HomeMy WebLinkAboutAgenda Statement 1987/02/10 Item 5 COUNCIL AGENDA STATEMENT
Item 5
Meeting Date 2/10/87
ITEM TITLE: Resolution/,,Z,f1 Accepting bids and awarding contract for
two turf mower tractors
SUBMITTED BY: Director of Finance%,%
REVIEWED BY: City Manage (4/5ths Vote: Yes No X )
Bids were received and opened at 2:00 on December 30, 1986, in the office of
the Purchasing Agent for the purchase of two turf tractors with front mounted
rotary mowers.
RECOMMENDATION: That Council adopt resolution awarding contract to C. R.
Jaeschke, Inc.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were advertised and mailed to prospective vendors and two bids were
received.
Sales Less
Bidder Unit Price x 2 Tax Trade-In Amount
C. R. Jaeschke, Inc. $13,310 = 26,620 1 ,597.20 250 $27,967.20
San Diego
B. Hayman Inc. $14,263 = 28,526 1 ,711 .56 1 ,400 2.8,837.56
Santa Fe Springs
The bid of C. R. Jaeschke, Inc. meets specifications and is acceptable to the
Director of Parks and Recreation.
Cost of New Mowers
The purchase price for the two mowers, less trade-in allowance for one mower,
is $27,967.20. This is $6,468 more than the amount budgeted of $21 ,500 in
1986/87 to replace the mowers.
The main reason for the bid being higher than the budgeted amount is that the
new mowers will have a hydraulically operated grass hopper to allow automatic
depositing of grass clippings into a container or pick-up truck. This feature
just recently became available equipment on all mowers of the model and size
we are purchasing.
Page 2, Item 5
Meeting Date 2/10/87
This feature adds approximately $2,500 to the cost of each mower but the Parks
Department feels it is well worth it. The current mowers require the
clippings to be dumped on the ground and then manually shoveled into a
dumpster. This manual operation takes 20-30 minutes including the proper
cleaning of the surrounding area. The new mowers with the hydraulic hopper
will be able to dump the clippings directly into the container thus
eliminating the manual aspect of the operation. This improved efficiency will
allow the mowers to cover a larger area in the same amount of time.
Back-Up Mower
Of the two mowers being replaced, staff is proposing that one mower be traded
in and the other be retained as a back-up mower. In the past year, one mower
was reconditioned and the Parks Department would like to use it as back-up so
that mowing work may continue whenever one of the major mowers is down or
being repaired. Currently, staff is in a situation that when a major mower
goes down, it causes a backlog of mowing work and scheduling adjustments. The
back-up mower will not be scheduled for replacement. If it becomes unusable,
then the Parks Department will revert to having two main mowers without a
hack-up.
FISCAL IMPACT: Total cost of the two turf tractors is $27,968 compared to a
budget amount of $21 ,500. The additional $6,468 will come from available
savings in the Equipment Replacement Fund.
WPC 01571.1
L of/•1,Zl 4
y the City Council of
Chula Vista, California
Dated rl 7
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