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Home My WebLink AboutReso 1990-15715 RESOLUTION NO. 15715 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THAT CERTAIN MEMORANDUM OF UNDERSTANDING CONCERNING WAGES AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA EMPLOYEES ASSOCIATION FOR FISCAL YEARS 1990-91 THROUGH 1992-93 The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the Management Negotiation Team representing the City Manager of the City of Chula Vista, acting for and on behalf of the City Council of the City of Chula Vista, have heretofore met and conferred with the Chula Vista Employees Association, an organization representing certain members of classified employees in the City of Chula Vista, in accordance with the provisions of Section 3500 et seq. of the Government Code of the State of California, and WHEREAS, the Memorandum of Understanding jointly prepared by said parties as a result of meeting and conferring in good faith has been presented to the City Council and is contained in Exhibit "A", a copy of which is on file in the office of the City Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve and accept said Memorandum of Understanding as contained in Exhibit "A" for fiscal years 1990-91 through 1992-93. Presented by A~a~o f by " ce M. Boogaard ~id Morris / Deputy City Manager City Attorney Resolution No. 15715 Page 2 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 17th day of July, 1990 by the following vote: AYES: Councilmembers: Malcolm, McCandliss, Moore NOES: Councilmembers: None ABSENT: Councilmembers: Nader, Cox ABSTAIN: Councilmembers: None , ~. COX, ATTEST: Beverly AT Authelet, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 15715 was duly passed, approved, and adopted by the City Council of the City of Chula Vista, California, at a regular meeting of said City Council held on the 17th day of July, 1990. Executed this 17th day of July, 1990. Beverly N. Authelet, City Clerk REHORANDUH # - DF UNDE'RSTAND I~IG · , .,j BETWEEN CITY OF CHULA VISTA AND " C-HULA VISTA EltPLOYEES ASSOCIATION FY 19gO-1993 "'- ,~ :,HEMORANDUM OF UNDERSTANDING CONCZRHIHG !IAGES AN.., OTHER TERMS AND CONDITIONS OF ;" ,EMPLOYMENT BETWEEN,.!TME.,C/.TY OF CRULA'V~STA ANI} THE CHULA VISTA EMPLOYEES " 'ASSOCIATION FOR FISCAL-':F. ARS']990-9], !991-.q2, AND 1992-93. ,,~_,.:..., 1.01 PR~f~'iBLE.'' 1.02 ' RECOGNITTON 1.03 CITY RIGII1;~ ,1.04'-,- :' CVEA R~SHTS 2.02 , SHIFT DIFFEREN'.t;ALS ~,. 2.03 :SAFETY EQUIPMENT, PROTECTIVE CLOTHING AND TOOL ALLOWANCE :~:',- 2.04 MILEAGE REIMBURSEMENT 2.05 WORK WEEK '., ;, 2.06 OVERTIME ~:~' 2.07 CALL: BACK"- '~' 2.09 DUTY '.*;; 2.10 B~LINGUAL PAY 2.H HEALTH AND WELFARE EMPLOYEE BENEFITS '- " ' 2.]2 RETIREMENT .'-T:~,,. ': 2.13 HOLIDAYS ,f~ ~. 2.14 VACATION AND SICK LEAVE ;:~!- 2.15(A) LEAVE OF ABSENCE 2.15(B) NILITARY LEAVE 2,15(C) JURY DUTY ;,';~': 2.15(D) COURT LEAVE !c'~,,. 2.16 ' DEFERRED COMPENSATION 2.17 UNIFORMS 2.19 DRIVING ELIGIBILITY POLICY 2.20 SUBSTANCE ABUSE POLICY 2.22 CAREER ADVANCEMENT 3.03 PROHIBITED PRACTICES *:" 3.02 TERM AND EFFECT OF MEMORANDUM OF UNDERSTANDING ~.'~,' 3.03 GRIEVANCE PROCEDURE "'- ,-,~:,. 3.04 LABOR-MANAGEMENT COOPERATION 3.05 SAVINGS CLAUSE ARTICLE.:1,01:! PREAMBLE ~i Thts~.Nemorandum'of, Understanding is, entered into by the City Hanager of the Cityof..:Chul ~ ,Vtsta,'~,heret afte~referred to as "City," and the Chula Vista Empl6yees=Association'Phere~after referred · to as.-"CVEA." The. city~:reCognizeS;-Cv~':a's~the~'~ClusiVe .representative for the employees in the. City.~[.Chula .Vista who:areemployed in the following classifications: '.'Accountant,'t · :'- Accounting Assistant, ILl Administrative Aide: Administrattve, Analyst,'I-~ Administrative Analyst, II,~ Administrative Office Assistant 'I~ Administrative Office Assistant 'II, Administrative Office Assistant:III' Administrative)Office ,Specialist.: Administrative Secretary Animal Control Officer-. Aquatic Coordinator '- Assistant Planner 7- Associate Planner:~. Building Projects'Supervisor Building/HousingInspector I Building/Housinglnspector II Buyer Circulation Assistant.'· Circulation Supervisor..' Code Enforcement Office Communications,Operator 'I Communications Operator II Community Development Specialist Community Service Officer Computer Programmer' Computer Programmer/Operator Construction Specialist I Construction Specialist II (CARP) Construction Specialist II (ELEC) Construction Specialist II (HVAC) Construction Specialist II (PAINT) Construction Specialist II {PLUHB} Crime Analyst' Criminal Information Systems Specialist Custodian I Custodian II~ Data Entry Operator, I ,. Data. Entry,Operator.-II : : Data Entry/Word Processing Specialist ,;' Electronics:Technician ..... Engineering Aide!, '.~,: ...~, Englneoringllechnlctan II Engineering',lechnictanIII , Equip~nt;:Mech tc:I ~ Equtpn~nt,,Opera{ors~ Evldence. Control::Asststant Evtdence,.Technician~,~ Ftre'Apparatus,~echanic- .Housing~Rehabi]itatioh~Specta]ist~ .,.,l-Human~Services~Coordinator.... Information~iSystem. Technician~r. -"Ouniorl>Accountant-<~ ~,:Kenne]~Attendant,~=.~. Landscape-Planner:~' Latent,,print~Examiner~ 'Lead, Communications-!Operator . Lega]~Secretar~-l~. Librarian=.IIl~.~':~:~ - LibraryAdministrative Secretary:= Ltbrary. Associate.~ Library.IClerk-I.~' Library, DataiEntry Operator.-- Library:Information System Technician Library Page I ~ Library Page II" Library Technical Assistant Library. Technician ,.. Mainframe Computer Operator Maintenance Worker I Maintenance Worker II Nature Center:Maintenance Specialist Offset Duplicating Operator I Offset Duplicating Operator II OffsetLPressSupervisor Offset-Print~Supervisor:, Open~SpaceInspector,,. Park:Ranger..,F,-, Park-Ranger~ Supervisor Parking Control Officer Parking Operations Officer Parks~Supervisor. PayrolllTechnician,, Permit Engineer, Planning Iechnician I Planning:Technician II Planntng~Technician-III Plans'.Examtner,, Police Records,Assistant I Police Records Assistant II -~- Poltc~;'~e~rds',Supervtsor. -,.' Police~Report Transcrtptionist' .... ~ Programmer.A lyst'~ Public, Works'Supervisor,' Pump~Haintenance.Nechanic~ " Sup · -Recreation: ervisor,I~ ~LRecreition,SupervhorilI~ Revenue-and:Recovery Officer "Shelving Supetviso~; -SeniorsAccounting Assistant' Senior. Admtntstrattve. OfficeSpecialtst Senio~-Bulldtng:Inspector,~ ',.- Sento~iCirculatton'Asststant' Sento~..Code,Enforcement Officer. Senior, Crime PreventionsSpecialist Senior Electronlcs,;Technictan,~ Sento~,~quillment~Hech~nic Sento~:Hatntenance':Worker' Senior,Public.Works..Inspector Sentor,PumpNaintenance Nechantc Senior!Storekeeper- Senior,Tree:Trtmme~:" Storekeeper~-I'! Storekeeper. II Supervising Construction Specialist~ Supervising Custodian; Survey Party. Chief,! Traffic..DevlcesHelper. Traffic Devices Technician Traffic DevicesTechnician Supervisor Transit.Specialist Tree,Trimmer, Word Processing Specialist Word Processing Supervisor '- Zoning Enforcement Officer ARTICLE 1.03" CITY RIGHTS.. I. ~:othlng ;contained herein shall be construed to restrict any legal or inherent'exclusive City rights with respect to matters of legislative or managerial policy.. The,:exclustverights of the City shall include, but not be limited to, . the.-.righttto:! .,,.I...... =..,.:~. 'EStabltShk plan for, and direct ~he ~ork force toward the ,..~,.' organizational .goals of the City government. Determine the: o~anizatton, and the merits, necessity, and level .;-,-~:'/j,of!.ac%lvt~y:or service providedto the public. ity bidget. ,':'~ E~ and administer a merit or civil service systc~rn ...,~,.~./which.provtdes~for all types of personnel transactions, including, ' ~%'~!~ but~ not~ ltmited~ tol, determining the procedures and standards for -, ~.!,;~i~ the, htringi; promottoni'. transfer, assignment, layoff, retention and :~/~'j'/~:"'classificatton'.of. positions in accordance with the City Charter, ~!';t"/~;~" Civil' Service Rulesi. and established personnel practices. D s /,:' iscipltne'or.¢lscharge:employee . Dt e ermine .the':methods~ means, numbers and kinds of personnel, and the Job:or/position:content.required to accomplish the objectives and goals-of;the. City. SubcontractLout' various-services currently performed by City work force when.is~ch actions will result in cost savings to the City. Effect' a'reduction.tn authorized positions. :.. Take/actions necessary to carry out the mission of the CitF fn emergenctes~and in other situations of unusual or temporary '~'~n~i'~U'&~;t~'~x~rctse-effictent; and productive management practices consistent,.with Federal and;State laws and in compliance with the City:Charter and City, ordinances. FITNESS'.''''~ The parties. agree that:physical and mental fitness of City employees are reasonable~ requirements-to-perform the duties of the Job and inst~ll public: conftdence.~ Recognizing these important factors, the parties agree..that: during-the term.of this Agreement the City with reasonable cause, may.~ require-medical~ and psychological assessments of employees provided~the..City~pays-and provides time off without loss of pay- £or such. assessments.~3 All: such assessments shall be done by appropriately qualified health 6are professionals. Any treatment or remedial' action shall be the full responsibility of the employee, except as otherwise provided by 1 aw or as may be provided through the Employee Assistance Program for City employees and the Substance Abuse Policy. //, ;;z, ;. :'.1,:~,:~,,~:,%. [., :~;,~.~A~th~r't'z. ed~'Of: th.= CVEA' m~.v be allo~.ed reasonable' ::~ ':':~ ~'~ · ' ". '~cces~,: to,'.unttT, employees.. during working. hours fnr the purpose of i ~: ',": .:. ;:.~.:, ,-. 2-consul Ung':~ regarlt ng, the.! empl oyer-empl o~ee,', re1 aU onsht p, p~'ovtded ' !; ,, '. ,,'.;'~,"j;;':,.th~t~.the work, op~ratton~ and. service: to, the pub1 t c are not h~paired : ',: , ' ....~:and:the~a~thorized:representattves shall.have given advaTlce notice toi'. and~beenigranted authorization by. the depzrtment head o~ his designated~ representative. Nhen, contacting ~n4 ~. e~,',ployees during :the duty~,pertod~ of..the employees. The dep-~r~m~nt head or his 'destgneeishall.determtnei,the appropriate time for such access. of: City facilities by the ':~:2~approprtate::appotnttng~:,authortty for, 'meetings composed of unit employees...,provtded~'.such meetings are, held outside regularly scheduled 'worktng:'hours:, for the-group which is meetings. and ~,:. provided,. space-can~be ,made' available Nithour interfering with the ;:~ Clty,'needs~,;!~.~:,:;2~:~,~,~:~,.,;~: ,,,-:~;-..:,~..~:.~ - r-'.. - -..; on'- City/, b~ll:t~Z~. boards ~for, official CVEA communications with members~. Copies:~of, such communicattons~shall be furnished to the Personnel~ Director's*lOffice-for review,:- ._ IV, The,: * hall,*i;iii! 'san Diego County Employees' AssOciation, $,10 per member per,..pay period for the full costs incurredsfor dues deduction on behalf of CVEA, ARTICLE 2 ,O1 (A) WAGES I. WAGES - All* represented!*: employees will receive the following wage increases effective:on the:following dates: ::" = '- .... December:28, 1990'- ~ .... :, - 5% "- Year '3 June 2~. 1992' - 4% December 25, 1992 - 1% ZZ; The City: will'continue tc pay 7% toHard the employee's portion of t. he~ PERS contribution. IZI~ !,'Distrtbuti~;~.'Of;p'~Ychecks: shall be done only on regular paydays. :-: HoHever.-, in an, emergency. employees may receive their check on a -. day/-otherthan a regular payday if a memo is directed from the : Department' Head to the Finance Officer Justifying the request, -5- repres.~nted ~'CVEA may recetve a maximum of ,weeks::,vacatton; rl. tn. advance:<..~Vacatton pay in advance will ~ade'on~a provided the employee notifies the Finance De t";,three w.~rktnto the p~yday on which p~yment'~ts dest' ncT'eases're' a~ove, and based on s~veral']=.hctor~ comparison~ with other agencies, the mg~'.=lass /receive salary adjustments as :~:~ <~,indicated below beginning July 13. 1990= .~?.<:~.~..C1~.~',:; ,,. ~:,,:';:, ~. ,,:w:. ? ~ OF SPECIAL INCREASE :h*-* -.': , ,,t-. Building/Houstng)nspector I'- 15.0 ,.. Landscape P1 anner '~:,:~ ,', :", 5.0 ,Latent Print Examtn~ Q'Z~;'/.' ~ 4.0 '~,, .Payroll Technician'/~Z~*,?~,;:t;'';' · 2.1 ~. ~': , :.. Seni or' E1 ectron ics ,Techni~i an:: 1. ] · ~ Traffic Devices Helper ,,:' :~ . 10.0 Traffic ~vlc~,.Technictan - 3.4 ~' ; *~ Assistaht Planner .. :, < ,: ...... 5.2 ~. :~ *' Computer Progra~er* Analyst ' -~?_ 1.17 ,.., . , . ,, .... :. ~ , , ,, , ..,, ~,{=,,{. ~"~', 3'-., ',.... ,' . ' A. ~' ~n &ddtti~n={o t*t~a'S~ "sPecial adjustments" implemented July '~,,~* 13, 1990, CVEA may submit up to five classifications to the ,'~.. . -city, for. consideration of special adjustments effective June : - 28, 199l ,~ and five classifications for consideration of : .special.adjustments effective~une 26, 1992. The City has ~ the ::~. right, ~- at its ,. prerogative, to add additional ':i: classifications. tt may have=identified as also requiring · * review for special adjustment: B. To evaluate'the,need for special adjustment, the City will survey all cities in the County and the County of San Diego, as well 'as use internal equities, to determine salary equtty.',:.This language does not co~it the City to implement ,; .....,~, ..~.: any~.t~'.'salary; adjustments.- However, subject to fiscal ' /.,/'-'- :"-' constraints :;':'as ~ .determined by the City, those selected """*" ' "" < :'classifica~tbns ', shown by the survey and/or by internal ., , equities~to be greater than 5% below the mean may be adjusted to the mean effective nn the above dates [Paragraph A). · ,- ~,~. -..,~,1. VI. All other payroll and wage changes, such as merit increases, shall ,r. be made effective,at the beginning of the regulap pay period on or following the date of change. perfo~ the duties~ of a higher paid FFIO~ consecutive, work days or 80 consecutive hoursi :wtth!a minimum of'5. percent ~rate! ~imaximum:of, 2O~percent, effective the first of~the~,outtof~class g uests~for-.out-of class compensation be~submtttedlby- ~on> a! "Request: for Additional Pay" e,amounts ~ calendar year. ployeei in a regular.' to.~ share:~ hi s/her,. Job ,'with ~ another' qual i fied employee or' libleipersona'~ Oobs~may/be.,:shared!on, an.,hourly.= or,,daily basis. All legally., ,; permtssibh~ beneftts'~ will { be:~ pro-rated;:~. Each, employee shall, be notified in :~ writing~ by:'-the,~ appointing '~"authortty/( as!/defined; in~ the' City Charter} at the ~;... . . ./~ ::~i...'~.::~~_- . ~;~'~TICLE.'2.02~ ~: SHIFT:DIFFERENTIALS ' :~::"~" I.: In; ~di't~'~'~:~' t~':~{~ei~..;j~b'~l~F~:;~'ai'~ry, CVEA'. represented employees ~.;, ::.. shalll recetve.:extra~compensation.per biweekly pay period under the ,'i'. conditions;listed:below~; Such compensation shall be as follows: ~',." - ' .. ;:../FY/1991~92 ':'::j ,, :"'~:'~".'."' -,,~ ~' Up to'~$35'.00 · - "' ' ' FY~199Z~93~~:;;' ",:~':"."~"~:' Up to $45.00 ' Under. no.~Ct~C6mst'~nCes shall '~ an empl'o~ee:. receive compensation for ' .more than one. of, these conditions during any one pay period: ,~ (~' Wh;n:~c~:;d~{o.work a~maJority of their shift after 5:00 ~ .,. , p.m..or:before 8:00.a.m.. for. a.majority of a pay period. ,',.~.~/'. (B)J When;~regularly,' scheduled;. daily work shifts are regularly. ~' splite by two~or more consecutive hours for a majority of a ' ;.: . . pay, period;-. .;~L; (C) When regularly scheduled shifts result in split.weekend .~,. ~, . ' shifts which do,not allow for two consecutive days off. , differential: shall.not be paid for standby duty. ., ~... , .-. IIZ~ Libr~anS~js~i'~"~t' be eligible for any shift differential. ARTICLE SAFETY; EQUIPMENT.; PROTECTIVE CLOTHING AND TOOL ALLOWANCE I.i. Safety: Equipment~and: Protective Clothing ~., . , S~fet~i'~m~}',~'~:;~(0tecttve.,cl0thtng wtll be provided. for user ,~: :~,,~.-""~-':: '~to..a11;~applicabl~employees',as,reco~ended by the Department Head, ~':;-~'>.C'~' -ln-'conCert-,~tth:.the* Risk. Manager,.' and approved by the City Manager ..... rap1 ~ees;~tn~theL'classtficattons-..; of-~ Equipment · MechaniC. Z,~ ..S',. ': EqutpmentTMechantc~",~ZZ;~and~,Senlor, EqUlpment. Mechantc are eligible ~" to: ~recetve,~retmbursement',:..fo~;,-tnttta3?. purchase- oP replacemen~ ,of, approved:~tool s~.,~.up.~.to~,an:.~average~.of..~. $~35 j pet fi scal. ~ear. per~ emplo~ee~e~';ToT~.fadl ~tate-, purchase 'and:.~ reimbursement, an app~oved. 11st'~ of,,. t001S~"shall~ be developed, and. maintained by the Equipment. Na~ntenance:~Supertnt'endent ;~tth.~,tnput~Lfrom,,.affected, employees.,~ '~- The~ approved~l t st~ shal 1~.~ be,~posted::~' on-,~,~the: department ' bul 1 ett n, ', not~ on~'r the'~: approved:~l t st-.~;.. A11 ~,~.tool provtston-~beCome~the.~'sole.:~property,~ of~',~ the ,~' employee... It -ts:~ understood-the.,concept-described here~ould, result tn one employee receiving more:money:+.than:another,,~dependtng on' need. However, no. re~mbursement~sha]l~be,~made...to,:any...,employee over the average' amount. of,~ S135.00untll/after Oune I of any fiscal year to give all~,eligible.employees an equal.,:opportunity to purchase needed tools.t.. ARTICLE 2.04':~ MILEAGEREIMBURSEMENT;" Employees. .tn this: unit.'sha~.'c'~e 'Subject to the, City's Mileage Reimbursement Program ~when :required.'to., use .their private: automobile for authorized City business~: 26~' per mile - first 200 miles 24~ pe~ mile - next,.' 300 miles 22¢'per:.mile- over 500miles ARTICLE 2,05','~ WORK I, General~ The work week is a fixed and regular recurring period of 168 consecutive hours - 7 consecutive 24 hour periods, The usual work..week,in the City of Chula Vista begins at 12:01 a,m, on Friday morning and ends at 12:01 a,m, the following Friday morning,. : ~3.: *: I~.' *''* *~ Deft nt t~ O~'~ ~. ~ene~r~'an~' emp~ oyee ~ s.' o~dered to work more than 40 . ' **hours~-',~n<a'~ rk~,week'/they shall be 9ranted. overtime pay ~ the :'- ' -rate:Of/l~]/Z~mer. their Fair Labor Standards Act (FLSA) -.. ';': Rate~ ,.,- o~* com~ensatory~ t~me. off at 1-1/2. Umes the extra hours workedL~:Such. overt~me, work shal~ be only at the d~rec~on of .-:,first. approved~. by*,.the.' employee's..1mediate. supervisor, Payment -~", for, overt~me':~shall;,:.be: made, during; the pay period where~n the .... overtime. was'. earned;~?,:-A~ record' of compensatory overt~ me earned' and :uttl~zed~,-sha11,~be~ma~nta~ned,:,~on the blweekly pay records. ' '.,':,~Compensatlr~ov~rt4me; sha11~ not be accrued$ to;,an'~ employee's credit ::: ~;:~:':for any,~ t~,~nf, excess 'of; 40 hours. ::~ RetmbuYsement fo~ overtime ' ":' :~,<?.witht ttme 'of~'*o~,,wt11;"be 'at the'Option of the,, supervisor. and * .~.':"the~%'depa~tme~t~?,head~ ba~ed~;~','on',',the employee~s;:,request wh$1e :,: ,~::' recG'~'n(z~ng(the~'~era11~ depa~ent~l~ st~ff~ng requirements. ' av' 'leaveS' duP~ngrWhich~orkers";.Compensat(on ~s pa4d, vaca~ton t~me, - hol~days,o~?a~yZotherUmea~ay. from the Job. tha~ ~s pa~d. ~ addiUon the IL :. Admtni~trat(~n~."~F. Overt~e~:~::.All:. Ume. worked: ~n to work week:.,wtth~..the exception.' of' ~ns~gnfficant amounts of "hours worked" ::,:wfil; ~ be :~'~.counted~,;: towards., the,i: 40. hou~ work week, Zns~gnificant: ~mo~ts; of h0Urs:worked~' ~s'defined as any t~me worked: outs4de';:the, regula~*.schedule, that' ~s' less than 15 minutes ~n a day,,'unles's. def~ntt~on' ts changed~ 4n Federal Regulations or overt~me~:. they sha11~ be 9ranted a. 1/2 hour unpa(d meal break, Hhenever-employees: are'called, back to work after they have left their work site and: are required-to. return to work before ~he scheduled star~ of the next shfft~ they. wi11~ receive'a. bonus ~n addiUon to actual overtlme worked of the following: .~::.. FY: 1990-91' -: $40 FY ~991-92'- $45 - FY 1992-93 - $50 However, the callback bonus wfil only ~pply when the employee has not been notified of the callback prior to leaving the worksite. ;..,*,. ,l L~.2~O8~";,.,'STAND'BYf:.'v; ,: .......::..!'. · .... ' ?,'~',,;.~,,., :,,.,.),.,.~..;~1.}.. ,% ,, ,I,,, . ~ ':':" Z!"!DenniU'°.n? ;{St"ndbY;duW/is4derined;'as th=t period of Ume ' ~,~., . ".-. ass~gned,b~.the a~polnttng.authority, ~n.~ddSh~onto the employeers. , - nomal~ wor~, wee}, durtng, whlch, t~mo~ the, employee ~ust leave word~ ;~" .... "qwith~ ~ g ~d IndividUal:where ho,o~ sl~e can be reached a des~ 'nat :::'~.' ' case, a; callback~ Is; necessary,., Hours spent on standb~ wtll no~ be ~':., *..~ considered; hours~worked,, Employees assigned to st~ndby duty are :; .,. : ..;:' subject; to~ the~ provt s ~ons; of; Sect1 on 2,07, .....dby,. shall be compensated at theSt'* ":' ~:,,:,:. ',., : rates,~ list~below~ in, additional~ pay for each full work week, ;. ~' during~which't they,, are~ assigned: to standby. Such employees are, , ~.;:,~ bound; by~ the~City,s:~ substance, abuse pol icy. - '~ '~ . Standby ,. ,'1991~g2'.':' $80.00 ARTICLE., 2;09; ': ~,': NODIFIED~DUTYr~*,/,'.';,~,:,:~' , abl e, to, returm to, "l tghtt, dutyi~."the Cityy wi 1 li make every, effort to, pl ace the emplOyee~ tm a:'modi'fiedi duty~, as'signment<, as'~' closely, approximating as possible ~e> of/work: the~ employee:, normally, doesl. until' he/she: i s released back to fulll duty~.:The~ nature~,of~?. the~:, assignment,. will~ depend. on the physical :'' restrictions~ of;' the. employee~ as~. stated; by./,the, treating. physician and the. ~'.~: ,. availability-ofFa~modified.positton~ in the>department', which is consistent with ;.-'the~ physicaii restrictions'~;/Notwithstanding the: above the acceptance of yX.. modified' dutY='*assignment'~..if:avatlablei will~ be mandatory. ~/,:--. . . ~,.. , ,;',~,/',~,~,;,,'" .: .. '. };'::,,'ARTZCLE/2;IO}'...BIL:ZNGUAU. PAY/:,,.. ... '4.. ~; ,,:: -, . , , .'.<,,.., . .,, ,; ;' . , ' , ~t;-Th~see~p~yees~Who{; upon;'recOme~dation of/the department head, approval of ~. ":.'.' the~ Personnel, DepartmentS, and, success ful' compl eti on, of a Bi 1 i ngual Performance ~;':..., Evaluationl, arer required~'to~ continuously., use thei~ bilingual, skills in the }erfomance;~ of; their,. dutiesh wt11~ receive the, following. monthly rate i~ add t ti on, to~ their' regul at'- .. ,,.. '. FW 1990~91~ - $25, ~ ' FY/1991-92.- $35 -, FY, 1992-93. -. $35 ARTICLE. 2;]1t H~L)'AND-WELFARE : / I; ,'' . F1 exi bl e. Beneft t' P1 an ~ .:,.DesCrt ~tton, of~ Program - Employees in represented ;ions:, shall, receive the following dollar amounts the> next: three. fiscal, years, to be used for approved. .. '.. empl byee': beneft ts :. '. -I0- <Effective:Date~,:. : - Amount $4,675 Th~ C{t~ .agreeS:, to ~spltt the cost'of the health plan 5 --,50/O.~;above'~.the,~flex plan amount :stated tn the agreement . that. ~ear..o~,..the~.,Jncreasej ~.;. From~dune,~lSsthPough~dune. 30~oF the f{scal ~ear, ' requests = for. rre~mbursement: under': the .:Ctty's "Flexible Beneft t ~P1 an"'wt 11, ,. be = approved for:: "emergency~ expenses only~,'.;. An.~': emergency ~,~ {s - def{ned ~ as an unforeseen occurrences. or,;: combination.: of: circumstances whtch necessitated. lmedtate - actton. Requests for reimbursements ,~ for ;* purchases made by employees,* after · OuneilS~fo~ those ttems and servtces rendered whtch are not,:. of,. a :~ routthe ::. nature, w~11 be reviewed on an tndivtdual'.'~ basts.:. by. the Personne~ Department detem~ne,~ if.,* an ~emergency extsted. Upon approval ;:~ ~7~,:' emergency requests, reimbursements wtll be granted. '~;. Examples:: a.,.,-,Emergency medical expenses not covered by Insurance -'for.an.~'.tllness that requtres the servtces of a doctor, c11n]c, o~, hospttal. Including auxiliary servtces,~ (emergency.%.. transportation, lab tests. prescriptions and so ,, forth) wtll be covered. Note:..-medtcal .expenses~tncurred as a result of acctdent~ are covered 100~ .: by the HHO (Health '~' Hatntenance Organization)z, lnsurance plan and 100~ · ~:*:~ up.to $500,by the Indemnity health insurance plan, and.'; therefore not reimbursable through the "Flexible Plan." b. Emergency V~ston Expenses-Repat~ of broken · e~eglasses or replacement of lost contact lenses wtll 'be approved. (Not: routtne eye exam, spare glasses, etc.). c,: Emergency Dental Expenses-Reimbursements for expenses associated wtth toothaches, broken teeth, (mpacted_:wtsdom teeth, root canals, etc. w~11 be covered~ (Not: routine dental work done as a result of an exam done after Oune 1.) ~ .....:' -11- d;... Non-medical items considered routine and not .~.,: covered~- include: conference expenses, books, -- .,.,~'membershtps, subscriptions, extra insurance (except' authorized.payroll,deductions). 2;. Reimbu~ement~y Shall be'for a, minimum of $50 and shallt be:. processed generally on a' bi-weekly basis except 2 immediately, prior to.the'end,of the fiscal year. ' ". 3~L,i'~i'dm~i'~;~';~C'~Who;'are: on~"an~ unpaid Leave of Absence or on -~ ~i..:.,;;:'.. :!~ suspension, for disciplinary reasons, may not utilize z'; "-" ~"':,,.;=~!'thei~'Flex: Plan ~ benefits' during.the absence. (Reference ' ,=':~ ~;:';~ Article', 2;15(A))~i;~! :.:,,. ', ~ ',;. C;. 'Co~t~':'~r~!~.'i~+,:' Fie~ibie' B~nefit Plan will consist offone. mandatory, selection:and additional optional selections. 1;. N~ndatOry, Selection · a.;:L',Vospital~;' Medical and Life Benefits (Employee) employee m. st select o.e of the '; medical: plans offered~ by, the City' for 'health _ -.protection; this category of coverage is known as "Employee" coverages: Employee coverage includes a -.":$3~000 group,term life policy. b~'. In the case of two City employees who are married to each other, one spouse may cover the other as a dependent.. 2. Optional Selections. a. Hospttal/Medical~Care Benefits (Dependents) A. represented employee may elect dependent coverage under the approved health plans under two categories, of coverage, either "Employee plus one" or""Employee plus-family" coverage. b. ~re-paid" dental: insurance benefits offered by the City' for-employee, employee plus one or employee plus family coverage. c. Reimbursable Programs A' represented. employee may elect to receive reimbursement for the following expenditures with any balance left after the purchase of health · ' insurance for the employee and/or the employee and '. !:~. -12- " -:.'I.-.;:~'..::~,~.:,'.:'!~'.?,~'. ~endents.;','The. descriptions belo%v are general tn :"'~'-.' '~': '? i~;;':'. nature.~' ....Specific,, rules for allowable ~ '~ '. '!~:;~.~. ~i .~' :'...~.; reimbursements wt 11. be. based on appl t cab1 e ~nternal' :- . t. (IRC) sections. or Ctty administrative "'~ ':':": ;".Deltai'd'and Hedtcaq 4 ~ ~loyee'may apply an~ remaining ~.:, ( mandatory~costs-are paid) to vtston. ..- I ': costs. on ,.- a-~ retmbursement bas ~ s. Employees,.- rematn:s free,~ to:. be artended by ~ -..,: professional :eye~, d~ntal personnel. or pharmacy of :~'~i~c~t'O~;'recetve reimbursement for }enses,:tncurred,for,.educatton directly related to ,work.~,:"The~. extent. to which educational ~ts~:non-taxablewt11~bedetermtned by the ~. :Personnelt':Department~ ustng'i ~nternal Revenue Code 'gutdeltnes~ Allowable expenses. include" tuition, ~" '.fees~and:!'S'tmilar.'.payments.. books. supplies. and ,: ;:~:.equtpment;"' Books5 purchased:! through the Flexible ;' ,~::!Beneftt~ Plan:.belong.,to~:the., City. and are to be ':~ ."?."~,~?:'returned~ upon~' compl~tton'.~ of" the course or, upon .':~!.~'.termtnatton~of/employment~ ~htchever is later. ':.~"'~'.Expenses!:' not.~:~ allowed %. for reimbursement include' .. ~' "~:~ tools or suppltes~whtch~are.retatned by an employee .'~.~after:'completton,of~a'~course of. instruction. meals. "" "':'~::or~!lodging;,. Employees'~must.~obtatn approval.of the ?.!'~' department:h6ad~and'~the,~Dtrector of. Personnel prior toeenrollment'in, the desired. course. To~ receive funds-in advance, employees must complete.and'.stgn the,Flexible Benefit Plan Form avatlable-.tn,.the Personnel Department and have It approved: by their Department Head and Traintng~ Committee.. Upon comp~etion of a course of ~nstructlon..employees must submit evidence of a C grade. or better, or advance funds must be returned immediately. (3) Physical Exam Employees may select to receive reimbursement for a voluntary.physical exam from the physician of their .- . choice. ......... · -13~ <"~: (4)';S pie :--'/,? '~,.c~. ~ up mental Life'.Xnsurance ~;. ~,!;)~) i,!'~Ei~!~p~S~ ed3 empl ye ,' may, ..... ,' nt o e; apply- for- and:: - ~:.. purchasee. additional T groupp'l ife ~ insurance.~: (in 0 ~)cordance .withhIRC~,~T9) :(in~.the.'amount of $30.00) t · )/t~;'addttion~.. toc. the~ $20;000 group term. life -..'&Z~': '/'~tnsurance,provtdedby the City. riest:5 'M "'~;/Empl~ees~,may ~lect~to~..,apply.,any..remaining portion '/'&). (after~ mandatory .costs ~ are p~td) towards deducti bl e ~ .','?~'~'. andtOut-of-pocket ,heal th ~ pl an. costs. ~'~ ~;:)Emplo~d~ mayv'receive,:: reimbursement, for dependent. ~.~,~': 'c"care~,,expenses.~. incurredq in~ order toallow' the. "empl oyee. to: work :.for ,-the. C i ty ~' ' ;T ";,""~ ~Y);:.~;'SUpPle~ental ;Heal.th~Znsuranc. :',-'~m~'~eS'~:.'"~a~?;~e'E';~'~e'~eimb~r~ement for 'the'costs - ,off healthh insurance plans~ which supplement the ..':;~extsting~ City-offered.; health~ plans. Examples. of ., ~{;'2.LC:such~ insurancee mayy include~, cancer insurance:, or , )'/:~.~.~i nt,en~iVe.:-Care ,;:insurance ~' If=avatlable;~'emplo~ees may individually purchase gr.oup:vision,care:offered,by.~the City. (9) ~' Group ~Psychoi og i ca1 :Heal th P1 an if'?av~'tiab~'~;;. employees. may, individually purchase group:psychological health plan'offered by the City. AddiUonal(eeni'fil;i:; Lon~-Term:~tiabilt~y,.-. The. Ctty:.agrees to contribute the amount t necessary ? to .: provide -. 1 ong-term dt sabtl i ty protection fo~: each~ employee represented by CVEA' tn accordance with the fol 1 owtng:. The.:.plannwill': include a thirty {30} day waittrig period, a maximum-benefit:of 60~ of salary up to $7,50O/month, and ts subject to the provisions of existing .applicable insurance and< rettrement ~ plans ~. -14~ eltg !posit a maximum of 20% of the g.~flex:~plan .',balance~ into .,.the deferred compensation pla~.:tf, ,~:the-n'employee.~ matches :, the -. deposit with. a like contribution :from his/her paycheck;:. The allowabil |ty of this 7 .- '~': .:'~::Provisian~L~ls conditioned on.approval by' the IRS;. If it~is ~,, · ' ......disallov~ed by;'~the'.IRS;, the parties.will reopen this portion ':"~;~."~:of.~the,~ contract'. to~ discuss · this issue.. Employees are .... ;<;;~,~,~T<:~resPonsiblePfo~c0mpleting,~the...appropriate forms to defer '." '~ .~': ~-::~:~'~fl ex-'pl an mon i eS .i,....., T - . . ' :"sPeCi"'i fund of $22,500 '..ill 'j~;~7~,~:~:'established ~for~uset:by~..represented-employees. This. fund is :.', ' ""-,~'=%~¥...to~be~divided~into~.equ~l amounts~' 'Half the total ($11,250) ..... '-':"wtll;~be.t~designated:~for~use~during~:.the:first six months of .;~:. each-~fiscal:year~;(Ouly-Dec.)~the remaining hal~ will be used '. ::¥..~;;~;~=~:' duri ng..:the~second. hal f 'o~ each fiscal- year (Jan. -June) .'. From ~,~,7 ~, "~/.::/this .~p~ol iemployees ~'.may.~request ;reimbursement for'expenses . ' ;' ?:~ associated ~with/,professtbnal ,~ development such as seminars. ' "'-"' books'.s-~professionally-related.,'.dues, travel or lodging. etc. SuCh tex enses.~must ~be...rel ated :.to the employees '. professional 'L""' o~?tec~ical, growth;~....The purpose,of.;this special .fund is to "::~'~ reimburse,'employees f0r~those ~types 0f .expenses that are not ':"' ' el igtbl e -for~ reimbursement under Educational Assi stance. '>'. EmPl~';'~'.;~st~eceive .apProval .from his/her department head :,; - and; Di rector ~ of, ~ Personnel., before, funds may be. cl aimed for ~: .: reimbursement'out of .the~special fund. Employees may receive : .. up ~to ~a .:maximum of :$250'during each ~stx month period. not to ~ .-. exceed: $500 < per ~ fiscal ,' year.,'. The ~: maximum reimbursement per employee,.is .$500;;, All funds,':,will.~be. paid out ,on :-a.first ~, come~ .~first ..served basis..~ Funds paid ~ to the employee from ..~.. -' .!", ~.. :' ~'."the <Professional~ Enrichment:special, ~fund may be reportable as ,, ~ ,~ nds'sfor.~ agreed-,upon .'classroom training. organization-development or team building~ ~, . D;,.'Flextble Spending Accounts for Health Care and Dependent ~' Spending<Accounts:(FSA's). under Sections 125. 105, 12g and ~. 213 of~:the Internal Revenue Service Code. will be o~ered to ~ all represented employees. Employees may elect to budget by ~ - salary reduction.t.for certain health and welfare benefits and ...... dependenttcare~.reimbursements on a pre-tax basis. If the City.'.does:not meet~IRS.regulations or if the IRS regulations '<' "':""' change .foP. any reason, this benefit may be discontinued. -15- J, ~;~" !!". ," i /~,h'~"FSA'.plan year (January ] to I, ' ...... ;represented ,employees may reduce their : 500'. to~.pay for,,. e1191ble health an~ ~,,redu~ttons will accrue ,- ~lanyear andsreimbUrsements to be: determined by the Ctty. reimbursement,,, program. Participating .:'-. I-I .i;:employees '.documentation' of payment on the ":appropriate .:forms.&.to,~:recetve reimbursement. Salary :.~ .... . . .~,~,~ ............. ,, reductions 'not=spent-.by;'.,the,,end::of the.plan year, by ~: ,, .,; ,: , ,, " : 2.:'~!',:..Dependent Care FSAi:. ' · .'~':,!!~,,',. ~/~-, .,:- -,, ~- .'~,. ,- · .'~.~': ' ~-',!,.'~,J! '.. '. .: December~,3]);.~,represented' employees may reduce their ~" salary'.up:'to-$5,000 to, pay for e119151e dependent care. ~'.Salarl.:reducttonswfil accrue bt-weekly,durtng the plan -,:.,year a d'retmbursements wtll be made on a schedule to be n ,j determined. by: the', City. :' Dependent care must qualt~y · .,undep-::a11:,~;perttnent ,.lRS,.:,regulattons, Thts ts a retmbu~sement_~program; Participating employees must submit documentation of payment and other Information related ~to,'-:dependent care arrangements to receive , :, reimbursement. ~ Salary reductions not spent by the end '~ .... of the plan .year~ by law, are forfeited to the Ctty. ._ , . t .>, ~. , . '.; :,,I =~:,.~:,., ':: The ;Ct"~"~Se~ve~"t~;";~'"'t~ contract with a Third ' Party Administrator (TPA):, for administration of both ~"FSA's. The Ctty ~tll pay the start-up costs associated with third party administration. Participating employees will pay monthly,., per employee, or per transaction administration fees;':lf any. E. Health and Dent 1P yro11 DedUCtfortS Treated as Pre-Tax a a :..~.',:.,.~.~:~'~.::.!~!!'.:~ ..-:', ., a d tn ~anuary ]991, under Sections Effecttve,'.-ihe'..ftrst;p y' ay 125, 105,~ and 213:o~ the'Znternal .Revenue Service Code, the City will treat all payroll deductions for health affd dental care on a pre-tax basis, unless an affected employee requests that such deductions be taxed. Zf the City does not meet iRS regulations or.if the ZRS regulations change for any reason, this benefit may be discontinued. um. Retirement Benefit Plan ~'~"' ~i~'t~e!':Cit~ Bill: offer a medical,- " :': ':'"~"" Hrement~ b'enefitt plan,: under.. Section 457[f): of: the Service Code,~ to>.all~ represented employeeS:. hrough~'t OPEBA;~;"Joint',. Powers Employee Benefit Authority · ,:, or::an:equivalent~plan)~." This~program will provide employees r, off making, unlimited~ pre-tax. contributions from; ~oa,pre-fundi post-retirement health Insurance ~; ;': for.-themselves':and their:dependents. Since IRS ~ ~ '- - 'l program that can "" t t to~ the City. for ,specifted~reasons;.~employees,~.are~advised~to:carefully.treview,. ,t the~tnformatton'~thattwtll~be'~provided:~on~the program prior.'to., ~!~ decidingLwhethefi'or~when~toparticipate;: : .. h w ~ w ~' T e.~ City~. tllt';pay~.the~Start;up"coStS.~. associated' ith third partX/;administration;;.~.:'iParttcipating.~.employees: will pay the participanttcosts~[currently.:$Z4~per'.'year).' If'the. City does not, meet~.JRS~regulations~ or. tf:the~IRS~regulations change for any/reasoni;this.~benefit:may be.discontinued. Life z.s.ra. Ce ---'-- - 11fe,.inSUrance~for. each~represented,'~mployee. Represented; employees:may,.apply/for.-and purchase.from S30,000'toS300,000 of supplemental~. group...:term 11re insurance in S10,000 tncrements-.through'.the:Ctty.rs.group,tnSurance plan. ARTICLE 2.12 RETIREHENT~':.' The City' shall. contt~Ue:'to-~ contract~ for. the 2~ at 60 retirement for mtscellaneous:employees',as provided for,.undet the Public Employees Retirement System (PERS); I: ADDITIONAL' RETIREHENTrBENEFITS · A~. Al1~ CVEA'~'represented: employees~'wtl] recetve Third Level of 1959- Survivor Benefitti(Secttons 21380-21387, 21382.2 and 21382.4). The PARS, ]95g~ Survivors' Benefit~ employee premium cost of $2.00 per monthwi11]contlnue"t~ be paid bythe City. B. The. City wtll provide all CV[A represented employees PERS One-Year Highest.: Compensation, Sectton 20024.2 beginning FY lg91-92 (Ouly ~:;. i..':Aaii~'add'itiona]:'COstS"of?~mpiS~e: '~ttrement. contributions mandated by the :courts~and/orrOrdered{'byzPERS:,because!of; court decisions during the life of .:'thts;:Contract:will]be'shared!equally~by,the City and the employees. ..... for ~-employees+ who work the traditional d~work weekwill be celebrated on the day.that closeda~ For.,~the~- period .: of. thts contract ~ the !~ CITY OFFICES CLOSED :..~ :,.~ .- ~FY~1990~'~/. FY'-1991-,)I FY 1992-93 ~ :*- '~='~04~90!> C7/04/91, 07/03/92' ~,09/03/905' 09/02/91 09/07/92 :~ ]1/28/91 11/26/92 ~ . 11/29/91 11/27/92 *~ Christmas ~, ~ 12/25/9] 12/25/92 / ~01/01/92 01/01/93' 0~/25/92; 05/31/93'~ I~. LtbraryyHoltd~ ~represented..Ltbrary employees who~do cnd~work etraditional :Monday:Friday work week) - During-. the~term~o[~thts~ag~eement~' the~Ltbrary.~will be closed on the fol 1 owl ng hol i days ::: -o - LIBRARY'CLOSED FY1990-91 FYIlg91-92 FY 1992-93 IndependenceIDay~, 07/04/90~: 07/04/91 07/0///92 Labor!Dayf ~ 09/03/90~ 09/02/91 09/07/92 Thanksgiv(ng Dayy 11/22/900 11/28/91 11/26/92 Day after~Thanksgtvtng ~ 11/23/90:! 11/29/91 11/27/92 ChristmastEred- close.. *. at ~:00 p,m,.,.on, 12/24/90! 12/24/91 12/24/92 Christmas, 12/25/90=.: 12/25/91 12/25/92 New~Year.'s.Eve~' close ~ at ~:00 p,m; onto' 12/31/90 12/31/91 12/31/92 New~.Year~s Day. v .' 01/01/91 01/0Z/92 01/01/93 ~ Easte~Sundayy'',I~':~: 03/31/91: 04/19/92 04/11/93:--- ~ ~emorlal, Day,~ 05/27/91 05/25/92 05/31/93 Full~tt~e!:Libraryystaff ~shall receivethe same hollday schedule that. tthe,Ctty observes, If the City desires to have thr Library remain open on any days during a holiday weekend, the Library will make ~ every> attempt, to., use temporary and part-time personnel ,.: stafftng,~. I(~any,,full-ttme staff desires to. work during a holiday ,. ~ weekend,J they7 shklll receive ** overtime pay or. compensatory time off,: If,a .full~complement of.~ part-time staff is unavailable, full;time:~staff~wtll ~be.,required to work, receiving overtime pay o~compensatory~timeloff/. -18~.. ;. eight'~ (8) hours pay a~', - ' g~ lar.,'hourly!~rate,'Z. for,~ each hard, holtday.. Permanent' ' ',',,' ,'.'.,Dart-time oyees~:, shall frecetve~ holiday pay at, :_~:~,_: ula~-h{ yy. ratejin~.the'~proportton.':that-such permanent ~loymentbears lto full-time employment, "Library employees.- and I;::... .~. : ::/~'~' ~-Ithat'.work~.ai, four~ten-hourt (lO)~day work'~weel if~.a;~hardtiholiday~falls~on.~the~'employee's~- ... lYescheduled: day ~off,., the ~' holtday. will be ~. ' ~revious~,day;.~;tf~itt:falls~ one, the:~:' '~. sch~duled.!~. day;~ off, ' ~recognized/on~:the~.followtng day. If~the .~mustLwork kon ,.the ~.day ,., to be ' recogn i zed ~<:- ~the~employee~: shall ~ be.jpaid overtime .. ~: ~. compensation, I to,.the= hard hol lday pay. "'-';" com~ ttton .:to ': the - holtday pay, ~ ;~ s ~.paidjelig ~ employees ., who must work on any ~oltda Pol tce ,~; Department who * are ':~ '~: 10 work'.weekmay revert to an ~ . ,,-. hol i day they are, ~rve. a }l iday Schedule 'f': '~'~ ...... lo~ee~does:not work' a,hard holiday, he/she will ".',.'receive 8 hours 2; if'.~an;~i'~}~e'-w~:rks'::i.hard holiday on an e-hour shift. he/she..:will-receive<.8~'hours pay,plus time and one-half - for,each~hour,~orked:, - 3;. If:'an~m~loyee:works a:hard holiday on a lO-hour shiq, he/she~Wi11 receive,,IO:hours p~y plus time and one-half~ for each ~hour worked.. 4;' If'a~represented pemanent part-time employee works on a day to be observed as a hard holiday, they will' receive pay at:time and one-half fop each hour worked. For.pa~ent~pur~oseS, tf:a,hard'.holiday falls on a Saturday. ~:':':'~'"' "or Sunday. ,theL~day' of observance. shall be the actual day of :~:- the, holtday. Z. '~' :'.?~'.:~:'~Birthdah. ~ashtngton's Btrthdayr, Admtssion Day, and Veteran's -- ' :~'~]-~'~.:'D~;.r;.~Pemanent: part-time emplo~ees~'p81d. at a bt-weekly rate ... ~.,~'?'thet~:; d~sc~ettoni.,. subject=,,,~o, st~fftng needs and w~th the B F . ( ): ]OattngtHo]td~'~,;Use:"+".Emp]o~e~S~'ustn~,f]oatlng holtday ttme before:'.~the::. ho]tday.., passes and~..subsequent]y~ ]eavtng, City · ~servtci'.'wi]]~be cha~ed fo~:"'such',~'ttme;' .Emp]o~ees who do,not ~ ..~' ~'.use,: thet~'.f]~attng ho]lday..tlme before~"~une 30 of the ftsc~] ARTZCLE' Z~ oose ~tcle,:' the ~olldwt~ definttton~ "(~""Cont~nuou~:' means, C(ty service. uninterrupted by {B~; "Znt6mttte~t,,:'ZSe~Wce" 'means';,,' city 'service (nterrupted by (D) "Active-Se~lEe'~?~nElUde~';::~t~?~Orked;',,= leave of absence without' p~y not,;to,'exceed~]4,'calendar. d~ys, and leave of absence not to exceed, one year for whkh ~orkers Compensation II. Vacation. ' ' (A) Vacatt0n Accrual - Continuous service: Each employee paid at a btweekl~ rate: who, has had continuous full-time acttve service shall be entttled to vacation with pay. The following provisions shall apply: (I) Employees will accrue 10 working days during the first year of, service. Thts benefit wtll be accumulated at the ~ate of 3;07 working hours fop each full btweekly pay period-of service performed, ,- I1 accrue" and: be"eltgtble:.te. receive. 10, !' .~".1:-::.. ~' g~;'days-annua11~ (cumulative to a total leave. ";' ." ~," · .' bahnce,! o~ 20~ working" days);. during:: the second through: ' ~ '~: se~vlce,,~..~''' 'This ;: benefit . w~11~ be ~'.: ~.,,~balance?O~ 30.'~o~ktng:"days),..:dur~ng-.the f~fth through - .."?;;'~:.':: "~ ftfteenth~j~eaP:.~ of,. sePvice;~ '. The: benefits will . he ." . ' ~.~:':' ~, ~' 'accumul ate~ at:. the' ~ate of 4 j60 'wopkt ng hours for' each. :~;~:~ ~:':.'working .da~s "'~hnua11~' (cumulative to a to~al leave," ':"~:<'~:"'.::balanca"O~40 worktng'~ays).'durtn~ the ~txteenth and.' . ~" ':~. ~¥'~.:succeedtng~ears.,o~ ~ePvtce:,'E~.Thl~'.:benefi~ will,' be .... ' .:'-'~accumulated~,at th~rate'of 6,~4."'Worktng hours fop .each ': .full, ~iweekl~ pay' period' o~ service performed, "H~x;~um~' v~tt ~, ACCPU~i;~?;':7:A~..:,'~=~t~' may an employee have more .Lhan, two, ~ears-o~. vacation leave"accumUla~e~ dtts:~sha11~:be accrued:above ',this limi~ and an~ l(mttation will be lost,. '~ ": ~ePtod cToses~ to the, actual (B):T.E ~tweekly rate shall be. . . =:: ad: to vacation, with. ,a~,:,~'~,The 'numbe~. of work4ng days · '~:,':such wca~ton~'sha11. be~".c~mput~d;on 'the. basis se~ ~orth tn ::?...'subsectionr'(2}',','- (3)';' oP (4)~'..and~ Shall' be tn the proportion :~tha~, such par~-~ime employment: beaPs,,to full-time employment, - ~,~; voluntaril~?'o~,:,.involuntaPi1~;?.shall be~ 9~an~ed a11, o~ the . .:. "T.-'-,.:';~'unused~,vaca~i~;to..,whtch; the~.'.,'are 'entitled based up~ ?:;"',',:.~;'con~inuous;.~,servtce,~'~omputed,: on,~:the basis'. se~ ~orth tn_ · -" .: "subsection;"(2),,.-. (3)',~"'and (4),' :'Paymen~ shall' be'made hour. : fop hour with any. por~ton of an hou~ being considered a ~ull hour, (D} Vacation Use - Vacation leave balances shall be reduced - ac~ual..tlme no~ worked to the neares~ quarter hour reasons allowable'under this section, Absence may no~ be - - ..~harged, to vacation no~ already accumulated, ' ,' b s ~ e .' . '- ~"(A)~AcCu~ul~e~a~d s~ck leave c~ed~t.~s to e u ed fop ;he sol :;~ ~ '~-::.-~'purpose"'of protecting the~'employee s ~ages ~n the event ~' '~'.'.~:,~,'.absencelh made necessary because of disability due to ~ or..tlln~ss of the employee or members of hh/het t~edtate '.~'.~.- ,~' fam~ly;'=~-Fo~ purposes of th~s' article 1mediate family Is - "' ::.'<~. ,+'~ defined '~ as .. spouse, '. child,. stepchild,"' parent. Stepparent, .--. ~.~/.~.?~'parent-~n-la~..,grandparent o~.any. other. person living .as a -- >'~;. ~;.~'~ ~.~ member of Zthe employee's t~ed ate household.~.. ' . .~ ~ (B) ':Skk"Le~Ve:'AC~rual:-'Computat~on .of sick leave: Sick leave '<.,~'~'~ ..~tth:pay,tS"cumulat~ve at the rate of 3.68 ~ork~ng hours for ' ' ,/..~;~:each"~ bt~eekly.~.p~;pertod '~of~acttve. service, g6 hours .. .... '~:.~;.~'~.~ annua]lyi~. begt~ntng~¥at ~ the ~"tt~ of,. fU31 -t~me probationary ~', .~:~'~:'?emplo~en~".~s~ Peruanent p~rt-ttme employees shall receive stck '% ~ ;;leave pay. '~n..,the ,proportion, that such' part-Ume employment '-':¥..':~'.~ bea~s'.::,to:";fu~l-ttme ~-employme~t~ ~': A: person ~ho has held .' '~,~""pos~tton ~tth temporary o~ interim status and ~s appointed to a:,pos~on~,fftth p~obat~onar~ ;status. ~tthout a break ~ :~ se~vtc ~may have such tffie c~edtted to stck leave upon the :~ reco~endatlon~ of the department head and Director of Personnel .and ~tth the approve3 of the Ctty H~nager. CC)..a:~"~c~'"~L~ve 'ACC'u~l'~'i~'~;~::"Un~sed s~ck leave may be accumulated {n.an unlimited amount. be reduced for actual.. time not worked to.'the:;.nearest quarter hour for. '~ .reasons allowable under this' section.' Absence for illness '':''~'~: may not be'charged to sick leave not'already accumulated. · '~ .. ,"':,; In order~:for!:sick'3ea .,to be=~approved~ the employee must <~' u we '~:" ' ~,~i.;:,call hts'~'or,~.'.her:s per is~)r.'withinone.hour 'of the time to ~ '.~'.~':.,,begi~' workj~If~.the supervisor is unavailable, the employee <.:;Z : '- ' ° ~!~j:! .must ;leave "Word with' a designatedLindividual that he or she ,z-is toa'istcki',to:~come to work or has .a, contagtous condition ~ : ' :. ' , that would make his or her presence at' the worksite dangerous t ~:~',,'.forother'employees'.~'~:¥,In cases where t is impossible to'Eall i~ (e.g.,:~in' hospital m;unconscious, or other legitimate reasons) ,., :the su'pervisor~,shall withhold approval of sick leave until the employee,.can:explatn why he/she did not call within the one hour.! The supervisor will then make a determtn)tion as to the allowability of sick leave use., CE).;-Sick' Leave Verification- T~e.City may, in its discretion, · "- ~.~. . ,~'..-,requtre.~'a,::doctor's':.certificate and/or a personal s.w. orn !~ -.- affidavit verifying the nature, severity and cause of the :' - ~' disabling injury or illness of the employee in order to ' determine eligibility for sick leave. If an employee is to -22- !s' certificate, the-emPloyee ,' I1),beY,~r~ttfted,l bye' hts/he~ supervisor that a doctnP's, be.~,shall:'be,,requtred'when, the employeenotifies ~.be absent! by.,reason of illness:. or on:~ may luested' at any ttme aPPears~there.ets,~a:pattern:orpracttceofs'sfck,leave.use.that* ~:related::to:abuse~*regardless of whether or not the Jal;has~:a~stck, leave;balance.on..the.books. Exhaustion, .... ' ........ }f~stck~,leave~ balances~does~ not~'automattcally~*trigger the /ertftcatton;requtrement.~; Nhen~vertftcatton'ts.requtred, the employee~ must~ show,,,lmmediate~ improvement; Sick~ leave_ will then~!be'~monitored~'for,'a,pertod~Of~stx~months~ Zf?at~any,:time. ~thatt'pertodc there~ ts ;~any~ abuse of.SIck,, leave, the~ ~.be~subdect~.to'~dtsctpltnary'..actton,,up to and tncludtng~ter~tnatton;. ~;emp oyee.'wtth'permanentstatus:ts , absent' from worksbecause,of the deathof an '*~ !famtly.~ member~.~ an:~lmmedtate family member of ~he ?*!* employee spouse;,~ or,~any/.. other· person defined by the. ~Znternal,~;Revenuee*Servtce~ asia, d~pendent, and after such ' ,employee':makes~,wrttten,~request~and.recetves written approval from:~the~departmentthead~'.,such~*;employeemay,be allowed the e~to.be~absent~.from work;with'full pay up to five (5) .... - days[~plus~three:~(3)~days;:travel; Paid*leave of absence for ';': "':'-~ deaths'shall br. charged,to,sick,.leave. '* ': .... of:sick.leave, or less, ""~ ~the~'ftscal'~:.year,I shall have the. option of "~ .~ .,,'converttng.:~twenty-flVe. percent (25%) of:their remaining ';'!'. ~s~ck,-leave.to ~computed .,based',,on the following schedule allY;Computations. shall be rounded to the nearest RDffiZNZNG[iYEARLY%S/CK.LEAVEc~ PAY OPTZON .~. 3 days 11:days~ 2 days, 6 hrs. · ?~- 10 days!' 2 days, 4 hrs. - * -'!~ :~;'.~,,~;' g~.days~. _ 2 days, 2 hrs. · .~ ~.1 ~I~ 7.'days;Or~lesS,.~ 0 23~~ . .- '~.'~l/,~,i n~~'; sha] 1 be '~:j s~bt~ed ~,~ ~ ~, the:, employee ( s accumulated !:]: .:~,, ,.~,. ~s'ick~'.i~ov~'F~'~ce~~, The remaining sick leave:'. ~,:. receive ~.~'~f;~ Yemai~tng~ days.. payment, or.. 2 ' ~re' sub~racted;f~Omht~/her rematntng~ leave~and~the other 6'days are added to the ""-"/ [oyee's:accumulated/stck_leave balance,) month ;of;. 3u]y. of each, "':' ,,,,'wt11~ be.~computed~based: on~ the.~ employee's,' -..,.,:.::!,.--:,-:! y.' on the~payroll .!!~t~elve;,.;,-consecutive_ months~..?prtor-~ to the payoff: "-" calculatton;~.. Permanent-employees,~who retire.during.the, -~.ftscal. year,wt11, be.compensated.'under, thts plan based- % ' upon~ their formal~. rettrement~ date~ Prorated payments '..w111',not, be..made:to an employee ~ho'.termtnates durtng~ · ' ' the#fiscal;year, However,.tn,Lhe'eventoftheldeath of :" an.;tndtvtdual whtle..employed'by the,City,. 75~ of the 'employee's,unused~,,accumulated,stck'leave ~t11'be ~. :'to,the appropriate beneffctary,.~ . ~':" ARTZCLE 2,15 LEAVEOF :- .~.1~ (A). An emp '~" y or physically 'incapacitated to perform I:~::.~' his/her duttes~or who desire to engage in a course of'study. that !~::.' will~ .in:the-Judgment of the City.. increase .his/her usefulness on ~. his/her return'!to the classified service or who. for any reason t i~!7' considered to be:in thebest:interest of. the Cty government.by theeappointing authortty~and the Director.of Personnel. desires to secureJeave-from his/her. regular dutier~may. on written request. subJect~ to:'.the recommendation, off the; Department Head and the Director oFPersonnel,.and with the approval of the City Manager. be granted;leave ofiabsencewtthout':pay or benefits for a period not_to, exceed one:.year~L:..An;=employee asking for leave of absence without pay.'.shall' submit his/her request in.writing stating reasons why.. in,his/her. opinion. the request should be granted. the date.when-he/shedestres the leave to begin. and the probable date=of. his/her:return~ For each leave without pay. the Director of Personnel:~ shall' determine whether. the employee granted such leave shalli be= entitled~to his/her former position on his/her return',from such.leave'or. whether his/her nameshall be placed on - '~"~ the reinstatement, list.for. the class as provided for in the Civil ' Service.,rules.:~<Ifi'a:~requestfor leave is denied. a copy of such request:'and'.the reason~,.for denial shall be sent to the Civil Service Commtssion;'~'¥/~=.i'~;!L' ,,: ,.... .,?..An~ e ployee..wh~, is.,, granted: an~ unpaid: leave =e,. absence. fnr more- ..:,. ;' ~:,: :,?.'-.::than; one,-.-month!~:for,., any;~. r~aso.n,i'::. includtng-:,leeve.for disclpl inary.-:. "::~`7~%%~!::~purp~ses~sha11!~payythe~.~c~s~t~.~f.hea1th~.and~1~fe`insurance remtums. '.:'-.' - that~th~s~proviflon.~sh~11~ not~. a dfjthe.. leave: of: absence., ts ~ - · mbl ed: ,:: · ,,, .- " the provisions Federalt, laws~.(California Military and. lo-, are~ called:- to. serve on ~'<iJury/duty~hfor~.any/county state.,or~.federal;.court~.within' the San; -......! Dtego:~ ar~'~.tsh~l l ~. 'be-.; entitled t tO~' p~td,; leave:r, under,' the fol lowing:~ l;'~7:UThe~:must,. presentS: to~',thetr'~Tsup~rv)soP.- the~court- order to ' appear-' forFjury~ duty., at~, 1 east~ three '. weeks' pri or to ~thei r date ,.- -. . scheduled~for,'work,/exclOdtng mileage, sh~11 b~', paid over to -~= time~ card.i, accounttng:~, for;, 'a11'L~hours ;-, of/' required; service than.,five:hours.; (7, hours ~for person .on -a{,4/]O phn) Jn a da~,-;. the~:emp]o~ee~ is,' expected: to.~ return to work unless a :.":Just(flcatJon:~ ls~ provJded~.and..approved or pre-author~zed ]eave[ts~ a ' scheduled2days;loff~ wtl 1= not be compensated for this time. and; may ,keep,a~ fees paid by, the court. 6,. Xf:/{~<emP~,~S- not, requirea';{o.report for Jury'duty on any.parttcularday(s) they are then expected to be at work as per their. nomal schedule. :~7;~,;?It~ ts;':the,'~m~i'OY~e~'S':~'responsibil~ty to inform his or her " pervisor on:a~daily,.basis',if.'they are required to,report the.~followtng~day. This may include calling; supervi working hours~ -25- ::,.:.;.,:.:,~.:::..!::~'p..!~;Absence. ~Jue:to Jury, duty will,. be submitted on the City leave 9~!~,~.~Em~1oY6es'~ose ~ork .eek,.ts~Other than Nonday through Friday ~(8.00a.~.~.to5.00 p.m.) mayhave-their ~ury Duty work dBy. adjustments; made by their superviso~.~.,. id..~'leav~:~g~'~ed~:by~;/~he',.Ctty to. enable'~that ft11~hts/he'r ~ duty :as. '~"-ctttzen to . serve ;,as a court'="~Ctton'tO':which the e~ployee is not a party. or.:Nuntcipal,,.Court located ~ithtn San. Federal ,' Superior, Munici pal. ,..~ , . ..:;!" C, irts. locatedwithin,San Diego County. 2.::.~.Ttme/xtni.~attendance,~at~court~.'.together with reasonable .time L:?between:~Court"'and:work:'lf,.att~ndance'.is for less than. a full: ' .day and::the~mployee.can reasonably be expected (o return'to~ "':', :~"',~c~{?ie~e~sh~i~ f'n~'; be<- ~'~d~ ~he' ~mpl oyee ts paid an except travel and subsistence'pay rot such duty. be .granted :to'employees who are not litigants.. in~the civil case nor related to litigants in the ctvi 1. case or defendants i n a crimtnal ,case. .;',,, 6::- 'EmploYees shall: provide their 'supervisor with a copy of the 'legal:,/:subpoena..'~and-.provide other documentary evidence of 'service.,,;~&~i., - -.:., _ 7. wh~n"em~l~es'are subpdenaed in the line of duty they shall be guaranteeda minimum of two hours for each separate court appearance. Jncluding travel time. ARTICLE 2.16'; DEFERRED CORPENSATION CV~"-members shall beeligible to participate in the City's approved deferred .: compensation plans offered by ~he City~. !'. ~-,..::,.~.. ~. - -. ~ ,-."' ' 'i11'.." veal.' uniforms- supplied; and-' maintained.t, b ~.%the;.City~;-j,.Five, uniform'., changes will; be: made., avatl~ble~='~o~each't- employee.i each~ ~eek~.~. Employees; Ntll be' h~dr responsi bl 9 ~ f~,',,the~ 1 oss,: or. mt spl acement?bf~; sa~ d: unt foms., Z n. thr evenit off unffomfLlossf~the' employee: ~t11': be: required to reimburse .~the~Ctty/:fo~:the.~un~fom~s. replacement' unless employee can sho~ ~gl (gence:, on~empl oyee 's:part~,~;~ 2., .':,. :' -. .: ConstructtomSpectalist~l.. ~: :' ="' "' Construcfion~Spectalist~'II~: E1 octton I css Te~ ., Jt pmentL Nechani c~ I~ .t Nech ~,:, ,. ~ -.~ '.-,.Nil ntenaocs ,~; ~',': :Uf",.~"~,7inter , " .enCenter:-Natntenz ._; ~.- ~c ~orkssSupei :,, pump-,Na~ntenance. Hechantc: :.' - . ~; Senio~ Electronics;Technician,:';"? ' ' '" ." "'.' ;':c~: Senior, Pump Natntenance ~orker,':.~L~,~i~,;~7,''~ ': ' ..... ".'. '<4:"'Sentor.~Tree~Trlme ? ?,::.7 :~,, '..-.','.:'~: ~';~,~;;:;,,' ;'7 ~ - ~ r .: -':..:'i.-;~Storekeeper.~lli'?~: - ~;.~..:;~ ~. - ......,,.::.:,.- "Supervt s tng- Custodt an. , .: ' Traffic: Dev tce s; Hel per' Traffic: DevicescTechntctan, ~ ,~ .- Trafftc:Devtces.,Techntcian'SuPervisor ~' "(B)) The~:Cit~?wil~.~etmburse, employees in these classes, for unifom ~; · purchases~,, Authorization for,' reimbursement must be received from '- .,- '-' the Director'of, Public Safet~ or appropriate department head. Animal Control Officer Comun i ty. Serv tce Officer, ..... ; Kennel i Attendant Parking Control, Officer, · , Parking ~Operations Officer Park.~ Ranger.-. ,, Park:~ Ranger,' Superv t sot Non-Seasonal ~ Pool, Hanager nior, Ltfeguard~ -27- .,. ~,s :(.: :".,entitled to:a.'untl'orm,cleantng allowance calculated at $50 per " year.' This allowance will be paid during the month of June to the following employees who have spent more than 50 percent of their ~,, working hoursltn uniform during the fiscal year'. · TICLE 2 39 ~ ~ ~..~:~'Comunity Service Officer ~;~:,': :, '~' valid CaliforntaDrlvers-Ucense.'~;:Zn order. to-:ascertatn the valtdity of the employee's, l tcenses~~ employees .. must .: present . their drivers license to their supervisor upon ,. request.:':.,,r. The' City': reserves. the'-': right" to check with the Department of Motor Veht~les .tO tnvesttgate..the.employees, drtvtng record and to detemfne.tf the lkense:'.h',valtd., ~Zf'an employee's drivers license ts revoked, suspended or othe~fse."made tn~altd,'the employee must tnform hi~-o~ considered for ,a' non-drivtngpos~tton,'. tf one tsavafiable. The non-driving '~': assignment ~ill continue for a maximum of:,sJx months ff there ~s a reasonable -, expectaUon the employeeT'~fil.,have.~:valtd California DHvers LIcense at the expiration of that t~me,,:~Extensfons to the stx month 11mtt ~111 be considered on a case-by-case basis;,,ho~everi:= tn no case shall an employee receive more than one non-driving assignment 'in'any: three-year peHod. Nhen no non-driving , assignment ts avatlable~; employees 'must request a leave of absence ~tthout pay ' for six months or such time as their license ts':once again valid, ~hJchever ts ~ In order.to a;sure that:non-driving assignments are provided on a fair and ~' equitable basts~ the following procedures shall be observed: ' - assignments that can be filled by employees ~ho ~ould othe~tse have ~:~,., driving assignments. ~::~:~' 2.' Ncn--d~Jving assignments ~fll be given on a first come, first served bas~s. For example, If t~o employees ~n a department have non-va14d drivers licenses and there ts only one non-driving assignment, the first -employee ~ho comes fo~ard ~tll be g~ven the non-driving assignment. :"" employee may apply for a leave of absence as described above, -28- "'i~ '~ARTICLE 2.20 '. ",~'SUBSTANCE ABUSE POLICY -'~E~loyees ~epre~e~t~di~'by -cvEA~'are subject to the "~urrent Substance Abbse ~'~'Poltcy as' stated in Resolution No. )3971 as adopted and approved by the City ,,~!,~ ~Counctl of the City of Cliula Vista on February 21, 1989, or as amended by the I '.eet and Co.fer process. '~ * ARTICLE 2.22" ::CAREER*ADVANCEHENT... ~' TheY',CIty may' destg groups Of classifications whtch will be !~'~': "considered as. career advancement classifications.., Employees may be hired For ~:~: a vacancy in the htgher classtftcatton'atthe lowerlevel classification, and ~',,= i. not be required ..to. undergo :a promotional exam to advance to the htgher , ~*,: , position. The employee 1nittally hired may* qualify For certification to the ~ ':, htgher position upon (1)' successful. performance for a mtntmum of one year in . ~.~ .~-the lower position,-; (2) a positive. recommendattdn by the appointing authority !-..~.. ~and '(3) approval, by the. City Hanager* upon recommendation of the Personnel ~.~:~:~ *DIrector. UPon*advanCement*teethe htgher classification, the employee shall ~!" be compensated at the pay:rate closest *to, but not less than he/she was =.,-, compensated tn the lower class.~',The Personnel Dtrector shall advise the CVEA ~;~ representative on t~e st~us and usageof thts Ar.ttcle, upon request. .-:;~ ARTICLE 3.01 PROHIBITED PRACTICES -'- ~;~. Z. CVEA p e~ges.'it-',Sha11'not cause, concone or counsel 1is unit l ~'~ members or any of them to strike, fat] to fully and faithfully ,~ perform duties, slow down, disrupt, tmpede or otherwise lmpatr the '0,~;~ normal functlonsand procedures of the City. Understanding breach! the:obligations of Paragraph X, the Ctty Hanager, or his ~destgnee shall immediately notify CVEA that an alleged prohibited actlon is in progress.,,~ 'xxx. C EA''' Wilhin eight working hours disavow said/strtke:'or *,other alleged prohibited action, shall , advise such members orally and tn ~rlting to immediately return to work and/or ceasez. the prohibited activity and provide the Ctty Hanager wtth'a copy of tts advisement:or, alternatively, ac~ept the responsibility for the strike or other prohibited activity, IV. If CVEA dtsavoWs~the prohibited activity and takes all postttve actions hereunder:'in good fatth,. the Ctty shall not hold CVEA .~,,2~;,!~. financially or otherwise responsible. The City may impose such penalties or sanctions as the City, may appropriately assess ~~.!~- agatnst the participants; ;~, V. Should CVEA during the term of this Hemorandum of Understanding '~ ~':! 'breach 1is obligations or any of them under this sectton, it Is ~. agreed that the CIty shall pursue all legal and administrative :'~ remedies available to the City that tn 1is discretion it may elect . ' 'to pursue,. VX. There shall be no lockout by the Ctty during the term of this of Understanding, '~'.~ °29- , is ~ ~ d t · ,-. :~:~' i: ~:::~'.','. '.:~ ulY'-'I~.~'I 90,'- up. to .'~and .Including- 12:00 midnight of: --~- · ~ :~!.!:~*;':,: ~:.~'~ ;~.~%:This;-~agreement shallot, continue ~n effect yeartby '~ ~.: ~:~'~;: ;~J~,~'S~, ~ne~f,~the.pcrttes"nottfJes:.the other tn writing .no ~ ,~:' :;*,~, :::~'~;~' ateP~ than ,rch'" 1; :'Ig~3.,~'.' of 1is desire:to co~ence' negoUattons"" ..~ .. :..'.'-;'.":::~on prOvlstohS.of;7.th}s, agreement,.~Satd notificat(on shall include "E.'~, such~ttten~,notlce.,~and',::;)propoSals,* the. City shall begin ~ ~ :~ ; :,';,"'nego~iattons*~*~:lator~:than~thirtydays prior to the expira ion of II~ '.'. ~ :'~U:.fullyE'and/:completely incorporates the. und rstandtng of .: ",. :the .~'Lparties~::hereto.;~ for.~'. the:~ full'-. tem'.~ of~ this .'agreement, './'constituttng~the j~sole~?,and :jentire~'.;'understandtng .: between- .the · "" parttes,~ Allah'preVious {~/temS/' conditions .. and understandings and · ';..past',.practic~s.~are.:./hereby specifically":'repealed an rejected ..~'unless.:expltcttly.:set. forth':~herein,. It'~is further understood, however~'tha nothing herein prohibits;the parties from changing and amendln~ the;;tems~of thts.':NQU during the period of its -: effectiveness::by, fUrther. Z;cons'ul tattons :or. meet and ~onfer. sess.ions by ~'~-mutual-;-,.~,.agr~ement;~; For. example, =:'~ matters subject =.' t~ Neyers-Milias-Brown which'a~e not covered tn the NOU, may be acted upon by.'the City untlaterally after. meeting and conferring with affectedemployee."groups,. Nothings. contained herein shall affect . rights and privileges of. partiesas:.establtshed by the laws of the : State. Of ali forni a,:,~ as~. contained ~tn the Government Code of the State',~:of California ~under,,~.~,those',.~ provisions known as the Heyers'-Hiltas-Brown Act;:unles~ specifically referred to herein. ~$ subject to Federal. State 'and local law. ,.:: If:at' 'any-~ ~'t~i~'~i'~'~'::the ~te'~~': of'~'th'i S~ a~teement. through causes beyond, the ,~ control ,.~ of, he' City.' ', the .. City does not ' receive ~ e , :' .-,substantlal~.'Sums~ofanttc pat d budgeted revenues or is required . ,~ ',~:~; '::: . "':.L to !.make una'ntic pared :-~xpendi tures .: by reason of governmentaL~ ~': ~.:, ,'.:.. ~. ,',:; ~ CoUrt,; actton';~. then~:th'::such event.~' the:. City reserves the. right. ~: ', ";. ,;':<'f:with, mutual ~igreement,~of;~CVEA,',..to reopen this Memorandum, of C :'" <' '~ '-,: UnderstandingS-and ,~:to .meet' and confer on. all existing or new :',:. : ,' emplo~ent benefitS:provided herein. This section, however. in no :. ~, ~;. ,..: way affects the'existing right of the City to lay off employees. ARTICLE 3.03 ~-'. GRIEVANCE PROCEDURE.:. -~ts,~ gr~e~'n~ pro~dur~":~h~l'i'~.'be',:in effect d',~ring the full tern of this HeNrandum of-Understandin ::: ~,,~ ;30- "' '~' "' '~7~ ~f;~the Grievance, Procedure from~ the, Interpretation. application or .'spectflcterms:-of~ thts'.,agreement. y at the. orderly procedure to. levels where evances ~' andS' correct, i f: 'possibll the~causes.; of,~ grievances,. t- reducing the number !i~ ::. grtevances~and.~future.,similar,.,disputes;.;.=~.~..!. ', . - -. -,.. ,,:.',.-~.:,. ;~:;..~:~..~ i,~:.:~t:-;~,,...~. ,.:,'~,.:~-- ~,~j~.~,:~,',,~:~.;.~': ectton, 2;'~,7 DEFINITIONS~?'::',Fofi~'t'he:~'~r~:~'e~'?6f L thtS~':'g~t evance procedure. the~ 'fol 1 owl ng ~de fin i t i on s=. s hal 1; ap~l y: ;-~ ':,;. '~ :~;.<;;)~:,~, .,"/',,,:.~ :.. ~:' ~, (2)) Oay'~')~:?c"~kfZ~Z~7~a'ay~Z.'eX~l'~d{~4~;.~turaayS, Sundays and hard holt days .asl described {by~ thl s,, agreement. ,:?:: (3).~ Depart t ' a a';t ent:, The chief executive (5) ,;' 'd~';~ ~'/~nY'; o~;S~'~':' ~;'4~G1'~ '~'~'~',. temporary) employee of the Cttyi except:.anelected offictal ;.., (6)~' Employee- representative=' An'~ ~nd(v~dual~' ~ho spe~ks on behalf of the: employee. ,:.. .. (7) Grievance~"'A: complaint of an, employee or group of employees arising, out ofy; the appltcatton,'or interpretation of a specific clause tn',thts:agreement~. .,,.,::.~.~ directs the-~rk~of. an employee. (9)~'S~'p;~i';;':'~': T~e':~:i~:i;~d~'a~,to whom an t.ediate supervisor reports. Sectlob,3; REVIEWABLE:~D.NON-REVIEWABLE GRIEVANCES. ( "'-' grievance must: ~; 1 ~ Tp,'be that have occurred {n alleged a~spec{f{c.clause tn.th{s agreement; and {ght~ which relief must be within the . .= p ~Ctty,to grant tn whole:or in part, -31 s procedure if it is a 'i~' ;d~:'Cit~,"!"H~nagement Rights as '~:i~ Section,4~of'the EmplOyer-Employee Relations :'-~' ~-~ the::Ctty, of Chul a, Vista or' under management rights ": "~'~i "administrative procedure ,~: or rules-.oi the: Civil: Service Co~ission such' as: -. Job classification or ~. : ~ .;'~7.<, ', rag. ,~ ~i tnations. hav~:'X~fi~t~e'~:~iOn or civil rights irectly related to specific clauses of this agreement, (d)~'WO~'ul'~'~:~e~'d~'~'~,'~:~' ~di'fi~/at:io~'~'f a' p61 icy established by the City.~ Council o~ by law~ ~:~ ... .~- (e):- Relates~ to:any City group insurance or-retirement programs. section 4. GENE~L PROVISION OF ~E GRIEVANCE PROCEDURE. (1)'- Gr'ievanceS,' y< 'bY' the 'employee or employees concerned~and may:not be pursued without his/her or their consent. (2} P~O'~dUre:'fO~' ~';~atton. 'i~': presenting his/her grievance, the employee shall follow the sequence and. the procedure outlined In .. Section: 5..' .. "':~'~ ;"::'-~.7: *:,:' ' (3)' Prompt. Presentation. The shall discuss his/her grievance with his/her imedtate supervisor: within ten (10) working days -. after the act or omission of management causing the grievance, or within ten. (10): working days of when the employee, with the exercise, of reasonable diligence, should have discovered the act ,,, o~ omission being grieved. -,~.,..~( PrescribGd. Fom:'L'r:The~;itten grievance shall be submitted on. a by, the. Director of Personnel for this purpose. .~(i grievance shall contain a statement' *'~-' .....:~ (a 'sttuatt aCtS. or acts,; complained-of as an >~the-employee~ and.: may choose someone- to- 'him/her'~.at~any: !p,~tn'~the,'-.procedure~; No person. heartng.~ ~:recogni ze~ more; ,resentat1 ve for.- any '='-~ .,never,~p~*~'ible,. grievances, be~ hand1 ed ;,the~re ~,. scheduled' working '. hours of the ~ partles~ t~ ithin,~htch action must, be : :t s t on~ made ~ as~ sped fted ~ ~ n~ thts. procedure' may.:' be ~mutuall ~ttten~.consent~'of~the~ parties. ~nvolved~. a:~duPatton~ of :'suchhextension'~Of~.ttme 'must. be. S~gRe~. extended;. ~nvolves a group.of ~'. ;' empl oyees~ or:" ~ f~' a~ numberror; emp]oyees ,: ft 1 e ~ separate gr~ evances on the~' same:~ matter;', the~ grtevances~,,'sha11~ ~henever possible, be -- ,:,,.. handled.,as~a~.s~nglegrievance~,,~,..¥.~;~.;~.,.:;,~..~:.... ~ : ' '" ~ "' "':"""" " ":""~"~"?;"':'~'~":"~"':';;"'~'~'='~*' dered settled without (lO)) Se'~{~"e~'::;;'~'Any~, co~p'~tnt~'~ha11 ~"b~l',~'~ prejudtce~ at'~. the~completton~ of~: any', step ~f all parties are- satlsfied~ or~ tf, neither,., party presents..; the: m~tter to a h~gher, authortty:,vtthtn~,the, prescribed period ~of. ttme~ ~' : (]])~ Reprhal;::~?~,-The~'g~evance~procedUre'.'h~'~ntended: to assure a · ~. grtevtng.'~employee~ the:. rtght~ to~ present',. hts/her' gr(evance without ; ' fear~of~dtsctpltnary~actton:,.,or,~reprtsal~ by hh/he~ supervisor. .~,~:.:*"' . ~,superfor?,~or~ department~.,.head;;~. provided= he/she observes ~he ~ ~:'~' ' provh~ons,;offth~s:grtevance',procedure~.. ~; . - .,::, provisions~forr back. pa~., retroact~ve. further than t~enty (20) vork~ng~days:prtor'to,the d~e the grievance ~s fred. Hovevet. (ffvtthhthe:exerctse.of reason~bledRtgence the act or omission . ~being~-grfeved:)vas;not dhcovered.vtthtn ]0 work(ng days of .'.. occurrence~ "and.~.,the. grievances; ~s,.~ subsequently t(mely filed ' 'pursu=ntL to Section, ZV; (3) i. then,~ the resol utt on of the gthvance r ~nclude.~ provhion:'. for.. back-. pay? fop a maxffium period of one' from: thee.date, the grievance was .filed.. -33- Sectton.-5~. GRIEVANCES: PROCEDURE', STEPS;, The, following. procedure. shall'. be: followed :bY:.'an~'.employee,:.submttttng a grievance pursuant to policy: SteP:li';:~"'~!~'~'~i~d~'~'t'~n'.~/:*Wlth::. Supervisor.., The, employee. shall discuss- ,,, hts/herl'~ grievance with! his/her' ..*,1minedlate supervisor: , '. ~ tnformaqly. ~1thtn~ three.-, (3); working ~ days. the supervisor ":"shallgive hh/herdectston tothe employee orally. SteP"2~ Hritte~:;2"Gr'~"~"an~e~-to: supe~io~:~:,"zf+ the. employee and. supervtsor~ cannot~ reach. an agreementtas::to a ,solution of the '- ' grlevance.~or~'the-.employee,.has~not~,recelved a,.declslon wtthin ~. the;~ three.~, (3) ~ worktng days~' 1 tmtti~ the ~ employee.' may. within ~ seven, (7) ~ working-, days~ presents. his/her: grievance · in wPtttng toj hh/her~.super~tsory who: shall. endorse hls/her coments .~.~. thereon,~ and.] present~ lt~: to., ht s/her superior- w(thtn, seven (7). ~';~::'worklng~days;~,,The.sUpertor/sha11 ~hear~-the .grievance and 'gtve'. .. ::~'~ hts/her;~ written., dect slonYto >theft employee. wtthtn ~ seven (7): ~:~:~ worktng~days: after~ receiving the grievance; Ste 3}*::*.~ 'e '~ ~ ~ ' ,~' or,.the~ employee:-has~ nott rece~ved~ a ~rttten.,dectston. within the,: sevens= '(7) ~ work~ ng ;days~'. 1 ~mt t; the, employee may ~th~n seven., (7)'.~ work~ng.~ days~ present. his/her grievance tn writing to .~ h ~ s/her~ department ~ head. ;~.. The: department head s hal ~ hear the~ grlevance~.'and.; give,~ hh/her~. written. deckston to the employee., withln,~' seven~ (7)~ worktng- days ~ after rece(vt ng the Step: 4~ - -: Grievance to, Of~ect'~?~hd,~Nahab'e~'~,'.:~f~'the~: grievance ts not:. settl ed~ at t the :: department~ head,~ 1 eveq; .t t~ may, be ,: subm~ tted the:' Association-, Representative withtn:: t~enty (20:.. worktng. days.' to the. Personnel Director.,. who shall investigate and report: his/her findings. and reco~endattons to the Ctty Nanager wlthtn ten (10) worktng days. The Ctty Hanager shall provide: hh/her., answer:' withtn ten ~ (10) additional worktng. ~':': days., The: ttmes, Indicated: may, be.. ~xtended by mutual' ':~-~,-.'. agreement;, Any~ Employee grievance, ~tll ~ be. ftled with the ~:' Association, Representative'at. Step 4. ' - ~:~:. Following the~submhs~on of:the C~ty. Nanager's answer, and ~. j.. before, going, to.., Section. 6,. Advtsory Arbitration, matters ~. ~. which are unresolved shall. be discussed ate meet~n~ between ~:" the parties during which all pertinent facts and ~nformat~on ~;~" will bereviewed in aneffort to resolve the matter through conciliation.. Section 6.. ADVISORY,ARBIT~TION.', Any.dispute or. grievance which has not been resolved~,by~the.~Grtevance~ Procedure.may,be submitted to advisory arbitration ' by~the~AssoCiatton: Representative or the City without the consent of the other, '. partyvprovtding~it~ is';submitted within ten (10) working days, following its "' temt~atton'e inn'the: Grievance Procedure. The following, Advisory Arbitration ~"~. 'procedures ~s~.al 1 ', be ~ fol 1 owed: ~',~-', .. , '" -34- ~e~reques rparty in writing of~the matterr~to~be~arbitrated~and,tthe~contract:provtsion(s) allegedly:, Withinn five~ (5)!working'; days of, the receipt of: thts~ upon~ an. arbitrator,. or. a panel. tng:grievance hearings. be reached the State F~lndustrlal~Relatl I1 berequested by either,or.' bothhparttes~to~provtde~a~listtofrftve,,arbitrators. Both the City. mtion~,shall!have~the~rightlto.strike two,names from' tstt' PartYyrequesttng~the~arbttration;shallstrike,,the 1~ ~ther~ partyy shall ~then. strike. one name. The'. will ~eatedi and'~the~remaining person shall be.the, "~': :~( ~case~w ~nty (20)~working days after~the~arbttrator:.has~.been~selected;; The,arbitrator!may makea writtennreport~ofitheir~findings~to~;the,Association and the City ~"'~":' "within~fifteen~(15))worktng. ldays~after,..the..hearingis~concluded. Clhe~arbttr~tor/all~make.~rUles~ofiprocedure~, The decision of the arbt tratoht shal ~ be ~i advisOry,' to~,the: ,.C i ty Man ager who s hal 1 render decisionr.withint,ten )..'days. y~,to:tamend.; alter or, modify m~its~termssand~shall~limittrecommendations~solely, ~;a ~licatibn,~ off this~ agreement; The. ~rovtston~s may/be. extended: by mutual reement Itted to a separately · 1 arbitration,l.~ exceptt when the City and the .' .,. :;.AssociattOn~z mutually~'agrmore:than one grievance or :arbitrators. the, expense of arbttra ~esses~ am hare-. equally any. other mnsesi.~includtng~those~of~aasteno ,~if, required by either If~eithert'party/electsi. not~to':follow the advisory decislo~ ...... ',"- tby}~the~arbitrator,'~',that:party~shall pay,the entire cot| "- E~the~:arbttratton,'~ processi~,including the expense of. the · ofb ;-~/ ; .:: 'at ttratOri',witnesses~,and/or~stenographer. , . .,:,:.,,.', .. .... i~"..l?:s.:~+~ies~a~ee~'th~i:"du~ing~the. term..of this agreement, they will continue mrttthe~qualttyvof:Work,.LtfecProgram., In addition they will continue PartictPate~in-~effOrts~to>contain~health!~care costs through the existin9 ittee.'. · ~Memorand ':"~'~'S~dJng shall be. heJd.: inval Id?b f,~'~l~ tribuna!'..or. competent,' Jurisdiction or .ifi :'or: section, shall i-be: restratn~d- t iP~! teerant'; shall~ not': be-affected: The~l ~cssible' m~t'='and,confer~or~meet·' and ~consultt as .'~rriving; ate' a~"mutually, satisfactory' Std.W. Blll~Montgomery~c ;htef:Negottato~ Chief;Meg, Chula~Vtsta!,Employees Association! of, Chula~ ':~"~:" ~uellenBrown.,,, ': presidentt~:.~,~,r: , l:~.~I ..I., Vista:EmployeeS Association *' ~ TEAM ERS~~''' CITY"OF;CHULA~VISTA: VISTA'EMPLOYEES ASSOCIATION: Boshell Ellason ;'Helen Rust Lort~L Mary Chavez -36;