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Home My WebLink AboutAgenda Statement 1990/02/27 Item 11 9 .` tom, • COUNCIL AGENDA STATEMENT I • Item // d Meeting Date 2/27/90 / t• ITEM TiTLE: Report - Formation of a Citywide Youth Sports Council • • Resolution /;S a�4' Authorizing the Parks and Recreation Department to establish a Youth Sports Council SUBMITTED BY: Director of Parks and Recrea °"/lithe Vote: Yes No x 1 REVIEWED BY: City Manager(. ./ Council would be designed to assist sports groups and the City in field • The Department wishes to establish a City-wide Youth Sports Council. e allocations and scheduling. In addition, it is also anticipated it would also enhance the liras of communications between respective sports leagues and this \ Department. approve the resoluEion est That the Council accept the report and app resolution esLfDllshtng a Youth Sports Council. • BOARDS/COMMISSIONS RECOMMENDAT,DNthe Commie October epproved, the89Youth Parks Sports • Recreation Commission a1etlsupport agreement and by-laws. Council's purpose, policies, DISCUSSION: The Department seeks authorization from u,heasouncilsto sie tta cit widetoouth Sports fieldi",. This as advisory body ens the interests to youthssportssorganizations,andlbe for an adcommunication cate forthety^ut the City and the - in the city. appoint members ~ board or commission, the City CCouncil a key member pp each mberh +,.- ' to a city �. so rtss Sports Council. Instea e p cil agreement and sports org.^"•t•1on W0u1d ,„ wet their group on this Council. If approved, the sports council wuo n abide by its own policies, support n ,. r: by-laws. ! • . A primary benefit in forming this Council would be the efficient and equitable �cr awe y• '': manner to which field requests could be initiated for sports organ'zations. maser. ti At this time the Department allocates fields on a first come, first serve , � * Recently,,Over the years this system has of satisfactory groups r - ,ri,.� ,-r Recently, however, there has been a g __ requesting the use of city fields. This increase is due to the city's growth, "` a the accelerated interest in soccer, the extension of the soccer season and a •I • . . . li J ,_ k I ' - mss.. �' _.l �. _ ...y:_ a. )Pl; ., i/. - . f • „ .. i -a ^ "g ...f.-...: - .� - .y.- - _rte _ F _ i—'C�t - •, ..- t ' page t, its • g, Meeting Dat�Q , surge in the number of girls participating In youth po sports. Duertec de limiter number of athletic fields in the city many problems groups frequently compete with one another for prime field times to practice and withinacertain games.pts organizations.LFora example, coordination geneally do not re left r with the chore quest their pplying for citysportstfields Consequently, each teem is toeallocaa�tteenfieids in ena ff ctivel and equitable manner.Da manner. For example, every year recreation decide whichateams will requests to a field use permit. The frequently fields and problem is further exacerbated by the fact that many teams attempt to secure• far some of obtain On ir desirecompetition i for fields has v. The issue of field scheduling is not the oni probtam Lhe D+D+rtment has had consistent andae eagroups,of communication only city andappthe youth . performed capital projects onhconcesssion been instances modified where leagues without attaining city approval. The Department has analyzed several alternatives to resolving these difficulties and believes that the Youth • Sports Council would reduce or eliminate these problems. Benefits end Conditions of a Youth S orts Council The formation of a Youth Sports Council will ensure that all fields are ` equitably ib allocated inedthe handsrof the organizationsllcond conducting the program. It • must niche be noted will retainvothe ultimate auhhoriing r, authority to approve or disapprove the issuance of field use Dermits. + ' Meeting ten months out of the year, the Councin "addition,ustheonCouncil bwill .e Aroanizatio�• and issues affecting th.' ..'k , enhance the lines of communication uetween the leagues and the city. In particular, each league president will be required to sign an agreement with ,� the City that clearly identifies what the areas of responsibility are between the City and the League. The department will stress that membership to the �� wk%lH.. priority Sports Council will ll extremely important group refuse to receive keapartton priority ranktn9 in field allocations. Should a 9 ranking when field use '4 ' r "• .i this Council, they would receive a lower priority g process, the !Y ''r:,f .4 permits • are issued• To facilitate and manage this group p e. w Department would select a staff liaison from the athletic section to serve as �� the Youth Sports Council's coordinator. • • v ate- = % m11 - .. - i, - , • J• • . .Y' _ yam[ o I - yry , .� �, < • ..y.. (. 9rE ••_ • •• • • t 1 W A a• • eYf Pane 3, Item Meeting Date 2 21 90 I' Parks and Recreation Commission Comments The Parks and Recreation Commission hass reviewed the departme propgeneral sl o create a Youth Sports Council. Although the Commission supported that various sports leaguespotosdetermine whether antinterestsexistsefor such the Council. The Commission also advised staff about the advantage of inviting the school districts to join the Council. • In response to the Commission's request the Department presented this concept to the that ipresently h Se School use city to Dr.DrJohnnaiVugrin, of Superintendent of Chula Vista City School and to Mr. Joe Conte of Southwestern Community College. Reaction to the Youth Sports Council by these organizatiionsthis Conn fairly positive. The Chula Vista youth sports groups fully avorably on the Sport Sweetwater Union High School District is looking f Council but wishes to present this pr pots the idea irbuthool oard; and the Chula Vista City School District supports • review its impact and benefit to the school district. The only agency that . was reluctant to assist the Youth Sports Council was thehe oschnity athletic ie • District. According to the President of the College, fields could not be set aside for this purpose due to the fact that these fields are •a already being fully utilized. : School district endorsement and support of ortheitlesh Sportselouncilocallonbe ----- important to order to broaden the oPD strict • tow However, will the Council, the�Department wisheserto district proceedth ake several decide • plan. The Department believes that the Youth Sports ouncil ohas and 'potent a the effectively reach a large number chedull g of sports fields. Approximately ♦'• r» 190 ntatitl that exists in 1 19 urge»tzatlons, 285 tee,* aid 5,000 youngsters will be affected n some way by this coum.,.• '. :acned Jr the Council's-1 information is the Youth Sports Council's policies, support ' roximat�De art for J J -{ FISCAL IMPACT: At Dresent, no fiscal impact is anticipated. The Department• �� will study the possibility of charging each organization app ,, c �a;�„ membership to this Council. This item would be discussed and voted upon at ,� �,q •, the first Youth Sports Council meeting. The fees that are collected would defray the cost for postage, paper, and printing. WPC 1446R 9 • 9 • . 333.....i 1f c ' LJ i lY" 1. �- I�.' �•--";mow • •• (-",_,) .... r d j I • ,-I• .. . _ • : If • 1 • _,. m MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSIGN Parks and Recreation October 19. 1989 Conference Room 6:00 p.m. ROLL CALL MEMBERS PRESENT: Chairman Roland, Commissioners Hall, Willett MEMBER ABSENT: Cgrmtssioner Sandoval-Fernandez , I. APPROVAL OF MINUTES Motion to approve the minutes of the meeting of October 19, 1989 MSC WILLETT/ROLAND 3-0 S , 2. HEARINGS OP. PUBLIC REMARKS None 3. UNFINISHED BUSINESS a. Harborside School Fields Item tabled until next month due to Director's absence, per request of the Director. Aft b. Youth Soorts Council 1 °. Recreation Superintendent Valenzuela distributed copies of the proposed i Youth Sports Council bylaws. He gave a summary of meetings that have • been held to date on the Youth Sports Council. It appears at this a time that both the High School in suchEaeprr^9ra� School interested in no interest in however, has no interest in participating at this time due to the lack of fields for their own students use. �: • �. Motion to ep9rov' ...e document and direct staff to continue to implement '44• nnllry MSC WILLETT/HALL 3-0 � ' s'• . . � 4. NEW BUSINESS ""'ter '"" avk. r a. Norman P_ ar�Cent_r • ' y j .. �y-� �,r „ + Principal Administrative Analyst Stokes, gave the Commission an update - on recant events involving the Norman Park Center Renovation Plan. r. !`a-"- The Design Review Team will meet on the 26th to consider four optior-. Copies of the subcommittee's report will be scat to the Commission. 4, `� b. Halloweeams Haunted House will be at Rohr Manor this year, and will receive sTheret will also belectlrltfesyforschildrenratathettonmunity Centers.•-7."" v _ ° . r rl C l -.a ,sue „' t .'� r ry. r. - • ' i • ter.- G • _ _ ,e,. • ...- • • Y I ' te. Facility Reservation Fees • Recreation Superintendent called attention to the proposed fee schedule ,q r which was included in the Commissioners' information packets.• t Commissioner Willett feels that there should be a charge per person rather than separate charges for chairs, tables, etc., and make a breakdown assheet eisavaavailable eoons request. t.niItmis opinion that this would keep the Motion to recommend that staff develop a simplified cost sheet to the customer which is backed up by a fact sheet for use by the Department. i MSC WILLETT/HALL 3-0 Commissioner Willett stated that while he felt that the draft Facility • • Use Policy was needed from a legal standpoint, a simplified policy should be written for reiarence. Motion to accept the document with the discussed changes to fee structure and simplification. MSC WILLETT/HALL 3-0 d. Humanitarian of the Year Nominatlon The Commissioners do not have a candidate to recommend for this year, J reuested moremtime toeconsidereit August agenda 5. COMMUNICATIONS i a. Commission Remarks • Commissioner Willett gave the Commission an update nn the plans for the nautical center. ' Commissioner Hall stated that he would ask Director Mollinedo's opinion ,,1�`�,_, x. as to whether the Coamissim-.. should attend the meeting with Dr. . , Sauer. . • • • Chairman Roland commended staff on the Mobile Home Outreach program. b. Written Corral pondence c, ,,,,, ' •' NONE yb •' ..-r.• Adjournment at 8:15 p.m. to the next regularly scheduled meeting of November _ I r y I 15, 1989. j] /� r -_ Ma°I C Il . Larole C. Stohr • , iv b! r AK*, ;� h • —/ �.- 1. I rt. VA.4 • • 4 . ,.. • STATEMENT OF PURPOSE • CrA• The Chute Y1sta Parks of youth sports leagueDepartment o essistLthem in accomplishing I �P working with a variety of Y V, their goals. ■ i6,'` The Youth Sports Council has Deen developed to coordinate City youth sports s programs and the use of City facilities. It shall be the policy of this , Council to prioritize facility use to the sport in season. The Council will • provide an organized forum for open communication and cooperation n between the City and the youth sports organizations. The Department important role in this process by facilitating the use of various public • facilities for sports activities, and to serve as the liaison between member organizations. It is the aim of the Youth Sports Council to work as a unified group to better f serve the youth of this com,unity. , YOUTH LEAGUES • IN CHULA VISTA 4t • • ^■ Chula Vista American Little League South Bay Little League ' Sweetwater Valley Little League Parkview Little League• ,'ii • National Little League Chula Vista Pony North Chula Vista Pony South A at Chula Vista Amateur Softball Association Miss Softball America • Bobby Sox Bonita Valley Girls Amateur Softball Assoc. American Youth Soccer Organization YMCA Soccer Program n-^;ca Rehel Soccer Club +"'� �' Boys and Girls Club Sports Scorpion Soccer League California Youth Soccer Association um........... �' Legends Soccer Group Pop Warner ";r•'g w ,,,•_. , t ,.3� '�sue'' Ti- /s1- �:'W t • - ¢ rn ' h ' -,°.-4 "'"-.'_ , '....,...,...0 , ...,_ 1.--D �I I iJ •xkr R. iiT' s :Pil ° IT • I .. - fi. ' f{ OVERVIEW OF • Y YOUR YOUTH SPORTS COUNCIL / Council Purpose The purpose of the Youth Sports Council is to provide coordination among, and support for, organized youth sports activities in the City of Chula Vista. It further promotes youth sports and recreation activities in Chula Vista. THE COUNCIL IS COMPRISED OF PEOPLE WITH COMMON GOALS WORKING TOGETHER TO DO A JOB, AN IMPORTANT JOB: Council Composition _ • The Youth Sports Council shall consist representatives eeesthf sports programs. in the City of Chula Vista,i that sponsor Participation each the his/her designee. be organizatithrough plying for membership in the Council must be approved by a vote of two-thirds of the Council. The Youth Sports Council shall create three committees: two Field Allocation Committees and an Appeals Committee. The duties and ,.-„, responsibilities of these committees are listed below: 1. Allocation ,Committees There wine r sports land onenformspringsandtsummer • • requesting sports. Each committee shall consist of at least one fields that the Yout officer of Sports Council and one member of each group eats Committee set up a the p, A eels Committee - There shall be an App out ports ouncil. This Committee shall be comprised of two epresentativestfloaseasonarks and Recreation Department and a member of of ► Council_ Meetings The Council shall meet once a month, 10 months each year Leetingshshal7:be ' Center on the first Thursday ♦. r• held at Parkway Community r .. _ p.m. Field Allocation a , The Parks and Recreation Department's athletic fields are available for use a and subject to a formal request and allocation procedure. Information on '_r•�.`w' •r- - . The field availability is provided to the Sports Council given epartmensporafi. __.�;S-to .:- During the scheduling process, priority will always be g season. Seasons are December (Soccer).January through July (Baseball/Softball) and Y ;f August through d,, yya-.i p_ • °. // S t 1 % • --0 I. 6. > ' I ' w:L► • l ' fi_ r� MM L' t1'..` •6. , •• -, w.• • • S W • gs ,µt t*tti, • The following procedure has been established by the Youth Sports Council for 1, • allocating the use of fields. �; J completed on the Agreement ;; 1. Field Re nests - A11 field requests shall submitted to the Parks and: or use o C ty facilities and equipment i•∎ Sports Council Field AllocationiCommittee. the Youth the proposed use, times of Full e, t` all pertinent information concerning'� number of users anticipated and other fields used by the Youth disclosure of all relevant information shall be required by Sports Council. 2. Field Allocation - The appropriate allocation committee The shall meet eto Tailor an recommend then abe s on all to eehallsh made at this point. recommendation shell then be submitted to the Youth Sports Council for approval before fields are allocated. Appeals • 3. A eels Process Appeals shell be made in writing end eels must bet made /the N -, ar s an ecreetlon Department's Athletic Section. ApD three weeks prior to the next Youth Sports Council meeting. The Appeals Committee shall disapproval request. This recommendation shall be forwarded to the Yoth Sports who will have the authority to render a final decision. 4. Allocation A reement - The Actions taken by the Youth Sports Council M1 regar ng e a ovation is not a permit to use a facility. The roved by the Parks and Recreation . • facility use permit must be app p J `\ Dep{rtaaent before use begins. How Can Me Receive Supports facilities and support, In order for a youth league to be eligible to use City the following criteria must be met: 1. The league must be a tax-exempt 501(c1(3) non-profit organization. 2. The league must work in close cooperation with Youth Sports Council and * --• +� .. Parks and Recreation Department -,;y represented at B0% of meetings held the previous • 3. League m�sc -� ' year. -• ti.•„. limits of Chula Vista. d `',. 4, The league must be located within the City � cr�,::i; - r'x S least Chula VistaartLeaguetrosters may league e required for verification. • -3- ill 4 ra ��.. , ” .0 , o 1 4. - - • a t i • V I •Ste."•/f+•. i' �•�_ ... •�y.,1 f . • I Mk i .. - w _ c. ,, • .Y• d B Membershi on the vouti Sorts Council the Cit xill: 1. Assist in assigning and locating fields for youth leagues. ' y p. Mow and water all City fields on a year round basis. . 3. Maintain sprinkler systems on +11 City fields. r 4. Fertilize and aerate City fields as needed. 5. Provide trash cans at City fields and dump on a weekly basis or as needed. 6. Repair fences and backstops that are City owned. 7. Repair and paint bleachers that are owned by the City• normal operating • • 8. Provide a room for league meetings at no charge during hours.�i . B Membershi on the Youth S orts Council the Lea ues will: A11 ' 1. Maintain fields and facilities that are not maintained by the City. kept in a pick-up attactive following each idays activity. free 2. Perform necessary repairs to league-owned facilities resulting from e the inemergencies, butrpermanent,r pair will be performed secure by hebleagues. ro er All locks must be supplied by the league. - • 7• facilities eyon City the Parks and Blocks lust b access is not available.league-owned . Services will not be performed by the City Da artment tf 4, Maintain rules. The nshouidocontact the County par health • • Public Health for rules, standards, and inspections. po tm ! ` s. 5. Request permission riding, alters gfor nodifvm'.y structures locatedeoniCity property. t tha Darks and • � prior to adding, 6. Update the department un now league officers. The league must submit a list of their officers to the Parks and Recreation Department. This list ry should be updated whenever any changes occur, within one week of the - ' .. change. vi '•: of requiring that field lights must be turned ��3b a r. 7, Adhere toter City's Policy m. In addition, no inning shall be started w ..- aft no later than Practices and games must not start before 8:00 a.m. + . •.Y `, * after 9:30 p. r. wick•..'t -4- Ss - %-1,' Ai.-0 ' ''..;* r-cf.0 • \ a • ` ti - / J, this+- yh i:t"!1?� .,. j..M .. , 'Vat, •• , ham. - f .y v • 4 a Y• 44 A .. .. . ` .0' • • •*. ' I Good /lelahbor Po11cY ' The league should be aware of the Department's "Good Neighbor" policy and respect the property and needs of schools,a relationsesithn the other eamowners / the City. Building constructive working bordering our athletic fields is essential. The City has established a policy y that cancellation of ballfield use may occur if there are numerous consnunity •4 complaints. This would limit field use to specific leagues and specific er; seasons, and deny field space to supplemental users. ;# Being a good neighbor includes maintaining clean and attractive facilities, * ■ supervising the conduct of players and spectators, and respecting the interests of property owners. In addition, when there are several leagues within their .- assigetime limits. Courtesyroand aconsideration h given to each assigned league makes living with crowded field conditions much easier, and makes it possible for • each league wanting field time to get it. _ Inclement Weather Policy During inclement weather, fields should be inspected prior to use to determine the feasibility of play. Safety of players and damage to the field should both be considered.soggy. At fieldsdetheoParks damage and if Recrea ion used when wet or sfgny. If the Department is the final authority on field conditions and playebiilty. the • Directort will lbe notified.determines rep esentative from field is Athletic S ction�will too wet to then notify the scheduled user. As much advance notice as possible will be given. • Use of School District Facilities vo The Parks Recreation Department school sites. This is ajoitP ogamwith the Chula Vista City - haverfirstnpriority over all field use requests atsschool sites.Department will •• ,son between the school districts and the The department will act as a '' Council for '- ,eordin■r'..• of school field use schedules. Once a school field is assigned, it will be the responsibility of the League president to ,•, "s contact the appropriate school directly to complete necessary paperwork, and • to obtain a field use permit. y� , • 1• Groups are responsible for the condition in which they leave the premises, and abuse, the ' w. • should damage and mistreatment. I casescleanliness of nfacility protect the ,y`g`;,�, organization may be liable for the cost of repair. The use of school l district sness facilities may be suspended by the school site edministrator if carelessness 0`41-,°s or abuse is determined. • • WPC 1124R v -5- of ��_;� . r'..�- "" ` �•^i.-'' ^g��. P} -fir_ a. yy��))-�_ r. vo ,. ) . I .>kn� "P , jza'*-,l' if m ,y' . BETWE THE AGREEMENAND HEEYOUTH LEAGUE CHULA VISTA t THE SUPPORT AGREEMENT } The Support Agreement is an agreement between a Youth League and the City of Chula July through June a 30 annually. The are re iewedeandtsignediby with all decisions reached by the League and the the Director of Perks and Recreation and the Youth League President. The League is ese tat ve comply City representatives. The a agreement indicates specific functions and '" responsibilities for the City and the League. POLICY ' 1 The arftmentitare available h forurecreation activities Parks undera the Rfollowing order of priority: a. Department programs. • b. Youth Sports Council Member Organizations. c. Resident groups. • d. Non-profit City organizations. e. Non-resident groups. f. Commercial enterprise. d 2. Facilities are available to other groups only when City conducted ■ recreation programs are not scheduled. 3, andlYouthaSportseCouncil. be be the basedParks on the size Recreation theegrouup and • • M availability of facilities. . WPC 11248 Am, .. �v._`�)j r J r $` , - Or. ,� -6- • • d'�� 5' - ,i _ tit I , I I' • , . ,...• - (J ) - . -';.. "' 4. ••art �.,-^. ..a+. . .. - ,1 s, 9 _ �: fit.. 7. .. -' •' s . ` ^ if • `q' j , ,1 I ir r,ITYOFCHULAVISTA PARKS AND RECREATION DEPARTMENT • SUPPORTS T N // ' This agreement, entered into by and between the City of Chula Vista and Parks and Recreation Departmeat�YoutheAthletic League, hereinafterthe referred and a nding and renewable yearly, from July 1, 19_ to to as eeggue , s + June 30, 19_, inclusive. All communications concerning use of facilities on "City" property will be Allow nnotless than r thirty (30)h days tfor response to any major treque�Dertment. • Request for permission to install additional facilities or make any modifications to City property, for League use, must be processed in advance less than City; all installations ore processing.opeAl� modifications must meet f current building and safety codes. • Upon request, the City shall provide the following services to Leagues: 1. Assist in assigning and locating fields for the leagues. i' . 2. Mow and water all City fields on a year round basis. 3. Maintain sprinkler systems on all City fields. v 4. Fertilize and aerate fields as needed. a 5. Provide trash cans and dump as needed. • 6. Repair fences and backstops that are City owned. • ~ 7. Repair and paint bleachers on City fields that are owned by the City. , • r' B. Provide facilities for league^^:,.ings at no charge C • The "Cages. , =' = .9raen"mt, shell be responslbl for the following: • ` litter at the and of each day's 4 1. Maintain fields and facilities. Clean up • activities and put in trash cans. �ti; 2. Perform necessary repairs resulting from vandalism of booths, snack bars �A"T��*-p� or other league structures. . t<`,C` 3. Provide keys to City staff to allow access to fields. -7- :• 4' • 4 I ,..,a fir,i". • rr i. °� }y. ry ,. 'A ti ,Y4•'w •. 9 r • . v I . 1 . • 4. Adhere to time limitations that are established for field use. ID 5. Inform the department on 611 league changes and activities. 6. Disallow the posting of advertising signs on City property. ! J • - 7. Limit one vehicle per league to transport equipment the unloading or vehicle must be removed from the field immediately eft loading equipment. 8. Follow the Good Neighbor policy. 9. Attend at least 80S of the Youth Sports Council meetings. 10. Provide evidence of general liability insurance in the amount of $1 • million in the form of a certificate of insurance and policy endorsement which names the City of Chula Vista as additional insured. provide utilizing school district appropriate school district as additional insured. certificates naming the 69D P 11. Execute the City's standard hold harmless agreement. The League representative further agrees, that they have read and understand thisLagreement, and sai d agreement themselves and the other officers and members of M1 eago ar s an scree on roc or eague epresen a ve or designee Dale a 4% Date: r • WPC 1124R �.• ,:: a -8- • ... - . ta , . , ,, „ . citi, , ., ,,,, ,.. . , ,,,,,, ,,,,,_„ . . , s Lrr I t _ � • 'x ' 4, 4,.. . ?). ' '1 r ' h i , Iled• w . 0' . • . k.• - . • I I .. i , Vw . • ),., 1. ''k Department of Parks and Recreation 1 Ili City of Chula Vista N User Agreement Addendum to Support Agreement League 4: Addendum Numbee This Agreement, entered into by and between the City of Chula Vista Parks and Recreation, hereinafter referred to as City"; a ea ue"• youth athletic league, hereinafter referred o as gg and hereinafter referred to as the "Us r Juall3be bin ng an renew& a year y• it is valid from July • a. 19 The• for fieldstlocetedrwithin&the shall act as the Home League.iaison between the User, / �• Therefore, all communic&tons concerning this agreement will be in writing Allowaddressed ot less than thirty (30) days afor i response sto and any Rmajor trequeitpertment. • Request for permission to install additional facilities on City property, • for User use, must be processed by City officials and approved by the City, • become Lhegpropertyaof current the Cltyld1A11 lowd at least codes. • processing. The City shall provide the following services to the Leagues upon request: 1. Temporary security and emergency repairs throughout the year. • ♦ ear-round basis, with the scheduling to be 2. Field mowing on a Y determined by the Parks Superintendent. ' The User, under this agreement, shall be responsible for the following: Prohibit the or•'...'9 of advertising signs on District or City :F •. 1.• -renerty. 2. Restrict volunteers or patrons of the League from parking on school .,, . grounds, othor than parking lots. -• ••a: ... . ,... S• Clean up and disposal of all litter. Litter must be placed in -' dumpsters provided by the City. - • M •, a ny_ • s 4. Abide by all decisions teethed by the League representative and the n.-•�'s Vy..... A City representative. S. Review field allocation assignments for additional scheduled users. • V:-i �, .4:1 .. 4 wr s ��v . r �1s� D �FY• � ry a ? \11 kq`• b•. • •� �r- � I _ T M • • • _ - ..',.tip - __ " • • • D . • Y • • • •Y. • I. . Y * regiment • 6. Accept the responsibility for maintenance during the ag • `. oleos initial clean up of premises prior to the first practtee oeriod. P period of Maintenance+9 gi nt willebe the infield and during 7, Perform s11 necessary repairs for vandalism tihehe responbar e d • other league structures will i of 1'1 WPC 1124R .1 1 ,• • : ' ' ... . • '4 • 4-.ir .. 1. .. 07,,1 I -: A. �y ,i "• ." '.4:.-•II •;, AM ERR SM from. • ..• 1! • r 1 fr BY-LAWS YOUTH HEPCITY COOF VISTA ARTICLE 1 NAME This Council shall be known as the City of Chula Vista Youth Sports Council. ARTICLE II PURPOSE i To advise Chula Vista Parks and Recreation Department of Section 1. athletic and sports concerns. Section II. To unite all youth athletic organizations within the City • y of Chula Vista. Section Ili. with sports oandp recreational aactivitiest in thenCityl000f / • Chula Vista. / Section IV. To assure that pollicies and ethics of high standards ilgmovernn aims athletic and idealsrofreach organizatimes,l . bearing In Section V. To assure development of a program ofhYsid spoandmamship, • good character, citizenship, well-being for the athletic participants in youth sports ,i programs. ii Section VI. leagues andethe C1mty g body of Chula Vista between each of the member 'o act as ARTICLE IiI MEMBERSHIP Section 1. The membership of this organization shall consist of a ., r voting representative or e�•,olnted rnemDer of each youth . sports organization. Section It, bymregularrattendance at YouthsSportsgCouncilbmeetings determined payment of dues if necessary. d y �: y organization applying for membership in the Youth av07 Section I11. Any approved by a vote of two-thirds ' Y,.I �,X,. Sports Council must be app (2/3) of the quorum member organizations. The City shall,Y$`,." ' establish objective standards for approval. . "' er organization whose conduct is inconsistent with Section IV. the member r+ouncil may, the aims and objectives of this of affirmative vote of not less than three-fourths (3 4) of is f,.� • thYouth e Councilaoro9iza ions, be dropped from membership I ^x tip 7R N . ., �• .r F P 'f, ® Q � t! , '•• . ,.....rz r•-r. .. '..: • 'At • ' '---0( — 1 - ' - • y 1. , ..i'wr V /I .._ hi- 1':y^ 'Ora ,. • I a• i ' oar. •i , ti.,• be assessed an annual membership fee by a Sectlon Y. To finance the Youth Sports Council's operation, member • organizations mny majority vote of this Council. Section VI. The Director of Parks and Recreation or his/her i representative shall be an ex-officio member without a vote. ARTICLE IV HIP■MEETINGS MEMBERS Regular membership meetings of the Youth Sports Council Section 1. shall be held monthly or more often as determined by the officers of the Council. time by a • Section H. Special membership meetings may be called at any majority of the officers of the Council. Section Iii. Reasonable notice of any regular or special membership meeting shall be given to each representative of each member organization. in Every member organization of the Youth Sports Council hip Section lY. good standing shall be entitled a vote at any members meeting. Voting by proxy is expressly prohibited. Section V. The election officers Sports u shall e eld at the regular meetingofeachyear. New • P officers shall assume their duties in January. Section VI. Representation from a majority of the member organizations and a minimum ofptwo Council officers at all regular for the trensactionhof meetings shall constitute a q • ARTICLE V OFFICERS AND THEIR ELECTION Sectlon 1. The officers Presl the Youth Secret Sports Council Council shell be President, ~ • Sect4''n tl. Nominatin•• ror officers shall be made by a nominating ',Lee of three or more representatives appointed by the President prior to the annual election. The y shall not serve as a member of the nominating committee. • - •«; designated President � d x`^ The Vice President shall also be the desig c �ti;.. Sectlon III. Elect for the subsequent year. Upon a confirmation vote of w _ • • the membership at the regular annual election of foffficers, r , the Vice President shall move up _ President for the subsequent one year term. . •z- • . 4 f ,... . o,,..a , y------� .. _ /i'- . . R 1 Y y.: , y • ...- rte.. -. -•4 .- _ '- •. --- ' f o $ • • . • Section IV. All other officers shall serve for a term of one year or until their successors have been elected. Ey, Section V. Any vacancy of an office shall be filled by a vote of the representative of the member organizations, except as .1 otherwise hereinafter provided for. ARTICLE V1 OFFICERS R DUTIES Section I. President: The President shall be the chief executive of have general supervision, direction, and t e organization and shall, subject to the control of the control onrolnL ths, Council.of Thee President shall affairs sideo the Youth meetinSports s rof thhemlttecilei dad shall the power to appoint such • Section 11• Vice PresldentlPresident Elect: In the aall the of the < Tyres ant, t rc ce yes ant shall perform have all the of the President and when so acting powers of, and be subject to all the restrictions upon, the the President. In case of a vacancy in the president. The Vice President shall have other duties as officeed by succeed torthateofficeea dose veifortthelunexpirediterm • - office of Electlfor theisubsequentlyearoas herein above p�videdsident be the p • The Secretary shall keep and send out all o Section oil. no reto r not t cos of meetings, bulletins, minutes, and in general, • all correspondence of/or pertaining to the Youth Sports Council. ARTICLE VII BOAROORS resentativas may delegate the authority to the Board of The officers of the Youth Sporay delegate 11 nut of to policies and Directors rectors. The rep 4.. v „ ~ • I objectives of thin action, ..+ncil,;n achieving • ARTICLE VIII AMEN S . a presented in writing et a *• Proposed amen:bnt of these by-laws shall be pro ox+d amendment may be z,• taken only oneaisl ondtiea, but action on such re roar or special meeting, c c,+.. taken only on a second reading at a following 9 " '; yr• • and the affirmative vote amendment thirds of the member organizations present necessary shall he ARTICLE IX RULES Roberts R`leslsteOrder shall by-laws.to conduct all meetings Insofar as "� they y WPC 11598 .3- A V .-. "fat ,'1F!f ', `_, \•' ."M , • •I .. 1 - n y i Y `• .4ia - � � - I - eve: - - �