HomeMy WebLinkAboutAgenda Statement 1986/06/24 Item 10 COUNCIL AGENDA STATEMENT l
Item 1 0
Meeting Date 6/24/86
ITEM TITLE: Resolution Approving the concept plan for Harborside
Elementary School Playground/Park and authorizing staff to
reimburse the Chula Vista Elementary School District for the
cost of constructing certain improvements and amending the
agreement with Gillespie DeLorenzo ASLA & Associates, Inc.
for landscape architectural services
;'Y) 4a7 -7 _..---
SUBMITTED BY: Director of Parks and Recreation
REVIEWED BY: City Manager (4/5ths Vote: Yes No X )
On May 6, 1986, the City Council approved an agreement with Gillespie
DeLorenzo ASLA & Associates, Inc. for design improvements at Harborside School
playground/park. The City and the landscape architect have met with members
of the Chula Vista Elementary School District, Chula Vista Little League and
Harborside School council to discuss their needs for the site. A community
meeting was held to present a preliminary plan and gather information from the
public. A concept plan has been developed based on the input received from
the community.
The design and working drawings for certain items incorporated in the concept
plan were not included in the architect's original project scope. An
amendment is needed for the architect to undertake the additional work.
(Attached to the resolution is a copy of the amendment for your information. )
The school district is willing to construct certain improvements detailed in
the concept plan if reimbursed for time and materials.
RECOMMENDATION: That the City Council adopt the resolution approving the
concept plan, authorize staff to reimburse the school district for certain
construction costs and amend the agreement with the landscape architect.
BOARDS/COMMISSIONS RECOMMENDATION: The Parks and Recreation Commission has
been involved with the planning process and supports this project.
DISCUSSION:
This project has been ongoing for a number of years and will finally be
completed in a timely manner. The entire City and especially the Montgomery
area will benefit from the improvements made to the site.
Page 2, Item /0
Meeting Date 6/24/86
The plan calls for the resurfacing and repairing of the asphalt playground and
the restriping of the game areas; installation of an outdoor lunch pavilion;
installation of passive study/picnic areas with walkways and turf; improvement
of the sand play area; planting of trees or shrubs at the east end of the park
along the fence line; installation of temporary fencing in the ballfield area;
planting of street trees along Naples Street fronting the school property;
planting of turf in the area between the ballfields and fence; revitalization
of the ballfield irrigation system and turf; and resurfacing and landscaping
of the parking lot.
The resurfacing and restriping of the asphalt playground is the highest
priority item for the school administration. The school district has painting
crews who can restripe the playground during the summer. The district is
going out to bid this summer for resurfacing of several playgrounds and is
willing to include Harborside School 's playground. The school administration
is especially concerned that the playground work be completed prior to the
start of school in September. The architect has estimated the cost of this
work at $5,750. Upon receipt of an invoice or bill from the school district
for this work, the Director of Parks and Recreation will authorize
reimbursement.
The design of irrigation plans for the passive picnic area, parking lot,
perimeter lawn between the ballfields and fence, street trees and ballfields
were not included in the landscape architect's original scope of work. There
was concern that sufficient funds would not be available for design and
construction of these improvements. However, preliminary cost estimates are
less than anticipated for the original work designed by the architect and
additional items could therefore be added for design and construction. The
preliminary costs are listed below and include a 20% contingency:
*1. Playground, pavilion, sand lot, picnic area,
fence trees: installation $ 78,700
*2. Outfield fencing: demolition, installation 5,250
*3. Play structure in sand lot: purchase, installation 11 ,550
4. Parking lot: improvements, planting, irrigation 6,000
5. Street trees: design, demolition, installation 3,050
6. Perimeter lawn: design, demolition, installation 11 ,550
7. Ballfields: irrigation design, installation 19,850
8. Picnic area: irrigation design 1 ,200
* original scope of work TOTAL $137,150
Page 3, Item
Meeting Date 6 ft)
4/86
There is currently $108,400 in Community Development Block Grant (CDBG) funds
available for additional design, construction and Engineering staff time.
Additional funds in the amount of $4,100 would be needed for the design of
items 4-8 listed above, thereby reducing the amount of CDBG funds available
for construction and staff time to $104,300. However, the City has received
$149,909 from the County in park development fees collected from the
Montgomery area. These funds must be used for park acquisition and
development in the Montgomery area and could therefore be used to supplement
the CDBG funds for the work at Harborside. Approximately $45,000 of the
Montgomery funds would be needed to supplement the CDBG funds to construct all
of the improvements detailed in the concept plan and to pay for Engineering
staff time. These funds could be appropriated when the construction contract
is awarded and actual costs are known. The recommended appropriation would
require Council approval at that time.
FISCAL IMPACT: Sufficient funds are available to pay for the additional
design costs and the improvements to be made by the school district in Account
No. 630-6300-BG110.
WPC 0650R
by the City Council of
Chula Vista, California
Dated