and facilities in the safe and usable condition to which they have been improved or constructed, and pro- vision shall be made for constantly making needed repairs to preserve a smooth surface . Any city-owned equipment used for the maintenance work may be charged for upon a rental basis to cover de- preciation and repairs in case rental. rates already have • been established by the city; otherwise, allowance for de- _ preciation and repairs may be charged for as approved by the department . -2- • ARTICLE VIII., SURVEYS AND PLANS The city wtfl make the neceosary surveys and plans for the work deeignated in eject -21*. 24, and and will defray the coat from city tondo ARTICLE IV, CONSTRUCTION The city will construct or cause to be constructed by • or under its direct supervision, and in accordance with the approved plans, specifications and estimates therefor, the improvements described in projeetO * 24 and 23, Plans, specifications and a detailed estimate of cost shall be submitted to the department for approval before 'the work is advertised for bids or in case of work approv- ed to be done by day labor before work is started; and no changes may be made in the approved plans or specifications without the prior approval of the department. • • The construction work described in Article I shall be performed by contract unless the performance thereof by day labor shall be approved by the department. • The work shall be done to the satisfaction of the de- . partment and shall be subject at all times to inspection and approval by the authorized representatives - of the .de- partment. Any city-owned equipment- used for the construotion work described in Article I may be charged for upon a ren- tal basis to cover depreciation and repairs in case rental rates already have been established by the city; otherwise, allowance for depreciation and repairs may be charged for as approved by the department. • ARTICLE v. FUNDS Funds to defray the cost of the work described in Article I and payable from revenue accruing under the provisions of Section 2107 of the Streets and Highways Code are available as follows : Reduce project 19 (city) 14,311.04 Accrued and unbudgeted to June 30, 1953 19,746.58 Egttmated to accrue during the fiscal Year ending June 30# 1954 64,730.00 ©tal $ 98,787.62 • The amount of 3 98,787,62 is budgeted to defray the cost of the work described in Article I. The annual revenue and the amount provided for the project listed in Article I are estimated amounts. In the event that the actual revenue or the actual cost of the project differs from estimated amounts, the approved budget may be amended only by supplemental agreement. The department hereby delegates to the city the expenditure of the funds provided herein to defray the cost of the work described in Article I. Quarterly, in the months of August, November, Febru- ary and May, the department will pay to the city its pro rata share of the money allocated under the provisions of Section 2107 of the Streets and Highways Code until 840476,58 budgeted herein and delegated to the city for expenditure has been paid, in addition to the amount of S' 14411004 previously paid to the city and remaining unexpended in the city' s special gas tax street improvement fund. • - - The amounts provided for the projects listed in Arti- e cle I must not be exceeded, and no moneys may be expended by the city from the special gas tax street improvement fund except for the projects listed in Article I without amending the budget by supplemental agreement . Such sup- plemental agreement shall be valid only when executed by the city and the department. All funds allocated under the provisions of Section 2107 of the Streets and Highways Code in excess of such funds budgeted herein for expenditure will accumulate for future budgeting and expenditure. ARTICLE VI.. FINAL REPORTS The city will submit such reports as required by law in such detail as required by the department . The reports shall show in full all expenditures from all other funds as well as expenditures from the special gas tax street improvement fund. Within sixty days after the close of the fiscal year ending June 30, 195i, the city shall submit to the depart- ment a statement of expenditures made from the special gas tax street improvement fund during the preceding year for the maintenance of the streets described in Article I . • Maintenance expenditures shall be analyzed by func- tions and objects as follows: Functions: (1) Travelled way, including roadside and improved shoulders . (2) Structures . (3) Safety devices, including stop signs, automatic signals, traffic stripes and parking stripes . (4) Street cleaning, including the removal of snow or sand drift . Objects: (1) Operating expense . (3) Salaries and wages. ( 4) Equipment . • -5- • Within sixty days after completion of any item of the budget for surveys and plans, acquisition of right of way or construction, the city will submit to the depart- ment 'a final report of expenditures made for such work. The reports shall be in the following form: RIGHT OF WAY: Expenditures shall be segregated by parcels and payment for each parcel analyzed as follows: (1) Value of land taken. ( 2) Severance damages less benefits . (3) Moving improvements . (4) Damages by change of grade, etc. - _ Where removing, restoring or altering improvements is not included in the payment for the land, the expendi- tures for such items shall be reported for each parcel or ownership. The report shall also show expenditures for salary of right of way agent and miscellaneous expendi- tures such as title reports , agent' s expense account, auto- mobile operation, .etc.; these expenditures being analyzed by the four objects : (1) Salaries and wages. (2) Materials and supplies. (3) Service and expense. (4) Equipment rental. PRELIMINARY ENGINEERING: The report shall show the work accomplished and shall be analyzed by the four ob- jects : (1) Salaries and wages . ( 2) Materials and supplies. (3) Service and expense. (4) Equipment rental. CONSTRUCTION: The report shall show payments to the contractor detailed by contract items showing quantity, unit, item, unit price and amount; and the amount paid for. any materials, supplies, labor or equipment furnished by the city for use on the contract. Expenditures for work performed by day labor shall be detailed to show the quantity for each item of work, the unit cost and amount. • ARTICLE ', -. MISCELLANEOUS PROVISIONS No State officer or employee shall be liable for any- thing done or omitted to be done by the. city in the per- formance of any work delegated to the city under this agreement . The city shall, in the event any claim is made against any State officer or employee by reason of such work, indemnify and hold harmless such officer or employee from any damage or liability by reason of any such claim. IN WITNESS WHEREOF, the parties hereunto have affixed their signatures and official seas, the city on the 8th day of September , 193 , and the department on the — day of , 1953. Approval recommended: CITY OF CHULA VISTA ___._...�_� B - -- -— -- District Engineer May _ Engineer of City and City ' lerk Cooperative Projects STATE OF CALIFORNIA Approved as to form DEPARTMENT OF PUBLIC WORKS • and procedure: DIVISION OF HIGHWAYS By _ Attorney, ep Dartment of Assistant State Highway Public Works Engineer • up —7_