HomeMy WebLinkAboutAgenda Statement 1987/04/07 Item 14 COUNCIL AGENDA STATEMENT
Item 14
Meeting Date 4/7/87
ITEM TITLE: Resolution,7G3 Appropriating funds for asbestos removal
and upgrading the HVAC system at the Legislative Office
Building, 430 Davidson Street from the unappropriated balance
of the General Fund and awarding contract for asbestos removal
and HVAC renovation
SUBMITTED BY: Director of Public Works/City Engineer
REVIEWED BY: City Manager (4/5ths Vote: Yes X No )
Bids were received in March for the removal , air monitoring, hauling and
proper disposal of approximately 2,000 sq. ft. of asbestos containing
materials in the duct wrapping in the attic crawl space over the Legislative
Office Building, and for the renovation of the HVAC systems.
RECOMMENDATION: Adopt resolution appropriating funds for both projects,
award asbestos removal contract to "Asbestos Removal Specialists" and HVAC
contract to R. B. Smith.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The building at 430 Davidson Street was originally a County facility and was
turned over to the City of Chula Vista five years ago. Remodeling for the
legislators occurred at that time but the original heating ventilation and air
conditioning systems were not upgraded. With the creation of Multi Zones and
increasing office spaces, the air distribution and improper air balance
remains a continuing problem, as both Assemblyman Peace and Congressman Bates
share a common system with one thermostat. Additionally, the system which
serves County Supervisor Bilbray and the Shared Housing Program does not
contain a proper return air supply and therefore is also not an efficient
system. Upon inspection of all systems and the existing ductwork for the
proposed renovation of the HVAC, it was determined that asbestos containing
materials were used to wrap the supply ducts in areas throughout the
building. The continued use of this material is now against State and Federal
regulations and all existing asbestos must be removed. At this point the
Building Maintenance Superintendent contacted qualified contractors to confirm
the materials, bid the removal , monitor the air, and perform proper disposal
of all materials in strict compliance with California Assembly Bill 2040,
which mandates the regulations, along with CAL-OSHA and EPA guidelines and
standards.
Page 2, Item 14
Meeting Date 4/7/87
Three bids were received from licensed specialists in this field.
Bidder Proposed Cost
1 . Nexon Corporation $23,500
2. Controlled Environmental Systems 21 ,360
3. Asbestos Removal Specialists 18,490
All work will be conducted during hours when the building is not occupied.
The asbestos removal project requires closure of the building for a period of
time. We have discussed the closure with the tenants and they understand the
need. The Contractor' s bid includes working on Saturday and Sunday so that
the closure will be minimal . This will be closely coordinated with the
building' s occupants needs.
The Contractor will submit daily certified air monitoring reports, and a "safe
to enter" certification form will be granted from an independent certified
industrial hygienist before the offices can be reused.
Work materials will be transported with a manifest to an EPA approved landfill
by a registered hazardous waste hauler. Copies of all certified reports and
manifests shall remain the property of the City of Chula Vista.
In addition to the asbestos removal project, funds are needed for the original
project "Upgrading of the HVAC System". Bids have been received for the
necessary repairs and additions to the equipment and systems in general .
HVAC Bidder Proposed Cost
1 . West Coast Air $18,240
2. A.O. Reed 8,750
3. R.B. Smith 9,850
4. Comfort Zone 7,200
The above four proposals were based upon a consultant' s report from Dunn-Lee-
Smith-Klein and Associates, who were retained by the City to evaluate the
three separate systems in this facility. All proposals received had varied
solutions and approaches to the correction of the heating and cooling systems
and therefore have been extensively analyzed. The proposal from R. B. Smith
addresses all the areas and proposes remedies and solutions to the
distribution and air/balance of the systems more effectively than the low
bid. The high bidder, West Coast Air, proposed to install many small
individual units which creates new zones, but increases energy consumption and
future maintenance.
FISCAL IMPACT: $18,490 is required for the asbestos removal contract with
an additional $9,850 for HVAC for a total of $28,240. At the present time,
other City buildings are being reviewed as to the amounts and conditions of
any asbestos-containing materials present. Removal will be incorporated in
the Capital Improvement Project budget and scheduled appropriately.
WPC 0025S
the City Co!; clf of
Chula Vista, California
Dated