HomeMy WebLinkAboutAgenda Statement 1986/07/08 Item 19 C2 '',----t, COUNCIL AGENDA STATEMENT
by the City Council of Item �ea
Chula Vista, California
Meeting Date 7/8/86
Dated � ' c�
ITEM Re elution/9!5 e r Accepting bids and awarding contract for
asphaltic concrete
SUBMITTED BY: Director of Finance,
Director of Public Works/City Engineer
REVIEWED BY: City Manager (4/5ths Vote: Yes No x )
Bids were received and opened at 2:00 p.m. on June 6, 1986, in the Office of the
Purchasing Agent for furnishing asphaltic concrete to the City for use during the
period July 1 , 1986 through December 31 , 1986. Bids were requested for a six-month
period due to fluctuating material costs.
RECOMMENDATION: That Council accept the bids and award the contract to
Industrial Asphalt.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were requested for the following materials:
ESTIMATED
ITEM MATERIAL USAGE
1 Type III-F-AR-4000 asphaltic concrete (sheet asphalt) 600 Tons
2 Type III-D-AR-4000 asphaltic concrete (3/8" max. aggregate) 7,000 Tons
Six vendors were mailed bid proposal forms with four submitting the following bids:
PRICE PER TON TOTAL BID BASED
BIDDER ITEM 1 ITEM 2 ON EST. USAGE
Industrial Asphalt, San Diego 26.50 22.75 $175,150
Gulf Oil Co. , San Diego 25.00 23.00 176,000
Sim J. Harris Co. , San Diego 25.00 23.50 179,500
Asphalt Inc. , El Cajon 27.40 24.00 184,440
The bid specifications called for pick up of the material at the vendor' s
plant. This way, the job site could be prepared while trucks were en route to
pick up hot material and application made on their return. The top three
vendors are all located in the same vicinity so that travel time and costs are
the same.
The bid of Industrial Asphalt meets specifications and is acceptable to the
Director of Public Works/City Engineer. Previous fiscal year prices are as
follows:
ITEM 1985-86 1984-85 1983-84
1 23.00 25.00 24.00
2 24.00 23.00 23.00
FISCAL IMPACT: Funds are provided for in the Gas Tax fund.
WPC 0145U
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
nrr'7 'IC�A1L ��� l
Amount Not to Exceed $
" tea/6 fly Director of Finance
The City of Chula Vista
Date 7/15/86 By PUBLIC WORKS/CITY ENGINEER
Fund
250 Dept./Activity 2501-GT190
Purpose CONTRACT FOR PLACEMENT OF ASPHALT CONCRETE OVERLAY
Bidder R.E. HAZARD CONTRACTING COMPANY
-g' te` Certificate No. 03