HomeMy WebLinkAboutAgenda Statement 1987/07/21 Item 28 COUNCIL AGENDA STATEMENT
Item 28
Meeting Date 7/21/87
ITEM TITLE: Public Hearing on Town Centre No. 1 Street Lighting and
Landscape Maintenance District for FY 1987-88
a) Report: Funding of administration costs for Town Centre
Maintenance District
b) Resolution`3/ee Ordering certain street and landscaping
facilities to be maintained and levying assessments for
FY 1987-88 and amending the FY 1987-88 budget,
SUBMITTED BY: Director of Public Works/City Engineer lev/
Director of Parks & Recreation ,;
REVIEWED BY: City Manager (4/5ths Vote: Yes X No )
(only for amending budget)
The Town Centre No. 1 Street Lighting and Landscape Maintenance District was
formed in 1980 after improvements were made along Third Avenue between "E" and
"F" Streets. Since then the improvements have been extended south of "G"
Street and westerly from Third Avenue on the south side of "F" Street. The
district boundary was adjusted to include three properties on the south side
of "F" Street between Third Avenue and Garrett Avenue in 1984.
The City Council continued the public hearing for consideration of levying the
assessments and directed staff to reduce staff administrative costs and adjust
the assessments accordingly.
RECOMMENDATION: That the Council hold a public hearing to consider levying
assessments, accept the report on staff costs and adopt the resolution levying
said assessments for 1987-88.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
In 1980 the Redevelopment Agency had improvements completed for the
beautification of the downtown area along Third Avenue between "E" and "F"
Streets. At that time, an assessment district was formed to offset the costs
of maintaining the additional landscaping and electrical energy for the street
lighting system. The present district includes all those properties fronting
along both sides of Third Avenue between "E" and "G" Streets.
Several properties on the south side of "F" Street, west of Third Avenue were
included within this district beginning in FY 1984-85. Similar improvements
to those on Third Avenue were installed on the south side of "F" Street
between Third Avenue and Garrett Avenue as those properties developed.
Page 2, Item 28
Meeting Date 7/21/87
The "Landscaping and Lighting Act of 1972" (Article 4, Chapter 1 , Part 2;
Streets and Highways Code of the State of California) requires the City
Council to hold a public hearing to hear interested parties prior to annexing
any areas to the district and levying assessments each fiscal year.
The Director of Public Works/City Engineer has prepared the Engineer's Report,
spreading the subject assessments. At its meeting held on June 23, Council
accepted this report and set July 14 as the date for the public hearing.
The original 1987-88 budget for the Town Centre No. 1 Landscape Maintenance
District was $36,510. The major increase was due to inclusion of the Open
Space Coordinator's staff services ($5,330) , purchase of trash cans for trash
receptacles ($500), and installation of a new back-flow preventer ($650).
Prior to the 1987-88 budget, staff supervision service was absorbed by the
General Fund. In 1986-87, supervision and administration of the Town Centre
District was assigned to the Open Space Coordinator. The services of the Open
Space Coordinator are offset by the assessments to the various Open Space
Districts and other maintenance districts under his supervision. The cost of
the Open Space Coordinator to provide supervision and administration of the
Town Centre District was pro rata.
At the July 14 public hearing, Council directed staff to reduce the dollar
amount for the Open Space Coordinator's staff time charged to the district by
one-half and adjust the assessments accordingly. The new dollar amount for
administration is $2,665. Attached to the report is the new spread of
assessments. The remaining $2,665 will be paid by the General Fund.
At the June 2nd pre-assessment meeting, the assessed property owners objected
to the inclusion of steam cleaning of sidewalks along Third Avenue. This
cost, $2,350, will therefore be deleted from the budget necessitating an
amendment of the Town Centre Maintenance District budget.
As a result of these deletions, the net assessment for this district shall be
reduced from $32,300.00 to $27,285. This reduction will result in a net
increase of 7.0% from the 86-87 assessments. To put this in perspective,
however, this amount is $145 less than the total assessments in 1984-85.
The amount of staff time spent by the Open Space Coordinator in FY 1986-87 for
the administration of Town Centre and Bay Boulevard Landscaping Districts were
as follows:
Staff Dollar
District Staff Hours/Yr Hours/Yr Equivalent
Town Centre 260 hrs/yr 12.46% $4,600
Bay Boulevard 21 hrs/yr 1 .0% $370
TOTAL $4,9/0
FISCAL IMPACT: The General Fund will pay $2,665 of the Open Space
Coordinator' s administration for FY 87-88. The Town Centre Maintenance
District budget must be amended from $36,510 to $34,160.
WPC 0814R
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b the City of
Chula Vista, California
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