HomeMy WebLinkAboutAgenda Statement 1987/06/16 Item 8 COUNCIL AGENDA STATEMENT
Item 8
Meeting Date 6/16/87
ITEM TITLE: Resolution -V ! Accepting bids and awarding contract for
asphaltic concret
SUBMITTED BY: Director of Finance 1'
Director of Public Wo ks/City Engineer
REVIEWED BY: City Manager( (4/5ths Vote: Yes No x )
Bids were received and opened at 10:00 a.m. on May 29, 1987, in the Office of
the Purchasing Agent for furnishing asphaltic concrete to the City for use
during the period July 1 , 1987 through December 31 , 1987. Bids were requested
for a six-month period due to fluctuating material costs.
RECOMMENDATION: That Council accept the bids and award the contract to Sim
J. Harris Company.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were requested for the following materials:
ESTIMATED
ITEM MATERIAL USAGE
1 Type III-F-AR-4000 asphaltic concrete (sheet asphalt) 600 Tons
2 Type III-D-AR-4000 asphaltic concrete (3/8" max. aggregate) 7,000 Tons
Four vendors were mailed bid proposal forms with four submitting the following
bids:
PRICE PER TON TOTAL BID BASED
BIDDER ITEM 1 ITEM 2 ON EST. USAGE
Gulf Oil Co. , San Diego 25.00 22.00 $169,000
Sim J. Harris Co. , San Diego 25.50 22.75 174,550
Asphalt Inc. , El Cajon 26.25 23.60 180,950
Industrial Asphalt, San Diego 27.50 23.75 182,750
The bid specifications called for pick up of the material at the vendor' s
plant. This way, the job site could be prepared while trucks were on route to
pick up hot material and application made on their return.
The low bidder, Gulf Oil Company, is located 3 miles north of Lakeside off
Highway 67. Driving distance is 63 miles round trip. The number two bidder,
Sim J. Harris Co. is located at the junction of Highway 163 and I-15. Driving
-- distance is 34 miles or 29 miles less than driving to Gulf Oil ' s plant.
Normal pick up of materials is 7 tons per load.
Page 2, Item 8
Meeting Date 6/16/87
It is more economical to pick up material at Sim J. Harris Co. Driving time
to their plant, loading and return to Chula Vista is approximately 1 .5 hours
and to Gulf Oil in Lakeside approximately 2.25 hours. Current City dump truck
rates are $8.00 per hour and $11 .20 for the driver. An average load of
3/8-inch aggregate is 7 tons. This is the type of material that is used most
by the Streets Division. The cost to pick up a load at Sim J. Harris Company
would be $197.61 and $206.44 at Gulf Oil as the figures below indicate.
Sim J. Harris Gulf Oil
MATERIAL: 7 tons @ $22.75 = $159.25 + tx = $168.81 7 tons @ $22 = $154 + tx = $163.24
TRUCK: 1 .5 hrs. @ $8 = 12.00 2. 25 hrs. @ $8 = 18.00
DRIVER: 1 .5 hrs. @ 11 .20 = 16.80 2.25 hrs. @ $11 .20 = 25.20
$197.61 $206.44
x 1000 loads x 1000 load
$19/,b1U.UU $206,440.00
Based on usage of 7,000 tons, with loads of 7 tons picked up each time, the
total cost to the City is $8,830 less by contracting with Sim J. Harris
Company.
The bid of Sim J. Harris Co. meets specifications and is acceptable to the
Director of Public Works/City Engineer. Previous fiscal year prices are as
follows:
ITEM 1986-87 1985-86 1984-85
1 26.50 23.00 25.00
2 22.75 24.00 23.00
FISCAL IMPACT: Funds are provided for in the Gas Tax fund.
WPC 0171U
tho Ciiy Coancil of
Chula Visia, California
Dated
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