HomeMy WebLinkAboutAgenda Statement 1986/09/16 Item 4 COUNCIL AGENDA STATEMENT
Item 4
Meeting Date 9/16/86
ITEM TITLE: Resolution ‘ /M Approving agreement with the County of
San Diego relating to the designation of Chula Vista Harbor as
the Southern Home Port of the t 1 ship Californian
SUBMITTED BY: Deputy City Manager Thomson di
REVIEWED BY: City Manage (4/5ths Vote: Yes No X )
The City' s agreement with the Nautical Heritage Society to designate Chula
Vista Harbor as the Southern Home Port of the tall ship Californian requires
that the City make a $25,000 per year grant to the ship's organization. The
County of San Diego allocated $9,000 in their Community Enhancement Fund to go
toward this $25,000 grant.
RECOMMENDATION: That the Council adopt the resolution authorizing the Mayor
to sign the attached agreement accepting the $9,000 from the County.
BOARDS/COMMISSION'S RECOMMENDATIONS: N/A
DISCUSSION: The attached agreement for $9,000 identifies the City of Chula
Vista as a contractor charged with continuing to work toward obtaining the
designation as a Southern Home Port of the tall ship Californian. Because the
City has already obtained southern home port status, the scope of services for
this agreement has already been successfully fulfilled.
FISCAL IMPACT: The $9,000 from the County will go toward reimbursing the
General Fund for the $25,000 grant awarded to the tall ship Californian.
WPC 0916I
by of
Chula Vista, Csotornia
Dated L41
//
CITY OF
CHULA VISTA
MANAGEMENT SERVICES DEPARTMENT
September 19, 1986
Mr. Wayne Shipley
Office of Financial Management
County of San Diego
1600 Pacific Highway
San Diego, CA 92101-2472
Dear Mr. Shipley:
In accordance with stipulations set forth in Mr. Norman W. Hickey' s letter dated
August 19, 1986 regarding Community Enchancement funds for the tall ship
Californian, enclosed you will find the following:
1. Two signed copies of the standard form of agreement.
2. Copy of Resolution No. 12707 of the City Council of the City of Chula
Vista approving agreement between the City of Chula Vista and the
County of San Diego relating to the designation of Chula Vista Harbor
as the Southern Home Port of the tall ship Californian.
3. Invoice requesting payment of $9,000.
4. Copy of adopting Resolution No. 12506 and signed agreement between
the City of Chula Vista and Nautical Heritage Museum relating to the
tall ship Californian.
5. Copy of adopting Resolution No. 12638 and signed agreement between
the City of Chula Vista and the Nautical Heritage Society for the
purpose of establishing Chula Vista Harbor as the Southern Operating
Port for the tall ship Californian.
If you have any questions or need clarification of any items enclosed, please
call Mr. Jim Thomson at 691-5296. Please also have the check sent to his
attention, but made payable to the City of Chula Vista.
Sincerely,
•
Ki Tefft
Administrative Secretary
Enclosures
KT
276 FOURTH AVENUE/CHULA VISTA CALIFORNIA 92010/(619) 691-5296
BOARD OF SUPERVISORS
ot,vEl COUNTY OF SAN DIEGO BRIAN G.STRICBRAY
y%!'4. 11. *et GEORGE F. BAILEY
;-:1'. VW/4- GEORGE
SECOND DISTRICT
D ^ �" CHIEF ADMINISTRATIVE OFFICE SUSAN GOLDING
y
�yYo�•-�J'.If —Op THIRD DISTRICT
1600 PACIFIC HIGHWAY • SAN DIEGO, CALIFORNIA 92101-2472
`oMpl �o LEON L. WILLIAMS
TELEPHONE (619) 236-2722 FOURTH DISTRICT
PAUL ECKERT
FIFTH DISTRICT
NORMAN W. HICKEY
CHIEF ADMINISTRATIVE OFFICER
August 19 , 1986
City of Chula Vista
Mr . Jim Thomson , Director , Management Services
276 Fourth Ave .
Chula Vista, CA 92010
Dear Mr . Thomson :
Today the Board of Supervisors adopted the 1986-87 budget , final -
izing their tentative allocation of $9 ,000 .00 in Community
Enhancement funds for your organization . We are now able to
execute the agreements needed to disburse the allocation .
Enclosed are two copies of the standard form of agreement which
include a statement of acceptance . Please carefully read , sign
and return both agreements to the above address [ Attn : Community
Enhancement Program (Office of Financial Management) ] as soon as
possible , and no later than September 20 , 1986 .
We will file one copy of the agreement with the Clerk of the
Board of Supervisors as required by law, and return one copy to
you after it is executed by the County.
Please insure that :
1 . You review the agreement carefully, especially the Terms and
Conditions on the back .
2 . You provide the signature and title of-- the individual
empowered to contract for your agency on 'both ;copies of the
agreement . ( Both signed copies of the ag-reement must be
returned in order for the County to execute the agreement . )
3 . You review the Method of Payment section of the agreement .
(We have attached a sample invoice for your information . )
4 . You review the scope of services to verify that the contract
indicates how your organization plans to utilize the grant .
(The scope of services should correspond with item "C" on
your Funding Request Form. ) Variances should be detailed in
a letter to Mr . Wayne Shipley of the Office of Financial
Management for resolution before signing the contract .
Payments are usually mailed within 2 weeks from receipt of an
invoice . If you have any questions or need clarification of any
items in the contract , please call Mr . Shipley at 236-4421 .
Sincerely,
kt -42
N RMAN W. HICKEY
NWH : WS : lb
Attachments : Contracts
Sample Invoice
-2-
1, 5f/
CITY OF
CHULA VISTA
MANAGEMENT SERVICES DEPARTMENT
September 18, 1986
I N V O I C E
This invoice requests payment for the following services detailed in the
attached agreement between the City of Chula Vista and the Nautical Heritage
Society that have been expended under the Community Enchancement Agreement with
the County of San Diego:
Payment toward securing Southern Home Port designation in Chula
Vista Harbor for the tall ship Californian.
TOTAL REQUESTED: $9,000.00
I declare under penalty of perjury that the foregoing is true and correct;
Executed on Date: 1 a''' I D / ?t at CilJ 1434.4-
Signed:
/ L0-144
276 FOURTH AVENUE/CHULA VISTA, CALIFORNIA 92010/(619) 691-5296