HomeMy WebLinkAboutAgenda Statement 1986/09/16 Item 17 COUNCIL AGENDA STATEMENT
Item 17
Meeting Date 9/16/86
ITEM TITLE: Resolution";?-7/7 Authorizing the Emergency Replacement of a
Vehicle
SUBMITTED BY: Director of Public Works/City Engineer ("
REVIEWED BY: City Manager (4/5ths Vote: Yes No X )
At its meeting of February 5, 1985, the City Council approved the
establishment of an Equipment Replacement Fund as well as policies and
procedures for the operation of that fund. These policies and procedures
specify that an Emergency Replacement Account shall be established within the
Fund. This account was to be utilized for replacement of vehicles after the
start of the fiscal year not specifically budgeted. Such requests would only
be considered if special factors necessitate the prompt and timely replacement
of the vehicle, rather than waiting until the next fiscal year, such as damage
beyond economic repair. These requests were to submitted to the City Council
for final approval .
RECOMMENDATION: That the City Council approve the resolution authorizing
the emergency replacement of a vehicle assigned to the Building and Housing
Department.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On August 13, 1986, a Building Inspector was traveling eastbound on Davidson
Street. Another motorist, traveling northbound on Third Avenue, ran a red
light and collided with the vehicle driven by the Building Inspector.
The vehicle driven by the Building Inspector was a 1976 two-door sedan: a
Chevrolet Chevette. This vehicle is recommended for emergency replacement
based on a number of factors:
• The cost of repair of the damage suffered by the vehicle in the
accident would exceed its Blue Book value. The estimate of the cost
of repairing the damage suffered by the vehicle in the accident is
$1700. The vehicle, on the other hand, only has a low Blue Book
value of $700 and a high value of $1200.
• The vehicle was beginning to suffer a great deal of downtime due to
re airs. Over the past twelve months, this vehicle was down 464
ours for repairs. This is the equivalent of 11 .6 work weeks or 22%
of the fiscal year.
Page 2, Item 17
Meeting Date-97678-6
The vehicle will cost $8,000 to replace with the replacement to be a compact
pickup truck.
The City has contacted the insurance company for the motorist who collided
with the Building Inspector and is seeking to recover damages.
The damaged vehicle will be sold at auction.
FISCAL IMPACT: Sufficient funds are available within the Emergency
Replacement Account of the Emergency Replacement Fund (705-7050-5564).
WPC 2305E
by no City Council of
Chula Vista, California
Dated . .09:0 e �.
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the tt hed
or resolution is available in the Treasury, anticipated
come into the Treasury, and is otherwise unapprop riated.
p tic
Amount $
Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws ofrohr State
for the California,
purpose ofasaid
sufficient monies have been appropriated
contract, that sufficient monies to meet or are obligations
to
o
of the
eme
contract are actually in the Treasury, appropriation from which
into the Treasury to the credit of the app rr p
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
•
8,000.00
- 4 :2/L-'
Director of Finance
The City of Chula Vista
Date 9/16/86 By PUBLIC WORKS/ENGINEERING
Fund
705 Dept./Activity 7050-5564
purpose EMERGENCY REPLACEMENT OF A CITY VEHICLE
Bidder
Certificate No. 8