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Home My WebLink AboutAgenda Statement 1987/02/24 Item 6 COUNCIL AGENDA STATEMENT Item 6 Meeting Date 2/24/87 ITEM TITLE: Resolution Appropriating additional sum of $15,551 to pay for the December 16, 1986 mail ballot election l(:) . SUBMITTED BY: City Cler (4/5this Vote: Yes X No ) On October 13, 1986 the City Clerk received a billing from Habte Hagos, assistant accountant at the Registrar of Voters for the sum of $34,700 as the estimated advance payment for the mail ballot election of December 16, 1986. He specified at that time that the official billing would be sent after the first of the year. The official billing has now been received and it is for an additional amount of $17,849 which makes the total cost of the mail ballot election $52,549. RECOMMENDATION: That Council approve the resolution appropriating the necessary funds. DISCUSSION: The Acting Registrar of Voters, Keith Boyer, initially stated the cost of the mail ballot election would be 3/4 that of a regular election. Since a regular election costs $72,635 (based on $1.25 per voter for the 58,108 voters) , we estimated the cost of the mail ballot to be $54,476. We have received a check for $2,298 from the Registrar of Voters for an overpayment of our November 4, 1986 election (making the total cost of that election $13,202) . This amount has been credited to the elections account, thereby reducing the funds needed for the mail ballot election to $15,551 ($17,849 less $2,298) . FISCAL IMPACT: Appropriate the amount of $15,551 from the unappropriated balance of the General Fund to Account 100-0170-5202. 0966C /. /.iri/`/ .y the City Council of Chula Vista, California IDated 4,G.,2 -E!,/ pT�YEtSTy COUNTY OF SAN DIEGO ' REGISTRAR OF VOTERS �.'.. i 5201-I RUFFIN ROAD, SAN DIEGO, CA 92123 (619) 565-5800 January 29, 1987 Jennie Fulasz, City Clerk City of Chula Vista 276 Fourth Avenue Chula Vista, CA 92010 Dear Ms. Fulasz: We have enclosed the final invoice for services in connection to the December 16, 1986 mail ballot election. As noted in the invoice, please remit the balance of $17,849 as soon as possible. Sincerely, KEITH D. BOYER Registrar of Voters (Acting) HABTE HAGOS Assistant Accountan KDB:HH:cmc Enclosure C�C ,- C7 CL rn r— cxs a s_ t ) COUNTY OF SAN DIEGO INVOICE FOR ELECTION SERVICES FROM : REGISTRAR OF VOTERS DATE OF ELECTION 5201 - I RUFFIN ROAD OR OTHER SAN DIEGO , CA 92123 SERVICE December 16, , 1986 ( 714 ) 565-5522 INVOICE NO . 86/87-109 DATE JANUARY 29 , 1 987 TO : CITY OF CHULA VISTA FUND 100100 ORG 4232 ACCOUNT 0124 ACTIVITY041022 OPTION 209 LABOR : $ 16,554 SUPPLIES : $ 3,776 PRINTING : $ 2,473 LEGAL ADVERTISING : $ POSTAGE : $ 14,767 EQUIPMENT USAGE : Ballot Cards $ 3,447 RENTALS : $ 60 $ ADMINISTRATIVE COSTS : $ 11,472 OTHER COUNTY DEPTS . , USE OF PERSONNEL AND EQUIPMENT : S ADDITIONAL COSTS AS NOTED : $ SUB - TOTAL $ 52,547 LESS: ADVANCE DEPOSIT $ ( 34,700) MAKE CHECKS PAYABLE TO : PAY THIS AMOUNT $ 17,849 KEITH D . BOYER REGISTRAR OF VOTERS (ACTING) MAIL TO : P . O . BOX 23544 SAN DIEGO , CA 92123 NUMBER OF PRECINCTS NUMBER OF REGISTERED VOTERS THE DETAIL OF THE COSTS SHOWN ARE AVAILABLE FOR YOUR INSPECTION AT THE REGISTRAR OF VOTERS DEPARTMENT . PLEASE RETURN ONE COPY OF THIS INVOICE WITH YOUR PAYMENT REVISED : 6/81 e"E�Ty COUNTY OF SAN DIEGO !let\IVIAIM: •__ g �'. ;' REGISTRAR OF VOTERS,41 ~ �."•� 5201-I RUFFIN ROAD, SAN DIEGO, CA 92123 I °'yaccc, (619) 565-5800 January 29, 1987 Jennie Fulasz, City Clerk City of Chula Vista 276 Fourth Avenue Chula Vista, CA 92010 Dear Ms. Fulasz: Your final invoice for the November 4, 1986 state consolidated election is enclosed. You will receive your $2,298 refund by February 15th. If there' s any question concerning your invoice, please call me at 565-5522. Sincerely, KEITH D. BOYER Registrar of Voters (Acting) 01 1► HABTE HAGOS Assistant Accoun ant KDB:HH:cmc Enclosure (--.1c, C7 w: 1""*i {J g vim. CO tea, f"ii 27. co COUNTY OF SAN DIEGO INVOICE FOR ELECTION SERVICES DIEGO , CA 92123 OF ELECTION REGISTRAR OF VOTERS DR DATE E FR SArI 5201 - I RUFFIN ROAD SERVICE NOVEMBER 3 , 1986 ( 714 ) 565 - 5522 INVOICE NO . DATE JANUARY 29 , 1 87 TO : CITY OF CHULA VISTA FUND______ORG_—_ACCOUNT ACTIVITY OPTION 208 $ 4,664 LABOR : __ $ 296 SUPPLIES : S 3,560 P R I N T I N G : candidate statement cost = $1,996.00) LEGAL ADVERTISING : $ 874 POSTAGE : $ 486 EQUIPMENT USAGE : $ RENTALS : $ $ S 3,322 ADMINISTRATIVE COSTS : OTHER COUNTY DEPTS . , USE OF PERSONNEL AND EQUIPMENT : ADDITIONAL COSTS AS NOTED : ' S TOTAL 5 13,202 LESS: ADVANCE DEPOSIT $ (15,500) REFUND $ ( 2,298) NUMBER OF PRECINCTS NUMBER OF REGISTERED VOTERS THE DETAIL OF THE COSTS SHOWN ARETAVAILABLE FOR YOUR INSPECTION AT THE REGISTRAR OF VOTERS CITY OF CHULA VISTA REQUEST FOR DP DIRECT PAYMENT INSTRUCTIONS: 1. Original to Finance. Payments for materials or supplies require Purchasing Agent's approval. Retain departmental copy. (Canary). 2. Within the area for DESCRIPTIVE DATA, include reasons for requiring direct payment. Attach supporting documents if necessary. 3. DISTRIBUTION OF CHARGES are to be completed by the originating department. PAY TO: DATE DEPT/ACTIVITY SPECIAL AUTHORITY RES/DOC NO. CITY STATE ZIP DESCRIPTIVE DATA: I CERTIFY THE ABOVE CLAIM IS DISTRIBUTION OF CHARGES: FINANCE USE ONLY TRUE AND CORRECT AS STATED: DEPT/ OBJECT O/R TAX FUND ACT. or G/L PROJECT AMOUNT CODE CODE DEPT. HEAD or DESIGNEE PURCHASING APPROVAL FINANCE APPROVAL FOR FINANCE USE ONLY: Warrant Status Check One: Paid ❑ Unpaid ❑ Warrant No. F-228 (Revised 6/76) TOTAL INVOICE FOR ELECTION SERVICES FROM : REGISTRAR OF VOTERS DATE OF ELECTION 5201 - I RUFFIN ROAD OR OTHER SAN DIEGO , CA 92123 SERVICE December 16, , 1986 ( 714 ) 565-5522 INVOICE NO . 86/87-109 DATE JANUARY 29 , 19 87 TO : CITY OF CHULA VISTA FUND 100100 ORG 4232 ACCOUNT 0124 ACTIVITY 041022 OPTION 209 LABOR : $ 16,554 SUPPLIES : $ 3,776 PRINTING : $ 2,473 LEGAL ADVERTISING : $ POSTAGE : $ 14,767 a., EQUIPMENT USAGE : Ballot Cards $ 3,447• RENTALS : $ 60 $ ADMINISTRATIVE COSTS : $ 11,472 OTHER COUNTY DEPTS . , USE OF PERSONNEL AND EQUIPMENT : ADDITIONAL COSTS AS NOTED : $ SUB - TOTAL $ 52,547 LESS: ADVANCE DEPOSIT $ ( 34,700) MAKE CHECKS PAYABLE TO : PAY THIS AMOUNT $ 17,849 KEITH D . BOYER REGISTRAR OF VOTERS (ACTING) MAIL TO : P . O . BOX 23544 SAN DIEGO , CA 92123 NUMBER OF PRECINCTS NUMBER OF REGISTERED VOTERS THE DETAIL OF THE COSTS SHOWN ARE AVAILABLE FOR YOUR INSPECTION AT THE REGISTRAR OF VOTERS . DEPARTMENT . PLEASE RETURN ONE COPY OF THIS INVOICE WITH YOUR PAYMENT nrutcrn . G /R1