HomeMy WebLinkAboutAgenda Statement 1987/03/03 Item 10 COUNCIL AGENDA STATEMENT
Item 10
Meeting Date 3-03-87
ITEM TITLE Resolutionikjaar. Modifying Executive and Middle Management
Fringe Benefits for FY 1986-87 by detailing an administrative
leave programe SUBMITTED BY City Manager (4/5ths Vote: Yes No X )
On September 16, 1986, the City Council conceptually approved an executive and
middle management administrative leave program. The purpose of this program was to
provide a minimal amount of additional leave to compensate executive and middle
management for, in some cases, substantial amounts of uncompensated overtime
worked. It is also designed to make the City's fringe benefit program more
competitive in the marketplace since a substantial majority of other cities in the
State, which compete for the same talent Chula Vista attempts to attract to our
City, also provide similar programs.
RECOMMENDATION: Adopt resolution.
DISCUSSION:
In September, the City Council adopted in concept an administrative leave program
that would apply to executive and middle management, including the City Manager,
City Attorney and City Clerk, with the understanding that such a program before
implementation is subject to final approval of the City Council . The purpose of
this report is to provide the more detailed administrative leave program.
Special management leaves of absence with pay (administrative leave) are well
established provisions among local California governments. In the survey of 19
comparable California cities conducted by Bill Danielson last summer, it was found
that 15 have formal administrative leave policies for executive and middle level
management. The average number of annual administrative leave hours is 83. Four
cities allow the City Manager to approve administrative leave on as as-needed basis
with no limitation on hours. Others provide for cashing out unused leave at the
end of the year. Attachment "A" summarizes the prevailing leave practices for
comparable cities in the State.
The reasons for granting such leave vary from city to city but usually result from:
(1) salary compression between exempt and non-exempt employees, the latter
receiving overtime compensation;
(2) the extra time spent at evening Council and Commission meetings, as
well as other uncompensated overtime required of executive and middle
level managers; and
(3) the need to maintain both our salary and fringe benefit programs in a
reasonably competitive position with other cities in the market against
whom we must compete for executive and middle management staff.
Page 2, Item 10
Meeting Date 3/03/87
The specific proposal is as follows:
(1) This program would provide executive managers with 56 hours of
administrative leave annually, and middle managers with 40 hours of
administrative leave.
COMMENT: While this is below the average of 83 hours annually for
administrative leave in other comparable cities, it is the same as now
provided in the City of Escondido and slightly below that provided in
the City of Oceanside. It is the conclusion of management that this
leave provision would be satisfactory in maintaining the City's
competitive stance with these other jurisdictions.
(2) Administrative leave time would be utilized on a "use it or lose it
basis, which means that if the hours provided are not used by the end
of the fiscal year, they would be lost and not accumulated, nor paid
off in cash.
(3) Currently middle managers receive two extra floating holidays (16 hours
annually) over and above that received by other City employees,
including executive management. This policy would eliminate the two
extra floating holidays in order that the holiday benefit would be
provided equally to all employees including managers.
(4) The hours would be provided on a fiscal year basis, although for this
fiscal year only, it is proposed that the program begin January 1, 1987
on a prorated basis.
FISCAL IMPACT: N.A.
JDG:mab
mgmtl eve
y the City Council of
Chula Vista, California
Dated 3-3---17
ATTACHMENT A
ADMINISTRATIVE LEAVE FOR OTHER COMPARABLE CITIES
MAX MGMT
CITY LEAVE HRS NOTE
Concord 40
El Cajon 40 80 for City Manager
Escondido 56
Freemont 83
Fullerton 48
Garden Grove 208 Based on Examples Provided
Hayward 80
Inglewood 80
Oceanside 60
Ontario 48 Including Extra Vacation
Orange 96
Oxnard Unlimited Discretion of City Manager
Pasadena Unlimited Discretion of City Manager
Pomona 144
Santa Clara Unlimited Discretion of City Manager
Santa Monica 48
Santa Rosa 100
Sunnyvale 169
Torrance Unlimited Discretion of City Manager
AVERAGE 83 HOURS