The URL can be used to link to this page

Home My WebLink AboutAgenda Statement 1986/06/10 Item 10 COUNCIL AGENDA STATEMENT Item 10 Meeting Date 6/10/86 ITEM TITLE: Resolution /c S '/ Accepting bids and awarding landscape maintenance contracts for Open Space Districts No. 1 through 11 for FY 1986-87 SUBMITTED BY: Director of Parks and Recreation REVIEWED BY: City Manager `j 6 6- (4/5ths Vote: Yes No X ) During the September 6, 1983 meeting, Council approved departmental recommendation that bidding of landscape maintenance contracts for Open Space Districts be performed on an annual basis. Bids to provide landscape maintenance services for the City Open Space Districts were let out on April 17, 1986 and received on May 14, 1986. RECOMMENDATION: That Council accept bids and award contracts to the following low bidders: Aztec Landscape Co. for District Nos. 1 , 3, 4, 5, 6, 7, 8, 9, 10, and 11 Sensational Creations Landscape Co. for District No. 2 BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Sealed bids were received by the City Engineer on May 14, 1986, to provide landscape maintenance for Open Space District Nos. 1 through 11 for FY 1986-87. The following chart lists the bids submitted from the various contractors: SUMMARY OF BIDS Acacia Aztec Landscape Sensational The Shooter Districts Landscape Company CalScape Creations Company 1 $ 9,630 $12,875 $11 ,000 $15,570 $ 9,800 2 1 ,825 5,800 3,150 3,960 No bid 3 11 ,045 13,880 11 ,400 20,567 11 ,500 4 20,700 21 ,400 20,220 24,989 25,500 5 12,800 21 ,500 9,940 19,835 20,500 6 7,220 8,000 7,300 10,500 7,500 7 2,800 5,000 2,640 3,240 No bid 8 10,840 12,380 10,400 19,670 14,000 9 13,800 13,989 13,310 19,948 18,500 10 5,200 5,880 6,000. 9,702 No bid 11 26,000 No bid No bid 47,912 38,000 Page 2, Item 10 Meeting Date June 10., 1986 Aztec Landscape was the successful low bidder for Districts No. 1 ,2,3,6,10 and 11 , with a total bid of $60,920. This landscaping firm has performed successfully for the City of San Diego and private sector employers of San Diego County. Aztec was the successful low bidder for Open Space District 2. However, because of a mathematical error discovered by their office in their bid amount, they have asked that their submittal for District 2 not be considered. CalScape was the low bidder for Districts 4, 5, 7, 8 and 9 and is currently providing maintenance services for Districts 4, 5, 9, and 11 . Their performance, however, throughout this current contract year has been less than adequate. Monies have been withheld for various uncompleted work five times throughout this year, and it has been necessary to make a $1 ,975 downward adjustment in their contract cost in Open Space District 11 because of lack of responsiveness in rodent control . Due to CalScape' s slow and inadequate handling of irrigation repairs, it has been necessary for the City to hire irrigation contractors to perform irrigation repairs in those districts contracted to CalScape. Monies have been deducted for water waste, and the City has consistently received unfavorable reports and comments from residents within the Open Space Districts in reference to the contract performance of CalScape. Informal and formal meetings between the City and CalScape have been held to outline for CalScape those areas of the contract the City feels the Company is negligent in. To date, no improvement in contract performance has been seen. Because of CalScape' s lack of responsiveness and consistent non-compliance to contract specifications, it is felt that CalScape is not a responsible bidder. CalScape's bid should be rejected and the subsequent low bid for Districts 4, 5, 7, 8, and 9 be considered. The subsequent low bid for Open Space Districts 4, 5, 7, 8 and 9 is Aztec Landscape. Because the department was initially reluctant to recommend the awarding of ten districts to one contractor, an extensive examination of Aztec Landscape' s professional abilities was done. Inquiries were made with the City of San Diego to determine the sizes and types of maintenance projects Aztec Landscape is presently involved with. Project sites were visited to determine the degree of maintenance currently performed. Conversations were held with current site inspectors. It was determined that Aztec Landscape has done contract work for the City of San Diego for approximately six years and favorable reports of their work was received. Aztec Landscape has requested to withdraw their bid for Open Space District 2, the next responsible low bidder is Sensational Creations Landscape Company. Sensational Creations currently has three open space maintenance contracts with the City. Their contract performance has been exceptional and they are highly recommended by the Open Space Coordinator. Page 3, Item 10 Meeting Date 6/10/86 In comparing the bids received this year to those received last year, an overall increase in contract costs has occurred. With the exception of two additional maintenance requirements in District 1 and 5, the new contract requirements remain consistent with the current 85-86 contracts. A one-time trimming of 10 mature Eucalyptus trees in District 1 will be required and the removal of five mature Myoporum shrubs in District 5 has been added. Contract costs have increased an approximate 16% overall , as shown in the following chart. CONTRACT COST SUMMARY Recommended Current 86-87 Contract Recommended District Cost Cost Contractor 1 $ 7,800 $ 9,630 Aztec Landscape 2 1 ,493 3,960 Sensational Creations 3 8,723 11 ,045 Aztec Landscape 4 19,920 20,700 Aztec Landscape 5 9,250 12,800 Aztec Landscape 6 6,660 7,220 Aztec Landscape 7 1 ,235 2,800 Aztec Landscape 8 8,250 10,840 Aztec Landscape 9 13,310 13,800 Aztec Landscape 10 4,949 5,200 Aztec Landscape 11 24,800 26,000 Aztec Landscape Total $106,391 $123,995 FISCAL IMPACT: Total costs for maintaining these districts are borne by the respective homeowners in each district. WPC 0637R rt c%1.:, ,i, '`1/'` : ---- by'the City Council of Chula Vista, California Dated i J CITY OF CHULA VISTA DISCLOSURE STATEMENT Contractor's Statement of Disclosure of Certain Ownership Interests on all contracts which will require discretionary action on the part of the City Council , Planning Commission, and all other official bodies. The following information must be disclosed: 1. List the names of all persons having a financial interest in the contract i.e. , contractor, subcontractor, material supplier. 2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than 10% of the shares in the corporation or owning any partnership interest in the partnership. 3. If any person identified pursuant to (1) above is a non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4. Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions, Committees and Council within the past twelve months? Yes No If yes, please indicate person(s) Person is defined as: "Any individual , firm, copartnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, this and any other county, city and county, city, municipality, district or other political subdivision, or any other group or combination acting as a unit. " (NOTE: Attach additional pages as necessary. / !./_qA! CV. /fik, e- 77/11 :2/4--'. Signature of contractor/date EFc '_1 WPC 1281E Print or type name of contractor C CITY OF CHULA VISTA DISCLOSURE STATEMENT Contractor's Statement of Disclosure of Certain Ownership Interests on all contracts which will require discretionary action on the part of the City Council , Planning Commission, and all other official bodies. The following information must be disclosed: 1. List the names of all persons having a financial interest in the contract i.e. , contractor, subcontractor, material supplier. AZ.-7-6"C- G,4-• eD S c.4-pes G • 2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than 10% of the shares in the corporation or owning any partnership interest in the partnership. 2 vic,9'ry 3. If any person identified pursuant to (1) above is a non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4. Have you had more than $250 worth of business transacted with any member of the City staff, Boards, Commissions, Committees and Council within the past twelve months? Yes No y If yes, please indicate person(s) N4) NK' Person is defined as: "Any individual , firm, copartnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, this and any other county, city and county, city, municipality, district or other political subdivision, or any other group or combination acting as a unit. " (NOTE: Attach additional pages as necessary. Signature"contractor date 4 Z TAG .400-,,,0 s c � 4,. WPC 1281E Print or type name of contractor