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2015-02-03 Agenda Packet
I deciare under penalty of perjury that I am employed by the City of Chula Vista in the Office of the City Clerk and ihat I posted this document on the bulletin board according to �— \ Brown Act requirements. .c='=.%}� - /n n, _....--'�'"'" stY��— _ —sFr,��" Dated � � � Signe " ' i�ir =F - �� _��`_ • f� -. ' CfiY OF , _,_;. �.v ..-: -�` CHULAVISTA ' '::•r.-..�: a- :,..< o • _. .. . . . �' �''�L��i��(/ �� Mary Casillas Salas, Mayor Patricia Aguilar, Councilmember Gary Halbert, City Manager Pamela Bensoussan, Councilmember Glen R. Googins, City Attorney John McCann, Councilmember ponna R. Norris, City Clerk Steve Miesen, Councilmember Tuesday, February 3, 2015 4:00 PM Council Chambers 276 4th Avenue, Building A Chula Vista, CA 91910 - SPECIAL MEETING OF THE CITY COUNCIL The Special Orders of the Day and Consent Calendar will be heard at 4:00 p.m., all other items will be heard at 6:00 p.m. CALLTO ORDER ROLL CALL: Councrlmembers Aguilar, Bensoussan, McCann, Miesen and Mayor Salas PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE SPECIAL ORDERS OF THE DAY A. 15-0021 PRESENTATION ON THE LAUNCH OF THE NEW CITY - WEBSITE CONSENT CALENDAR Qtems 1 - 6) The Council will enact fhe Consent Calendar staff recommendatrons by one motion, without discussion, unless a Councilmembe� a membe� of the public, o� staff requests that an item be removed for discussion. If you wish fo speak on one of these items, please fill out a "Request to Speak' form (available in the lobby) and submit it to lhe City Cfe�ic pnor to the meeting. Items pulled f�om the Consent Calendar will be discussed immediately following the Consent Calendar. Ciry o/ChWa Nsfa Page 1 Pnnfed on 1/19/1015 City Council Agenda February 3, 2015 1. 14-0757 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR A HOUSING-RELATED PARKS (HRP) GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING, ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS NECESSARY FOR IMPLEMENTATION OF THE HRP Department: Development Services Department Staff Recommendation: Council adopt the resolution. 2. 14-0753 A. ACCEPTANCE OF THE 2013/2014 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME), AND EMERGENCY SOLUTIONS GRANT (ESG) AND REPROGRAMMING OF AVAILABLE FUNDS B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FISCAL YEAR 2014/2015 AMENDMENT TO THE HUD ANNUAL ACTION PLAN TO REPROGRAM $450,000 OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THREE ELIGIBLE PROJECTS; AND APPROPRIATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $450,000 TO THREE ELIGIBLE PROJECTS; AND AUTHORIZING THE CITY OF CHULA VISTA DEVELOPMENT SERVICES DEPARTMENT TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE FIRE DEPARTMENT FOR THE IMPLEMENTATION OF TWO CDBG FUNDED ACTIVITIES (4/5 VOTE REQUIRED) Department: Development Services Department Staff Recommendation: Council accept the report and adopt the resolution. City of Chula Vista Page 2 Printed on 112912015 2015-02-03 Agenda Packet Page 2 City Council Agenda February 3, 2015 3. 14-0755 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A TWO-PARTY AGREEMENT BETWEEN THE CITY AND NINYO & MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS TO PERFORM A PHASE II ENVIRONMENTAL SITE INVESTIGATION AND WAIVING THE FORMAL CONSULTANT SELECTION PROCESS Department: Development Services Department Staff Recommendation: Council adopt the resolution. 4. 14-0741 A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE FIRE DEPARTMENT TO EXCEED THE $100,000 PURCHASING THRESHOLD; AND AUTHORIZING THE USE OF COOPERATIVE PURCHASING PROCEDURES TO EXECUTE A NATIONAL PURCHASING PARTNERS MEMBER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT (IGA) TO "PIGGYBACK" ON A MASTER PURCHASE AGREEMENT TO PURCHASE TURNOUTS AND FIRE-RELATED EQUIPMENT FROM MUNICIPAL EMERGENCY AGENCY INC. (MES) AND L.N. CURTIS & SONS; AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO SIGN ALL RELATED AGREEMENTS B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING PROCESS, AUTHORIZING THE FIRE DEPARTMENT TO EXCEED THE $100,000 PURCHASING THRESHOLD, AND AWARDING A THREE-YEAR CONTRACT WITH AN ADDITIONAL THREE, OPTIONAL ONE-YEAR EXTENSIONS FOR THE PURCHASE OF FIRE - AND EMERGENCY-RELATED EQUIPMENT AND SUPPLIES TO AFECO, INC., DOING BUSINESS AS FIRE ETC. AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO SIGN THE AGREEMENT Department: Fire Department Staff Recommendation: Council adopt the resolutions. City of Chula Vista Page 3 Printed on 112912015 2015-02-03 Agenda Packet Page 3 City Council Agenda February 3, 2015 5. 14-0390 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ADOPTION OF THE 2012 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION "GREENBOOK," 2012 SAN DIEGO REGIONAL SUPPLEMENT AND THE 2015 CITY OF CHULA VISTA STANDARD SPECIAL PROVISIONS Department: Public Works Department Staff Recommendation: Council adopt the resolution. 6. 14-0759 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND WILLDAN FINANCIAL SERVICES FOR SPECIAL DISTRICT APPORTIONMENT, DELINQUENCY MONITORING ADMINISTRATION AND OTHER SERVICES FOR ASSESSMENT DISTRICTS (ADs), COMMUNITY FACILITIES (MELLO-ROOS) DISTRICTS (CFDs) AND OPEN SPACE DISTRICTS (OSDs), AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAID AGREEMENT Department: Public Works Department Staff Recommendation: Council adopt the resolution. THE FOLLOWING ITEMS TO BE HEARD BEGINNING AT 6:00 P.M.: ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC COMMENTS Persons speaking during Public Comments may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. CITY MANAGER'S REPORTS MAYOR'S REPORTS COUNCILMEMBERS' COMMENTS City of Chula Vista Page 4 Printed on 112912015 2015-02-03 Agenda Packet Page 4 City Council Agenda February 3, 2015 CLOSED SESSION Should the Council conclude Special Orders of the Day and the Consent Calendar prior to 6:00 p.m., it may convene in Closed Session prior to 6:00 p.m. to hear items listed on the agenda under Closed Session. Announcements of actions taken in Closed Session shall be made available by noon on Wednesday following theCouncil Meeting at the City Attorney's office in accordance with the Ralph M. Brown Act(Government Code 54957.7). 7. 15-0020 CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a) Names of cases: A. John Hess v. Dave Hanneman, et al., United States District Court, Case No. 14cv2271 CAB JMA B. Rudolph Diaz v. City of Chula Vista; Dave Hanneman, San Diego Superior Court, Case No. 37-2014-16795-CU-OE-CTL C. Rudy Diaz v. City of Chula Vista, San Diego Superior Court, Case No. 37-2013-35036-CU-WM-CTL ADJOURNMENT to the Regular City Council Workshop on February 5, 2015, at 4:00 p.m., in the Council Chambers; and thence to the Regular City Council Meeting on February 17, 2015, at 4:00 p.m., in the Council Chambers. Materials provided to the City Council related to any open-session item on this agenda are available for public review at the City Clerk's Office, located in City Hall at 276 Fourth Avenue, Building A, during normal business hours. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the City Clerk's Office at(619) 691-504 1(California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are published online. City of Chula Vista Page 5 Printed on 112912015 2015-02-03 Agenda Packet Page 5 City of Chula Vista OF CHU�LAVISTA Staff Report File#: 15-0021, Item#: A. PRESENTATION ON THE LAUNCH OF THE NEW CITY WEBSITE City of Chula Vista Page 1 of 1 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 6 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 14-0757, Item#: 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR A HOUSING-RELATED PARKS (HRP) GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING, ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS NECESSARY FOR IMPLEMENTATION OF THE HRP RECOMMENDED ACTION Council adopt the resolution. SUMMARY The State of California recently released a notice of funding availability for the Housing-Related Parks Program (HRP). This program provides incentives and rewards to local governments for building affordable housing by providing grant money for the creation, development or rehabilitation of park and recreation facilities. With existing park and recreation facilities in western Chula Vista in need of repairs and enhancements, staff recommends that the grant proposal focus on these parks and recreation facilities. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because the proposed action consists of a governmental fiscal activity which, on its own, would not result in a potentially significant physical impact on the environment. However, when the actual project(s) for which the grant monies are earmarked are adequately defined and ready to be carried out, the appropriate environmental review and documentation will be required. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. BOARD/COMMISSION RECOMMENDATION Not Applicable DISCUSSION The State of California recently released a notice of funding availability for the Housing-Related Parks Program (HRP). This program is funded through the passage of Proposition 1 C, which creates incentives and rewards local governments for building affordable housing by providing grant money for needed parks in those communities. The grant funds may be used for the creation, development or rehabilitation of park and recreation facilities. In order for the City to be eligible for the grant the City must have an approved Housing Element and Annual Progress Reports on file with the State of California. The City must also have construction City of Chula Vista Page 1 of 4 Printed on 1/29/2015 powered by Legis 2015-02-03 Agenda Packet Page 7 File#: 14-0757, Item#: 1. approval of low income units within the program year of the application period. The grant award is based on the number of bedrooms in newly constructed, substantially rehabilitated, converted or preserved project(s) with deed restricted affordable dwelling units (DUs). Based upon the eligibility criteria of the HRP, the following affordable housing projects listed in Table I below may qualify the City for this grant: Table I Housing Project Total DUs Total Eligible Bedrooms Lofts on Landis 33 73 Garden Villas 100 99 Congregational Towers 186 184 Trenton Transitional Hsg 7 11 Colorado 2 3 Glover 4 6 TOTAL 332 373 In addition, the City may also be eligible for bonus awards for selecting park/recreation facilities which are located in or near a low/moderate income census tract, in a park-deficient area, and are located within a short distance to infill housing projects. To be eligible for the bonus dollars, all parks and recreation facilities in the application must meet the bonus criteria. This ensures the City receives the maximum bonus points. Based on all the criteria, the City may be eligible to receive an estimated $702,000 in grant funds. This is double the anticipated amount without the bonus. HCD may apply, upon their discretion, additional bonus points that could increase the potential award. At HCD's recommendation, the Council Resolution will include a "not to exceed" amount of $1,000,000 to allow the reviewers to apply potential bonus points and therefore increase the grant amount to the City. Staff recommends utilizing this one time grant to address existing deficiencies at Parkway Community Center and the adjacent Memorial Park located in an eligible low income census in Chula Vista and within a short distance to those affordable infill projects Congregational Tower and Lofts on Landis, refer to Attachment 1 for Locator Map. In selecting these facilities for improvements, City staff considered the potential bonus opportunities (described above), parks with the greatest need of improvements listed in the City's critical needs list, shovel-ready projects that can be completed by HCD's expenditure deadline, and facilities and parks that are heavily utilized by low and moderate income persons. Therefore, if awarded HRP grant funds, the funds will be utilized for improvements listed below: City of Chula Vista Page 2 of 4 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 8 File#: 14-0757, Item#: 1. Table II Priority Park/Recreation Location Improvements Level Facility 1 Parkway Community 373&385 Park Way Pool resurfacing, pool deck Center improvements, repairs to rain utters to address on-going drainage issues, roof repair, paint and fagade improvements, restroom and shower improvements, and other facility upgrades 2. Memorial Park 373 Park Way Playground Equipment, Improvements lIrrigation control repairs Parkway Community Center will receive priority level one since it is the most utilized community facility in western Chula Vista directly adjacent to low and moderate income areas. This center features a community swimming pool, a small gymnasium, a game room, and two meeting rooms. Most programs and drop-in activities primarily attract participants through high school age. Recreation classes include instruction in gymnastics, ballet, tap, jazz and a rather extensive Mexican Folk Dance program. In addition, there are pre-school activities, including a Tiny Tot class that serves between 48 youngsters each quarterly session. The Center also serves as a site for the Youth Basketball games and practices in the winter and summer. Adjacent to the Center is a tot lot for children 2 to 5 years old. During the summer breaks, the level of services increases and provides a greater benefit to the surrounding community. HCD reserves the right to review the application and adjust the final award. Although, these funds are not competitive in nature, they are available to all jurisdictions meeting the application requirements. If the funding requests exceed the amount available, the State reserves the right to reduce all grants proportionally or, in the event the HRP is undersubscribed, roll over unused funds to the next funding round. In the event the City receives less than the anticipated base amount of $702,000, the project improvement list in Table II above will be re-prioritized, as needed. In the event, the award exceeds $702,000, any remaining funds may be used for Memorial Park, identified as Priority Level two (2) project, as listed in Table II above. HCD recommends listing additional projects in the event the City receives a greater award of $702,000, due to the bonus points, and funding applied at the HCD level. DECISION-MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings with 500 feet of the boundaries of the property which is subject of this action. Staff is not independently aware, and has not been informed by any Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this manner. City of Chula Vista Page 3 of 4 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 9 File#: 14-0757, Item#: 1. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This action supports the goals of a Healthy Community and a Connected Community by making park space and recreation available for residents to enjoy. CURRENT YEAR FISCAL IMPACT If awarded, these grant funds will allow the City to move forward on needed improvements not currently programmed at this time. Grant awards are not expected to occur in the current fiscal year. ONGOING FISCAL IMPACT If awarded, staff will return to Council to appropriate grant funds. ATTACHMENT 1. Locator Map Staff Contact: Jose Dorado, Development Services Project Coordinator City of Chula Vista Page 4 of 4 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 10 " OF ". s 14 '� O �; _ s V Q "L-Z7 - r R e c' .:•. a ... .�.. - ..���.�-�—.-w ` _— _ _ _ - — x�p ..y�Y• M v.. • .AV4��r'varv.� .:..:.�..i• -Ta ..gym -i.V]!'+,:y..:..?a'.s.e.:� � a@Fd • i .i y F� I m Fe — .i .. ` fir. $ /� !:�F•} - _. ..• fM Al we r #it 'F.'.•eE .r' � � er'. � .err ��'• •" -?• �! ^+ � 15 _ Zi f v.F..._::Fes+ -_�• 1 ! :� tia :.. , -_ c _" '_-__ r. -0 - —� r>d � .-, r yy�'.•�� 'i��«•> dc"- aF �� ! .; !!a yA! Jor�"a., -t� �� �;,� :�• .. . 'J r,�""l". S^� � •�:I-"".� ®� � ...a�+r 1�rl. � � .�.� r r. . . � 0 + �T ti RyT ,�' ...q. .. ® _ JL At ,.� r t.. �'�::e — �. —` � !�" '1 � �' � fir""+�•�4—'�� �"3 +�;c� R n e _ s �. ,• I ; r w. �. kLmt �;j....._. . _ U i i COUNCIL RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR A HOUSING RELATED PARKS (HRP) GRANT FROM THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT; AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING, ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS NECESSARY FOR IMPLEMENTATION OF THE HRP WHEREAS, the State of California, Department of Housing and Community Development (Department) has issued a Notice of Funding Availability dated December 10, 2014, under its Housing Related Parks (HRP)Program; and WHEREAS, the City of Chula Vista (Applicant) desires to apply for a HRP Program grant and submit a 2014 Program Year Application Package released by the Department for the HRP Program; and WHEREAS, the Department is authorized to approve funding allocations for the HRP Program, subject to the terms and conditions of the Notice of Funding Availability Program Guidelines,Application Package,and Standard Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista as follows: 1. Applicant is hereby authorized and directed to apply for and submit to the Department the HRP Program Application Package released December 10, 2014 for the 2014 Designated Program Year in an amount not to exceed $1,000,000. If the application is approved, the Applicant is hereby authorized and directed to enter into, execute, and deliver a State of California Standard Agreement (Standard Agreement) in an amount not to exceed $1,000,000, and any and all other documents required or deemed necessary or appropriate to secure the HRP Program Grant from the Department, and all amendments thereto (collectively,the "HRP Grant Documents"). 2. Applicant shall be subject to the terms and conditions as specified in the Standard Agreement. Funds are to be used for allowable capital asset project expenditures to be identified in Exhibit A of the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application are enforceable through the Standard Agreement. The City of Chula Vista hereby agrees to use the funds for eligible asset(s) in the manner presented in the application as approved by the Department and in accordance with the Notice of Funding Availability and Program Guidelines and Application Package. 3. The City Manager or Designee is authorized to execute in the name of the Applicant for the HRP Program Application Package, any amendments thereto, and the HRP Grant Documents as required by the Department for participation in the HRP Program. 2015-02-03 Agenda Packet Page 12 Resolution No. Page 2 Presented by Approved as to form by Kelly Broughton Glen R. Googins Director of Development Services City Attorney 2015-02-03 Agenda Packet Page 13 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 14-0753, Item#: 2. A. ACCEPTANCE OF THE 2013/2014 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME), AND EMERGENCY SOLUTIONS GRANT (ESG) AND REPROGRAMMING OF AVAILABLE FUNDS B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FISCAL YEAR 2014/2015 AMENDMENT TO THE HUD ANNUAL ACTION PLAN TO REPROGRAM $450,000 OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THREE ELIGIBLE PROJECTS; AND APPROPRIATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $450,000 TO THREE ELIGIBLE PROJECTS; AND AUTHORIZING THE CITY OF CHULA VISTA DEVELOPMENT SERVICES DEPARTMENT TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE FIRE DEPARTMENT FOR THE IMPLEMENTATION OF TWO CDBG FUNDED ACTIVITIES (4/5 VOTE REQUIRED) RECOMMENDED ACTION Council accept the report and adopt the resolution. SUMMARY The City of Chula Vista is required to prepare a Consolidated Annual Performance and Evaluation Report (CAPER) for the City's U.S. Department of Housing and Urban Development (HUD) grant programs, which include Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG). This report provides a summary of activities undertaken this past fiscal year (July 1 , 2013 through June 30, 2014) to meet the goals of the 2010-2015 Consolidated Plan. In reviewing past performance, unexpended CDBG funds are available for reallocation to a project/program ready for implementation upon amendment of the 2014/2015 Action Plan. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activities for compliance with the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). The proposed activities are not considered "Projects" as defined under Section 15378(b)(5) of the State CEQA Guidelines because the proposals consist of a reporting action, is an administrative function, and is not site specific project(s) and will not result in a direct or indirect physical change in the environment. Therefore, pursuant to Section 15060 (c)(3) of the State CEQA Guidelines, these activities are not subject to CEQA. Under NEPA, the Fire Station equipment activity qualifies for a Categorical Exclusion pursuant to Title 24, Part 58.34(a)(2)&(3) of the Code of Federal Regulations and pursuant to the U.S. Department of Housing & Urban Development Environmental Guidelines. City of Chula Vista Page 1 of 5 Printed on 1/29/2015 powered by Leg 2015-02-03 Agenda Packet Page 14 File#: 14-0753, Item#: 2. Further review and environmental determination as appropriate will be required for each Community Housing Improvement project as it is identified. Thus, no further NEPA environmental review is necessary at this time. BOARD/COMMISSION RECOMMENDATION Not Applicable. DISCUSSION The City of Chula Vista receives, on an annual basis, Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) Program, and Emergency Solutions Grant (ESG) Program funds from the U.S. Department of Housing and Urban Development (HUD) to contribute towards a number of diverse programs and services to enhance the quality of life for Chula Vista's low to moderate income residents. On an annual basis, the City prepares a Consolidated Annual Performance and Evaluation Report (CAPER) describing the use of HUD funds on housing and community development activities that primarily benefit low and moderate income persons and households. The CAPER also provides a progress report towards meeting the goals identified in the 2010-2015 Consolidated Plan, a five year strategic plan to address the prioritized housing and community development needs of the City. In addition, at the end of the reporting period, staff reconciles balances and evaluates projects for the previous and current program year to ensure they are on track to meeting HUD's strict expenditure requirements. If there are funds that remain unencumbered or unexpended, staff may recommend re -allocation of the funds to a project or program that is ready for implementation. Staff is proposing re- allocating $450,000 in CDBG funds and has prepared an amendment to the 2014/2015 Annual Action Plan. Performance Evaluation (CAPER): HUD requires that the City report its performance with regard to CDBG, HOME, and ESG grants using the HUD Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER was provided, as required, to HUD within 45 days after the conclusion of the 2013/2014 fiscal year. The CAPER includes specific financial and performance information for the CDBG, HOME, and ESG grants. The CAPER also describes how the City carried out its housing and community development strategies, projects, and activities during the fiscal year. A copy of the CAPER is included as Attachment No. 1 . A review of the CAPER by HUD shows that the City: • Expended fund grants in a timely manner; • Funded only HUD eligible projects; • Provided detailed accomplishment data for all grant-funded projects; and, • Maintained its administration and public service expenditures within the mandated spending limits. 2014-2015 Annual Action Plan Amendment City staff is recommending an amendment to the 2014/2015 Annual Action Plan to reallocate (see Table I below) $450,000 of CDBG funding to ready to implement projects as described below and as Attachment 2: Project Descriptions and Applications. City of Chula Vista Page 2 of 5 Printed on 1/29/2015 powered by Leg 2015-02-03 Agenda Packet Page 15 File#: 14-0753, Item#: 2. Table I Reallocation CDBG Activity Reprogramming From: M SBC S Landis $450,000 Community Housing $231 500 Studios Improvement Program CHIP Fire Station 1&5 $218,500 Community Housing Improvement Program (CHIP) CHIP provides deferred and low-interest loan funds to income qualified households for home improvements, with a priority for those owner occupied homes in older sections of western Chula Vista. The total maximum loan amount is $24,999 for a single family residence and $8,500 for mobilehomes. Applicants must meet the eligibility requirements set forth in the CHIP guidelines. At this point in time, all available CHIP funds have been allocated. While CHIP is a revolving loan program, whereby funds could be made available for new applicants as repayments on previous loans are made, most loans issued are deferred or forgiven. Therefore, loan repayments do not provide an adequate revenue stream for the Program. In order to maintain an active home repair and improvement program, additional funding of$231,500 is recommended. In recent years, staff has seen an increase in CHIP applications for health and safety related repairs for single family homes. In addition, as a result of Title 25 mobile home inspections and other Code Enforcement efforts, the City has received an increase in CHIP deferred loan applications within the last six months. Currently, ten new applications are under review and awaiting funding for the program. This activity was listed as a priority in the 2010-2015 Consolidated Plan. The goal was to assist 50 households. From July 1, 2010-June 30, 2014, only 26 households have been assisted with the available funding. Additional funding will assist the City to come closer to achieving the goal in this last year of the Consolidated Plan. Fire Equipment Fire Station 1&5 Fire Station 1 and Fire Station 5 deliver fire and emergency medical services to Western Chula Vista residents each day. The service area stretches from the Northern Chula Vista border with National City to the City's southern border. From east to west, the service area stretches from the Bayfront to the I-805 (Attachment 3: Fire Station 1 & 5 Service Area). A review of the service area determined that Fire Station 1 and 5 primarily service low and moderate income census tracts where at least 51% of the residents are low and moderate income. These fire stations serve as the backbone of the Chula Vista Fire Department and continue to be the two busiest Fire Stations in the City. The Fire Department is requesting $68,500 of CDBG funds to purchase 28 sets of PPE (Turnouts) for firefighters permanently assigned to Fire Station 1 and 5 and regularly respond to calls for service in the area. The Turnouts are in need of immediate replacement to meet with compliance standards. Additionally, the Fire Department requested $150,000 to outfit a new Fire Engine with the necessary equipment and supplies. The Department purchased a new Pierce Fire Engine to replace a Fire Engine that had reached its serviceable life per the NFPA as a frontline Fire Engine. The Fire Engine City of Chula Vista Page 3 of 5 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 16 File#: 14-0753, Item#: 2. will need to be outfitted with its equipment and supplies before it can be placed into service. This engine will be placed in Fire Station #1. In general, equipment and other non-real property are not eligible for CDBG funding. However, HUD's regulations make an exemption for fire equipment. Fire Equipment is listed as a priority in the 2010-2015 Consolidated Plan and has not received any funding from July 1, 2010-June 30, 2014. Upon HUD's approval of the amendment of the Action Plan, the Development Services Department will enter into a Memorandum of Understanding (Attachment 4) with the Fire Department for the CDBG funding. DECISION-MAKER CONFLICT The Community Housing Improvement Program is generally not site specific and does not trigger the 500-foot rule found in California Code of Regulations section 18704.2(a)(1). The proposed public facility project for Fire Equipment at Fire Station 1 located at 447 F Street and Fire Station 5 located at 391 Oxford is subject to review. As such, Staff reviewed the property holdings within 500 feet of the boundaries of 447 F Street and 391 Oxford considered in this action. In addition, staff reviewed the service areas for Fire Station 1 and 5. Coucilmembers Bensoussan and Salas own property within the service area. Staff has reviewed the decision contemplated by this action and has determined that is solely concerns the replacement of equipment, as such, the financial effect, if any, of the decision on real property is not reasonable foreseeable, within the meaning of California Code of Regulations Title 2, section18706. Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code §87100, et seq.) Staff is not independently aware, and has not been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. With 62 percent of Chula Vista homes aged 30 years or older, housing rehabilitation programs are necessary to maintain the health and safety of the home's living environment and the neighborhood. The reallocation of funding to CHIP addresses the City's Connected Community goals as it provides necessary resources to improve housing to meet residents' needs and priorities. The reallocation of funding to equip and outfit the Fire Engine housed at Fire Station 1 meets the City's Strong and Secure Neighborhood goal by providing the necessary equipment for public safety providers to respond to emergency calls for service with adequately equipped personnel to carry out their duties. CURRENT YEAR FISCAL IMPACT This action releases $450,000 of grant funds from the SBCS Landis Studios project and appropriates $450,000 of 2014/2015 Federal CDBG grant funds to the programs listed below. There is no fiscal impact to the City's General Fund as project and staff costs are covered by the grants. City of Chula Vista Page 4 of 5 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 17 File#: 14-0753, Item#: 2. CDBG Actjv4 Reprogramming From: To: SECS Laandis $450,000 Community Housing $231 ,500 Studios Improvement Program (CHIP) Fire Station 1&5 $213.500 ONGOING FISCAL IMPACT There is no ongoing fiscal impact as a result of the appropriation to the CHIP program - this program is self-sustaining. The Fire equipment and turnout gear will need to be replaced in the future as part of the normal replacement process. At that time, the Fire Department will request funding during the budget process for the replacement of the equipment. ATTACHMENTS Attachment 1: CAPER Narrative Attachment 2: Project Descriptions and Applications Attachment 3: Fire Station 1 & 5 Service Area Map Attachment 4: MOU Staff Contact: Jose Dorado, Development Services Project Coordinator City of Chula Vista Page 5 of 5 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 18 FEDERAL GRANTS CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT r-� N The CAPER provides the public and the elected officials with financial, beneficiary and 44 accomplishment data on the activities undertaken CITY OF CHULA VISTA during the reporting period through use of its Community Development Block Grant, Home HOUSING DIVISION Investment Partnerships Act Program and the Emergency Solutions Grant Program funds. Prepard by the Grant Administratos: Angelica Davis, Project Coordinator adavis @chulavistaca.gov Jose Dorado, Project Coordinator jdorado @chulavistaca.gov 2015-02-03 Agenda Packet Page 19 TABLE OF CONTENTS ExecutiveSummary......................................................................................................................... 1 GeneralQuestions........................................................................................................................... 2 Performance Measurements........................................................................................................... 2 Managingthe Process ................................................................................................................... 17 CitizenParticipation ...................................................................................................................... 18 InstitutionalStructure................................................................................................................... 19 Monitoring..................................................................................................................................... 20 Lead-based Paint........................................................................................................................... 24 HousingNeeds............................................................................................................................... 24 Specific Housing Objectives........................................................................................................... 25 PublicHousing Strategy................................................................................................................. 25 Barriers to Affordable Housing...................................................................................................... 26 HOME Investment Partnerships Act.............................................................................................. 27 HomelessNeeds............................................................................................................................ 29 Specific Homeless Prevention Elements....................................................................................... 31 Emergency Solutions Grants (ESG)................................................................................................ 32 CommunityDevelopment............................................................................................................. 36 AntipovertyStrategy..................................................................................................................... 41 Non-homeless Special Needs........................................................................................................ 41 Specific HOPWA Objectives........................................................................................................... 41 Appendices: Appendix A—IDIS Reports • PR03—CDBG Activity Summary for Grantee • PR06—CDBG Summary of Consolidated Plan Projects for Report Year) • PR10- CDBG Housing Activities • PR23—CDBG Summary of Accomplishments • PR26 - CDBG Financial Summary • PR22— HOME Status of HOME Activities • PR25— HOME Status of CHDO Funds • PR27— HOME Summary of Grants • PR33— HOME Matching Liability Appendix B—HUD Forms: • Form HUD 40107 HOME Program Annual Performance Report • Form HUD 40107-A HOME Match Report Appendix C- HOME Performance Reports Appendix D- ESG Supplement to the CAPER in a-snaps Appendix E- Section 3 Reports Appendix F—Public Notice/Proof of Publication 2015-02-03 Agenda Packet Page 20 Fourth Program Year CAPER The CPMP Consolidated Annual Performance and Evaluation Report includes Narrative Responses to CAPER questions that the City as a CDBG, HOME, and ESG grantee must respond to each year in order to be compliant with the Consolidated Planning Regulations. Mpflf&64&06 &Whwy This module is optional but encouraged. If you choose to complete it, provide a brief overview that includes major initiatives and highlights that were proposed and executed throughout the first year. This Consolidated Annual Performance Report (CAPER), covering the period from July 1, 2013 to June 30, 2014 (FY 2013/14), represents the fourth year of the 2010-2015 City of Chula Vista Consolidated Plan period. This annual performance report describes activities that were undertaken during FY 2013/14, using Federal funds granted to the City of Chula Vista by the Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) Programs. For FY 2013/14 grant funds available included: Entitlement Grant Amount Community Development Block Grant (CDBG) Entitlement $1,746,692 CDBG Program Income $173,746 Home Investment Partnerships Act (HOME) $598,726 Emergency Solutions Grant $119,795 Total Available $2,638,959 The HUD-funded activities covered in this report primarily benefited low-income and moderate income residents and lower-income communities within the jurisdiction, and addressed affordable housing, homeless, and non-housing community development needs. The program objectives for the reporting period included: 1. Created suitable living environments; 2. Provided decent affordable housing; and 3. Created economic opportunities. The outcomes produced during the reporting period included: 1. Availability or improved accessibility of infrastructure, public facilities, housing, or shelter to low- and moderate-income people, including persons with disabilities; 2. New or improved affordability through creation or maintenance of affordable housing; and, 3. Sustainability resulting from improved communities or neighborhoods, making them livable or viable by providing benefit to low- and moderate-income persons or by removing slums or blighted areas. City Of Chula Vista Fourth Program Year CAPER Page 1 2015-02-03 Agenda Packet Page 21 �&Iwvl qaeeelolw 1. Assessment of the one-year goals and objectives: a. Describe the accomplishments in attaining the goals and objectives for the reporting period. Accomplishments for each of the activities undertaken during the reporting year are provided within this report in: 1) Project Performance Measurement Table and; 2) Accomplishment narratives for the activities within the corresponding Consolidated Plan Priorities. b. Provide a breakdown of the CPD formula grant funds spent on grant activities for each goal and objective. The activity accomplishment narratives include the amount and source of CPD grant funds. c. If applicable, explain why progress was not made towards meeting the goals and objectives. The city met all the goals as identified in the 2013/14 Annual Action Plan. The following is a summary of the accomplishments, breakdown of CDP formula grant funds spent for each goal and activity made during the reporting period under each objective identified in the 2010- 2015 Consolidated Plan. The City of Chula Vista also incorporated performance measurements into the (CAPER). Performance Measurements The City of Chula Vista funded the projects listed in the Project Performance Measurement Table as a means to achieve the specific priorities and objectives established in the Consolidated Plan for 2010- 2015 as well as the annual goals for FY 2013/14. These activities were intended and ultimately benefited primarily low-income and moderate-income residents within the City, and addressed affordable housing, homeless, and non-housing community development needs. These activities met three objectives and three outcomes, detailed below: • Objectives: 1) create suitable living environments; 2) provide decent affordable housing; and, 3) create economic opportunities. • Outcomes: 1) availability or improved accessibility of infrastructure, public facilities, housing, or shelter to low/moderate-income people, including persons with disabilities; 2) new or improved affordability through creation or maintenance of affordable housing; and 3) sustainability resulting from improved communities or neighborhoods, making them livable or viable by providing benefit to low/moderate-income persons, or by providing services that sustain communities or neighborhoods. The outcomes and objectives that were achieved are included with each of the planned activities (Table 1 below). The outcomes and objectives are identified using the numbering system which ties to the Community Planning and Development Performance Measurement System developed by HUD as follows: Outcome/Objective Codes Availability/Accessibility Affordability Sustainability Decent Housing DH-1 DH-2 DH-3 Suitable Living Environment SL-1 SL-2 SL-3 Economic Opportunity JEO-1 JEO-2 JEO-3 City Of Chula Vista Fourth Program Year CAPER Page 2 2015-02-03 Agenda Packet Page 22 2010-2015 Performance Measurement Matrix Outcom e/ So urce of Performance Measurement Five Year 2010 2011 2012 2013 2014 Total Objective 1. Housing Priorities Code 5-Year Goal Affordable Housing Opportunities _ 150 0 150 4 1 55 210 Acquisition/Rehabilitataion DH-1 CDBG/HOME Number of Housing Units Created 0 7 4 1 0 12 The Landings 11 DH-1 HOME Number of Housing Units Created 0 143 0 0 0 143 Landis-Wakeland DH-1 HOME Number of Housing Units Created 0 0 0 0 33 33 Tenant Based Rental Assistance DH-1 HOME Number of Households Assisted 0 0 0 0 15 15 Maintenance and Preservation of Exising Housing Stock 50 15 2 0 38 56 owner Occupied Rehabilitation Program(CHIP) DH-1 CDBG 15 2 1 0 S 26 Urban Corp Green Streets DH-1 HOME Number of Housing Units Preserved 0 0 0 0 30 30 Homeownership Opportunities 50 6 9 2 3 5 25 DownPayment and ClosingCostAssistance DH-2 HOME Number of Households 6 9 2 3 5 25 outcome/ 2010 2011 2012 1 2014 Total Objective II. Community Development Priorities Code 5-Year Goal Infrastructure Improvements 15,000 30,508 0 0 19,618 0 50,126 3rd Avenue Streetscape Project SL-1 CDBG 0 0 0 19,618 0 19,618 Number of Persons 8enefitting from Section 108 Loan Repayment(Year 3) SL-1 CDBG Improved Infrastructure n/a n/a n/a n/a n/a n/a Sidewalk Annual Program(STL 295/320) SL-1 CDBG 30,508 0 0 0 0 30,508 Community Facilities 50 276 1 24 0 0 301 ADA Curb Cut Program SL-1 CDBG 276 0 24 0 0 300 Number of Public Facilities Improved Lauderbach Security Project SL-1 CDBG 0 1 0 0 0 1 JOE Community Enhacement 50 0 40,843 0 0 0 40,843 Number of households benefitting Graffiti Removal Program SL-1 CEIBG from remediated site 0 400 0 0 0 400 Number of People Benefitting from Graffiti Removal Program-Private SL-1 CDBG Improvement 0 40,443 0 0 0 40,443 Special Needs and Homeless Priorities(Public 10,000 51,972 13,453 5,328 4,872 8,692 84,317 Services) KidCare Express Medical Mobile Unit SL-1 CDBG 1,889 1,162 1,880 1,731 1,100 7,762 WizKidz Program SL-1 CDBG Number YOUTH receiving improved 36 0 0 0 0 36 services Food 4 Kids Backpack Program SL-1 CDBG 75 75 75 0 75 300 Meals on Wheels SL-1 CDBG 218 271 341 429 300 1,559 Number ELDERLY receiving improved Adult Day Health Care Transportation SL-1 CDBG services 263 114 50 0 0 427 Norman Senior Center Services SL-1 CDBG 400 919 840 733 400 3,292 Lutheran Social Services Project Hand SL-1 CDBG 6,033 2,763 0 0 5,100 13,896 Project Homeless Connect SL-1 CDBG 0 0 91 0 0 91 Services for High-Risk and Homeless Youth SL-1 CDBG Number HOMELESS receiving 300 340 369 380 240 1,629 Casa Nueva Vida SL-1 ESG improved services 93 146 95 93 140 567 Hotel Voucher Program SL-1 CDBG 238 0 0 0 0 238 Interfaith Shelter Network SL-1 CDBG 30 28 35 36 30 159 LSS-Caring Neighbor SL-1 CDBG 68 0 0 0 0 68 Food Program(formerly Thursdays Meal) SL-1 CDBG Number PEOPLE(GENERAL) 390 300 350 353 300 1,693 Assessment,Referral and Emergency Services SL-1 CDBG receiving improved services 325 324 362 398 475 1,884 Family Violence Treatment SL-1 CDBG 585 618 561 441 3S9 2,594 Sharp HealthCare Foundation SL-1 CDBG 0 0 0 67 0 67 Center for Employment Opportunities SL-1 CDBG 0 0 0 10 28 38 Number of SPECIAL NEEDS persons Chula Vista Recreation Therapeutics SL-1 CDBG 0 0 0 83 100 183 Chula Vista Homeless Prevention/Rapid ReHousinl SL-1 ESG receiving improved services 0 0 0 118 15 133 Chula Vista Veterans Rehabilitation Services SL-1 CDBG 586 279 279 0 0 1,144 Graffiti Removal Program-Public Spaces SL-1 CDBG Number of Structures remediated 40,443 6,114 0 0 0 46,557 • ■. - CDBG Program Administration N/A CDBG N/A HOME Program Administration N/A HOME N/A ESG Program Administration N/A ESG N/A N/A-Administration Activity Fair Housing Counseling Services N/A CDBG N/A Housing Services DH-1 CDBG Linked to Other Housing Activities Region)Task Force on the Homeless N/A CDBG N/A Availability Outcome/Objective Codes: /Accesibility adforclabilitk Sustainability Decent Housing DH-1 DH-2 DH-3 Suitable Living Environment SL-1 SL-2 SL-2 Economic Opportunity EC-1 EO-2 EO-3 *Activities that contain a zero(0)under Accomplishment were not funded during the program year. City Of Chula Vista Fourth Program Year CAPER Page 3 2015-02-03 Agenda Packet Page 23 FY 2013/14 Housing Achievements The table below evaluates the progress being made by the City of Chula Vista in meeting its specific objective of providing affordable housing, including the number of extremely low-income, low-income, and moderate-income and owner households assisted during the reporting period (July 1, 2013-June 30, 2014) and the number of households assisted with housing that meets the Section 215 definition of affordable housing for rental and homeownership!. This summary of progress includes a comparison of actual accomplishments during the program year with proposed goals and efforts to address "worst- case needs," and progress in meeting the needs of persons with disabilities?. • 15t ' Time • Small Large Total Existing Home- Elderly Family Family Disabled Renter Owner buyer Own 1. Extremely Low Income 0 0 0 4 0 0 (0-30%of MFI) 2.Very Low Income 0 0 0 2 0 0 (31-50%of MR) 3. Low Income 0 0 0 0 0 3 (51-80% MR) 4.Above Low Income (Over 80%MFI) 0 S.Total Low Income 0 0 0 0 0 0 (Lines 1+2+3) 6.Total-All Incomes 0 6 (Lines 1+2+3+4) *Number of units assisted rather than counting each individual/family that is assisted. ** Completion of the Landings II and Trenton Avenue resulted in additional Section 504 Units fwtotm i.The Section 215 definition of affordable housing is defined in 24 CFR 92.252 for rental housing and 24 CFR 254 for homeownership. http://www.hud.gov/offices/cpd/affordablehousing/lawsandregs/laws/home/suba/sec215.cfm fwtwtw z. Worst-case housing needs are defined as low-income renter households who pay more than half their income for rent,live in seriously substandard housing(which includes homeless people)or have been involuntarily displaced.The needs of persons with disabilities does not include beds in nursing homes or other service-centered facilities. City Of Chula Vista Fourth Program Year CAPER Page 4 2015-02-03 Agenda Packet Page 24 1104flWof PtVONW" 40rd?400#j18Arre4te Three Housing Funding Priorities were identified under the 2010-2015 Consolidated Plan and are summarized below along with their corresponding accomplishments for the reporting year: Priority 1: Affordable rental housing opportunities for low and moderate income persons (30 housing units per year/150 within the Consolidated Plan period). In FY 2013/14 CDBG funding was provided to the following housing improvement programs: Accomplishment 1: Rental Housing for Special Needs. Since 2013/14, the City has purchased and rehabilitated five units for the purpose of providing affordable rental opportunities. Four of the units were leased during the reporting period. Beneficiary data has been entered into IDIS for these units. Beneficiary data for the remaining unit will be provided during the 2014/2015 reporting period. Accomplishment 2: Housing Services. The Housing Division negotiated a housing development project with Wakeland Housing and Development for the production of a mixed-use affordable housing project entitled Lofts on Landis. The project was approved by Council in April 2013. A combination of HOME and NSP funds will be used to fund the project. Beneficiary data will be provided during the 2014/2015 reporting period. Accomplishment 3: Lofts on Landis. On March 20, 2014, Wakeland Housing Development Corporation, broke ground on the Lofts on Landis Project. The project consists of construction of 33 affordable housing units targeted to residents earning 30-60% of the average median income (6 one-bedrooms, 15 two-bedrooms, and 12-threee bedrooms). In addition, the project will include a street level leasing office, community building/center, one level of subterranean and podium parking (97 spaces total), and three levels of residential buildings. The project will also provide the Family Health Centers of San Diego with 1,276 square feet of office space and parking spaces for their staff and clients. The project should be completed by December 2015 to meet the HUD and Tax Credit deadlines. The total estimated cost of the project is $26Million. A portion is funded through HOME ($1.5Million) and NSP ($500,000). Priority 2: Maintenance and Preservation of existing housing stock. Provide assistance to low income homeowners with aging units(10 households annually) Accomplishment 1: City of Chula Vista Community Housing Improvement Program (CHIP). During the reporting year, the City analyzed the existing rehabilitation program known as CHIP. Applications were accepted during the year and income calculations were completed for 10 households. The City's Housing Division partnered with the City's Code Enforcement Unit to identify units in need of health and safety related issues as well as potential energy efficiency upgrades. During 2013/14,the City of Chula Vista Housing actively marketed the CHIP to eligible City Of Chula Vista Fourth Program Year CAPER Page 5 2015-02-03 Agenda Packet Page 25 households. Due to these efforts, a total of 10 loan applications were under review and scheduled for completion of environmental reviews and property inspections. Although staff costs were incurred, beneficiary data will be reported in FY 2014-2014 CAPER as projects are closed and completed. Since the beginning of the program in 2011, a total of 12 households have been assisted. Priority 3: Homeownership Opportunities. Provide opportunities to Low and Moderate Income Households to become homeowners(10 households annually) Accomplishment 1: City of Chula Vista First Time Homebuyer Assistance Program. During FY, the City partnered with Community HousingWorks (CHW) to assist the City of Chula Vista residents with homebuyer assistance using home funds. Since February of 2009, CHW began offering HUD certified HomeBuyer Classes in the City of Chula Vista. In 2013/2014 the following was accomplished: • Three household utilized City HOME funds during the reporting period. Other notable accomplishments include the following: • Three households utilized CalHome for the purchase of their home. • 44 Chula Vista residents graduated from Homebuyer Education Classes and provided information regarding the City's FTHB Program. • 25 Chula Vista homeowners received foreclosure intervention counseling • A total of 5 families were assisted in the purchase of a home in the City of Chula Vista through CHW's lending services and counseling and education program including refinance transactions. • One existing homeowner were assisted with refinancing services. Accomplishment 2: CSA of San Diego County—Fair Housing. City of Chula Vista contracted with CSA to assist the City in meeting its responsibility to affirmatively further fair housing. As stated in the San Diego Regional Al, tenant/landlord dispute resolution was included in the fair housing service provider contract to ensure clients were screened for all possible impediments to fair housing choice. Expenditures in FY 2013/14 totaled $34,447.23 in CDBG funds. City of Chula Vista staff also assisted persons who faced fair housing discrimination and tenant landlord issues as well as conduct Testing. Refer to page eleven for additional fair housing activities completed during 2013/14. &4wo Awlwo# ?4wj11rArro4P. • HOME/CDBG/NSP Funds In 2012, the City of Chula Vista partnered with a contractor to leverage NSP and HOME funds with a goal of acquiring 6-8 properties for the purpose of providing affordable rental opportunities to low income households. A total of$750,000 of HOME funds and $750,000 of NSP grant funds were committed during FY 2011/12. Using HOME funds, the City purchased five units since the program inception. $582,819 of HOME funds were expended City Of Chula Vista Fourth Program Year CAPER Page 6 2015-02-03 Agenda Packet Page 26 during the reporting year for the acquisition of two additional units and rehabilitation of the previously acquired units. The city will acquire one additional property in FY2014/15 with the remaining HOME and NSP funds. Awellmp cfelmvo" Priority: Continue to support programs offering transitional housing opportunities for homeless families and individuals Below is a summary of the accomplishments for homeless services during the reporting year: Accomplishment 1: South Bay Community Services Casa Nueva Vida. During FY 2013/14, ESG funds were allocated to South Bay Community Services in Chula Vista for a total of $68,277 for shelter operations and services. All contracts were executed by July 1, 2013 and funds were fully expended in accordance with ESG critical deadlines cited at 24 CFR 576.35. The Casa Nueva Vida program served 93 homeless persons with short-term housing as well as self-sufficiency services to enable them to transition into a long term stable permanent housing environment. Accomplishment 2: South Bay Community Services — South Bay Food Program: During FY 2013/14, CDBG funds provided nutritious and nourishing meals to low and moderate income homeless and needy people in the City of Chula Vista at various sites throughout Chula Vista. CDBG expenditures in FY 2013/14 resulted in meals to 353 unduplicated homeless and very low income persons and totaled $10,000. Accomplishment 3: Interfaith Shelter Network—Rotational Shelter. During FY 2013/14, CDBG funds provided nighttime shelter to homeless guests for two weeks each, providing nightly meals, showers, and other services. Local case management agencies screen and monitor shelter guests during their maximum 8-week stay. CDBG expenditures in FY 2013/14 resulted in 35 unduplicated homeless persons served and expenditures totaled $10,350. Accomplishment 4: Regional Task Force on the Homeless: This program fulfilled the HUD mandated requirement of operating and maintaining the Homeless Management Information System on behalf of the City, which allowed service agencies to track homeless client information through a central database making reporting to HUD more efficient. In addition, the RTFH also provided information and referral services to homeless service agencies, individuals and local governments. CDBG expenditures totaled $3,000. In January of 2014, the RTFH completed the Point In Time Count, which estimates the number of homeless people, both on the street and in shlters throughout the San Diego Region, including Chula Vista. This information enables us to plan our continued services for homeless persons. (Visit http://www.rtfhsd.org/publications.html for a copy). Accomplishment 5: South Bay Homeless Advocacy Coalition City of Chula Vista Development Services Housing Division staff facilitates discussions on issues surrounding the homeless in the South Bay Region as a member of the South Bay Homeless City Of Chula Vista Fourth Program Year CAPER Page 7 2015-02-03 Agenda Packet Page 27 Advocacy Coalition in coordination with local service providers and the Chula Vista Police Department. Meetings are held every second Monday of month at the Chula Vista Policy Department Community Room and are open to the public. The Coalition recognizes the vital role that faith-based organizations and social service agencies play in providing assistance to the homeless. There are over 200 faith-based organizations in the South Bay region alone. In an attempt to combine the efforts and avoid duplication of services, the Coalition designed the Homeless Providers Forum, an annual event to bring social service agencies and faith-based organizations together to share and leverage valuable resources. Accomplishment 6: Project Homeless Connect The South Bay Homeless Advocacy Coalition and the City of Chula Vista facilitated the first Project Homeless Connect in the South San Diego region. The one-day event created a one-stop shop for homeless individuals and families to access valuable resources such as social service benefits, medical attention, showers, haircuts, flu shots and spiritual guidance. Hygiene packs, socks, t-shirts, undergarments and sweatshirts and food was provided for them to take. A total of 100 persons were assisted with one or more of the services provided. The services were a result of over 100 volunteers from the community, including local government agencies, social service agencies and resident volunteers. Additionally, the Coalition developed the Resource Pocket Guide, which contains a list of all services available including medical food services and shelter. Accomplishment 7: Rapid ReHousing Program Homeless Prevention and Rapid Re-Housing Services: Through the Emergency Solutions Grant (ESG) the City provides case management and rental assistance for those who are at risk of becoming homeless or can be rapidly re-housed after experiencing homelessless. Program requires participants to be self-sufficent after receiving rental assistance. During 2013/2014 the City screened and provided assistance to 118 persons. ANJOW100 06MIJAW60ft A Ofd 7 wox?11dP we#►* Three Community Development Priorities were identified under the 2010-2015 Consolidated Plan and are summarized below along with their corresponding accomplishments for the reporting year: Priority 1: Infrastructure Improvements in low and moderate income neighborhoods including street and sidewalk improvements in low income areas, flood prevention, and drainage improvements. Accomplishment 1: Third Avenue Street Improvement Project. This project provides for the ultimate street improvements including curb, gutter and sidewalk, as well as pavement rehabilitation. This section of Third Avenue is highly traveled by both vehicular and City Of Chula Vista Fourth Program Year CAPER Page 8 2015-02-03 Agenda Packet Page 28 pedestrian traffic and is sub-standard both in terms of street section and missing sidewalks. During 2013/2014 a total of $375,000 was expended for completion of the improvements on Third Avenue ("H" Street to Madrona). Total CDBG committed to the project is $1,533,938.98. Accomplishment 2: Section 108 Castle Park Area Improvements. A scheduled loan payment of $752,752 was issued for a $9.5million Section 108 Loan for infrastructure improvements in the Castle Park Area. This area consists of 4 census tracts including 13102, 13203, 13302, 13303 which are predominantly low-income residents. A total of 11 streets were completed. Improvements included new streets, sidewalks, curbs/gutters and lighting. Priority 2: Community Enhancement- Facilities serving youth, park, recreational, and neighborhood facilities, facilities serving other special needs, health and child care, facilities, and graffiti removal. The City did not undertake any Community Enhancement/Facilities during 2013/2014. However, it should be noted that the City has met and exceeded the goals for this priority. Priority 3: Continue to fund public services at the federally mandated 15%cap. 1peelld/V ech cfelcnl/ eS Accomplishment 1: Chula Vista Recreation Department-Therapeutic Recreation Program and Classes: CDBG funds were used for direct service delivery to community members who have a developmental or physical disability, including children, teens and adults. The program offered scheduled and supervised activities designed to be educational, healthy, and recreational based. Activities are designed to build social skills, self-esteem, independence, activities of daily living, and sportsmanship. A total of $19,989.72 in CDBG funds were expended and resulted in 83 persons served. 01(etc-al 1,9d /G JPiI'`(f'lGew Accomplishment 1: Chula Vista Community Collaborative-Family Resource Center Self Sufficiency Program. The purpose of the CDBG funded program is to provide Chula Vista Community residents with advocacy services, referral services, and support services to increase a family's ability to lead productive and self-sufficient lives. The Chula Vista Community Collaborative assessed families requesting services from the Beacon Family Resource Center and connected families to needed services, through referrals, advocacy, and follow up. CDBG expenditures in FY 2013/14 totaled $39,312 and resulted in 398 unduplicated persons served. Accomplishment 2: South Bay Community Svcs. Family Violence Treatment Program. Provided therapeutic, counseling and crisis services to adult and child victims and perpetrators City Of Chula Vista Fourth Program Year CAPER Page 9 2015-02-03 Agenda Packet Page 29 of family violence, through strengths-based assessments; treatment planning; age-appropriate group and individual counseling for children; victim support groups; crisis intervention; and SAFE Paths program for Chula Vista children and members of their families who were dealing with issues pertaining to interfamilial child sexual molestation. CDBG expenditures in FY 2013/14 totaled $34,000 and resulted in 441 unduplicated persons served. Accomplishment 3: Family Health Centers of S.D. KidCare Express III Medical Unit. Provide primary healthcare services to low income, medically underserved children and families in Chula Vista and work in partnership with the Chula Vista Elementary School District, local social service agencies and public housing facilities to provide services to the most vulnerable families. By removing financial and transportation barriers, KidCare Mobile Medical Unit ensured that Chula Vista families got the healthcare they needed, when they needed it. CDBG expenditures in FY 2013/14 totaled $13,600 and resulted in 1,731 unduplicated persons served. Accomplishment 4: South Bay Community Service for High-Risk and Emergency Services. Provided area youth with the services, support and opportunities they needed to lead healthy and productive lives. SBCS, along with subcontractors provided services to area at-risk youth before, during and after school, designed to increase healthy protective behaviors and decreased risk factors that lead to law enforcement or social service involvement. Expenditures in CDBG expenditures in FY 2013/14 totaled $34,550 and resulted in 380 unduplicated persons served. Accomplishment 5: Meals on Wheels. Program provided daily delivery of up to two meals a day seven days a week, 365 days a year to Chula Vista seniors. CDBG Expenditures totaled $12,000 and resulted in 429 Elderly persons served. Accomplishment 6: Sharp Health Care Foundation-Hospital Emergency Liaison Program (H.E.L.P): Project H.E.L.P. provides emergency financial assistance for critical medications and transportation to uninsured and under-insured patients treated at Sharp Chula Vista Medical Center when no other funding resources are available in order to meet safe hospital discharge needs. CDBG funds will be exclusive utilized for medications. The existing program is limited to 3 days of medication in which cases is not sufficient. The additional funds would provide extra medication with the goal of preventing a setback in the patient's recovery. A total of $12,500 was expended and provided 67 persons with medication. Accomplishment 7: Chula Vista Recreation Department- Norman Park Senior Center Program: CDBG funds were used to maintain extended hours of operation to the public at Norman Park Senior Center. Programs include free ESG classes, conversational Spanish, blood pressure clinics, fitness classes, information/referral services and "are you okay" phone calls made to the mobility impaired aging community and more. A total of$29,997.61 in CDBG funds resulted in 733 seniors benefitting from the services. Accomplishment 8: Center for Employment Opportunities: During the reporting year, 10 young adults received the core CEO program model components, including the Life Skills Education Orientation, work opportunities in the transitional work crews and participation in the job coaching and job development process.Those individuals who were placed into full-time City Of Chula Vista Fourth Program Year CAPER Page 10 2015-02-03 Agenda Packet Page 30 jobs also received post-placement retention services. A total of$14,000 was expended of CDBG funds for this purpose. Note: The City funded other Public Services which are not describe above; however, are in the corresponding service type category such as "Homeless Needs". 2. Describe the manner in which the recipient would change its program as a result of its experiences. The City continues to provide a high level of customer service to its Subrecipients and to Chula Vista residents accessing programs funded by the Department of Housing and Urban Development. The City grant administrators monitor projects to ensure federal funds are being spent on a timeline basis and meet the regulatory requirements. 3. Affirmatively Furthering Fair Housing: a. Provide a summary of impediments to fair housing choice. b. Identify actions taken to overcome effects of impediments identified. The 2010-2015 Regional Analysis of Impediments to Fair Housing Choice (AI) identified seven region-wide impediments to fair housing choice and specific public policy impediments within each jurisdiction.The region-wide impediments relate to the following: 1) Insufficient fair housing education and outreach; 2) Personal credit history and financial management factors; 3) Lack of housing choice and discrimination toward persons with disabilities; 4) Lack of widespread testing for lead-based paint hazards; 5) Lack of collaboration by local fair housing agencies; 6) Differences in fair housing reporting formats among jurisdictions and lack of quantifiable goals and accomplishments; and 7) Variable fair housing services within the City of Chula Vista, including regular audits and tenant/landlord dispute resolution services. Chapter 8 of the Al also lists various public policies, zoning provisions, and development regulations in each jurisdiction that may affect the range of housing choices. City of Chula Vista public policies viewed as potential impediments to fair housing choice include: 1) Land use designations with either very low or no minimum density requirements; 2) Zoning that does not expressly permit transitional housing or emergency shelters; and 3) Lack of established zoning or planning procedures to accommodate housing for persons with disabilities. The following are some of the strategies recommended in the 2010-2015 Al report to Impediments over the five-year period: 1) Improved and targeted fair housing education and outreach; 2) Counseling on maintaining good credit and financial management; 3) Expansion of a variety of housing sizes and types to accommodate persons with disabilities and seniors; City Of Chula Vista Fourth Program Year CAPER Page 11 2015-02-03 Agenda Packet Page 31 4) Regional pooling of funds for development of lists of Americans with Disabilities Act compliant apartments; 5) Required lead-based paint testing for homebuyer and residential rehabilitation programs; 6) Increased collaboration among fair housing providers; 7) Uniformity of fair housing reporting; 8) Regionally consistent fair housing services, including tenant/landlord dispute resolution; and 9) Regional fair housing audits. The Al report also recommends that all San Diego County jurisdictions consider amending their policies and regulations to address the various potential impediments identified in the report. It is suggested that this could be done as part of each jurisdiction's General Plan Housing Element update. The Al report was forwarded to the City's Planning and Building Department review and consideration. Many of the region-wide strategies were addressed in FY 2013/14 as part of the CDBG Fair Housing Administrator contract for affirmative fair housing services. Recommendations for collaboration among City of Chula Vista entitlement jurisdictions and expanded regional fair housing activities were implemented by actions of the Fair Housing Resource Board (FHRB). In July 2014, the official name of FHRB was changed to the San Diego Fair Housing Alliance. Specifically, in Fiscal Year 2013/14 the City of Chula Vista entered into a contract CSA to provide Fair Housing Services with the primary goal to Affirmatively Further Fair Housing in accordance with the Fair Housing Act (42 U.S.C. 3601-20), as well as §570.601(a), which sets forth the City's responsibility to affirmatively further fair housing in the City of Chula Vista. CSA provided fair housing and tenant-landlord dispute services which included: advocacy, outreach and education; technical training opportunities for housing staff and providers; maintenance of fair housing discrimination investigations; intake and enforcement processes; collaborations and/or linkages with other entities which further strengthen fair housing activities in the City of Chula Vista. Increased awareness of Fair Housing Laws for tenants, managers, owners and the community at large. Responded to Chula Vista residents who alleged discriminatory treatment in housing. During 2013/14, CSA had 183 unduplicated clients from the City of Chula Vista who received one-on-one counseling. Seven (7) were landlords, and fifty-eight (58) were tenants. Complaints centered on rental issues (such as security deposits rent increases, illegal entry), requests for information, and other problems. 4. Describe Other Actions in Strategic Plan or Action Plan taken to address obstacles to meeting underserved needs. The City is continuing in its effort to remove obstacles to meeting under-served needs throughout the community. Chula Vista has made a commitment to budget CDBG funds at the maximum allowable for public service activities to offer citizens much needed programs and services in the area of literacy,job training, youth activities, senior services, violence prevention, and meals for the homeless and health care assistance for low-income families. City Of Chula Vista Fourth Program Year CAPER Page 12 2015-02-03 Agenda Packet Page 32 Proposals for community improvements and public services are received from community-based organizations, and City departments, and the highest priority proposals are recommended for inclusion in the Annual Funding Plan. For FY 2013/14, Chula Vista expended $230,299.33 in public services, maintaining the expenditure level below the allowable 15%. The main obstacle to meeting all the identified community needs is significant reduction in grant funding which has been approximately 25%. The City received over $500,000 of requests for public improvements and public services for CDBG projects during the 2013/14 CDBG application period. Affordable rental housing needs were primarily addressed by Developers seeking City funding to support the creation of affordable housing. 5. Leveraging Resources a. Identify progress in obtaining "other"public and private resources to address needs. City staff, in its funding applications, emphasizes to applicants the need to leverage federal funds. These efforts have been fruitful and projects funded under CDBG, HOME, and ESG have substantially exceeded accomplishments that could be achieved from federal funds alone. Although there is no official match requirement in the CDBG program, in most cases, other funds, such as private funds received through donors or fund raising activities, commercial loans, Gas Tax funds, non-federal funds, are used to supplement and defray project costs. b. How Federal resources from HUD leveraged other public and private resources. The following funding sources leverage the HUD Community Planning and Development (CPD)funds: Aea'ewal Pwogwame • Section 8 Rental Assistance Program (Section 8 Housing Choice Voucher Program): The Section 8 Housing Choice Voucher Program provides almost $85 million annually in tenant-based rental assistance for very low-income households residing in privately owned rental units. Program participants typically pay between 30 to 40 percent of their monthly-adjusted incomes for rent and utilities. The Housing Authority of the County of San Diego (HACSD) administers the program in the City of Chula Vista and issues the assistance payments directly to the landlords on behalf of the assisted households. • Supportive Housing Program (SHP): SHP provides grants to improve the quality of existing shelters and transitional housing, and increases the availability of transitional housing facilities for the homeless. SHP is the primary program supporting transitional housing for the homeless. The County's, (that includes Chula Vista service providers) City Of Chula Vista Fourth Program Year CAPER Page 13 2015-02-03 Agenda Packet Page 33 2013 Continuum of Care (CA601) SHP grant totaled approximately $14,194,979 for the San Diego Region. • Mortgage Credit Certificate (MCC) Program: The City of Chula participates in the San Diego Regional MCC Program, developed and administered by County Department of Housing and Community Development, provides home purchase assistance to low- and moderate-income first-time homebuyers with income at or below 115% of the State Median Income. Homebuyers receive a federal income tax credit equal to 20% of the annual interest on their mortgage loan. The County's program includes the City of Chula Vista. Data for this fiscal year will be reported in fiscal year 2014/2015. • The Federal Housing Administration-FHA: The FHA provides mortgage insurance on loans made by FHA-approved lenders throughout the United States and its territories. FHA insures mortgages on single-family, multi-family, and manufactured homes. FHA mortgage insurance protects lenders against loss if the homeowner defaults on their mortgage loan. Loans must meet certain requirements established by FHA to qualify for insurance. This program allows homebuyers to purchase a home with a down payment as low as 3.5% of the purchase price and most of your closing costs and fees can be included in the loan. J tQ t? Pl©yil f Qmlf California Department of Housing and Community Development (State HCD): State HCD administers a number of programs that provide funds that can be combined with other federal and local funds. • Low-Income Housing Tax Credits (LIHTC): Federal and State tax credits are used by developers of multi-family housing in return for reserving a portion of the development for moderate-, low-, and very low-income households at affordable rents. These Federal and State tax credits are allocated by the State based on a priority scoring system. Over the years, several non-profit organizations, assisted with City Program funds, have received LIHTC funds. City will continue to encourage organizations to apply for and utilize these funds consistent with the 2005-2010 City of Chula Vista Consolidated Plan. • Mental Health Services Act (MHSA): The passage of Proposition 63 (MHSA) in November 2004, provides the first opportunity in many years for the State Department of Mental Health to provide increased funding, personnel and other resources to support county mental health programs and monitor progress toward statewide goals for children, transition age youth, adults, older adults and families. The Act addresses a broad continuum of prevention, early intervention and service needs and the necessary infrastructure, technology and training elements that will effectively support this system. It is anticipated that the MHSA housing funding will be leveraged with the City of Chula Vista's housing programs. City Of Chula Vista Fourth Program Year CAPER Page 14 2015-02-03 Agenda Packet Page 34 • Cal-HOME Program: This State grant of releases a Notice of Funding Availability each year through a competitive application process that provides funds for mortgage assistance to low-income first-time homebuyers. These funds would be used to supplement HOME funds and would be disbursed in conjunction with the City's Homebuyer Assistance Program. In June 2014, City of Chula Vista submitted an application for $1,000,000 in Cal-Home Mortgage Assistance grant. The City will continue to submit grant applications to leverage its CPD funds. • The California Housing Finance Agency (CaIHFA): CalHFA supports the needs of renters and first-time homebuyers by providing financing and programs that create safe, decent and affordable housing opportunities for individuals within specified income ranges. Established in 1975, CalHFA was chartered as the State's affordable housing bank to make below market-rate loans through the sale of tax-exempt bonds. The bonds are repaid by revenues generated through mortgage loans, not taxpayer dollars. • State of California Multi-family Housing Program (MHP): This program provides permanent financing for affordable multi-family housing development, in the form of low-interest loans to developers for new construction, rehabilitation, or acquisition and rehabilitation of permanent or transitional rental housing, and the conversion of nonresidential structures to rental housing. City of Chula Vista's Landings I affordable housing project received MHP funding. The City will continue to encourage Developers to submit grant applications to leverage its CPD funds. • State of California Emergency Housing Assistance Program (EHAP):This program funds emergency shelters, transitional housing, and services for homeless individuals and families. EHAP funds operating costs and support services through grants. Capital development funding is structured as forgivable loans. LOGQl Plvgll-ame Effective February 1, 2012, all redevelopment agencies in the State of California were dissolved pursuant to AB 1X 26. Although the Redevelopment Agency of the City of Chula Vista (Agency) has been dissolved, all Housing Projects were transferred to the Housing Authority acting as the Successor Housing Agency. Any residual receipt payments and loan payoffs using Low and Moderate Income Housing funds will be used for additional affordable housing projects. • City Density Bonus Programs: In December of 2012, the City updated Title 19 of the Chula Vista Municipal Code by the addition of Chapter 19.90 to establish requirements for the reservation and affordability of housing units for very low, lower and moderate income households and senior citizens in residential projects under a city-wide affordable housing incentive program. For example, the City's density bonus program is administered by the City of Chula Vista's Development Services Housing Division (DSD- HD) administers the occupancy requirements as they relate to eligible income and rent City Of Chula Vista Fourth Program Year CAPER Page 15 2015-02-03 Agenda Packet Page 35 requirements for units developed under these programs. In conformance with State Density Bonus Law, these programs establish provisions by which densities may exceed those set by the City General Plan or further described in a specific plan if the developer reserves some or all of the proposed units for various periods of time for low-income families, seniors, and households with disabled persons. • Private Resources/Financing Programs: Conventional Lending Industry: Banks have participated in providing conventional loans for development of affordable rental units. The banking industry is also active in providing first-time homebuyer assistance in conjunction with State and federal programs. • Local Initiatives Support Corporation (LISC): LISC helps resident-led, community-based development organizations transform distressed communities and neighborhoods into healthy ones. By providing capital, technical expertise, training and information, LISC supports the development of local leadership and the creation of affordable housing, commercial, industrial and community facilities, businesses and jobs. • Federal Home Loan Bank Community Investment Fund: Grants and loans are made through the Federal Home Loan Bank System, with more than 200 member savings and loan associations. Loans are made through member banks to sponsors of affordable housing and other community revitalization and development activities. c. How matching requirements were satisfied. • HOME Match: Please refer to Appendix B, HOME Match Report, HUD Form 40107-A. Note: The City has excess match from prior years due in part to the development of "like" HOME projects including several inclusionary housing developments and Redevelopment Housing Projects. • ESG Match: The City's ESG grant for fy2013/14 was $119,795. Two contracts were awarded during the fiscal year 2013/2014. An Emergency Shelter Contract was award for $68,277.74 and a Rapid Re-Housing and Homeless Prevention contract was awarded in the amount of $150,000. Both contracts were awarded to South Bay Community Services (SBCS). The total expenditures for the reporting year were $162,059.74. The total match obligation for the reporting period is $171,591 based on expenditures. A review of the final year-end report, the Table indicates both projects exceeded the $1 for $1 match requirements. • CDBG Match: CDBG grant funds do not require matching funds. However, funding priority is given to applications which include funds that are leveraged. By these means, the City is ensuring that the programs/projects funded would maintain sustainability without the use of CDBG funds; hence continue providing the services. City Of Chula Vista Fourth Program Year CAPER Page 16 2015-02-03 Agenda Packet Page 36 xa4riof to P"we 1. Describe actions taken during the last year to ensure compliance with program and comprehensive planning requirements. Monitoring for the City of Chula Vista is directed toward programmatic, financial and regulatory performance. The primary objects are to ensure that all sub-recipients: ■ Comply with pertinent regulations governing their administrative, financial, programmatic operations; ■ Achieve their performance objectives within schedule and budget; and, ■ Access capabilities and/or any potential needs for training or technical assistance in these areas. Careful evaluation of the housing and public service delivery system can be the most effective tool in detecting gaps and making appropriate modifications. As such, the City of Chula Vista monitors and evaluates its sub-recipients, CHDO's, and CBDO's as part of the pre-award assessment. Evaluation of the nature of the activity, proposed plan for carrying out the activity, the organization's capacity to do the work, and the possibility of potential conflicts of interest are within the pre-award assessment. After awards have been made Quarterly Progress reports are required of each sub-recipient, which must be current prior to approval of any request for reimbursement of expenditures. In addition to the Quarterly Progress reports, annual monitoring is conducted to ensure compliance with federal regulations. Agreements made with sub-recipients encourage uniform reporting to achieve consistent information on beneficiaries. Technical assistance is provided throughout the year, in addition to the City's annual Subrecipient training for new applicants. During FY 2013/2014, the City CDBG Program met the CDBG expenditure standard by the deadline of April 30, 2014. The City's balance of unexpended funds was below the cap requirement of 1.5). During FY 2013/14, the City HOME Program met the commitment deadline by committing $1,500,000 of HOME funds to the Lofts on Landis project. The City also met and exceeded its expenditure requirements. This year's deadline was September 30, 2014. Please see attached HUD Performance Report in Exhibit B. During FY 2013/2014, the ESG Program also met HUD requirements for commitment and expenditure of funds. ESG recipients are required to obligate all ESG amounts within 180 days of the date of the grant award made by HUD, and must expend all of the grant amounts within 24 months of the date of the grant award. All contracts were awarded by October, 2013. CDBG housing and community development projects implemented during FY 2013/14 addressed the needs and objectives set out in the 2010-2015 Consolidated Plan. CDBG funds were City Of Chula Vista Fourth Program Year CAPER Page 17 2015-02-03 Agenda Packet Page 37 distributed between activities supporting: community development, housing development, residential rehabilitation, public services, and administration. Based on the Financial Summary Report, 100% of the CDBG expenditures, excluding planning and administration, were used for activities that benefited low- and moderate-income persons during FY 2013/14. The CDBG regulations require that at least 70%of annual expenditures benefit lower-income people. atkee Pwadowvow 1. Provide a summary of citizen comments. A Notice was published in the Star News and El Latino on September 5, 2014 to announce the availability of the FY 2013/2014 City of Chula Vista Consolidated Annual Performance and Evaluation Reports (CAPER) for public review and allow a 15-day period (September 5, 2014 through September 20, 2014) to receive comments. The CAPER, including the IDIS List of Activities Report, Grantee Performance Report (GPR), Summary of Consolidated Plan Projects, Summary of Community Development Accomplishments Report, Financial Summary Report, and this Narrative Report, was available for citizen review. No public comments were received during the comment period.The performance reports will also be made available to City Council and to community residents during the Fall 2014 Public Hearing to start off the 2015/2016 CPD Program Application Period. At this City Council Public Hearing, the public will once again be provided with an opportunity to review and discuss FY 2013/14 accomplishments. 2. In addition, the performance report provided to citizens must identify the Federal funds made available for furthering the objectives of the Consolidated Plan. For each formula grant program, the grantee shall identify the total amount of funds available (including estimated program income), the total amount of funds committed during the reporting period, the total amount expended during the reporting period, and the geographic distribution and location of expenditures. Jurisdictions are encouraged to include maps in describing the geographic distribution and location of investment(including areas of minority concentration). The geographic distribution and expenditure requirement may also be satisfied by specifying the census tracts where expenditures were concentrated. CDBG: Funds Available 2013/2014 Entitlement $1,746,692 Program Income $ 173,746 Total Available $1,902,438 The total amount of funds expended as of June 30, 2014 was $1,763,730.22. This included $752,751.70 for Section 108 repayments, $307,369.72 for planning/administration functions (including Fair Housing and HMIS) and $230,299.33 for public services. The remaining was utilized for other community enhancement and capital improvement projects. No specific City Of Chula Vista Fourth Program Year CAPER Page 18 2015-02-03 Agenda Packet Page 38 census tracts received a concentration of the CDBG funds. Refer to Appendix "A" (IDIS Reports—PR26). HOME: HUD allocated $598,807 in HOME funds to the City for FY 2013/14. A total of $50,942 in HOME Administration funds was utilized to manage the program. An Additional $1,756,891 of prior year HOME funds was utilized to support affordable housing activities including: o First Time Homebuyer Program o Lofts on Landis Development o Acquisition Rehab Rental Project ESG: During FY 2013/14, City of Chula Vista received $119,795 in ESG funding. Of that amount, $11,191 was expended on ESG program administration. A total of $68,277.74 was expended on the Casa Nueva Vida Shelter for short term transitional housing operations and essential services. $82,591 was expended on a Homeless Prevention and Rapid-Rehousing Program. No program income was generated under the ESG Program 14avra1OwaG A~ 1. Describe actions taken during the last year to overcome gaps in institutional structures and enhance coordination. Institutional Structures:There were no changes in the institutional structure as described in the five-year Consolidated Plan. Intergovernmental Cooperation: The structures identified in the five-year Consolidated Plan continue to act as coordinating organizations for strengthening cooperation among the various affordable housing development agencies. The City continues to be a leader in the region in affordable housing. The City of Chula Vista participates in intergovernmental activities that include the Regional Task Force on the Homeless, Regional Continuum of Care Council, San Diego Association of Governments, Plan to End Chronic Homelessness, South Bay Homeless Advocacy Coalition, Mortgage Credit Certificate Program, Fair Housing Resources Board, Regional Assessment of Impediments to Fair Housing Choice, and coordination of the interagency CDBG/HOME Coordinators. Internally, the City development and Administrative Manual for the Federal Grant Programs which is utilized to further define the roles and responsibilities of staff involved in the daily administration of the grant programs. City Of Chula Vista Fourth Program Year CAPER Page 19 2015-02-03 Agenda Packet Page 39 I'VOW Ait I. Describe how and the frequency with which you monitored your activities. To ensure compliance with HUD program requirements, the City holds annual mandatory training sessions for new non-profit Subrecipients that implement funded activities. The training provides information related to project implementation, procurement and contracting, applicable regulations, and financial management. Project managers are made aware of local, State, and federal regulations that apply to these programs and are provided with a copy of HUD's training materials including Playing by the Rules. In addition, City grant administrators provide ongoing technical assistance to subrecipients of all entitlement programs throughout the year. All contracts funded by CDBG, HOME, and ESG specify monitoring, inspecting, and reporting requirements. Monitoring requirements vary by funding source. Each year, the City monitors a select number of projects that are identified based on high-risk and special circumstances. During FY 2013/14, affordable rental projects were monitored by reviewing of Semi-Annual Progress Reports that include project accomplishments, information on the number of families assisted, proof of current insurance coverage, annual audits, management reports, compliance with rent restrictions, and property maintenance documents. In addition, staff conducts onsite file reviews and unit inspections to ensure compliance with the local housing codes as well as HUD's Housing Quality Standards. Community development and public facility and infrastructure improvements were monitored by review of claims and supporting documentation, on-site file review, and an occasional onsite visit of the project. Homeless programs were monitored by review of claims and supporting documentation, onsite file review, and unit inspections to ensure compliance with the local housing codes as well as HUD's Housing Quality Standards. Home repair loan program and homebuyer assistance programs were monitored through certification. The process of certification includes database queries, mailing certification notices to all outstanding loans, and verifying owner occupancy. 2. Describe the results of your monitoring including any improvements. During FY 2013/14, City staff monitored various CDBG, HOME, and ESG Subrecipient/Contractor projects. The monitored projects were funded through the following programs, in whole or in part: CDBG and ESG: All subrecipients were monitored on site in fiscal year 2013/2014.The City's practice is to monitor CDBG Subrecipients at lease annually via desk audit and every other City Of Chula Vista Fourth Program Year CAPER Page 20 2015-02-03 Agenda Packet Page 40 year with a on-site visit that covers two fiscal years (previous and current). In fiscal year 2013/2014, desk audits were performed prior to paying final claim. The City contracts with AmeriNational for servicing our rehabilitation loans that includes providing pay off notices, insurance requirements, and occupancy requirements. The City contracted with B. Adair Consulting to conduct the CDBG Subrecipient monitoring. HOME: The City contracts with Compliance Services to monitor its HOME affordable housing units using an online data reporting software. City of Chula Vista staff conducted onsite monitoring, residual receipt analysis, and review of the semi-annual reporting submitted by the Developers. City reviews all reports received and provides feedback to its contractors and Developers. The monitored HOME units were generally found to be in compliance with their regulatory agreements. The monitored HOME assisted homebuyer participants were also sent their annual owner occupancy certifications. No major problems have been noted. Technical Assistance was provided to each subrecipient, contractor, or affordable housing developer and were provided with resources to better manage their projects. A property manager training is held annually to discuss best practices and to review any regulatory or monitoring results that may affect the day to day operations of the projects. 3. Self Evaluation a. Describe the effect programs have in solving neighborhood and community problems. Over the years, the entitlement programs have helped to solve various neighborhood and community problems. The CDBG Program has funded various community development projects to focus funds in geographic areas with concentrations of lower- income people and where there are deficiencies in public improvements and facilities. Because each community has a unique set of conditions and priorities, recommendations for funding are based on each community's needs. In addition, physical revitalization improves the quality of life for residents in the targeted communities. In addition, over the years, the City NOFA process has funded several projects that further the development of affordable housing. Such projects included acquisition, rehabilitation, and new construction of housing partially financed with loans under the HOME Program.The City's NOFA projects have made visible improvements to various communities in the City's jurisdiction as well as surrounding areas. All affordable housing projects are high encouraged to enroll in the City's successful Crime Free Prevention Program. b. Describe progress in meeting priority needs and specific objectives and help make community's vision of the future a reality. Progress is steady in meeting the priority needs and objectives outlined in the five-year Consolidated Plan. Please refer to the activities described previously the Performance City Of Chula Vista Fourth Program Year CAPER Page 21 2015-02-03 Agenda Packet Page 41 Measurement Section (page 1) and under Housing Objectives and Community Development Objectives for detailed information on activity status. c. Describe how you provided decent housing and a suitable living environment and expanded economic opportunity principally for low and moderate-income persons. 1. Decent Housing The City identified housing as a high priority under its 2010-2015 Consolidated Plan. Each year, the City ensures that grant funds are allocated for this purpose. By funding activities such as rehabilitation loans, residents are offered the opportunity to make health and safety related improvements and improve their quality of life. Historically, the City has offered approximately 10-15 rehabilitation loans annually. Households are also provided financial assistance to purchase their first home through the City's First Time Homebuyer Program. Recently, the City has also implemented an Acquisition/Rehabilitation for Rental program. Homes are purchased and upgraded for the purpose of providing affordable rental opportunities to very low income households. Suitable Living Environment: Progress is being made in meeting the priority needs and objectives outlined in the five-year Consolidated Plan. Providing a suitable living environment is the sole purpose of the grant funds. The City acknowledges the importance of providing our special needs residents with safe and adequate ramps. During the 2012 Program Year, the City continued its efforts in providing pedestrian ramps in compliance with the American Disability Act. In 2006 the City received a $9.5million Section 108 Loan for use in the Castle Park Area. The purpose of the loan was to provide residents of the Castle Park Area with new streets, sidewalks, curbs and gutters. A total of 9 streets were improved by new streets, sidewalks, curbs, gutters and new lighting. Improving the quality of life for the Castle Park residents. Expanded Economic Opportunities Providing economic opportunities is vital in our City. Although the City did not undertake any economic development activities with its grant funds, it did utilizing other funding sources such as General Fund funds. d. Indicate any activities falling behind schedule. Progress is steady in meeting a majority of the priority needs and objectives outlined in the five-year Consolidated Plan. City staff continually meets with Subrecepients and City Departments to ensure slower moving projects are completed timely and do not affect the City expenditure requirements (i.e. 1.5 April 30t"test). e. Describe how activities and strategies made an impact on identified needs. Housing development projects, homeownership assistance programs, infrastructure improvements, and construction and improvement of neighborhood facilities have improved the lives of residents in the targeted communities and have created a better living environment in areas that are predominately low-income. One of the mechanisms City Of Chula Vista Fourth Program Year CAPER Page 22 2015-02-03 Agenda Packet Page 42 utilized to address the needs identified by the community was to revise the funding methodology for CDBG public service dollars. By establishing a 3-Tier system, the City was able to give priority to those activities providing the most benefit to the neediest of the community. f. Identify indicators that would best describe the results. The HUD indicators that would best describe the results of the City's entitlement-funded activities include the number of persons assisted, amount of money leveraged, number of affordable units, years of affordability, number of households previously living in subsidized housing and number of beds created. The City tracks these indicators in HUD's Integrated Disbursement and Information System (IDIS), as well as other HUD- defined indicators, by activity. In addition, the Department of Housing and Urban Development's websites provides program progress reports on the City's HOME program are available at the following website: https://www.hudexchange.info/manage-a-program/home-performance-snapshot-and- pi-rankings-reports/ The City is currently ranked in the top quartile (22 out of 93) PJs within the State of California and ranks in the 72nd percentile in its group and 72 nd percentile overall (e.g., a percentile rank of 72 means that the performance exceeds that of 72% of PJs). Please see Appendix C for a copy of the report. g. Identify barriers that had a negative impact on fulfilling the strategies and overall vision. Over the past several years, housing prices in the City of Chula Vista have decreased, while incomes remain relatively stable. In addition, the main obstacle to meeting all the identified community needs, including housing, is lack of funding. Limited funds are available through the entitlement programs and annual allocations continue to shrink. Needs are far greater than available resources. Tight underwriting standards by financial institutions, continues to provide challenges for our first time homebuyers and affordable housing developers. h. Identify whether major goals are on target and discuss reasons for those that are not on target. Major goals identified in the five-year plan are on target. CDBG, ESG, and HOME funds are approved by the Chula Vista City Council prior to the start of each program year in order to expedite expenditures and keep program goals on target. i. Identify any adjustments or improvements to strategies and activities that might meet your needs more effectively. No major adjustments have been implemented as a result of our experiences during the reporting period. The City of Chula Vista continually monitors its progress and makes minor adjustments as necessary to keep the projects moving and to keep expenditures on target. City Of Chula Vista Fourth Program Year CAPER Page 23 2015-02-03 Agenda Packet Page 43 449(niNd PWW t 1. Describe actions taken during the last year to evaluate and reduce lead-based paint hazards. The City of Chula Vista has a two-tiered approach to the evaluation and elimination of lead- based paint hazards where the problem has been determined to be most prevalent. The County of San Diego's lead-based paint hazard evaluation program, known as the Childhood Lead Poisoning Prevention Program (CLPPP), involves outreach, screening, case management, and public education. The overall lead poisoning program is administered through the County of San Diego, Department of Health Services (DHS). The City also has in place a loan/grant program to assist homeowners alleviate lead-based paint hazards through the Community Housing Improvement Program (CHIP); however, the City utilizes Low and Moderate Income Housing Funds for this purpose. As part of the City's First-time Homebuyers Program, Tenant Based Rental Assistance Program, and Residential Rehabilitation Program, lead-based paint hazard evaluation and remediation is incorporated into these programs as follows: Owners are provided with information regarding: 1) Sources of LBP, 2) Hazards and Symptoms, 3) Blood Lead Level Screening, 4) Precautions, 5) Maintenance and Treatment of LBP Hazards, 6) Tenant and Homebuyer responsibilities prior to rehabilitation loan/grant approval, the homeowner read and sign a copy of information received. In addition, the City's Building and Safety Department checks for signs of LBP when inspecting for code violations and physical condition of the properties being assisted, and abatement should occur based on federal guidelines pertaining to the amount of assistance given. The City is interested in applying for the next round of Lead Hazard Protection grant funds that are available. The Environmental Health Coalition is supportive of the City's interest in obtaining grant funds. &W*04 lyet-d8 Describe Actions taken during the last year to foster and maintain affordable housing. The following actions were taken during FY 2013/2014 to foster and maintain affordable housing: • Utilized the City's Affordable Housing Agreement for all new housing developments occurring in Chula Vista which stipulates that 10 percent of the total dwelling units in a new development (with few exceptions) must be set-aside for low and moderate income City Of Chula Vista Fourth Program Year CAPER Page 24 2015-02-03 Agenda Packet Page 44 households in accordance with the City's Guidelines to the Balanced Communities Policy, adopted in 1981 by City Council and amended in September 2012. This inclusionary housing requirement is strongly supported by the City Council and has made it possible for affordable units to be co-mingled with market-rate units in all areas of the City. During the reporting period, no units were added to the City of Chula Vista's affordable housing portfolio using this program. Two new projects are in the pipeline for 2014/2015. • Continued the Community Housing Improvement Program (CHIP). The purpose of this program is to assist low income households rehabilitate their existing home. Both single- family and mobile homes are eligible to receive assistance. • Continued the City's Acquisition/Rehabilitation/Rental program using HOME funds leveraged with Neighborhood Stabilization Program funds. • Continued the City's First Time Homebuyer Program and added a rehabilitation component for energy efficiency upgrades as well as health and safety related repairs. cf?"P #04110*04 L96 ta" 1. Evaluate progress in meeting specific objective of providing affordable housing, including the number of extremely low-income, low-income, and moderate-income renter and owner households comparing actual accomplishments with proposed goals during the reporting period. 2. Evaluate progress in providing affordable housing that meets the Section 215 definition of affordable housing for rental and owner households comparing actual accomplishments with proposed goals during the reporting period. 3. Describe efforts to address "worst-case"housing needs and housing needs of persons with disabilities. Please refer to the General Section under the Housing Section. PJAeo 6arlgo Am&& 1. Describe actions taken during the last year to improve public housing and resident initiatives. City Of Chula Vista Fourth Program Year CAPER Page 25 2015-02-03 Agenda Packet Page 45 The City of Chula Vista consulted with the Housing Authority of the County of San Diego concerning consideration of the local public housing agency (PHA) needs and planned program activities. The Housing Authority of the County of San Diego (HACSD) operates four conventional public housing developments in Chula Vista, with a total of 121 units. They are all managed by Terrantino Property Management and were recently upgraded to meet ADA and Section 504 compliance. These public housing units include: ■ Dorothy Street Manor—22 low income family units ■ Melrose Manor—24 low income family units ■ Town Centre Manor-59 low income senior/disabled units ■ L Street Manor—16 low income family units 9&VV&M 6 A#Aidylev o90*04 1. Describe actions taken during the last year to eliminate barriers to affordable housing. The most evident market constraints on the provision of adequate and affordable housing are land costs, construction costs, and access to financing.The City and individual cities have little influence over market constraints, but can provide incentives or assistance to overcome the impacts of market constraints. Major governmental constraints to affordable housing development include land use policies governed by the General Plan; zoning and development codes and development and planning fees imposed by the City; and growth management policies. Periodic community and sub regional plan updates are now part of the City planning process and these incorporate Housing Element data, regional shared goals, and vacant land survey information into the review process. The City's General Plan Vision 2020 was adopted on December 15, 2005 (GP 2020) and is a key document that expresses the City's vision, and is a key document that guides and underlies decisions made about the City's future. The Housing Element is part of the comprehensive general plan update, GP 2020, for the entire City.The City's ability to provide land that meets its housing needs is dependent upon GP 2020 land use designations. This element was written to provide long-range policy direction consistent with the GP 2020 planning horizon, combined with short-term implementing programs for the current, five-year housing element cycle. Because the provision of adequate housing sites is dependent upon the GP 2020 Land Use Element, a key Housing Element program is developing zoning consistent with its land use designations. City fees are determined by the cost to the City for processing permits. These permit processing fees are a full-cost recovery system with the intention that the developer (rather than the City) bears the cost of processing required applications. The costs of these permits City Of Chula Vista Fourth Program Year CAPER Page 26 2015-02-03 Agenda Packet Page 46 are often passed on to the consumer in the form of higher housing prices. However, the City has taken steps to reduce the costs of processing residential building permits. The 2013-2020 Housing Element for the City of Chula Vista contains an inventory of vacant residential sites. The Element shows that there are adequate residential sites designated at appropriate densities to accommodate the City's share of the regional housing need. Policy 1 of the Housing Element avows the City's commitment to facilitate affordable housing development by continuing to identify adequate sites with appropriate zoning, development standards, and adequate public infrastructure and services. Policy 11 of the 2013-2020 Housing Element for the City of Chula Vista affirms pro-active implementation of the County's density bonus programs in order to facilitate the development. Density bonus developments are subject to discretionary review for consistency with zoning, potential environmental impacts, and compatibility with adjacent developments. Although the City has made substantial efforts in recent years to reduce time and costs required for processing permits, the consideration and resolution of complex issues involved in some developments can be costly. The City of Chula Vista will continue to collaborate with non-profit organizations in the development of affordable housing. In order to achieve this objective, City of Chula Vista Housing Element policies have been recommended to make financial resources available to non-profit entities. The City of Chula Vista Housing Element contains policies to guide the development of affordable housing and housing for all segments of the population. The "City of Chula Vista Housing Element 2013-2020" can be obtained from the City of Chula Vista Development Services-Housing Division 276 Fourth Avenue Chula Vista, CA 91910. mom /*f#"4W6*f t P&Atolvklpor t4dfi 1. Assessment of Relationship of HOME Funds to Goals and Objectives a. Evaluate progress made toward meeting goals for providing affordable housing using HOME funds, including the number and types of households served. Please refer to the activities described in the Performance Measurement for Open Projects during Program Year Table 1 2. HOME Match Report a. Use HOME Match Report HUD-40107-A to report on match contributions for the period covered by the Consolidated Plan program year. Please refer to Appendix B. City Of Chula Vista Fourth Program Year CAPER Page 27 2015-02-03 Agenda Packet Page 47 3. HOME MBE and WBE Report a. Use Part 111 of HUD Form 40107 to report contracts and subcontracts with Minority Business Enterprises(MBEs)and Women's Business Enterprises(WBEs). Please refer to Appendix B for Minority Business Enterprises and Women's business Enterprises reporting. 4. Assessments a. Detail results of on-site inspections of rental housing. b. Describe the HOME jurisdiction's affirmative marketing actions. c. Describe outreach to minority and women owned businesses. On-site inspections of rental housing: During FY 2013/14, affordable rental projects were monitored by review of Semi-Annual Affordable Housing Reports (SAAH) that include project accomplishments, information on the number of families assisted, proof of current insurance coverage, annual audits, management reports, compliance with rent restrictions, and property maintenance documents that are submitted to the department annually. In addition, Consultants and Staff conducted on-site file reviews and unit inspections to ensure compliance with the Housing Quality Standards and Local City Code requirements. During FY 2013/14, the City of Chula Vista conducted on-site monitoring of affordable housing projects that were scheduled during the year and all projects in accordance with HOME, CDBG, and ESG regulations. Of the projects monitored in FY 2013/14, no major problems have been noted. Technical assistance was made available to developers to clarify HUD's Hold Harmless Police and changes in HOME rents. Affirmative Fair Housing Marketing Program: Affirmative marketing steps consist of actions to provide information and otherwise attract eligible persons in the housing market area to available housing without regard to race, color, national origin, sex, religion, familial status, or disability.To do this, the City has contracted with South Bay Community Services to serve as its Fair Housing Program Administrator. South Bay Community Services has is also a Fair Housing Program Administrator for the County of San Diego Housing Authority Public Housing and Section 8 program participants. Through their joint efforts, these organizations sponsor public fair housing educational activities, fair housing outreach activities, and fair housing referral activities. South Bay Community Services also administers and monitors all City fair housing efforts, including the City's Affirmative Fair Housing Marketing Program. This program requires that all housing developers prepare a marketing plan. South Bay Community Services counsels owners on items needed to be included in the plans and reviews and approves the plans. Minority/Women's Business Outreach: The City of Chula Vista has a minority outreach program for projects funded by the entitlement programs within its jurisdiction that ensures the inclusion, to the maximum extent possible, of minorities and women, and entities owned by minorities and women. Certain procedures are in place during contracting and project implementation to assure that minority business enterprises and women business City Of Chula Vista Fourth Program Year CAPER Page 28 2015-02-03 Agenda Packet Page 48 enterprises are used when possible in the procurement of property and services. These include encouragement of contracting with minority and women's businesses written into all bid packages and published notices soliciting contractors for work on HUD-funded community development projects, as well as statements in the Notices of Funding Availability for affordable housing development. In addition, informational materials are distributed at the Subrecipient Training Workshops held each year for non-profit organizations. The City of Chula Vista also includes Section 3 provisions of the Housing and Community Development Act of 1968 in both its NOFAs to all housing sponsors and in any contracts using CDBG or HOME funds. Subrecipient training workshops also cover the requirements of Section 3 for those receiving federal funds. lloiwelmp I&h 1. Identify actions taken to address needs of homeless persons. For the last few years, the City has allocated Community Development Block Grant (CDBG) funds to South Bay Community Services (SBCS) for youth and family support services and housing services. Located in Chula Vista, SBCS offers assistance to persons who are "near homeless" through coordination of available services and financial resources and counseling in such matters as financial management and family support. For FY 2013/14 Chula Vista continued to support services geared toward the addressing the needs of the homeless population including: • South Bay Community Services-Thursday's Meals was provided $10,000 of CDBG funds for hot meal service. CDBG expenditures in FY 2013/2014 totaled $10,000 and resulted in 353 unduplicated persons served. • South Bay Community Services-Casa Nueva Vida I was awarded $68,277.44 through the Emergency Solutions Grant program (formerly known as Emergency Shelter Grant), to support the operation of the Casa Nueva Vida which provides services in Chula Vista. These services aim at homeless families, most of them victims of domestic violence. They aim to develop a comprehensive strength-based family assessment, after which together they develop a treatment plan so the clients can work to re-establish self- sufficiency and end their homelessness. Funds are used for operating and essential costs including child care and bus vouchers. • The Regional Task Force on the Homeless was awarded $3,000 to help support homeless research, distribution of homeless information, and homeless referral services. The RTFH operates a unique (HUD mandated) Homeless Management Information Systems that allows services agencies to track homeless client information through a central database. City Of Chula Vista Fourth Program Year CAPER Page 29 2015-02-03 Agenda Packet Page 49 • Interfaith Shelter Network was awarded $10,350 to operate eight south bay congregations provide nighttime shelter to case managed homeless guests for two weeks each, providing nightly meals, showers, and other services. Local case management agencies screen and monitor shelter guests during their maximum 8-week stay. CDBG expenditures in FY 2013/14 totaled $10,350 and resulted in 36 unduplicated persons served. • South Bay Project Homeless Connect: The one-day event created a one-stop shop for homeless individuals and families to access valuable resources such as social service benefits, medical attention, showers, haircuts, flu shots and spiritual guidance. Hygiene packs, socks, t-shirts, undergarments and sweatshirts and food was provided for them to take. A total of 91 persons were assisted with one or more of the services provided. The amount of funds utilized totaled $358.00 which was used to purchase food. The services were a result of over 100 volunteers from the community, including local government agencies, social service agencies and resident volunteers. 2. Identify actions to help homeless persons make the transition to permanent housing and independent living. The actions to help homeless persons make the transition to permanent housing and independent living including having clients access various resources including: • Accessing viable employment opportunities that are central to the prevention of homelessness available South Bay Career Center. • Local agencies, government resources, and higher education institutions coordinate job training and employment placement services, including services for the general homeless, veterans, youth, and disabled citizen. Southwestern Community College, Housing Authority of the County of San Diego, Regional Occupational Program, and Work Force Partnership all provide services to emergency shelter and transitional housing clients. • Participation in the San Diego County's Regional Continuum of Care Council which maintains coordination and collaborative efforts within the region, to improve communication and provide updated and accurate information on services and resources available for at-risk families and individuals. Liaisons to a variety of community forums assist in coordinating the efforts of the RCCC with other local efforts. The RCCC advises local providers of available resources, and continues to engage in efforts to preserve affordable housing units in the community. • Participation in the South Bay Homeless Advocacy Coalition • Assisting with Certifications of Consistency for Super NOFA Applications. 3. Identify new Federal resources obtained from Homeless SuperNOFA. City Of Chula Vista Fourth Program Year CAPER Page 30 2015-02-03 Agenda Packet Page 50 In coordination with the Regional Continuum of Care Council (RCCC), the following federal resources were obtained from the Homeless Super NOFA 2013: Renewal of the following SHP projects that serve Chula Vista residents: Casa de Trancision $95,896, FOCUS (partially funds Chula Vista project $294,538), and Trolley Trestle Transitional Housing Program $95,722. Total SHP Super Nofa funding for projects that serve Chula Vista is approximately$486,156. cf?m 1,�v Awreel"or Pmmof tlow A/�o* 1. Identify actions taken to prevent homelessness. Viable employment opportunities are central to the prevention of homelessness. Local agencies, government resources, and higher education institutions coordinate job training and employment placement services, including services for the general homeless, veterans, youth, and disabled citizens. Many entities provide employment-related training and job search assistance. Geographically dispersed one-stop career centers offer free training and job placement. Many agencies provide job assistance to homeless participants through coordinated case management. In addition, the County continues to promote a "Work First" model, which links individuals to appropriate resources for securing employment and foster career building. Housing Authorities in the region play a pivotal role in assisting individuals with housing challenges by providing rental assistance, first-time homebuyer programs, and housing rehab programs. Additionally, each authority administers HUD monies related to Shelter Plus Care and Section 8, and links individuals to various programs and resources related to housing obtainment. Numerous pamphlets and information are published and distributed to individuals and to agencies that serve the homeless as another effort to assist in the prevention of homelessness by providing reliable consistent resources for securing housing opportunities. The Regional Task Force on the Homeless serves as a clearinghouse for information on homeless resources. This source is also used to maintain and disseminate an updated annual user-friendly manual that describes, in detail, facilities and services for homeless persons throughout San Diego County. Several organizations provide rental and mortgage assistance for families experiencing a financial emergency that could jeopardize their housing stability. Providers in San Diego County's Regional Continuum of Care Council maintain coordination and collaborative efforts within the region, to improve communication and provide updated and accurate information on services and resources available for at-risk families and individuals. Liaisons to a variety of community forums assist in coordinating the efforts of the RCCC with other local efforts. The RCCC advises local providers of available resources, and continues to engage in efforts to preserve affordable housing units in the community. Homeless Prevention and Rapid Re-Housing Program. The City received $819,000 of Homeless Prevention and Rapid Re-Housing (HPRP) funds as part of the American Recovery Reinvestment Act to be used for homeless prevention activities. These funds will be considered a part of the 2008/2009 action plan year; however, services continued into fy 2011/2012. The City targets HPRP funds for prevention (80%), with a small component to rapid re-housing (20%). Within City Of Chula Vista Fourth Program Year CAPER Page 31 2015-02-03 Agenda Packet Page 51 those targets, direct financial assistance for housing is the largest line item (80%), with 20% going towards service provision. The city anticipates serving approximately 40-50 households; however, this would depend on the length of rental assistance. HUD correspondence dated March 6, 2013, confirmed grant completion. eAe"4 00 &OA140*0 OW* � 1. Identify actions to address emergency shelter and transitional housing needs of homeless individuals and families(including significant subpopulations such as those living on the streets). ESG grants support a segment of the Continuum of Care activities including transitional housing, and essential services. Programs target includes victims of domestic violence. During the reporting year, outreach efforts of agencies participating in the San Diego RCCC consisted of identifying and engaging chronic homeless persons and families at risk who have not been able to access emergency shelters, emergency housing, and services. Efforts also included targeting those who resist such assistance, which can be identified as both proactive and responsive activities. The RCCC's ongoing outreach plan coordinates efforts focusing on all regions of the County, as well as very specific identified areas where homeless individuals might be residing. Emergency shelter beds within the County Continuum include 476 seasonal and overflow emergency shelter beds. Of these, the majority serves persons with disabilities and other subpopulations. Coordination activities throughout the Continuum of Care help to ensure a smooth transition from emergency to transitional housing. During this reporting period, transitional housing helped provide 160 year round beds to an array of subpopulations within the City of Chula Vista. 2. Assessment of Relationship of ESG Funds to Goals and Objectives a. Evaluate progress made in using ESG funds to address homeless and homeless prevention needs, goals, and specific objectives established in the Consolidated Plan. b. Detail how ESG projects are related to implementation of comprehensive homeless planning strategy, including the number and types of individuals and persons in households served with ESG funds. Please refer to the activities described in the Performance Measurement for Open Projects During Program Year Table 1. In addition, refer to Appendix "D", ESG Supplement to the CAPER for complete accomplishment reporting on ESG activities. Please note that the Homeless Needs Table identifies numbers from all Continuum of Care activities, which includes ESG activities and the CDBG-funded the South Bay Food Program and Interfaith Shelter Network. City Of Chula Vista Fourth Program Year CAPER Page 32 2015-02-03 Agenda Packet Page 52 The goal of the ESG program is to fund services that address various causes of homelessness, including lack of supportive services, insufficient income, and lack of affordable housing. During this reporting period, the goal was to serve an estimated 90 persons; a goal which was met. In conjunction with providing transitional housing, ESG funds also leverage support services for special needs clients. Along with essential services, goals included provision of case management, childcare, and bus vouchers. During FY 2013/14 $68,277.74 in ESG funds were allocated to provide essential services, and to support operations. In addition, the City continued its ESG funded Homeless Prevention and Rapid Rehousing Program. In order to achieve the ESG goals, outreach to all populations is critical. Outreach to special needs populations includes street outreach and canvassing, testing and counseling services, and walk-in services at several locations for homeless persons experiencing substance abuse problems. Street canvassing activities facilitated by local community-based agencies target persistently chronic homeless individuals. Annual Stand Down events bring together hundreds of homeless individuals and service providers to facilitate legal help, advocacy, referrals, and other opportunities to forward information on available emergency services. 3. Matching Resources a. Provide specific sources and amounts of new funding used to meet match as required by 42 USC 11375(a)(1), including cash resources, grants, and staff salaries, as well as in-kind contributions such as the value of a building or lease, donated materials, or volunteer time. The City's ESG grant for 2013/14 was $119,795. It is matched far in excess of the required minimum amount (100%). An approximate ratio of 2:1 is achieved for the activities supported by the grant contractor South Bay Community Services. The ESG contract matched and exceed with eligible ESG dollars. 4. State Method of Distribution a. States must describe their method of distribution and how it rated and selected its local government agencies and private nonprofit organizations acting as subrecipients. Not Applicable 5. Activity and Beneficiary Data a. Completion of attached Emergency Solutions Grant Program Performance Chart or other reports showing ESG expenditures by type of activity. Also describe any problems in collecting, reporting, and evaluating the reliability of this information. The ESG program did not experience any problems in collecting, reporting, and evaluating the reliability of beneficiary data. ESG Program staff continuously monitors City Of Chula Vista Fourth Program Year CAPER Page 33 2015-02-03 Agenda Packet Page 53 contractor performance through the monthly claims process, through quarterly reports, and by conducting periodic site visits. b. Homeless Discharge Coordination 6. Homeless Discharge Coordination a. As part of the developing and implementing a homeless discharge coordination policy, ESG homeless prevention funds may be used to assist very-low income individuals and families at risk of becoming homeless after being released from publicly funded institutions such as health care facilities, foster care or other youth facilities, or corrections institutions or programs. b. Explain how your government is instituting a homeless discharge coordination policy, and how ESG homeless prevention funds are being used in this effort. Efforts to develop comprehensive policies and plans for discharge from public systems of care are being pursued strategically. Progress for the following public systems includes: Foster Care The County of San Diego's Foster Care System discharge planning protocol is in development and includes the following information and/or steps: • Written information about the youth's dependency case, including family and placement histories and the whereabouts of any siblings who are under the jurisdiction of the juvenile court; • Anticipated termination date of court jurisdiction; • Health plans (if not already covered by Medi-Cal); • Legal document portfolio that includes: Social Security Card, Certified Birth Certificate, Driver's License and/or DMV identification card, copies of parent(s) death certificate(s), and proof of citizenship/residence status; • Housing plans including referral to transitional housing or assistance in securing other housing; • Employment or other financial support plans; and, • Educational/vocational plans including financial aid, where appropriate. Health Care The County of San Diego Health and Human Services Agency contracted with the Abaris Group (a trauma, emergency and medical services consultants group) to research the access to health, mental health and substance abuse services in six regions throughout the County. Included in the study was a special focus on the healthcare, mental health and substance abuse treatment needs of homeless persons. The final Healthcare Safety Net Study Core Report was released in September 2006, including recommendations for public policy administration. In addition, the San Diego County Health and Human Services Agency's Departments of Mental Health, Environmental Health, Drug and Alcohol Services and Aging and Independence Services, in collaboration with private entities and the City of San Diego, City Of Chula Vista Fourth Program Year CAPER Page 34 2015-02-03 Agenda Packet Page 54 organized in 2006 to improve the structural approach for prevention and response to the to the health care needs of homeless persons. Mental Health The mental health care system in San Diego County has formalized plans and protocol for low income and no income individuals. At the present time, homeless persons are eligible for a series of services through referral on release from inpatient or emergency medical facilities. After release, access to service information remains available through the San Diego Center and the Network of Care Program. Services include: • Health Insurance Counseling and Advocacy Program (HICAP) • NeedyMeds Program; and • Mobile Units that provide access to care in remote locations. The Network of Care Program offers specific information for homeless persons. The Center reduces barriers to care by providing information in seven languages. Resources are updated through the United Way 2-1-1 San Diego social service line to ensure regular updates. Funding from the State of California Mental Health Services Act has enabled the County of San Diego to implement the approved plan and protocol for housing and services of homeless mentally ill persons, frequent users of emergency health care and persons with mental health issues exiting correctional facilities. Corrections Services and discharge planning for individuals released from county correctional facilities are found in the Public Information Handbook prepared by the San Diego (SD) County Sheriff's Department. Services are summarized in the SD County Sheriff's Health & Mental Health Services Discharge Plan—form J266. The SD County Sheriff's Department has designated staff positions as homeless liaisons, mental health specialists, and an American with Disabilities Coordinator to assist with individual discharge plans for inmates who have received health or mental health services while in custody. The Mental health Psychiatric Security units of the jail (licensed by the State Department of Mental Health) operate under the purview of the state level discharge plan. A multi-disciplinary team working with the homeless provides discharge plans and case management to ensure continuity of care upon release. Please note that this section addresses local jails and not state or federal prisons. City Of Chula Vista Fourth Program Year CAPER Page 35 2015-02-03 Agenda Packet Page 55 eoxxa/(/t� PelAclobmewt 1. Assessment of Relationship of CDBG Funds to Goals and Objectives a. Assess use of CDBG funds in relation to the priorities, needs, goals, and specific objectives in the Consolidated Plan,particularly the highest priority activities. b. Evaluate progress made toward meeting goals for providing affordable housing using CDBG funds, including the number and types of households served. c. Indicate the extent to which CDBG funds were used for activities that benefited extremely low-income, low-income, and moderate-income persons. As indicated in Table I, Performance Measurement Table, the City met the goals and objectives identified in the 2013/14 Annual Action and is on target to meet the goals and objectives of the 2010-2015 Consolidated Plan. This is the case for Housing Needs as well as Community Development Needs. Please refer to IDIS Report PR03 for detailed beneficiary data which includes types of households served and specific income and race/ethnicity data. Based on the Financial Summary Report, 100% of the CDBG expenditures, excluding planning and administration, were used for activities that benefited low- and moderate income persons during FY 2013/14. No projects were qualified using slum and blight. The CDBG regulations require that at least 70% of annual expenditures benefit lower-income people. 2. Changes in Program Objectives a. Identify the nature of and the reasons for any changes in program objectives and how the jurisdiction would change its program as a result of its experiences. The CDBG Program objectives have not changed during the last year. However, the City received additional funding through the Neighborhood Stabilization Program. 3. Assessment of Efforts in Carrying Out Planned Actions a. Indicate how grantee pursued all resources indicated in the Consolidated Plan. b. Indicate how grantee provided certifications of consistency in a fair and impartial manner. c. Indicate how grantee did not hinder Consolidated Plan implementation by action or willful inaction. The City of Chula Vista pursued all resources that were indicated that it would pursue in the Consolidated Plan. The City of Chula Vista provided requested certifications of consistency with HUD programs, in a fair and impartial manner, for which the City indicated it would support applications by other entities. In addition, the City did not hinder Consolidated Plan implementation by action or willful inaction. All efforts were made to operate an effective and efficient program. 4. For Funds Not Used for National Objectives a. Indicate how use of CDBG funds did not meet national objectives. City Of Chula Vista Fourth Program Year CAPER Page 36 2015-02-03 Agenda Packet Page 56 b. Indicate how did not comply with overall benefit certification. All CDBG funds were expended on projects that met at least one of the three CDBG National Objectives. Based on the Financial Summary Report, 100% of the CDBG expenditures, excluding planning and administration, were used for activities that benefited low- and moderate-income persons during FY 2013/14. The CDBG regulations require that at least 70%of annual expenditures benefit lower-income people. S. Anti-displacement and Relocation —for activities that involve acquisition, rehabilitation or demolition of occupied real property a. Describe steps actually taken to minimize the amount of displacement resulting from the CDBG-assisted activities. The City, at a minimum, takes the following steps to minimize direct and indirect displacement of persons from their homes: 1. Stage rehabilitation of apartment units, where possible, to allow tenants to remain in the building/complex during and after rehabilitation, working with empty units first; 2. Arrange for facilities to house persons who must be relocated temporarily during rehabilitation; 3.Arrange for acceptable replacement units; 4. Arrange for appropriate advisory services at the levels described in 49 CFR part 24, including advanced written notice of the date and approximate duration of temporary relocation; location of a suitable, decent, safe, and sanitary dwelling to be made available for the temporary period; and the terms and conditions under which a tenant may lease and occupy a suitable, decent, safe, and sanitary dwelling in the building/complex upon completion of the project. In addition, agencies must offer all residential displaced persons transportation to temporary replacement housing; and 5. Adopt an appeals process for those persons who disagree with the determination concerning whether they qualify as a displaced person, or the amount of relocation assistance for which they may be eligible, including the opportunity to file a written appeal of that determination with the City. A low-income person who is dissatisfied with the City's determination of his or her appeal may submit a written request for review of that determination to the HUD field office. b. Describe steps taken to identify households, businesses,farms or nonprofit organizations who occupied properties subject to the Uniform Relocation Act or Section 104(d)of the Housing and Community Development Act of 1974, as amended, and whether or not they were displaced, and the nature of their needs and preferences. All replacement housing will be provided within three years after commencement of the demolition or conversion. Before entering into a contract committing the City to provide funds for a project that will directly result in demolition or conversion, the County will make public, a Notice of Availability that references a project description available at the City's Development Services-Housing Division (DSD-HD), and submit to RH the following information in writing: City Of Chula Vista Fourth Program Year CAPER Page 37 2015-02-03 Agenda Packet Page 57 1. Description of proposed assisted project; 2. Address, number of bedrooms, and map of location of lower-income housing that will be lost as result of the project; 3.Time schedule for start and completion of demolition or conversion; 4. To the extent known, address, number of bedrooms, and map of location of replacement housing that has been or will be provided; 5. Source of funding and time schedule for provision of replacement housing; 6. Basis for concluding replacement housing will remain lower-income housing for at least 10 years from date of initial occupancy; and, 7. Information demonstrating that any proposed replacement of housing units, that are different in size from those units lost, is appropriate and consistent with housing needs and priorities identified in the approved Consolidated Plan. To the extent that the specific location of the replacement housing and other data are not available at the time of submission, the City staff will identify the general location of such housing on a map and complete the disclosure and submission as soon as data are available. c. Describe steps taken to ensure the timely issuance of information notices to displaced households, businesses,farms, or nonprofit organizations. Appropriate advisory services, including reasonable advanced written notice of (i) the date and approximate duration of the temporary relocation; (ii) the address of the suitable, decent, safe, and sanitary dwelling to be made available for the temporary period; (iii) the terms and conditions under which the tenant may lease and occupy a suitable, decent, safe, and sanitary dwelling in the building/complex upon completion of the project; and (iv) the provisions in the Notice of Non-displacement in which persons who are not to be displaced must be provided a notice explaining the reasonable terms and conditions under which they may lease and occupy the property upon the completion of the acquisition or rehabilitation. This notice is to be provided as soon as possible. In addition, agencies must offer all residential displaced persons transportation to temporary replacement housing. A relocation plan is prepared to conduct relocation activities. 6. Low/Mod Job Activities—for economic development activities undertaken where jobs were made available but not taken by low-or moderate-income persons a. Describe actions taken by grantee and businesses to ensure first consideration was or will be given to low/mod persons. b. List by job title of all the permanent jobs created/retained and those that were made available to low/mod persons. c. If any of jobs claimed as being available to low/mod persons require special skill, work experience, or education,provide a description of steps being taken or that will be taken to provide such skills, experience, or education. In FY 2013114 No Economic Development(ED)Activities were undertaken with HUD funds in response to a request from HUD. However, the City of Chula Vista used non-HUD funds to support ED activities including small business services and overseeing the City's Enterprise Zone. City Of Chula Vista Fourth Program Year CAPER Page 38 2015-02-03 Agenda Packet Page 58 7. Low/Mod Limited Clientele Activities—for activities not falling within one of the categories of presumed limited clientele low and moderate income benefit a. Describe how the nature, location, or other information demonstrates the activities benefit a limited clientele at least 51%of whom are low-and moderate-income. All activities that were deemed eligible to meet this national objective are validated through data collection to ensure that at least 51%of the beneficiaries are low or moderate income; or ADA improvement projects, therefore the nature of the project provides validation using Census Data. 8. Program income received a. Detail the amount of program income reported that was returned to each individual revolving fund, e.g., housing rehabilitation, economic development, or other type of revolving fund. b. Detail the amount repaid on each float funded activity. c. Detail all other loan repayments broken down by the categories of housing rehabilitation, economic development, or other. d. Detail the amount of income received from the sale of property by parcel. 8a. Community Housing improvement Program repayments$945 and Section 108 Loan Assessment District Repayments of totaled $54,274. 8b. Not applicable 8c. Not applicable 8d. Not applicable. The City of Chula Vista did not sell any CDBG-funded properties owned by the City during the reporting period. 9. Prior period adjustments—where reimbursement was made this reporting period for expenditures(made in previous reporting periods)that have been disallowed,provide the following information: a. The activity name and number as shown in IDIS; b. The program year(s)in which the expenditure(s)for the disallowed activity(ies) was reported; c. The amount returned to line-of-credit or program account;and d. Total amount to be reimbursed and the time period over which the reimbursement is to be made, if the reimbursement is made with multi-year payments. No CDBG reimbursements were made this reporting period for previous reporting period expenditures which were disallowed. 10. Loans and other receivables a. List the principal balance for each float funded activity outstanding as of the end of the reporting period and the date(s)by which the funds are expected to be received. b. List the total number of other loans outstanding and the principal balance owed as of the end of the reporting period. City Of Chula Vista Fourth Program Year CAPER Page 39 2015-02-03 Agenda Packet Page 59 c. List separately the total number of outstanding loans that are deferred or forgivable, the principal balance owed as of the end of the reporting period, and the terms of the deferral or forgiveness. d. Detail the total number and amount of loans made with CDBG funds that have gone into default and for which the balance was forgiven or written off during the reporting period. e. Provide a List of the parcels of property owned by the grantee or its subrecipients that have been acquired or improved using CDBG funds and that are available for sale as of the end of the reporting period. 10a. Not applicable. There are no float-funded activities. 10b. Outstanding CDBG-funded loans include housing rehabilitation loans are $545,478. Terms of deferred loans vary by project and funding amount. There are $259,735.02 in outstanding HOME Rehabilitation Loans. 10c. Please refer to the response under 10b. above. 10d. Not applicable. No CDBG loans have gone into default during FY 2013/14. No balances were forgiven or written off during the reporting period. 10e. Not applicable. No properties owned by the City or its subrecipients and funded by CDBG are currently available for sale. 11. Lump sum agreements a. Provide the name of the financial institution. b. Provide the date the funds were deposited. c. Provide the date the use of funds commenced. d. Provide the percentage of funds disbursed within 180 days of deposit in the institution. Not applicable. 12. Housing Rehabilitation—for each type of rehabilitation program for which projects/units were reported as completed during the program year a. Identify the type of program and number of projects/units completed for each program. b. Provide the total CDBG funds involved in the program. c. Detail other public and private funds involved in the project. The Community Housing Improvement Program was funded in 2011. Since then, a total of 7 households have been assisted with expenditures totaling $71,720.26 ($16,685.60 in FY 13- 14). The CHIP does not currently require a match of other public or private funds. Program participants may utilize other private funding to leverage the CDBG funds; however, additional funding sources are not tracked by the City. In addition, please refer Table I, Performance Measurement table. 13. Neighborhood Revitalization Strategies—for grantees that have HUD-approved neighborhood revitalization strategies City Of Chula Vista Fourth Program Year CAPER Page 40 2015-02-03 Agenda Packet Page 60 a. Describe progress against benchmarks for the program year. For grantees with Federally-designated Us or ECs that received HUD approval for a neighborhood revitalization strategy, reports that are required as part of the EZ/EC process shall suffice for purposes of reporting progress. The City of Chula Vista does not have a Neighborhood Revitalization Area approved by the Department of Housing Development. Antipoverty Strategy 1. Describe actions taken during the last year to reduce the number of persons living below the poverty level. The City is continuously exploring options to expand economic and employment opportunities for low to moderate income residents in order to help alleviate poverty. In addition, the City supports a range of programs that to address poverty including: • Technical assistance to develop the job training and skills • Social Services such as legal assistance, child care, health care, transportation, housing, education, and services for the elderly and disabled who are on fixed incomes. • Programs that serve the people who are homeless and/or are at-risk of homelessness ivoiv-#01fafff&PA0114Z AFa(f Non-homeless Special Needs *Please also refer to the Non-homeless Special Needs Table in the Needs.xls workbook. 1. Identify actions taken to address special needs of persons that are not homeless but require supportive housing, (including persons with HIV/AIDS and their families). Please refer to the HOME TBRA activities described in the General Section under the Housing section. Cf?"40 #OPA114 006 Not applicable: The largest city in the San Diego area receives the HOPWA formula allocation to serve the needs of persons living with HIV/AIDS and their families. City of San Diego is the entitlement jurisdiction for the Housing Opportunities for Persons with AIDS (HOPWA) program, and by agreement contracts with the County of San Diego to administer the HOPWA program City Of Chula Vista Fourth Program Year CAPER Page 41 2015-02-03 Agenda Packet Page 61 for the entire San Diego Region. Relevant information pertaining to the HOPWA Program can be viewed in the City of San Diego's FY 2013/2014 Consolidated Annual Performance Report. Ake / &4VW1iM Include any CAPER information that was not covered by narratives in any other section. Not applicable. City Of Chula Vista Fourth Program Year CAPER Page 42 2015-02-03 Agenda Packet Page 62 Appendix "A" IDIS Reports City Of Chula Vista Appendix "A"— IDIS Reports CAPER — Year Four 2015-02-03 Agenda Packet Page 63 o� a ,;1- 0 Ln O .� 00 co O O o CD "D r� co rn r� O O r� ,q Ln O O O O Ln I, M O .-i M O Ln Co O ; +-I r� O O O -1 n O n N N Uf Co N N I� M Ill O O M N � � O Co n +--I I� ca E J Q ; ,-I Co r O O -L M O I O M CO O M o> M Ln Ln I-i N l0 Ln N M N N Ill L Ln N l0 r� n r-I {f} Ln Ln 1-1 1-1 1.0 O I" O LLJ W LLJ V M N Ln r1 r1 {f} N O O O O O I N Co O O O rl +- u I� O O O O n O O m M I� Ln O O Ln : �O O O O O O O M o� Co Co -4 N O r1 CO Ln O O O r,, Ln Co Co ;1- I Ln O E 00 M O O O Ln r1 N r� ,o M Ln O N N � Ln c O Lfl O O O Lr M M N D O --I O a n O O -q N N Ln ;i- O -q Co a ; o Ln N M M � fPr Co Co N Co N I� M fR fR fR fR fR fR .--I -Z r1 fPr N fR fPr fPr O E Q) " O 0 O Q) +' O ro E D U < Cr J C L ' -q- O O O Co N N N N O O Co 4� : n O O O O m - ;I- m M ;I- n N � N g O �O O O c�i O (�i cli 116 Di ri ri N k.6 of r6 o co Ln o n o M n co M I rn Ln _ � ; 0\ O Co ul ,0 ul O I� N N �0 Co +-I N " � U N n Ln N M Co -q � � M Ln I� O O O M O n O O O M I r1 N Co O Ln a CJ ; ,0 ul N .0 M �0 , I o\ o\ M M M ;1- Co ;1- O o 0 0 : D Lu vi � 4� D +� u V : O O O O O O O O O O O O O O O R i Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl Lfl ' N N N N N N N N N N N N N N N a) a)i O O O O O O O O O I rNl rMl „ cn O O O O O O O O O O O O O O O d LL M R. 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EH EH EH EH EH EH T 00 00 M � M M � O M Lf Q O M Co M l(7 Cfl C"1 O 0 r 000 N_ � _O _� I'- co N N 000 V Lo V 00 CD V M_ 0 2 LO co V N N M V F- O za za ff} ff> ff} ff} 60- fH fH fH fH 0 0 0 0 0 0 0 0 M O M Co Lo O Lo 0 0 0 0 0 0 0 LO N O O O O O O O O N O N LO_ N = = LO 0 0 0 0 0 0 F- O I-- CO CO N CO O O O O CO CO F- I-- co co 0 0 0 0 0 0 00 O y r V F- Co Cl) M O O LO LO F- M CO O CO 63 6a 6a ff; ff; ff; Co CO N • C 00 M F- Cl) M �T O M LO F- O M (D LO Cfl Co T -�i Cfl Ld P- OP- M N M Cfl (.C) P- 00 O O V7 N O 0 M M _N CO �_ �_ I` 00 N 00 V M V V M_ C) It L E LO M V N N M V I- 6a T 7 Q F{} fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH � Q � O O O O O O O O O O O O LO O LO 0 0 0 0 0 0 0 LO to y 0 0 0 0 0 0 0 0 0 0 0 0 N LO 0 0 0 0 0 0 F- W C 0 0 0 0 0 0 0 0 0 0 0 0 F- F- CO CO 0 0 0 0 0 0 M W d 0 LO O O LO O O LO O O LO co co O co Ef> 6a 6a 6a 6a 6a Co m R 0 E Ln O M N N V (3 V (3 P- c,! = Cfl MLf Cfl Cfl O LNG 1!y p O N m � m M o � w w 0 o 00 r-- 00 o am v ui r- m O p� a0� U fA fH fH fH fH fH fH fH fH fH fH fH fH fH C tw W O N 2 M O N N co l(7 Co M O O N co LO CO C d� J fn O O O O O O O O O O O O O O O N Sn ANA m m m m m m m m o 0 0 N N N N N N N O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 io O EA Ef} Ef} Ef} Ef} Ef} Ef} Ef} Ef} Ef} Ef} Ef} EA EA EA EA EA EA EA EA EA Ef} Ef} tR O 1 y 6 C) O 0 O N V w w Q � r Q m D a ■ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O o fn O O O O O O O O O O O O O O O O O O O O O O O O 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N (f} fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH fH ER y 7 y D f0 r `O r O O O O O O O O O O O O O O O O O O O O O O O O }, O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a..� E H} 6a 6a 6a 6a 6a ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} 6a 6a 6a 6a 6a 6a ER E O U O L O O D > O C r p E y f0 O2 i J m O -O ui to ■ O O O O O O O O O O O O O O O O O O O O O O O O r- x ; C r'O O O O O O O O O O O O O O O O O O O O O O O O O c +' O p Q E in a � _ J oU o E O O �n rn = C o f +3+ U U O O O O O O O O O O O O O O O O O O O O O O O O E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c E Ln +' y o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E U 0 t � � � � � � � � � � � � � � 6a 6a � � � � � � � rsr i w � E ro O +� E CL a� ra O D w � vi O c C C O E Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a� y C 7 O E Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O r- o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Q x JS�NG 1ly� N � z W N 2 M O N 0 V i N CM T LO M I- O O O N (M T LO m I-- co O O N M V C y N m m m m m m m m o0 °o °o °o °o °o °o °o °o °0 0 0 0 0 o O N S p A 1 O O O O O O O O O O O O O O O O O O O O O O O O ry 0') y O O O O O O O O O O O O O O O O O O O O O O O O ,--i i O O O O O O O O O O O O O O O O O O O O O O O O y 60- ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} fR fR fR fR ff} ff} ff} ff} ff} ff} ff} ff} tf} O 1 6 Cl N_ O o O d U LLj W W f(0 o r Q a m 0 0 0 0 0 0 0 0 0 0 0 0�Il 0 0 0�Il 0 0 0�Il 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O o A o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O -a O O fA O O O O O O O O O O fif} f} f} f} f} f} f} f} 6a 6a 6O a 6O a 6O a 6O a 6O a 6O a 6O a fO} fO} fO} fO} O tf} N 7 f0 y `O r O O O O O O O O O O O O O O O O O O O O O O O O y O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O y E O o E > O o O p U C tj f0 co O - = U m D i Q u H o 0 0 Lu 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O r-a O O O O O O O O O O O O O O O O O O O O O O O O .r— d C = m CL Q O E w U o U o � E O _ 0) = O w j i 1 O O O O O O O O O O O O O O O O O O O O O O O 0 d, C) O O O O O O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a, io ER [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A tR m O a O O r Q z r Q D a Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 O O O O O O O O O O O O O O O O O O O O O O O O y O O O O O O O O O O O O O O O O O O O O O O O O 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O fA fH fH fH fH fH fH fH fH fH fH fi} ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} ff} tf} d N 7 N_ 0 f0 � O Vf ~ +� y E E C o E p, O O O O O O O O O O O O O O O O O O O O O O O 00 O Q 'V O O O O O O O O O O O O O O O O O O O O O O O O > 75 0 y r EA EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH EH tR 0 > °- L E O E *�' Vf f6 � C7 Q co C p W V1 U c +� O > r0 d _ a m o z- E o y = c L y U p y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E },� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y �p O O O O O O O O O O O O O O O O O O O O O O O O U 0 N-0 O O O O O O O O O O O O O O O O O O O O O O O O NN r L O 0 LL E CL O) 0] ra C o U D w O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y E O U C O E Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O ER [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A [A to O m d >r x 0 y Q W JS\NG 1ly, tw a W N 2 M O N V i LC14 M � LO CO I- M O O N M I LO M I— 00 O O N M V NO N N rn rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N S p A O O O O O O O O O O O O O O O O O O O O O � O to N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I- O N r- O O O O O O O O O O O O O O O O O O O O �T M Lo C1 y N d H? 60- 60- 60- 60- 60- 60- 60- 60- 60- 60- Of3 Of3 Of3 Of3 Of3 63 O!3 O!3 O!3 � M N CD to N O •--� fO CO V7 -7 tV 6• 7 O •fO O LO CMO Iq > N Oft 60) 60) r Q E/} o O O O O O O O O O O O O O O O O I- m O co O o QD r Q� O O O O O O O O O O O O O O O O O O CO ltd O N O O r N O O O O O O O O O O O ltd N ltd 14 I� 4 t0 N 4 tb ti th 0 0 0 0 0 0 0 0 0 0 0 I- M M 00 M LO 00 O M H? r O O O O O O O O O O O O LO) O E M LC) O � �T I-- M to 2n O CO N CO LO Cfl co CO CO CO LO T � I� CO Cfl 0 00 � V V N N LO m LO O LO co 00 V V co co LC) CO N L() T O M I` m V O I-- CO F- F- F- I- CO CO M 0 0 0 0 0 0 0 0 00 M H3, C EA O!? 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[!3 [!3 [!3 [!3 ea ea ea ea ea ea ea a JS�NG 1ly� Q ER a0 ova * � � O � f- a M z w m Ul N 2 M O N N M I LO M I- M O O N M I LO M I- M O O N M V C O O O O O O O O O O O O O O O O O +�+ N o s n ANO Q LL O O O O O O O O N N N N N N N N N N N N N N N H Nr0, Office of Community Planning and Development DATE: 10-09-14 G U.S. Department of Housing and Urban Development TIME: 18:00 cc� * II II * cz Integrated Disbursement and Information System PAGE: 1 20 IIIIIIII �z PR26-CDBG Financial Summary Report G Program Year 2013 RegN DE\J O Qee CHULA VISTA,CA PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 203,424.22 02 ENTITLEMENT GRANT 1,746,692.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 173,746.00 05a CURRENT YEAR SECTION 108 PROGRAM INCOME(FOR SI TYPE) 0.00 06 RETURNS 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00 08 TOTAL AVAILABLE(SUM,LINES 01-07) 2,123,862.22 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 703,608.80 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT(LINE 09+ LINE 10) 703,608.80 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 307,369.72 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 752,751.70 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00 15 TOTAL EXPENDITURES(SUM,LINES 11-14) 1,763,730.22 16 UNEXPENDED BALANCE(LINE 08-LINE 15) 360,132.00 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 703,608.80 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 0.00 21 TOTAL LOW/MOD CREDIT(SUM,LINES 17-20) 703,608.80 22 PERCENT LOW/MOD CREDIT(LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY)COVERED IN CERTIFICATION PY: PY: PY: 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS(LINE 25/LINE 24) 0.00% PART IV: PUBLIC SERVICE(PS)CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 230,299.33 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0.00 31 TOTAL PS OBLIGATIONS(LINE 27+ LINE 28-LINE 29+ LINE 30) 230,299.33 32 ENTITLEMENT GRANT 1,746,692.00 33 PRIOR YEAR PROGRAM INCOME 259,840.00 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP(SUM,LINES 32-34) 2,006,532.00 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES(LINE 31/LINE 35) 11.48% PART V: PLANNING AND ADMINISTRATION(PA)CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 307,369.72 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00 41 TOTAL PA OBLIGATIONS(LINE 37+ LINE 38-LINE 39+LINE 40) 307,369.72 42 ENTITLEMENT GRANT 1,746,692.00 43 CURRENT YEAR PROGRAM INCOME 173,746.00 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 45 TOTAL SUBJECT TO PA CAP(SUM, LINES 42-44) 1,920,438.00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES(LINE 41/LINE 45) 16.01% 2015-02-03 Agenda Packet Page 77 Nr0, Office of Community Planning and Development DATE: 10-09-14 G U.S. Department of Housing and Urban Development TIME: 18:00 cc� * II II * cz Integrated Disbursement and Information System PAGE: 2 20 IIIIIIII �z PR26-CDBG Financial Summary Report G Program Year 2013 RegN DE\J O Qee CHULA VISTA,CA LINE 17 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 18 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2010 25 852 5624803 3RD AVENUE STREETSCAPE 03K LMA $381,755.00 2010 25 852 5653039 3RD AVENUE STREETSCAPE 03K LMA $11.00 2011 3 887 5624794 CHIP 2011 14A LMH $28.00 2011 3 887 5653031 CHIP 2011 14A LMH $3,161.30 2011 3 887 5666482 CHIP 2011 14A LMH $2,120.48 2011 3 887 5700695 CHIP 2011 14A LMH $21.00 2011 3 887 5720136 CHIP 2011 14A LMH $11,320.82 2011 3 887 5724785 CHIP 2011 14A LMH $34.00 2012 3 923 5624805 Housing Services 143 LMH $699.66 2012 3 923 5677663 Housing Services 143 LMH $406.07 2012 3 923 5700845 Housing Services 143 LMH $13,200.00 2012 3 923 5720173 Housing Services 143 LMH $21,903.78 2013 1 952 5720173 Housing Services 143 LMH $38,648.36 2013 2 939 5642178 KidCare Express Mobile Medical Unit 05M LMC $3,400.00 2013 2 939 5700705 KidCare Express Mobile Medical Unit 05M LMC $6,800.00 2013 2 939 5720173 KidCare Express Mobile Medical Unit 05M LMC $3,400.00 2013 2 941 5642178 Interfaith Shelter Network 05 LMC $1,643.73 2013 2 941 5666509 Interfaith Shelter Network 05 LMC $2,454.87 2013 2 941 5700705 Interfaith Shelter Network 05 LMC $4,282.75 2013 2 941 5720173 Interfaith Shelter Network 05 LMC $1,968.65 2013 2 942 5642178 Meals on Wheels 05A LMC $3,000.00 2013 2 942 5666509 Meals on Wheels 05A LMC $3,000.00 2013 2 942 5700705 Meals on Wheels 05A LMC $3,000.00 2013 2 942 5720173 Meals on Wheels 05A LMC $3,000.00 2013 2 943 5642178 Sharp HealthCare H.E.L.P. 05M LMC $725.75 2013 2 943 5720173 Sharp HealthCare H.E.L.P. 05M LMC $11,774.25 2013 2 944 5642178 SBCS Food Program (formerly Thursdays Meal) 05W LMC $954.00 2013 2 944 5666509 SBCS Food Program (formerly Thursdays Meal) 05W LMC $2,365.00 2013 2 944 5700705 SBCS Food Program (formerly Thursdays Meal) 05W LMC $2,450.00 2013 2 944 5720173 SBCS Food Program (formerly Thursdays Meal) 05W LMC $4,231.00 2013 2 945 5700705 C.E.O. Employment Reentry 05H LMC $11,944.95 2013 2 945 5720173 C.E.O. Employment Reentry 05H LMC $2,055.05 2013 2 946 5666509 THERAPEUTICS 05B LMC $9,031.00 2013 2 946 5700705 THERAPEUTICS 05B LMC $5,786.76 2013 2 946 5720173 THERAPEUTICS 05B LMC $5,171.96 2013 2 947 5642178 CVCC Assesment,Referral and Emergency Svcs 05 LMC $9,996.68 2013 2 947 5666509 CVCC Assesment,Referral and Emergency Svcs 05 LMC $9,988.94 2013 2 947 5720173 CVCC Assesment,Referral and Emergency Svcs 05 LMC $19,326.38 2013 2 948 5642178 SBCS Family Violence Treatment 05G LMC $8,250.00 2013 2 948 5666509 SBCS Family Violence Treatment 05G LMC $8,426.00 2013 2 948 5700705 SBCS Family Violence Treatment 05G LMC $8,493.00 2013 2 948 5720173 SBCS Family Violence Treatment 05G LMC $8,831.00 2013 2 949 5642178 SBCS Services for High-Risk and Emergency Svcs 05D LMC $7,377.00 2013 2 949 5666509 SBCS Services for High-Risk and Emergency Svcs 05D LMC $7,309.00 2013 2 949 5700705 SBCS Services for High-Risk and Emergency Svcs 05D LMC $9,337.00 2013 2 949 5720173 SBCS Services for High-Risk and Emergency Svcs 05D LMC $10,527.00 20132015-02-023 Agenda Packet950 5666509 Norman Park Senior Center 05A LMC $18,35PQA 78 Nr0, Office of Community Planning and Development DATE: 10-09-14 G U.S. Department of Housing and Urban Development TIME: 18:00 cc� * II II * cz Integrated Disbursement and Information System PAGE: 3 20 IIIIIIII �z PR26-CDBG Financial Summary Report G Program Year 2013 RegN DE\J O Qee CHULA VISTA,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2013 2 950 5700705 Norman Park Senior Center 05A LMC $11,076.48 2013 2 950 5720173 Norman Park Senior Center 05A LMC $561.43 Total $703,608.80 LINE 27 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2013 2 939 5642178 KidCare Express Mobile Medical Unit 05M LMC $3,400.00 2013 2 939 5700705 KidCare Express Mobile Medical Unit 05M LMC $6,800.00 2013 2 939 5720173 KidCare Express Mobile Medical Unit 05M LMC $3,400.00 2013 2 941 5642178 Interfaith Shelter Network 05 LMC $1,643.73 2013 2 941 5666509 Interfaith Shelter Network 05 LMC $2,454.87 2013 2 941 5700705 Interfaith Shelter Network 05 LMC $4,282.75 2013 2 941 5720173 Interfaith Shelter Network 05 LMC $1,968.65 2013 2 942 5642178 Meals on Wheels 05A LMC $3,000.00 2013 2 942 5666509 Meals on Wheels 05A LMC $3,000.00 2013 2 942 5700705 Meals on Wheels 05A LMC $3,000.00 2013 2 942 5720173 Meals on Wheels 05A LMC $3,000.00 2013 2 943 5642178 Sharp HealthCare H.E.L.P. 05M LMC $725.75 2013 2 943 5720173 Sharp HealthCare H.E.L.P. 05M LMC $11,774.25 2013 2 944 5642178 SBCS Food Program (formerly Thursdays Meal) 05W LMC $954.00 2013 2 944 5666509 SBCS Food Program (formerly Thursdays Meal) 05W LMC $2,365.00 2013 2 944 5700705 SBCS Food Program (formerly Thursdays Meal) 05W LMC $2,450.00 2013 2 944 5720173 SBCS Food Program (formerly Thursdays Meal) 05W LMC $4,231.00 2013 2 945 5700705 C.E.O. Employment Reentry 05H LMC $11,944.95 2013 2 945 5720173 C.E.O. Employment Reentry 05H LMC $2,055.05 2013 2 946 5666509 THERAPEUTICS 05B LMC $9,031.00 2013 2 946 5700705 THERAPEUTICS 05B LMC $5,786.76 2013 2 946 5720173 THERAPEUTICS 05B LMC $5,171.96 2013 2 947 5642178 CVCC Assesment,Referral and Emergency Svcs 05 LMC $9,996.68 2013 2 947 5666509 CVCC Assesment,Referral and Emergency Svcs 05 LMC $9,988.94 2013 2 947 5720173 CVCC Assesment,Referral and Emergency Svcs 05 LMC $19,326.38 2013 2 948 5642178 SBCS Family Violence Treatment 05G LMC $8,250.00 2013 2 948 5666509 SBCS Family Violence Treatment 05G LMC $8,426.00 2013 2 948 5700705 SBCS Family Violence Treatment 05G LMC $8,493.00 2013 2 948 5720173 SBCS Family Violence Treatment 05G LMC $8,831.00 2013 2 949 5642178 SBCS Services for High-Risk and Emergency Svcs 05D LMC $7,377.00 2013 2 949 5666509 SBCS Services for High-Risk and Emergency Svcs 05D LMC $7,309.00 2013 2 949 5700705 SBCS Services for High-Risk and Emergency Svcs 05D LMC $9,337.00 2013 2 949 5720173 SBCS Services for High-Risk and Emergency Svcs 05D LMC $10,527.00 2013 2 950 5666509 Norman Park Senior Center 05A LMC $18,359.70 2013 2 950 5700705 Norman Park Senior Center 05A LMC $11,076.48 2013 2 950 5720173 Norman Park Senior Center 05A LMC $561.43 Total $230,299.33 LINE 37 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2013 3 954 5666509 Regional Task Force on Homeless 21A $986.18 2013 3 954 5720173 Regional Task Force on Homeless 21A $2,013.82 2013 3 955 5642178 Fair Housing Services 21D $1,306.66 2013 3 955 5666509 Fair Housing Services 21D $8,626.83 2013 3 955 5700705 Fair Housing Services 21D $9,505.97 20132015-02-033 Agenda Packet 955 5720173 Fair Housing Services 21D $15,OOP/ 79 QP'?.: ENrpFyo Office of Community Planning and Development DATE: 10-09-14 I, G U.S. Department of Housing and Urban Development TIME: 18:00 * II III * Integrated Disbursement and Information System PAGE: 4 o IIIIIIII �z PR26-CDBG Financial Summary Report G e� Program Year 2013 9e4N DEVE'� CHULA VISTA,CA Plan Year IDIS Project IDIS Activity Voucher Activity Name Matrix National Number Code Objective Drawn Amount 2013 3 956 5624805 CDBG Administration and Planning 21A $717.14 2013 3 956 5642178 CDBG Administration and Planning 21A $70,068.12 2013 3 956 5653042 CDBG Administration and Planning 21A $128.24 2013 3 956 5666509 CDBG Administration and Planning 21A $84,619.33 2013 3 956 5679168 CDBG Administration and Planning 21A $699.63 2013 3 956 5680462 CDBG Administration and Planning 21A $0.03 2013 3 956 5700845 CDBG Administration and Planning 21A $128.89 2013 3 956 5720173 CDBG Administration and Planning 21A $113,547.13 2013 3 956 5724781 CDBG Administration and Planning 21A $13.98 Total $307,369.72 2015-02-03 Agenda Packet Page 80 L17 0o O t b0 �. �. 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O O ! O z ! Lr\ Lr\ ! Lr\ Q 'T ' ! 'T Q Ln Ln ! Ln z N N N z 0 0 a..i () ! O 0 0 ! O U' ! O 0 0 ! O wa"' E 0 O ° O O 0 ° ° O O c a N t U O E N 0_(n 0 > 0 a0.i O 0 0 O O 0 0 O C N E Q O 0 0 O F2 Q M ° M M fa �_ ! O O ! O ! Ln Ln ! Ln D "O O a"' Q In Ln Ln Ln M , ? U W ! N N N W a � C "0 Q C f0 C1(n 0) C N _ ?) 0 0 LU a�i p 'pU cn ! z0 Lf) Zp w -p U U a 0 0 O 0 O 0 0 V 0) Cn ! Cn E N (7 (7 uj O 0 0 D D m m J J F- F- O O n ko 0) 0) 01 O� O D_ O O W m W m Q (D Q (D Z i Lit Z i Lit Z � Z (n 0 N (n 0 Ln 0 � .N-i Q H Q Y u A O O O 4 D D O D O v (n n k Q 0 O O N H O N IDIS U.S. DEPARTMENT OF HOUSING AND DATE:9/25/2014 URBAN DEVELOPMENT TIME:5:15:21 PM OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT PAGE: 1/1 PR06-Summary of Consolidated Plan Projects for Report Year Plan IDIS Amount Drawn Amount Amount Year Project Project Title and Description Program Project Commited Thru Report Available to Drawn in Estimate Amount Year Draw Report Year 2013 1 CIPs and Community Enhancement CDBG $15,000.00 $807,456.70 $791,400.06 $16,056.64 $791,400.06 2 Public Services CDBG $231,000.00 $230,299.33 $230,299.33 $0.00 $230,299.33 3 CDBG Administration CDBG $311,997.00 $307,369.72 $307,369.72 $0.00 $307,369.72 4 ESG Activities HESG $149,215.00 $119,795.00 $57,103.00 $62,692.00 $57,103.00 5 HOME Activities HOME $561,269.00$1,683,247.60 $1,473,375.00 $209,872.60 $1,473,375.00 1/1 2015-02-03 Agenda Packet Page 97 \ 0') \ co 6 � / ® / /wcm $ \ S G � % / _ / (\ » a k o o �® E o » - :c k R 2 \ :j 0 § ƒ S q ƒ / % 2 I o z b \ & ® e ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) 6 e 0 } a x 0 0 0 0 0 0 0 0 0 0 0 0 0 : § § c / IV \ w _ / - ® / p / ® ® E % ° o / E % § \ \ G � o E % ± 2 a- 3 F- / \ / 2 0 ƒ ƒ § k � 2 J / / / � a s 6 6 0 o - / \ % \ a- ° o E = U3 t - - » o- \ E § / t / 0 / § § 0 0 E / / j § ( ? = :3 »» 0 © : o CL . / \ / F CL E U \ f z / / z LL 2 �) : / / / CO ( k } � - < < U \ g | < z \ § � : CO j <e k : 2 / \ \ 2 2 | 4 a \ \ 6 k ) 6 { K � ± _ » / > » o . / / 2 z 5 z $ } d < a _ \ k f } } } .. % ) /c 9 . § _ ` ° _ § ƒ \ \ \ \ \ \ k / \ \ / _ 0 & \ % / a O o a < G / / < = o f a a a 7 a ! ) = 7 2 — \ J E 2 0 w �= ° % 3 . r o co m � S G \ § I \ \ k ) / / - $ \ $ 2 % § f \ § j \ $ / K \ ƒ t G / \ / G / g / [ & + @ o v (u . 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D k k6 6 0 - ^ « 2 0 ( c c / ƒ / 5 o X @ ƒ a o 0 0 0 0 0 0 0 0 0 0 C : � E c U _ = ate g = / c \ / / \ 2 § ƒ Q) _ | ƒ : / ƒ / t m o 0 0 0 0 0 0 0 0 0 o n n : = E / / E / E e \ CL E / ° � # 2 LU Z -j af / / n % 2 u O ® 2 / �� j [ .. « 3 / j § [ ) 2 3 c / \ / \ ? a E z \ § < \ \ \ / / Q ® .. \ \ c a \ � \ \ < ` \ / § < < / \ 2 � ! / ¢ = 2 z \ z \ z d � \ / e\ & f § § .. \ # § n + + 3 \ \ \ 0 \ ® \ \ \ \ / \ \ / g \ �o® �C) ) . - § \ § \ -0 \ � / 2 / 3 E E 2 2 = k ) �= ° k 3 . 2 p - m \ S G \ ) - ) k \ ) \ 'E $ � % / / 8 _ 8 �_ / ° G * ) « ® v n r - ^ ® ° \ / \ / \ / E k % �i@n +©° % / \ 2 § 2 } ° k [ \ I \ < z < \ I < 3 \ ± z .? a s g m = / a z � o a § / / & i )ƒ f S % % / � I (/ kE o :c R 2 > > e $ o $ / $ / = e = ( z % j Z) Z) = = E e ƒ§® ƒ§ ® 4:5 \ \ \ \ 2 ® f ® 0 / k % k % § E 0)` 0)` a m ( \ \ 0 . 4 = o = o0- / 3 / & / & > § £ £ ° E % g o 0 9 t � � ie io E - 4 oL 0 & f \ / / @ / @ / \ / > / o ) © ) © b p a e 51/ / k k \ 0 \ 0 ± § 2 k $ Eo E § E e� / \g\ gI � o � c c 2 \ 0-_ 0-= a ( _ _ _ oc � » a / \ 0 f / � f \ \ # % # ) = § 0 0 0 0 0 I � ) � U = eG eG \ L / c 2 7 0) § \ / 7 / # \ \ \_ \ \ 3 = - oato o / / 2 % \ j / = = \ « C / m o 0 o m y ` % a ` % _ \ m \ \ � / � \ ) 2 / = a = = a2 U ®- ® ®- 5 _ � ° ° ° .- _ _ � 00000 ee © S % © S ° $ _ _ - g = - 2 e -in- = x J t E co: / § (D% \ 0 %/ %/ ± z 8 c# 7 c# 4 CO o 0 o m y 0 & g 0 2eca2 { f2 / \ / / \ (D-0(D ) a 3 = / U) E / = Z) �\ m lu E c\i 2 f _0 �§ z2� \ e 7 2 k7 \ j / 2j / $ 101, \k/ \ _ > > /o o } © 0{ 4 a // ( S = 2 E \\ / / §j z \ƒ+© \ \ \ « a a a :� \ (D Q\ E \ o / / / & 2 = $ CL 2 } k ( S < a \ �» % / 3\ f I �e § E k R 2 g q\ ƒ ) (D 2 0) z § \ 7 � ) t = § /d a 6 8/ / > / S S _0 ( � / \ k E m r— 2 \ 0 \ ! 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(D S 0 e § ) k 3 / f co m � ƒ % § i/5 \ \ � k CL \ / \ �9Sn +°° § CL - \ \ / k } \ C \ >- C:) �/ \ LO LO to W \ LO n ¥ / 6C140 3 _ k Ln r1i / / E § o 0 6 e / e o :6 k R 2 \ \ 0 § S 0 k % k a) CL oƒ \ m E \ \ o ca ® } \ f r_ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � 0 / \ 0 ` ± e & / k x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 7 / o / k < M Z) % § \ E 2 2 ° o t � / / p \ k e / \ a) \ Ln E 7 \ L / 2 0 j ƒ § \ ( \ 5 / / 7 / 0 / a s 6 6 0 « » o I 7 E / ƒ / y o ± ° 2 0 E _ » a � 0 E \ � 0 / § 2 \ k / 0 K / � \ ƒ / 2 o = t e \ a / k / E ƒ ® 0 2 E E E / 7 ƒ 2 2 I � o = 2 CL o / 7 / / e U 3 k / § 2 3 \ \ I < § 7 a_ k k � Q e % k � 6 j m 6 A \ g :L- CD _ = 4 I k / \ \ c G < < < 7 \ 0 d ƒ \ > $ / CD 2 k z / z : I ® » © \ \ f § cc � / �cc m E � _r_ ) G c E T 2 q q 2 q ® «�m2� \ S S / k -0 2 \ § § : § E § \ \ » * o ° \ 0) E « a < G / a < G a _ 2 C) Z3= / - a) \ § / ) k / 7 $ ) k � \ - - � = E « u 2 ° ® \ B = % 3 . ° - m r u n \ § I \ 4 k ) E \ - $ f % %\ § f § § 7 \ $ \ K \ ƒ t G / \ / G / k / % * » v # . § _ _ - E # E - 5E - 2 0 = Sn +° o / / y ; �� § I 2 [ \ e k < z < k I < O k I E :/ CL s g m = / is ƒ G LL o a « 2 :� c / T S :\ % /c (/ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ E o > o o } _ { © 0 a / 4 9= s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ a/ * C a & \ % N - f = % f S # / (ƒ % / o j (\ § § § 6 ) \ o) u 6 E o » c k 2 \ ° R k S 0 \ \ a) / k CL o o * z - \ / % e 0 S ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( \ e [ ) ) _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; j / q k v_ $ % $ 0 C R \ / % 2 / 0 ` e ® ° E t / § \ o 2 cl 2 E \_ / / 2 $ f § \ 2 J a � E / 0 D k f 6 6 0 \ « » o 7 E / ƒ / t [ a \ 2 0 � E c � _ = ate 2 \ E §� t 0 / \ ƒ § E / $ � ± z � % ƒ 3 o 0 ° 0 t § E I ƒ e EU % / : z a- m U) L � o / / « 3 / e ƒ ) 2 (D / / z \ > � � ® 9 I = a -2 } 0 "T e / \ �� 6 \ 2 \ z m = > 2 \ / / 5 \ \< `\ \ § < < 2 / ƒ 5 > a $ / 3 \ 2 e- 2 - : § ƒ 2 i ( k z \ z Z % / ƒ I °/ § f § § ® § / £ 9e \ D § _ - .. _ E ` ® \ R f��z2� \ \ / \ k /\ g \ § \ § \ 4 \ * o ° / ® § ' a < § / / k » [= u 2 \ a 7 \ m y - \ » - E m§ k § ) \ } �� _ ' ' 2 0 ® 0) % r = S ® § I § / \ ) / j » $ s * § . • - ' ƒ _ r- _ - e n \ g = y w . » 2 % > o . \ & . e a * « ® / ^ ° \ G / \ / \ / k % � �i@n +©° § 2 \ \ k /\ \ \ \ k E \ < z < \ I < 3 \ ƒ z (/ ( / & :3 T S \ % / % ;2 E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ (D 0\ / � k tt a 7 \ CL$ S 7 .\ .t § § § 6 � ) e o �6 % F-: / » § 2 R \ El S 0 k ƒ n / % k CL o \ z E / o ® \ / G ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � \ E § cc e 0 f 0 ± t x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( 7 � q/ ° { k 0 / � o / \ / ) o 0 a = / E % c© � \ E t o I � : \ 7 ± / E % ® \ f / 3 E > I < 2 2 ƒ ƒ k \ § a # J5 0 / / \ / E a 7 / k k 6 6 0 / « » o 7 E / ƒ / y o ± $ 2 0 E = U — ® a \ E § t L)� t 0 / § E \ 0 E / / \ 3 = e / U § 5 ° _ / \ k \ E U -0 \ 7 \ y $ ƒ 2 I o CL / / 3 > a 3 / 2 § / j 7 \ \ G ^ a± } \ a \ \ CY) \d o\ ƒ + \ / 3 CO p \ \ G < < 6 7 » 6 = \ o \ \ » / / » § § 2 E k k \ 0 / / / f E f } } } .. % / / a E \ $ o § ƒ § § _ «�m2� \ S \ / k ® \ \ \ \ \ m \ ƒ E _ \ o a < G / T < G e f = / / ® 2 6 G / ( / 2 .. _ f �= § .. = 5< 0) m Lo « u 2 ° k B w -- % £ . a o u n \ § I \ 4 k ) § \ $ f % %7 § f § § 7 \ $ \ K \ ƒ t G 0 \ / G / k / % * vg7 . § _ _ — E # E — 5E — n 0 = Sn +° o ° f y 2 � R I ° 2 [ \ e k < z < k I < O k I E :/100 CL s g m = / 0 2 I o a « 2 :� ( / & :3 T S \ % / % 2 ; E o :c k R 2 ;j S � % E t § § CD- # » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� m q q ( / \ 8 5 � � C14 CM g 2 |ƒ $ S 0 a �t % / % \ � ;% � �6g $ o 0 0 0 0 0 0 0 0 0 0 $ E :c 3 Fa S q § ƒ ƒ / % 2 \ 2 c # o 0 0 0 0 o o / E \ n \ ® e ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a o & ± k _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( \ ) \ q /CM L _ - \ k m c / ƒ E \ w 7 \ 2 n 2 E G ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ® » 3 m = E E a / ) \ _� � (n a / E % ® ` { I / 7 ] ( 2 a- Ln E ® > 0 c f 2 2 _ x 0 0 0 0 0 0 0 0 0 0 0 o 0 e o § \ m ; E = J 3 / / \ / o < m / / _ a s6 6 0 5 ^ « > o f ( 7 E / ƒ Ln t % * a 2 0 0 0 0 0 0 0 0 0 0 0 0 0 . E = § E § � t 0 0 § \ E \ k / ` K / / _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( _ = 3 E / / (.0 \ / / R \ k \ 4 2 0 o / / 3 f / . a 3 / a J ) q § / t / m > \ \ \ h I E ( / G > § ! G g Of 6 0 e § CO Z-- E ® \ CY) _0 C } k \ 3 e \ CD / \ a \ G < < $ / ) f $ f 0 \ ) < / k = �cc � 06 / j \ } f / / E & f .. } } Co .. $ / _ ¥ _ ^ G / E / Q \ 9 & ® q = A E A J ) \ m2 \ S & / \ \ f \ 2 \ § \ § / * - § a < G / / < a e » 2 / \ E G S \ E \ G / ® 2 6 G f / / 2 z �= \ - » e E 3 « o a f / 2 e f -- % 3 . 0 2 m ƒ S G \ ) \ 4 k \ E / $ t 2 y $ 2 % / § f \ W § ƒ j ) $ ) ) \ ƒ t % 0 t / / Co k E % u » _ § - _ E # E 5 E = o = Sn +° o / / y $ / I § \ e k < z < k I < O k I E ;/ CL s g m = I o z o a « 2 :� ( CD _ / ƒ — % �t \ / \ E :® k R 2 % � % / t 7 ) 0 # » ƒ \ V) F- > (L) � . 2 % F- a 2 ± 1 k � / o � _ _ -0 CL 3 / a A - % _ t t \ \ ° r o r g 4 - \ � / k 2 % ^ \ R . 0 � » 0 / ƒ \ / F \ F- E / f L CL o @ } o / / % a 3 / o 0 0 0 o y q 7 2 U \ x 0 0 0 0 3 } p\ k e x 0 0 0 0 ƒ k k ƒ � � [ 2 E § o a = u 3 �§ z2� n < > /_ � \ 0 \ } �= \ \ \ƒ o \ \ / \ f E > » -J ¥ \ \j / \ § CD snNO \ \ \ \ % ? $ ° \ 0( * C o & E / ° / - n �\ ƒ — o E 0 \ / S / ;%-i / / \ / ) g / m o a a o 0 o o $ (\ R R 2 \ ° _ :j 0 § ƒ S $ / \ / 2 2 \ % CO m o w " \ 0 0 2 m E \ = n \ ® e / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) a E 0 »e E _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / o o ` a R R / C6 � Z, / 0 = oo � / \ \ / \ E ® ® E 0 0 0 0 0 0 0 0 0 0 0 0 0 : c 5 0 3 — < \ / E § \ — f k = $ » e © § o \ f \ E 0 _ > 0 c@ o \ 7 \ LL § _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 c > \ 0 % \ 2 / � / 2 > _ / k ƒ ° # / 6 0 / ( 7 c ƒ / o o X 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 : � E c U _ = a = » E E § � t / 0 / \ % § ) � ) / a _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 _ _ / 3 � / / / ƒ S \ / 0 ° E \ \ % / \/ 3 2 ou 0 / C 0 a } 2 3 k 22 ` 2 3 _ # ® R C \ C? G= g j o \ § < © � k ^ / ( a ) a cc \ \a = \ ƒ (D % $ o 6 k 0 4 % a \ \ c / \ \ 2 / m $ 2� \ a »± § § < < i e ` 2 3 / & 7 = 6 = » a » 0 2 » \ \ \_ �_ \ k o / � Q e o . .. _ ® o _ / / ¥ » Co 0 E m 2 } Co \ ) 0- z a 3 e 3 ^ / E o / 4 e \ R §��2 » ° ° r / / e o C\l CD o y = E $ e E ® > \ _ e o f a < \ m m < / o n _ / S o E 0) § \ ® 7 6 CO / / 2 2 3 » E 9 ° « o '- 2 Co 2 — 2 f } �� = k ' o \/ % r = ƒ S G \ ) \ \ \ ) E j » $ s * . • - _ _ � e = _ _ . w .co 0 LL\ # ) k \ 3 I - E \ E \ E k E a CO§ - - ) 0 2 E / E \ < z < \ I < 3 \ ƒ z 'c i@n +© 2 CL g \ \ / a }2 E o a } �ƒ ( C) / r� F :c / _ 6 �2 �0 \ / $ E :© § § § :6 E o :c k R 2 F- E 0 &_ / / D @% ƒ \ 4\ 6 = ea : 23 &c _ \g § D /� [ \ §/ SS e4 \ E U) U) 0 m (\ / � 7 / S t # a ^ \ » \ t % \= t = E § \f E¢ CD- E % ® e\ a / I 0§ ` �- D § o o � % " \ \ 0 / E a- ae E_ D 7 ƒ I / § % \ 0) � / 0 (n cc // / / / c ra — c t t \ / tee & \ k = / § « 2 o E ƒ ° 2 2 * 0_ :@ c � U � m co § 2 a y _ » CL / ) e \ = E 2 _ 0-/ § d E » E \ / \ / / n / -0 \ � u @ 2e2 2 / / § - 3 3 / x 0 0 0 0 \:\ \ 2 0 ° bCO h \7 /e � o o o o o = 00 k 2 \ �Ek ka\ / 7 e o � C) C) C) o C) \ k E §\ \ \ g \ 2 > Q 2 � &0 _ _ = k u — 7 « e2 = z � \k/ \> o o{ © � o S} a / / ( = 2 E \ \\ /j \ƒ+© \ / § \ « >- a :� m q q ( / / S 5 Cli Vi CD Cc G CL 2 g / |ƒ $ S 0 a �t % / % \ � ;% � �6 / k \ g \ a o 0 0 0 0 0 0 0 0 o q E :c 3 Fa S q § ƒ ƒ / % 2 I \ c o o n o 0 0 0 0 0 o q \ b \ & ® e x 0 0 0 0 0 0 0 0 0 0 0 0 2 _ E CO § ` ƒ e = ° E k E x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( E / > k � E § q / tm %\ ; \ k m/ 3 z 0 0 7 \ § \ 2 % § G ® ® » o > ! « ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � t / % / / / \ / / / °z ƒ ( � 2\ / f ƒ \ U E 5 = - - ] : - z ! E $ x 0 0 0 0 0 0 0 0 0 0 0 0 C> 0ƒ \ \ \ o/ / / 2 > _ ra E y a s 6 6 / 0 o � \ o \ _ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 C 3 » 0 3E _ / / \ 0 m c k ƒ } CD £ 0 : / : / ƒ / _ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 _ ° e / / / / / \ ƒ ® E / % \ 2 § f z \ y $ C� # o CL o @ * / LL o / » c . a 3 / ) 3 \ 00 \ I > # E < / ± \ / a \ G i / \ 2 \ t f $ z Q \ / [ 6 j k 2 CD k \ d CD a) \ \ k E \ < < m 2 % 6 _ = 6 = » \ ° » » 2 k = ¢ \ 2 z \ z \ } d ® < k E y a < a 3 \ f f = § E m } ¥ } § } .. % / � # _ S m2� \ \ \ \ \ k \ { \ / \ \ \ / \ / / \ » * o ° G o a < G / / < a e f _0 ` ` ° ° E 2 C: ® 2 2 ® / / \ . » J E 0 2 § \ \ - / - .- \ w �- ° % 3 0- co m ƒ S G \ ) \ \ k \ %- t 2 y ( �_ % \ a \ \ § ƒ \ $ / ) \ ƒ t % ) t / \ E k / c _ § - _ E # E 5 E = o = Sn +° o / / y $ e I 0 § \ e k < z < k I < O k I E ;/ CL s g m = - 0 z L o a « 2 :� ( CD _ / _ 6 :% ƒ — % �0 \ / $ E '00 k R 2 = ;j 2 : \z \k _ ƒ � $ \ § � \ / \ \ ) [ % \ \ � m \ } / = 2 (1) E % \ E E t I ƒ \ C F- > 0 = @ / o / f f \ / § ° E 3 ° t k = a a 0 � o a / 3 ¥ 5 / a A % /2 _ ra a t \ e 7 / E / / § r o 0 o r g } / _ : / 22 an co C) /_ \ 0 � _ » I C) t E 2 / ' Eu % \ \ / \ ƒ o / &e a 3 k 0 0 0 0 0 / \ q / \ 2 ƒ > U CO 0 0 0 0 0 :p ( / / 0 0 0 0 0 / \ 23 ® j / $ } = = 3 § D = % / § \ \ \ k / / & /° (D 8 \ \ } \ \ ƒ 0 \ \ / \ f E \ > » -J ¥ \ \j \ /\ \ \ § CD�Sƒ+© \ % � $ ( ° \ 0 5 * C o & \ / L / - / _ n �\ ƒ - o E 0 \ / S \ / ;2 _ �a / k \ / g g o 0 0 0 0 0 0 0 0 0 0 $ E :c R R 2 \ \ 0 § ƒ S $ ( / 2 CL a e o 0 0 0 0 0 o w o o n ( g w a e 1- z § 5 c ® e / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) a E 0 »e E a _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ( e / + o o ® > $ R 0 / 0Z, / 0 m 0 \ _ 7 = rn 7 / S 4 & ƒ 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 3 g ¢ e 5 0 / \ Q) \ / . o E 2 cl > 0 0")c@ \ \ 7 \ § - x 0 0 0 0 0 0 0 0 0 0 0 o o : c / \ % \ 2 2 . 2 > _ D k k 6 6 0 \ c E / ƒ^ « > 0 e � ( / \ o / » $ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 . � Ec U - - e » 1 e = * E § t t \ O 0 > °3 § E ® ° \/ » ƒ / ƒ / (/ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 | 0 E ¢ / \ $ ® § d \ / 0 E _ / E U = _ \/ 7 z t ® $ 2 2 R $ @ 7D ± o / \ =7 « 3 k � \\ § D g J a & g U m / 0 \ � ^ LU � \ \ ±w » ± § / / / \0 \ \ 0 / U) C) §_\ -0 / _ ° \ 0 \ \ \ \ & \ \ 6 \ 3 I \ » \ � / ® ° > ® - ( 2 § z k } / E 2 \ \ 0\ § r . j < 0 3 / co G 7 = c } § Co§ / � � o / \ k § + 3 § 3 ¥ k �« �a� \ \ / \ \ \ k ` / ) E \ / \ \ / m \ \ o ° \2 § a < \ m m < m 2 3 2 k » a/ u E 2 s a l 7 E o = ° \ » E »r < § \ \ \ } �� _ ' ' _ 0 0-r- 0) % r = I S / j » $ % - /0 / \ 8 o « ° \ / - 2 = t w § - o + « ® e 3 - ^ o ƒ \ - G / \ / \ \ k % n +©° % 7 CO / \ § 2 /® 2 ) ƒ 2 ° k [ \ E \ < z < \ I < 3 \ ƒ z ;? CL s _ m = _ a _< LL o a « 2 :a- ( 5 C) / r� F :c / _ 6 �2 �0 \ / % I :\ § § § �6 E o :c k R 2 / G : 2 � : \ { \ tj \ / 47 ( 7§\ { '= -0 ( = og2 g o - /] \ 0 e- 4 \ $ \ 2 @5Gc i = @ / m //® § = 03 { / [ EE% 2= »e / \ / 0- \ E o E > > ® e 2 cl 2 E _� _ ® $ f § k 7k \ � 2 ƒ \ p gam ) \ _ m E ` -0 -0 D 7 ƒ k - � o � � / \ 4 / # Cc 7 ( U) 0 E ( % /2 - = / / ƒ ? § S \ ° ° \ / \��\ o » a / \\ / \ t E 2 E »0 / 0 ° E 3 &j = t � 7 / eee7 $ e - Q @ = $ tee � / / / /\ 2 / % b / f o 0 0 0 0 2\ 2 \ e- \ ° h %® - � 00000 \/ / \ k 2a\ bE k ® ® ¢ 7 $ /.�\ C) 0 0 0 o E» e3 0 E 00- 0 E EE:> k � ƒ7 / \ u e 0 0 ° g f = § =\ 2 \ e 7 « /\ te \ k o \ { > o o _ © a o / 4 / S \ f / ( > = 2 E \ \\ / / §j \ \ « >- a :� m q q ( / \ 8 5 � 6 � � C / |ƒ $ S 0 a �t % / 2 \ ;\ / / \ ƒ ) g / o o o 0 0 0 0 0 0 o g (\ 3 R 2 \ :j S q § ƒ ƒ / % 2 ¥ \ / o n r o 0 0 0 \ o o § . } \ 5 o ® e ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a LO & ± E = x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( E § 2 = 0 5 a 8 9 q / � 0 0 � .21 - S m 7 / 2 o : 7 ' 2 0 w � ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 a ® \ 3 ? < _ ° E % / = E / \ ƒ / + ƒ \ U-) E 2 2 > 0 # .- } a _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 \ / ƒ / \ / 2 > / L } k f 6 6 0 o a- < \ o \ k ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 , 3 - E = - ® a t E _ E § mo 0 0 t § © E \ k / / K / / ƒ / \ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( = E / / / 0 CL 0 2 E E U -0 :3 E f z R ra / k \ 2 0 o/ / 3 a a 3 / \ ) 2 3 / m \ > \ \ W / I & a \ a « 2 & G \ \ CO a) % \ k \ 6 \ © a \ p \ 3 2 m > $ -0 \ / k \ $ \ E be / . o . . 0 CO / / f r \ � % ■ = a .. I ® » ©ca/ k § \ f \ § § ¥ § Co g _r_ ) a / rL E _ ƒ NGm�e \ S & / ? k \ 9 E / \ _ / § E \ k \ / / / / _ _ / \ . » J E \ < § \ \ » / - $ \ - .-L \ / w �= ° % 3 C 0- co m ƒ S Cl) \ ) \ \ k \ § � � + �_ % ) � \ \ § ƒ \ $ / ) \ ƒ t % / t / \ Co k / % * » _ % u c _ § - � _ E # E 5 E = o = Sn +° o / / y $ e I § \ e k < z < k I < O k I E CL s g m = - 0 z L o a « 2 :� ( 5 CD _ / _ 6 :% 3 — % �0 % / q i ;\ k R 2 = :j \$ .g / �e \ \ _ _ \ \ c\ \ = ? J / % \ ( a 22 . m CD ƒ ƒ/ rq 72t 4 § t § § \ / \ # ƒ » oe / \ � ƒ ƒ ( § \ / ¥ ° ƒ \ 2 � \ / § 2 E D (D 7 ¥ k �2E / / cl� / 22 = CL 3 \ / � � e = — a-\ 2 � » C § t t \ \ C:) \ 0 E / / § n c a w g M \ E _ � / � 2 a \ ra \ g \ ? ƒ 0 / 2 ¢ I $ 7 \ / / \ r) F � \ E / \ \ $ 3 # R / @ 77 } / / a / 0 0 0 0 0 \ / \ 2 = _ � d /§ \ � 00000 ® ° ® J ' \ ¥ 5 \ �2 21, . § x 0 0 0 0 2 LO » x24 0 / 2 z / ± ( _ % \ � m � \ 3 2 k � \ / * / 18, \ g \ E } �= \ \ 21, 0 \ \ / \ f E \ > » -J ¥ \\ /j \ CD snNO \ \ \ § \ % ? $ / ° / 2 >- r n & / \ \ � � £ E 0 ^ :\ f S o > \ .\ % / q / ;\\ / § ® g \ "T o a o o \ o o 0 (\ R R 2 \ § ° :j E / 0 § ƒ 0 co / $ 2 2 CL r % (D "T r CO CO o a o o $ z E § 5 e / 2 ( \ / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E a 0 2 & ± Ea x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / o 0 / » / 0 ® � Z, � / $ S ? § _ § 7 m C 2 e 3 4 ° e ® ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 r"i = o m $ ® / / Q) \ 51 2 = � $ » e y = \ ƒ ± f \ E = Z ® 2 = / > 0 # 2 a g r _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 > / o / \ \ f J 0 / % D k k 6 6 0 >1 ^ « > 0 ( 7 E / ƒ / 5 o a a E o 0 0 0 0 0 0 0 0 0 0 0 0 . re \ (k ° ® E § 0 / \� _0 f E / K/ = U \ x 0 0 0 0 0 0 0 0 0 0 0 0 0 \ / E / E \ » ƒ ® 0 2 E / E U _ & 7 z R / k \ \ 2 LU o / / % _ \ « 3 / LU E \ 2 3 0 R § / o a g m n J 7 / h 7 \ ^ / § a ) e c \ E y / ± \ \ e % a \ � (D � k \ \ d D m n o � i ( � � \ \ & \ \ 6 \ 3 m \ = _ ® ° � ®co co§ / 2 k o / � / ƒ ) « \ § 3 f § G Co . / 2 0- z 9 .. e a 3 e § e ^ / \ E o s E ® ` ® ` \ R �§ z2� \ S \ / CO \ 2 E § \ § E / m G / % * o ° o ) a < G / / < 3 2 7 = f_ \ 7 . ( S § C: ) / § �� k ' . 2 0 : % r = ƒ S G ) § $ � % \ / O _ 8 0 « \ ® Co a co * } d \ v 7 § — / a E 0 � G / \ E \ E � k % � Sn +© o ° 7 G E 2 e § _ 2 2 [ / E \ < z < \ I < 3 \ ƒ z ;? IL s g m = - a _ L o a « 2 :� � CD _ / _ 6 :% ƒ — % �0 \ / \ i ;3 § § § �6 E o :c k R 2 ;j 4E g g: = ee / /E E co _ 0 022 \ 0 \ 0-) \ 0 y52 & %J % > CD \ / ( / E % t ƒ\ C E >, - 0 / 2 EL 3 E 0-e > 0 = @ = Es o > / o G/ \ § o / \\ t \ 0 § � 7 � Lr) o / % 0 �e � t \ _ ® _ _ . t o0 Ln ° } \ LO a o g / : \ ƒ / $ 2 c Q Q / g *_ ¥ 0 = I 6 0.) co / \ / F � 5 / E \ / \ ra k Ln \ / \ o @ moo = o / / 3 0�S a 3 / x 0 0 0 0 = g $ 2 3 & / / f co 0 - / U ƒ= 2 C) 0 0 0 0 �\ \ } 2 \ \ = \ \ �\ \ x 0 0 0 0 \ \ �\ . o E / ± y © « -o} 2 k = k \ 0 0 iK � / \ 0 . « z = e /_ � \ \ } �= \ \ ƒ 0 \ \ 0 \ f E \ > » -J ¥ \ \\ \j / \ § \snNO « » IN :� m G q \ k CM 41 lot CD cc � � g / |ƒ CL$ S 0 a �t % / \ \ ;\ / k \ ~ g % o o 0 0 0 0 0 0 0 o q �6 E :c 3 R 2 0 m n n :j 0 § ƒ S q ƒ / % 2 I % CO 0 # n o o 0 0 O N # E \ r n z ca ¥ 7 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( E ) � e a o & ± E x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( E / ° o o \ \ � ® \ k m 2 \ E § @ $ 7 7 2 E a _ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 a $ § E E t / § / / / / 0 / >- ® ` j f 7 ] ( 2 3 E » . > 2 a # f a / § _ x 0 0 0 0 0 0 0 0 0 0 0 o o : a > ƒ / \ / / / 2 > _ 6 CL 0 k k6 6 0 0 ^ « > o » ( 7 E / ƒ / t o * 0 .0 0 0 0 0 0 0 0 0 0 0 0 0 0 . a e = - ® a 3 ° § / / \ / / § ) - C ° ( / : / ƒ / $ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 CL L » / 0 0 E / / ( 3 / E / % \ m \ ® f \ y $ 3 0 _ % 2 3 U o / / 3 / C $ U 3 / / 0 ® \ 2 3 _0 k G / m m p \ \ w # > a 2 C) / I = \ 0 § _ _ ¥ \ \ . CD � f 333 / 6 j U) - cy) k o \ ) \ / & \ e - \ 3 § \ G 0 & 7 \ G < < = e $ < d 6 » = 6 = 3 \ \ ± o % » § / g ¢ / \ f r z 0 z k 06 Q z / / / I \ \ E \ f .. } } Co .. \ 2 ca ^ / \ Ej $ G 9 & \ 0 Nm�e \ S \ / \ \ k _ _ o % a < G / / < m e f 2 o \ E \ S o § / § % / f / 0 f / / 7 1.� �� k k / r- § % � k ( \ ) \ \ \ \ + % t 2 y ( �_ % \ � \ \ § ƒ m \ $ / ) \ ƒ t % / t / \ Co k E % * _ % u a _ § - _ E # E 5 E = o = Sn +° o ° f y 2 0 10 0 § \ e < < z < k I < O k I E ;/ CL s g m = / o z o a � CD _ / ƒ - % �t \ / \ i ;\ E o :c k R 2 =: j E 2 j7 \ / \ \ ( � \ � $ 6 \ \ ( = 3 ± 5 2 7 ( ƒ\ 2 � / a % t / t 7 ) \ o E % ® \ F- a) a- 3 E / ± ( / / 0 \� � a) 2 ® _ / ± § f k = / 3 \ � d § ƒ 7 h = _ » E § a t \ § / ƒ \// n CO r a #/ § / a / § ^ \ \ \\ . ° E2 0 _ ° » tEv) E a2 \ E ® G � � � \D C o @ - / / / / 0 0 0 0 0 } /0 g g = _ � I 0 \ I / 2 to U % E- ] x 0 0 0 0 / \\ u (D 2 _ ) \ C) 0 0 0 0 / ( & % ¥ 0 E �/ / / . 3 k / � \ / § § Z\ 7 ) E u ems = 2 = u es p - /_ � \ 0 \ \E \ :ƒ 0} \ \ \ > ¥ / » -J \ \ \\ / § \snNO j \ m S q } / \ 8 cc IQ CD 2M g / |ƒCL $ S 0 a �t % / \ ;\ � �6o 0 0 0 0 0 0 0 0 0 o A E :c 3 Fa \ ° \ / :j S q § ƒ ƒ / % 2 2 \ p o 0 0 0 0 0 % o o co z E o / � ca & ® e ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) e a o & ± k _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / o o / a \ 2 e � � ^ � f K c = < : m » r § 2 7 7 7 2 n ° a _ E C 0 0 0 0 0 0 0 0 0 0 0 0 ® » 3 S ® E a / § \ _� } ) / E % ® ` { C ( 2 3 E » L ] . > 0 = @ \ \ f § x 0 0 0 0 0 0 0 0 0 0 0 o 0 e o 0 0 > » \ / F- / kf 6 6 0 o a- � \ o X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 U 3 3 e = U - » 0 _ E § / t / 0 0 § § / ° ( / ƒ / ) x 0 0 0 0 0 0 0 0 0 0 0 0 0 _ / e \ \ E / / \ ® E / .2 \ f z R \ k ® L cc r . a 3 / § k ) 0 \ u b¥ 7 Y 5 ® \ \ \ \ / \ ) \ C) a o @ \ 2 / / / ) 6 » O / m \ \ ¥ \ \ d ::j t \ 2 / \ G < < © � k o . . ED / \ \ k / � % < e < o _ \ / -a a } E § k K �ca ca Co� E ) / \ \ E \ $ a CL � ^ ` k ® 7 R «�m2 a o c o e I _ \ 9 / \ » * o ° \ § E a < G / / 2 / \ E S o E \ G /_ ® 2_ 6 G f / / 2 2 3 . » e E D « ° a f Co ® � e f " �= ° % 3 . - m ƒ S G \ ) \ 4 k \ E / ) t 2 y $ 2 % % r f \ § ƒ - \ $ C-) ) \ ƒ t % ) t / k / g _ § _ _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § \ e k < z < k I < O k I E ;/ CL s g m = I o 2 � o a « 2 :� � CD _ / _ 6 :% ƒ — % �0 \ / \ i ;\ k R 2 ;j \ : \ \ � \ ) \ z : # ; \ � I ; T my CD 4 co C t 7 ) \ ƒ \ > / \ = 2 / (L) � " E § . 2 0 12 � o — — / 0 3 t _/ \ A % _ . t \ 0 j E / / § Q % / / \ J % = e / U a c g a w ¥ 0 _ I ® k § \ / F \ E U -0 \ _ t ® $ 3 / \ \ 2 / .2 's a a / 0 0 0 0 0 \ 2 3 0 0 / / } 0 0 0 0 0 / \ 2 � � \ / k 7 0 0 0 0 0 ® 0 E c g \ ( 3 « / lu E = k \ CO p - /_ � � 0 \ } �= \ \ ƒ o \ \ / \ f E \ > » -J ¥ / \j \ \ z \ § CD Sƒ+© \ � CD (D 0 / � \ � 5 E � Cl) Cl $ 7 6 2 3 r ® a 7 e e _ :c % / _ � Ln _ 2 |y % / c-, / ;% » a ) o o �® E o » - :c k 0 § 2 O g g a a I ® § % % 2 I o / x z b \ & ® e \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 _ E _ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; \ E S S k w w ® » 4i:! / 2 a / E � ° o LO C*4 a Ek < \ ) � ) J � \ ± # » _ _ ƒ \ U-) E ® L k ƒ ƒ 0 k / ) J5 0 / /ra a a 6 6 / o - / \ E \ a- ° o E = U3 o t - - » \ E § / t / 0 / § § 0 0 = e / U a ° _ { \CL / e/ k / \ ® E / E e f \ y f ° 3 E C o @ ƒ / LL o / \ \ . a 3 / w G 2 w - \ R ® E U 7 E < § \ / k ) \ e ® \ E / § E § ) \ k \ 3 I = \ . / \ | G < < O 2 © § 2 d 6 » = 6 = o \ \ / ° > > - ( § \ 2 \% k k \ / U 0 2 .. I \ \ f / E C § J § J G J .. \ ) cn^ g a E _ 2 9 / ® / ® \ R «�m2� \ S @ / k � ° g \ % \ I » * o ° CO } § « a < % / / < a 5 7 2 / / s a $ S E / G /_ ® 2_ 6 Co f / / 2 �= § - - e t CO « S \ f / f \ p f �- % 3 . o #g m r = u e \ ) \ 4 \ ) 2 \ $ t 2 y $ 2 % \2 § / \ § 7 \ $ \ K \ ƒ t G / t / G / k / & + @ o r v E _ - E # E - 5 E - = o = �9Snmo § \ \ k j 0 ƒ \ a \ \ e k < z < k I < O k I E |� R 5 C) & :3 f S �0 % / g ;/ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K e � _ � k \/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� m � � / / \ o eq � 6 / � C / |ƒ $ S I |y % / -1 \ / ;\ � �6\ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 R 2 \ \ � § ƒ \ \ \ k x 0 0 0 0 0 0 0 0 0 0 0 z E � C.0 0 o ® e : ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e j ¥ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; \ S q/ \ / k / \ (n ) w k ( = 2 0 0 0 0 0 0 0 0 0 0 0 0 0 . E ^ \ / \ / \ I ± ± ƒ \ > E ® -0 2 5 ] : x 0 0 0 0 0 0 0 0 0 0 0 o C> 0ƒ \ \ \ ƒ / 2 > _ E CL kk 6 6 0 o a- Ln \ % X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 U 3 » 0 3 � e = U - � _ E § / t / 0 0 § § o ) - / / o 0 0 0 0 0 0 0 0 0 0 0 0 0 = e / F- 0 4 e o 2 F- E / f L 3 o @ 7 2 o / 0 . . / / \ I c \ \ u \ \ \ 0 / � $ \ \ \ / \ 3 @ ( _ $ E \ < < 0 m \ ± d $ - / / / p = . o - . : \ 3 ¢ \ f z \ z k k _ % < a _ / / } § f } \ } § } . % / \ \ \ g g § ` §�m2� y \ \ \ \ \ \ \ % 7 » * o ° \ § 'E a < G / / < a e » 2 / f E \ 2 � � k \ � � � � � / �= ° k 3 . - m \ S G \ § \ 4 \ \ § / $ t 2 y $ 2 % % § / \ § f j \ $ / ) \ ƒ t % / t ¥ % / k / % * » _ % v g _ - § _ � _ E # E 5 E = o = Sn +° o / / y $ § I ° v § / e k < z < k I < 3 k I E ;/ CL s g m = 10 2i7L o a « 2 :a- R 5 CD _ / 3 — % �t % / q i ;/ § § § �6 E o :c k R 2 = ;j � \ : § : \ � \ / � s : _ : \ : m \ / - % \ / (L) / ƒ ± ƒ \ Lr) E / 2 / ) " . ° E C 2 t \ ƒ k ± o a / > 3 7 / aA - % a /\ _ t \ a ° � 0 0 0 o c \/ / � \ ƒ / R \ _ 0 � _ » I 7 / / \ / / 4 F- E t \ / / � \ » CL o @ ` o / a 3 / x 0 0 0 0 \ ( R �\ U \ ? 0 x 0 0 0 0 \ \ } � ƒ § ( /J 0 x 0 0 0 0 k k �\ 3 � / C\l � lu k § � / � a = u p «��a� /_ � \ 0 \ \E \ƒ 0\} \ \ > / » -J ¥ ƒ+©° \ j \ \ \ / \ \ § \ CD k 5 / & / �3 f S I \ �0 % / q \ \ |/ .. .. .. :6 $ E \ > \ g o 0 0 0 0 0 0 0 0 0 E :c R R 2 \ \ \ :j 0 \ § ƒ \ \ CL x 0 0 0 0 0 0 0 0 ( # 0 a z / 0 | / : \ ƒ x 0 0 0 0 0 0 0 0 0 6 y a / ( _ : a o 0 0 0 0 0 0 0 0 0 . / / _ > > U) / E 0- 3 7 E ( c 2 t e g ƒ x 0 0 0 0 0 0 0 0 0 : c = ± / / / / § / / % ® e e ± g ± 2 cl 2 E ± \ & C — : > 0 c @ S 2 a \ § x 0 0 0 0 0 0 0 0 0 0 0 2 / 2 ƒ \ " % / i / § ° E — a D c 0 6 6 0 ( ^ « 2 c c a- _ 5 [ a ƒ / c 2 0 0 0 0 0 0 0 0 0 0 . c c / = o n 'E c _ E \ a t 00 2 f a) \ \ k / ) K ® ° § _ x 0 0 0 0 0 0 0 0 0 ( e / 3 % \ 0 _ » n T k / / 0 E cc 0 E e \ \ \ I'- 7 / \ o E c o p & a \ o / ) / 7 \ \ / a « 3 k = 3 ? e J o e 2 3 % ® ^ tea \ § ® I u e J $ (D 3 \ h / / ea ± o < 2 m > � m ƒ / / ƒ § _ \ \ 77 ± / % 7 = y » \ / ( � G a \ a — e ( � \ \ \ 2 \ -0 \ § < < \ \/ § / / $ ! \ � > ° ° 0 / f z / z ( » _ < ea ± _ / / \ _ \\ / / § f m m } ) r 2 § 9 y § \ / § e \ \ \ / \ § \ / \ j g \ \ \ \ \ \ g � % * o = « e 2 - a < § m m < § 2 / f * E § f \ § -0 ® 7 6 § \ ® 2 3 . » E c: > \ « c y y © / — g — 4 ° �� ° ° , = f ° co \ ) \ / \ ) § s * .. • .. % J \ 2 2 a $ % \\ / ] ° « _ _ % * % E ® / Q / \ \ / \ \ Sn +© o ° 7 G — 2 » [ _ 0 2 2 [ / m \ < z < 0 I < 3 ;? CL s g m = / o o0 j7L Z a « 2 :a- § C) & �3 T S \ % / / ;/ § § § 0 0 0 :6 E o :c k R 2 ;j 0 0 0 0 0 0 ; 0 0 0 0 ; S � � % 0 0 0 k t § § 0 4-J » f \ U) E 0 0 0 0 / � o . m % E Cd ± § 2 k / c / 0 0 0 # c c / cA - n % o c (a t \ 2 2 § ) 0 0 0 0 § / % ƒ / 0 0 0 0 0 ( CL \ \ k E ° \ E \ / f / _ _ o / « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / a 0 { } f . \ u \ § / \ R = E a G \ f 0 A \ /° �� \ 7 \ 0 \ E { ) / n > o ° k ) �= ° j » 1 \ ® 7 / \ — ~ 0 / [ / 7 / \ k �' +© \ T k ± / j \ / \ / o- n k \ « Z :� § C) & �3 T S f ;\ % / $ \ ;% / / 7 ® }/ 2 R \ \ i ._ 0 /_ § ƒ ® o a 2 a z 7 n | / $ ƒ x 0 0 0 0 0 0 0 0 0 0 0 \ y � $ ƒ a � 5 = x 0 0 0 0 0 0 0 0 0 0 0 ; D / m C\j 7 t e E =g = a E t � : § i / E ® 0 / / 2 E / f 0 0) \ \ k ® / / E / z a 7 \ . / k k 6 6 0 \ f 7 E / ƒ / / o X $ o g � § y ƒ ® \ % § E § t t \ O / > g 2 § E 0 / / \ \ d I e / U / E k E \ e / 0 2 E / 7 \ CL / / \ CL C @ _ co o / > « 3 / / $ ) D 3 -0 q \ R c f a> \ U - . e \ 0 ± ) LO \ � (0 2 a / a E ¥ e b co\ \ /\ ) \ / n . I \ \ / . z / / / / % 3 2 e < Q \ \ � [ § ° 2 } } § / 2 F / / § G a G 3 \ S ? / k ® O \ ° ` ƒ 7 G \ /_-- § 7 = 3 » E �- k . ° s\ k co \ ) ) k \ ) \ Aj s * .. • .. » 2 � % 4p ' = 8 6 / ¢ e * } d / g J k / E � \ � / # / � \ / : 9 E Sn +© 2 e \ \ k }\ 2 \ k I \ < z < \ I < 3 \ » (/ § C) & :3 T S \ % / $ ;/ E o :c k R 2 ;j o : o ; 0 0 ; S � % ° E t § § n » f \ U) E > 0 c @ ° o > f f § ° E a D 7 ƒ k / 0) / o % c c 2 / \ A - n % o c t \ 2 2 x / § 0 o ƒ U 0 0 c � U � CL / k E 0 2 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R a 0 { } f . \ k \ § / k R ± a \ e 0 \ o° �� \ 7 \ \ \ ƒ § { / _ > = o = \ 7 c \ - » 7 / \ m ��SnPvO k ± / j 0 / \ / ƒ \ 0 m S q } / \ 8 § CD Cc C / |} $ S 0 a » % / / \ ;2 � �6 / k \ K \ x 0 0 0 0 0 0 0 0 0 o q E :c 3 Fa \ \ c S q § ƒ § % 2 CL 0 0 a o 0 o 0 0 0 0 0 0 0 ( .LD / \ @ 5 ^ 7 \ z c ¥ 7 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( E ) � e a o & ± k _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / o o / a \ a e E21 � f C p - > m n r � _ _ � CD 7 2 n ° a _ E C 0 0 0 0 0 0 0 0 0 0 0 0 � ® » 3 S ® E a / ) \ / a / / E % ® = 2 / / f ± 2 EL 3 E ®> 0 0 \ u \ \ § § _ x 0 0 0 0 0 0 0 0 0 0 0 o 0 3 / / F- \ _ ± k f 6 6 2 \ o CL � \ % X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 U 3 » 0 3 E = - _ E § t 0 0 § k E t \ � � ( CL / / ƒ / \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 0 E e / \ \ / E \ } E U -0 \ = 7 A / k \ ) LL 2 / / 2 CD . a 3 / \ E § 2 3 a & f t / CO \ m \ h 7 ^ / G o C,4 \ CO §\ § / \ 6 j U) � k \ d m 00 2 2 m = \ CD \ o = E \ < < W e = > >g d 6 _ = 6 = @ p / o / : ca CD 0 \ \ 7 - S M \ \ Q \ / f G 7 § f } \ } § } . % / a s _ & g ca g 7 g «�m2� \ \ \ \ \ k / { g \ \ \ \ \ \ % G I » * o 0 \ § _ a < E / / < a e -U) 2 o E \ G /_ ® 2_ 6 Co f / / 2 2 3 . » e E 2 « ° o f / ® e f " % 3 . - co m � ƒ S G \ ) \ 4 k \ § / - $ t 2 y $ 2 % % § f \ § ƒ j \ $ / ) \ ƒ t % / t / / / k / g _ § _ _ E # E 5 E = o = Sn +° o / / y E $ - § I ° v § \ e k < z < k I < O k I E CL s g m = - 0 2i7L (91 1 a § CD _ / _ 6 :% ƒ - % �0 \ / ƒ i ;% E o :c k R 2 g ;j 6 \ \ / 7 \ : 00 / { \ � Eg \ \ } eg : CD 7 \_ t ^ (D 0 % o / \ } e a- 3> 0 § k G2 \ ƒ a 2 Ez@ § 2 E C = Iy ¥ ray ( \ ƒ o - 0� _ _ CL 3 0 / \ / A % �- \/ / /f 01� ° � _ � r frog = EE o \ o / $ / \ / $ g E &_ _ •- o 0 � _ CL � $ \ \ \ t / 2 / 4g2 Eu % \ \ / ( \ / / / o o / 0 L 9 3 k o 0 0 0 o z ( I 0 Ee - q = z / h \ \ / C) 0 0 0 o c¥ E \ 2f2 / 0 »y % �E \ x 0 0 0 0 0 E- k E 0)\ \ g ) / � � \ \\ ( k E u = ce a / \ 0 2 k / \j /° �� � \ \ } �= \ \ ƒ 0 \ \ / \ f E \ > » -J ¥ \ \\ \ / \ §\ƒ \ % c / ° \ L § E 2 2 $ C) / % / _ n �\ ƒ - o E 0 \ / m \ / ;7 _ �a / k \ / g 2 0 0 o a o 0 0 0 0 0 0 $ E :c R R 2 \ \ 0 § ƒ S $ ( / 2 CL r o o r o 0 0 0 0 0 0 _ ( o a c z \ / & ® e / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a E 0 » E x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( e / c c / a a C14 ¥ a & w (D $ r n m \ E 2 2 2 7 \ S G ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 g / e E c \ § / \ ) \ U » e y ƒ 7 » f \ E (D _ > 0 u 2 2 ¥ a _ o 0 0 0 0 0 0 0 0 0 0 0 o o f ) f o \ 2 / / \ D k k 6 6 0 7 o a- � / o X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 c c c U 2 = u = e � �- c _ � E \ � t 0 / \ § � \ c [ a I ( / / ƒ / t ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 0 : / \ E / E 4:5 ® 0 2 E \ / / k§ L 3 LL C—u \ & 2 . 2 .. « C u ° \ \ / ) C / ( \ h / \ 0- \ /7 / ( ƒ / / g / 2 - \ / E / \ O ® a \ \ ¥ 7 \ 2 [ CO Co > ) = 4 E I \ 5 - c § \ < < i & \ \ U) / / - / / / / . e : - i (D\ f o z \ k k z \ \ B \ / 7= e y . .. § _ § ® § ° U / # ®� / . k § a 3 § 3 ) \ k �« �a� \ \ \ \ \ k J\ E � \ \ \ g \ \ \a § _ \ ® \ \ / < 3 \ - 2 ° \ » E D\ \ \ k / E co } �� = k ' 2 0 __ % r = ƒ S G \ ) \ j » $ % % n § / \ k ƒ 7 \ / k / �' g ` \ _ - eee - 3e = 2 = � Sn +© 2 \ \ k }k ƒ \ \ k -M \ < z < \ I < 3 \ ± z :/ k 5 CD _ a F :o / _ \ :2 ƒ — % �0 \ / ? i ;? E o :c k R 2 = ;j ( �\ ( gf ±7 � \ 2 \\ �s | z / \\ (\ } >,/ A m ƒ CD \\ E t / ) ° % � ° z » �_ ƒ \ Lr) E \ ƒ ƒ § k \\ 2 ƒ \ p= _ § ° E Q / / / k ƒ k 7\ a- 3 E = U — % 2 = � » E _ t \ 9 t o \ / / E ƒ / § \ 0 0 0 _ @ U a 9 5¥ 0 / E ¢ I / /J \ Q / /\ CL �D / / / / o 0 0 0 o j\ 2 3 & 2\ ( / -0 -0 x 0 0 0 0 / Eg \ 2G � ` \ 2 d okk C) 0 0 0 o E (D . � 2 = = z j o = 2 g \ k » f \\ u L. ° M 0 =c ( \ 3 2 « 2 § e /_ Q) \ 0 \ } �= \ \ ƒ 0 \ \ / \ f E \ > » -J ¥ \ j \ \\ \/ § \ CD m S q / / \ 8 § IQ [ \ k / g / |ƒ CL$ S 0 a �t % / ? -i ;Q � �6 / k \ g \ o 0 0 0 0 0 0 0 0 0 o q E :c 3 R 2 \ 0 § ƒ S q § % 2 I a o r o o c o 0 0 0 0 0 ( ( g x CO CO co \ E \ r n z � ¥ 7 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( E ) � e a o & ± k _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( \ � / E2 \ 8 p - » « Lo m 4 7 r- L n 7 » 2 % G ® ® ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 a % § m E a a o = < / E ) § E 2 \ » = f 2 f + ƒ \ � E ® o ] > 2 m # f a a _ o 0 0 0 0 0 0 0 0 0 0 0 o 0 \ / ƒ / \ ƒ / 2 > - } k f 6 6 / o CL � \ o \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 L 3 » 0 3 = E = - _ / \ / / / ° ® ( / : / ƒ / \ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 . _ e / / E / / $yƒ CL ® F- § z E / % c\ $ # ; 0 CL o @ LL / & § $ k a 3 / 2 k § 2 3 u f I = & ¥ \ LL 7 C) a \ . a o@ ƒ G m f of Z k \ 6 j CO / ¥ a = C) « m 2 0 - \ \ 3 CD [ \ © \ G < < D 3E / G \ d $ q o .. : CD § \ ƒ % 2 z \ z \ } # C) a = _ § g a < » \ \ ƒ f � f \ § G ¥ G .. $ / ^ G / E o q «�m2� \ S g / p k f k / \ \ \ / \ » * o ° & § E a < E / / < a e » % \ E .2 Lo S o E \ G /_ ® 2_ 6 CO f / / \ z �= \ ' C � ° ® C -- % 3 . � � = � -a ƒ SG \ ) � \ 4k \ § / � $ % t 2 y $ % _ � § ƒ \ $ / ) \ ƒ t % / t / / Co k /CC g _ � _ E # E 5 E = o =n +° o / / y ° § \ e k < z < k Ik E /a s g m = 10 2 � a « 2 :� ( 5 CD _ / _ 6 :% 3 — % �0 % / / i ;% kE o :c R 2 ;j < : } 0 I : ( \ 0 [ _ ; 2 % \ % 4� } : E t 7 § \ / E 2 EL 3 E / ƒ ƒ § k 2 F- / \ � k f 12 \ o _ _ a- 3 / \ A - % \ / \ \ o _ ' E / / § o $ o o $ g / Lr) a r r 9 = » I G=0 E :3 \ t / F- (L) � \ o 2 E E» EU -0 _ _ $ t ® 3 CL $® z o / a 3 / x 0 0 0 0 = _ 2 3 0 } / r) k � U = \ 2 � \ i = 0 _ § x 0 0 0 0 \ \ � 0 / \ \ 3 �k / = k \ / \ � p « �a- / \ 3 2 « < a /_ � � 0 \ E } �= \ \ ƒ o \ \ / \ f E \ > » -J / \\ j \ ¥ \ § CD snNO \ \ \ \ (D Q/ � � lot g 2 |ƒ $ S 0 a �t % // \ ;? » a k o # o 0 0 0 0 0 0 o c o o n �6 % / » o E p ® I :2 2 R \ \ ._ 0 § ƒ S q \ \ k 7 \ 7 - % o 0 0 o CO o o m .LD z E ¢ V \ w a Q 0 7 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( E ) 6 e a o 0 ± E _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / o o / a \ 2 e a) 21 ^ � f k p - > m n r Z) n n _ _ = CD 7 2 3 ° a _ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � ® » 3 S ® E a / ) \ � / a / / E % ® = 2 C/) / f ± 2 EL 3 E ® L> 0 0 \ \ \ \ § § _ x 0 0 0 0 0 0 0 0 0 0 0 o 0 3 / / F- \ \ ± k f 6 6 2 0 a o 70 a- � \ o \ n ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 _ _ a U 3 » 0 3 E = - _ E § mo t 0 0 § k E t \ � � ( / - / ƒ U \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 0 = e / \ E / F- / \ } E U \ j 2 f z t t $ 3 0 / \ � / / 2 0 0 .. a 3 / \ C) E § q / / 2 _ E - h % > A m < > \ m \ § ca I ° G \ \ & \ .2 6 \ \ ) \ ) k \ 3 . x \ \ _ \ C6 < \ / E k : % / :L- cc / 2 \ [ 7 - g } M k \ } \ Q \ > ■ 9 a . / I / / / \ k d ® f / § E § ¥ § E § k / \ @ % \ $ a ^ «�m2� a o a o = - \ 9 » * o ° D § E a < E / / < / o - 2 / \ E S o E \ G /_ ® 2_ 6 CO f / / 2 2 3 . » e E 2 « ° a f Co ® , f " �= ° % 3 . - m ƒ S G \ ) \ 4 k \ E / $ t 2 y $ 2 % % r f \ § ƒ j \ - / ) \ ƒ t % ) t / / / m / g _ § _ _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § \ e k < z < k I < O k I E ;/ CL s g m = I o 2 � o a « 2 :� / CD _ / ƒ - % �t \ / ƒ i ;7 k R 2 ;j / \ : \ 3 § / \ \ \ y � / k ( \ \ ( �0 m \ \ / E . £ E t § % E \ 0 / >- � \ 2 3 F- > 0 e o 0 0 � \ > \ 2 a t \ 0 k / f $ & CL J ± \ � e = U - E § t / . t \ 3 CL j E § \ 2 \ \ \ 2 \ \ \ = aLr) ac w y9 ±m \ 0 = _ » o \ t / 2 / E { / / / . F � \ $ Cr) � ± - _ AL) \ 3 / / / / / 0 0 0 0 0 �\ / % \ \ h \ / \ \ 00000 7 \ \ \ C) 0 0 0 0 2 e � e K \ \ \� o X23 \ f // " � o ° = � � �« �a� n « / \ \ /_ Q) \ 0 \ \E \ /ƒ 0\} \ \ > » -J ¥ �� \ / \\ j \ \ § \ �snNO \ \ LO t t /Vi § / Cl / = 6) £ � m - :\ Q) S o m �0 % / $ ;? $ \ / �6 e g p o 0 0 0 0 0 0 0 0 0 0 E ± - :c R R 2 \ e ° 0 � § ƒ $ S q / f § / S CL o w o 0 0 0 0 0 0 0 0 0 w ( g / x n v n 6/ § v � / \/ / // I ; 2 0 0 0 0 0 0 0 0 0 0 0 0 0 : \ \ \ m \ a E = e 0 E k-o x 0 0 0 0 0 0 0 0 0 0 0 0 ( E r = / 3 \ § oo / \ » ® 2 ® (D � 2E \ k m 2 \ E % % moo _ _ _ z � _ : c 7 S Ee o e _ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � ^ / ( \ \ ) < E � � ( \ : / / \ \ ƒ 0 E > ® ` 2 m a E 2 2 E _ L / > 0 c@ u \ / 2 2 § x 0 0 0 0 0 0 0 0 0 0 0 0 . I / o % \ n 0 k 0 � eG e 2 [ $ o / k f 6 6 0 \\ o � �_ o E X 2 / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 c c � a 2 - / \ A % §\ E / 2t / O / > / \ ( U _ƒ _ x 0 0 0 0 0 0 0 0 0 0 0 0 y » < \ / 3 E � a e \ / § E / /2 e \ / � w G E 2 C- u \ � m e = / / u \ E\ \ } = 3 = o $ \ u > / 2- < �= r k\ § « 0 0 \ ƒ e y o � z y ( § o .. 3 / / NT o o - E \ } ® \ / )o 2 \ § < ± ƒ \ / / $ /o in� � � � 2 f \ Z j \ / \ \ /7 = e y . . § _ § ® § lu = 2 Q E 2 £ / / \ 7\ D 9 E co / O o & o r a k # _ § \ § � « �« �a� � 0 0 omc » tea % * o /( n E ° a / § \ / \ /_-- § E \ S ƒ 2 3 . » E k \ % « g y t ® / 2 2 u �- ° % 3 § ° \ &\ § % ° G � % 7} ? ' > ° 8 G 6 / / ' ` c a a o f . o G E _ § m E / / % . t6 e = = l § _ e - e = e - ge e 2 a § - a) a) = E o o E / E \ < z < \ I < 3 \ ± P c CL s g m = - a /m t d a } �ƒ � C) / F :c C- _ 6 �2 �0 \ / $ I ;$ § § § �6 E o :c k R 2 / \ \ 0 a ƒ kE ° \ \ (n ; / S m � > y � 0 } e E t § § j D- # » /f - \ Ln E = 2 ƒ $ f § k / 7 ° $ \ B ee § ° E � 2 / k ƒ 12 < \ y 0)c � % t ® _ C / t 0 \ 2 f \ U _ § \ o o / / \ E 0 � _ » ° / » 3 CL \ u § / E 7 \ E . _ \ / .2 \ em u @ / U)$ a « 3 / x 0 0 0 0 / / D 3 / 3 U / k 0 \ x 0 0 0 0 ( / (n 2) C) 0 0 0 0 \ \ K ) o E 0® .. = E t # ! @ % \ U) $� 2 R f E S = $ a � \ e 0 2224 o° �� \ 7 \ \ \ E G y ° ® ° ° \ / 7 2 \ - > _ = E ) Q \ \ 2 § / ) j & o Sn +© z = ± _ > z e = 2 \ �ƒ \ (D Q / E % c ¥ / / / G ® f S 0 �\ o ° 2 .\ % /\ \ \ :% a 6 = c g g o 0 0 0 0 0 0 0 0 0 o g E o > e _ :c k R 2 \ % 0 k o o § ƒ = (D q \ j ) \ k CL / 2 \ CO o 0 0 0 0 7 0 o q / \ / / C \ m E / 7 /E 2 0 0 0 0 0 0 0 0 0 0 0 0 0 . a \ a \ R 0 ƒ E0 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / a o Cl ® > 2 9 q / q o 0 f 8 m c \ / _ \ a cm 7 7 S 3 2 ° Gffl� ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 = 3 $ E / t / § \ L 0 E % ® e 2 ƒ % ( 2 cl 2 E _ _ L k : > 0 c@ M \ / \ § a o 0 0 0 0 0 0 0 0 0 0 0 o 0 2 ƒ \ " % < m> e c 2 . [ a D k f 6 6 E c -0 c- � / o X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 c c c U 2 = a \ � e c - - e / \ / 0 0 \ / § ƒ _ ) ƒ : / ƒ / \ _ x 0 0 0 0 0 0 0 0 0 0 0 0 _ ® ° 3 CL \ . / 0 2 E E U _ Z5 f A / k \ ny 2 / 0) 2 0 m 4 « 3 / / D \ ° \} \ a 7 \ \- \ S Q 0 \ / / C\l \ ty\ ee / $ (n / 0') / % \ / \ \ \ C § � \ < ± U) \ \ 7 7 5 / \ ƒ $ / / § \ § e2 2 } \ z / / \/ § M . j ® u \ 7 m o E \ a .. } § § / I® a 3 = 3 \ \ % [ \ /7 9 .. e K �§ z2� � 0 0 o a _ ' F / \ / \ / / . 7 % * o �) § � a < G / / < \ / \ ® � ° \ ® 2 °` \ » E °� 0 \ \ \ — 4 \ ) �— ° k 3 . 2 0 /_ m r ƒ S G \ ) \ \ \ ) / j » s * o .. • . . w .. » 2 % / / o » 8 ; ° / » ¢ = e * ) « ® v > / � o ƒ \ — G / # / \ / k a § - - ® _ — § I 2 [ / E \ < z < \ I < 3 < ƒ � ,? « @ • # e . § — i@n +© 2 � 2 \ \ / o ƒ> \ � o a � C) / F :c / _ 6 �2 �0 \ / $ I ;$ § § § �6 E o :c k R 2 � / 0 2 \ \ f0 ° e2 � 4E 0 7 m ° 7 c \ \ a Et \ % / \ E > \ \ 2 2 E _ > 2 $ f § k $ / 2 > = B § ° E D D 7 ƒ k § < \ \ c c c c 2 - / \ A % \ \ / § ƒ o § / / ? Q % J \ c � U � a " K 32 % � S CL t [ 2 E � 2 / 0 E � 7 '&- % / k / Q Q) @ ° 2 / .2 0 -0 C / o 0 0 0 o c 2 3 0 % / I 0m x 0 0 0 0 a) . 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C - co m L ƒ S coo) \ ) \ 4 k \ § / $ t 2 y $ 2 % % r f \ § ƒ j \ $ / ) \ ƒ t % / t _ § _ _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § \ e k < z < k I < O k I E ;/ CL s g m = I o 2 � o a « 2 :� � CD _ / ƒ — % �t \ / ƒ i ;7 k R 2 % � % / t 7 ) 0 # » ƒ \ V) F- > (L) � " . r ° F- a § t 0 k � � o \ _ _ - 3 \ / \ A % \ _ t Cl) t \ . 0 E / / § / f / ° / J \ = e_ / U a r w 9 0 = » I / ) t E 2 / \ 0 0 2 E z \ / .2 ƒ # CL o @ \ / / u 0 0 0 0 0 \ 2 / / ƒ U % x 0 0 0 0 § } / \ � } C) 0 0 0 0 o k E g } ( f 2o E u 2 a / \ 0 2 2 2 \� \/ \ /\ ƒ o \ > \ -J ¥ \ \ / \ \ § \ CD CD to \ 00 OD / OD CD cc C C / |} $ S I |y % / ¢ \/ ;2 � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 R 2 % § ƒ \ \ \ k x 0 0 0 0 0 0 0 0 0 0 0 ( z E � m 0 o ® e : ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e ` . x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; C) a / \ _ § - r-� / \ _ ? j w o ( _ £ E ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 . / E ^ \ \ / % o >, _ / n >- 7 « ) ± ± ƒ \ > E ® M ] 2 = n / _ x 0 0 0 0 0 0 0 0 0 0 0 0 C> 0/ \ " \ \ ƒ - / . 2 > _ 2 / F 6 \ra a a k « ¢ ® \ M 0 12 a o 70 a- Ln y o * ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ; ra E a J » 0 3 « e = E § a t / / § \ § ƒ ° £ ( - 0 / \ � / f � _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 _ / E e 0 / ra/ E ƒ e E CL Z R / /� � o / / u a 3 / ) co \ / = 2 r = \ LU ± \ \ 0 _ » \ 0 6 j =E \ > m \ / \ d / _ \D < </CO m o » / / / \ ¢ f m j \ \ ) / \ $ } \ } \ } .. k § \ \ \ \ ° � g g § ` §�m2� y \ \ \ \ \ \ \ % 7 » * o ° \ § a < G / / < a e » 2 / f E \ 2 � 0 k \ � � � : � / �= ° k 3 . - m \ S G \ § \ 4 \ \ E / $ t 2 y $ 2 % % r / \ § f j \ $ / ) \ ƒ t % / ) ¥ % m m / - § _ � _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § / e k < z < k I < 3 k I E ;/ CL s g m = 10 2i7L o a « 2 :� § C) / r� F :c / _ 6 �2 �0 \ / ƒ I ;$ § § § �6 E o :c k R 2 __ \ _ \ _ � w $G ƒ \ © -( /k 2�//I = 7 \ ` - � ° ® E % = az = oo0- $ \ \ e ® $ \ ° = 0 0E X7 \\ 70 / ¥ 0 LO cc:) C) 3 arte (B af Sma = 0 69 a 0 a) c - \ = = = " e ± 0 = @302 \ /\ \ \ i m / \ / in a -ak y . 0 0 § \ 2 ± 7/ > � E * ®0-_2QE E f \ E 0Uj (D > 2 c @ \ 2 /ƒa \ ® o > o 20 ¥ = = 0 c � � � 37777 / e 2 [ \ - 27/\ � ± § f + - o7 « = e = SEE c - ¥ £ . o = Mg/ a c c 2 = 5p E / \ A y 2'-= 047 ƒ2 (0 z) 0 : %E Q = 00 0 0C) C) o2/// ƒ U SfJ00-g - o 0 � _ » X3 \ \7 / �/ t E E / / \ / / ° J / ° C:0) 2 /(0-0 0 � o = e - _ 0 / / � / (o o o :2 0 _ = S / / 00000 / $ \ / � � / o 2 3 2 h I � \ ° 00 $> 7E c/ J - oe �= o 0o $ / E $© e � $ \ = / =a= 00000 / \ 0 2 _ : � = J t 0 0 y / / /7 \ e � = = e % k\ z coe / 2032 § 0 0 0 0 0 2 E E\ D -00 » e { / 2 /§ \5e o / \/ / � 0 ( ! _ 030 U) / e ® ffFee lu 0 -�-) 0 � a = S ( �\ /I § ( 7 « jEem (n /_ � \ k \ > { > o o } _ © a 7 / 4 / S \ f / ( > = 2 E ƒ+©° \ j \ 2 z / \ / § \ q « >- a :� k \ C) & :3 f S C) \ % / "D -i ;2 / E k \ g o 0 0 0 0 0 0 0 0 0 0 0 :6 E :c R R 2 \ m 0 § ƒ / CL x 0 0 0 0 0 0 0 0 0 0 ( # a z 0 | ƒ x 0 0 0 0 0 0 0 0 0 0 0 E 0 \ E _ x 0 0 0 0 0 0 0 0 0 0 0 / / > e \ n co / \ ( g e ƒ x 0 0 0 0 0 0 0 0 0 0 0 . c 2D / / E % % n \ ± 2 cl 2 E ± 7 / : $ f § \ S o e ] a o 0 0 0 0 0 0 0 0 0 0 0 2 ƒ \ o % \ ƒ / / / E a a ± c 0 6 6 0 / c o a- � / [ X # ƒ x 0 0 0 0 0 0 0 0 0 0 0 c c ( 2 = n � e c � - = o e E § mo t 0 / \ f U 7 c o \ a ƒ Q) L ( ƒ : / ƒ / / _ x 0 0 0 0 0 0 0 0 0 0 0 / _ $ 0 E / E / \ . E / ° 7 g \ @ \ o / � « C / E \ o § 2 3 % \ 0 ] ® ° 2 3 \ h } k > ± ® _U \ \ \ \ ±_ ) 7 ® / * / \ Q / 0 2 \ E E ° § \ E ° G ® k a \ \ \ \ \ \ \ \ / \ } 2 I l e o 2 / 3 / $ z = 4s o e < / / § ff } § § r \ 0 9 e \ + 3 = 3 .. lu \ \ \ Co \ k E \ ) E \ / \ - �o� ��\ ` _ - ® ® \ � o a < e a 7 7 ® ) { E E = 2 2 0 \ / 7 / - $ CO - .-L \ } �� = k ' 2 0 \ = 2 S G \ § I \ \ \ ) / \ ® ° Z ° _ } d \ k \ ! - / \ / \ E Sn +© 2 \ \ k 2 \ k E \ < z < \ I < 3 \ } (/ � C) & :3 T S \ % /ƒ ;2 E o c : k R 2 ;j o : o ; 0 0 ; S � % ° / t § § n » f \ U) E > 0 c @ 0 0 o § f f § ° E a D 7 ƒ k / o / o % c c 2 / \ A - n % o c t \ 2 2 x / / o 0 0 0 o Q� U 0 C) CL \ \ k E cc ° E \ \ / f / CL _ o / « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / a 0 { } f . \ k \ § / k R ± a \ e 0 \ o \ \ \ E § { / _ > = o = \ �� / $ \ / 7 / \ - » 7 / \ m ��SnPvO 0 ± / j 0 / \ / ƒ \ 0 C) 0} * C o & E % 2 - f = % / - # n :C) ƒ - 2 �0 \ / ƒ j $ \ | § § § 6 ) § u o :6 E o » - :c k R 2 \ ° \ S 0 k 0 / \ k o o * z - E % 2 / % e \ 0 S ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( I e E ) E � / 2 & ± / \ x 0 0 0 0 0 0 0 0 0 0 0 0 0 � $ /® 6 0 k k � C \ 7 E % 2 / E 7 E ° o & 3 % e \ \ f / \ \ } \ � $ f § \ E \ J / / / cc / D k f 6 6 0 \ « » o 7 E / ƒ / t [ a \ 2 0 � E c � _ = ate 2 \ E § � t 00 2 ƒ § E \ � k / $ � ± z � % ƒ 3 o 0 / 2 ¢ ° 0 t § E I ƒ e E U -0 % / 7 z a- � LL � o / / « C / e ƒ co 2 (D / / E © � < < -2 I / / a) § 2 % o = c \ \ o\ ^ § [ � $ 3 ! z \ / 2 \ / / \ M \ `\ \ § < < < e / / / n / $ / 0 a \ E / . § k 2 i ( k \ % 0 ƒ 5 =7 § f + + Co / lu_lz a = e e / 3 e \ \ \ ( - 2} ! E 2 @ e 2 @ \ ) �§ z2� e 9 C) c o a / ® o ' k » a [.2 u 2 \ a 7 \ m y ° \ » E 2§ k § ) \ - CIO: - $ m / } �� _ ' ' _ 0 ® 0) % r = S ® § § / \ ) / j » $ s * § . • - ' ƒ _ _ - e n \ g = y w . » 2 % > o . \ & . e a * « ® 7 / ^ ° \ G / \ / \ / � k % § \ \ k /\ \ \ \ k E \ < z < \ I < 3 \ ƒ z (/ / C) & :3 T S \ % / / ;/ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � / / � kk a 7 \ : CL$ S D �\ 2 .0 § § § 6 ) e o �6 % / » § e \ \ - :2 El q Q k \ / k o a. \ \ \ / J / o ® \ / f ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � \ E § cc e 0 f 0 ± t x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( ƒ m n \ 2 8 C14 e m \ & ƒ 'T v E /7 \ 2 \ \ E o �� = E E t o I � : \ ) ± / E % ® \ f \ 3 E 2 I < f 2 2 ƒ ƒ § k a \ # J5 0 / / \ / E a 7 / k k 6 6 0 / « » o 7 E / ƒ / y % ± $ 2 0 E = U - ® a \ E § t L)� t o / § E \ 0 E / / \ 3 = e / U § 5 ° _ / \ k \ 1 CL E U 70 \ 7 \ y $ ƒ 2 I CL o / / 3 > a 3 / \ § / CD< _ < S / 0 ) M \ / / § \ 2 / = ° k \ 3 E \ \ G < < 7 f \ d ƒ * 2 $ / o R e \ / - § 2 E k \ \ 0 I \ ƒ f § f } } } .. ) / % 9 ° § ƒ § § _ «�m2� \ \ \ \ k ® \ \ \ \ \ m \ ƒ _ 9 E » * o ° I § « a < G / / < G e f 2 / E . { . S § / § % / f / CO % f / 7 �= § - - e = 5 « u CO _ . 5 / 6 = -- % 3 . o _< m r u n \ § I \ 4 k ) § \ - $ 2 y $ 2 % %7 § UN' § 7 \ $ \ K \ ƒ t G / \ / G / k / v g 7 . 0 E # E 5 E - n 0 Snmo o / / y $ 3 ° 2 [ \ e < < z < < I < O < I E :/a s g m = o 2 I a « 2 :� / C) & :3 T S \ % / / ;/ E o :c k R 2 ;j S � % E t § § CD- # » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� >- \ \ / C) � / � % 7 e _ :c �2 2 _ 2 |0 % / / / ;/ a a ) o o �® E o » - :c k R 2 \ 0 § ƒ $ 2 \ / o \ \ \ c ® ® ® e / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( ) F E 0 / x 0 0 0 0 0 0 0 0 0 0 0 0 0 E $ 2 0 $ e E \ § / \ j 69 � ƒ 0 % 2 E / / ) / % \ ) E E a 2 0 / f § k ( / / / D k f 6 6 0 o - / > ip E \ ° o o c c c- 2 o - � Ec � - - \ E § c t / / \ § / § ƒ 0 o § U ( c : _ / e . = o a : \ E k E E U = 7 z R tf / k 2 ± o / « 3 / _ § D 3 \ � / e h = \ < \ G \ ) / \ \ \ \ \ ( ° ® k \ / \ & \ \ 6 \ ( ( k < / » » » 3 ® e ° - - § i = _ \ % / / k E f § § : .. f 2 9 e \ a 3 e 3 e _ E G c ® c \ R f \ z2� \ \ \ \ § ƒ 9 \ § \ § E / m / _ \ * o o a \ < \ \ k < 3 \ - _ > o -- & 7 § E \ § ` 7 6 § / a / 2 2 3 » « o y 2 / 2 - 2 f ° 3 �= ° k £ . o % r = S G \ § I \ 4 } § E \ � $ m � % / O _ 8 G * « ® 2 v k ^ . o \ - G k / # / \ / k % E n +©° % 7 / \ 2 / \ 2 k [ \ E \ < z < \ I < 3 \ ƒ z = ;? IL s g m = - a L o a « 2 :� ( C) & �3 T S \ % / / ;/ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 C) \ / / J / / \ \ k E \ } E \ / f / CL co/ o / « 3 k x 0 0 0 0 0 D ( \ R § U = ° ± 2 E C) ƒ R � ¥ U) / k \ ) \ 0 \ \ * 5 \ \ ƒ / ° \u > 0 o = z �= = a ± 4 S \ o E _ « # ƒ+©° \ \ \ \ / \ / \ ° « Z �ƒ m R S p / k $ ( E \c c $ 7 6 b % r ® a 0 e e _ :c �% Ln _ 2 |y % // Ln / ;\ » a ) o o �® E o » - : k c R 2 \ :j 0 § 2 O p g p a I 5 m w e _ o 0 5 ® S / � x z E / / to \ % & G ® e \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 _ E _ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; \ R S - k F-- » � \ } � / E t ° o Ek < \ / J ) of CL \ ± # » _ _ ƒ \ Ln E ® L k ƒ ƒ 0 k / ) J5 0 � / / a a 6 6 / o - / \ E \ a- ° o E = U3 t - - » o- \ E § 0 t / 0 / § § 0 0 = e / U a ° _ { e \ / / k / \ ® 0 2 F- E E / f ° � 3 E \ LL o CL / / 3 \ a 3 / \ q \ - t = E u 7 m / G f \ / \ | \ E \E a / E $ ) E C -0 \ 3 \ 3 0 \ | G < < E � 3 \ / C9 k 2 _0 c/ 3 0 z \ z d / \ 2 C:) § . ® » Q \ / ƒ $/ / \ + ¥ E � \ ) \ \ \ \ k \\ ` \ \ \ - ƒ «�maw m = 2 E E ® » \ _ » * o ° _ ± o a s < G / / 0 �= / E 0 S § / § % : - / § f / C-) 7 �= § - - e « u 2 Co ' \ p = �- % 3 o rƒ m r = u e \ ) \ 4 \ ) E \ - $ t 2 y D 2 % \2 § / \ § 7 \ $ \ K \ ƒ t G / t / G / k / D' & + @ o r v E _ - E # E - 5 E - = o = �9Sn +°° § \ \ k j 0 ƒ \ a \ \ e k < z < k I < O k I E |� ( C) & :3 f S �0 % / f ;/ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K � _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ C) a � E ¥ % f / :c \ f S 0 :C) o ° 2 .\ % / \ \ \ ;% .. .. .. $ |a 6 = § g o 0 0 0 0 0 0 0 0 0 0 0 0 E o > e _ :c k R 2 \ % ° 0 k o o § ƒ = 9 q ® § / CL 2 x 0 0 0 0 0 0 0 0 0 0 0 ( .2 / x a E § / / 7 /E 2 0 0 0 0 0 0 0 0 0 0 0 0 0 . a \ a \ R 0 ƒ E0 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / a o Cl ® > 2 9 q / q o 0 m \ a) f 8 ƒ § 2 c ) 7 2 ° / E ® ® ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 : / / Lc \ @ 2 ± 2 / ` / / % in \ ƒ ƒ ± \ 0 § D 2 - e � 2 _ x 0 0 0 0 0 0 0 0 0 0 0 o Q) I / o / \ \ ( 0 � > e c 2 . cc [ a D k f 6 6 E c c- � / [ X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 c c U 2 = a \ � e c - - e / \ / 0 / 2 / § ƒ _ ) ƒ : / ƒ / \ _ x 0 0 0 0 0 0 0 0 0 0 0 0 / _ ® ° 3 E \ . / CL 0 2 E E = § � f A /k \ Dy zi LL 2 / / 2 0 3 4 « 3 / / // \ \ ° \} \ a u § f7 / _ U) \ / \ j\ \ / Q \ ty \ ee / 00 k \ \ > \ ° g e } / < _ \ § \ < ± ƒ \ 7 7 5 / \ ƒ $ ! / ( § ®? 2 z \ z /z 5 $m r- C) e < / ƒ \ 2 & a � - § Co - ) ®® _ .. e � + 3 ° 3 # a , ) � __ _ \ / f \ ; � ( k � / \ 7 , �s ��\ a o 0 o a / > E $ E e ® > \ 3 d S E \ ® \ / / ® / ) J 3 » E °2 k § \ \ © / - $ CO - 4 - ) �= ° k 3 . 2 0 /_ m r ƒ S G \ ) \ \ \ ) / j » s * o .. • . . w .. » 2 L % / / a - » 8 ; ° / » ¢ = e * ) « ® v > / r_ � o ƒ \ - G / # / \ / k a § - - ® _ - § I 2 [ / E \ < z < \ I < 3 \ ƒ ,? « @ • # e . § - i@n +© 2 g \ \ / o ƒ> \ � o a ( C) & :3 T S \ % / f ;/ E o :c k R 2 ;j C) ; S � % / t § § ) » f \ U) E c / °Q) " . m % E Cd ± § 2 k / o / % c c 2 n / EA ( % o 2 x / § U 0 o 0 0 0 o ƒ 0 c � U 0 � CL / k E 0 2 E g \ / / .CL o co/ « 3 u x 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / a 0 { } f . \ u \ § / k R ± a 0— A\� \0 o ƒ\ o_ =\ { 7/ /\ E \ (D \§= = E _ * % E y \ 7 § / Sn +© z = ± _ > z e = a o :� « Z :� \ C) 0 � E ¥ 0 / _ n n o :o % / % -1 \ / ;p $ \ / �6 e @ g o 0 0 0 0 0 0 0 0 0 0 0 0 E f _ :c R R 2 \ e ° i 0 � § ƒ _ $ S 0 ® f ( / 2 CL x 0 0 0 0 0 0 0 0 0 0 0 ( / / w a z o E 5 \ ® ( \\ = 2 0 0 0 0 0 0 0 0 0 0 0 0 0 : \ j \ (n 0) § ) § 0 _ \ y E- x 0 0 0 0 0 0 0 0 0 0 0 0 : / ( \\ oo / 2 ) a / 7 ® 0 co m \ 33 \ § f \ § Q ; 7 \ n ( ) 2 / e _ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ' / t \ / \ � \ ƒ \ ( \ D � » = j 2\ o _ » f \ u) E = e = : a 2 ® E 2 2 § x 0 0 0 0 0 0 0 0 0 0 0 0 ' / > / o \ \ o/ \k / Q) E e � 2 -0 [ $ o / k f 6 6 / M\ o �_ o o X 2 / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 c c 2 - / \ A % §\ co / 2 t / O / > ) \ ( U _ƒ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 = / 0 � � cc \ -!2 & / � § d E \ 7 2 \ / f U \ �\ 3 2 o / / \ / u = / / E/ co I G ® 2 \ \ u < U -e « \ ® k0 § o m \ ae y f \ \ \/ \ z / E m o $ 3 / / o o - E \ a 2)U) \ § < ± y3 = & 5 = 6 = \ § / ® 2G - \ / ! 2 ® j ® \ f z \ z z ( \ \ \ ) / § / f G G 06 C: lu / \ E / $ 7\ ƒ A § / > � a N �a�, \ S % O % % m 0 /za § ( a / § / / / \ / \ / � � k \ \ § \ \ - \ - $ \ - 4 \ u �= ° % § ° \ &\ E ) / ° co $ ) ( k \ ) \ 'E . � % 7 0) - \ 0 8 0 / » - ° _ e \ a o ƒ \ . o § a 2 = § 3 a / / 7 t6 e ° ` 2 ) � � ` � e = e - ge e 2 a § - __ = G o 2 E / E < < z < < I < 3 \ ± c CL s e m = / a /m u) LL a } �ƒ ( C) & :3 f S �0 % / q ;2 E 0) :c k R 2 ;j C) ; S � % E t § § ) » f \ U) E c / °� o . m % E Cd ± § 2 k / 0) / % c c 2 n / \ A (D % o c t \ 2 2 C 0 0 0 o x / § ƒ U 0 0 0 c � U � CL / k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / a 0 { } f . \ u \ § / k R ± a 0— A\� \0 o ƒ\ o_ > =\ { 7/ /\ E \ (D \§= = E _ * % E y \ 7 § / Sn +© z = ± _ > z e = a o :� « Z :� \ � � E ¥ f \ % \_ / 7i 1-1 / 0 a - @ _ ;\ � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 Fa \ \ 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x z E \ ca & ® e ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a / 0 ± E \ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 / § o o ® \ 3 \ 2 ( ® ` q � m 2 _ \ \ w CM 7 7 4 / E G E C 0 0 0 0 0 0 0 0 0 0 0 0 ( ^ I o G « / / C) / / Z) � ( + . ƒ \ Ln E § � - 2 = � _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 > 2 = @ _ e o 0 0) m / R / J 3 / \ / o E/ \ . ra a - « ¢ ® 0 : a s a- Ln y o * ( ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ( _ _ 3 » a 3 r e = - _ / / \ / / § \ § ƒ : k » / f _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 ¢ \ & / / 0 r) F 3 = E U \ Q � f z R / k ƒ 20 i / / % 2 \ j . a 3 / ƒ \ 7 § q \ a g F > E z \ / s ® \ ` G / ) _ \ Q § \00 % \ \ t k \ 3 } o = \ E G < < ƒ ® 7 d $ » > / / g [ o .. ° ± k � / � � 06 k Q \ e a .. I lu \ 7 0 f / § § � ¥ �ca § \ b k ma \ \ \ 0 \ k ` \ \ \ \ \ * \ § _ a < G / / < a e » / \ E e S o E \ G / ® 2 6 CO f / / \ _ o . 2 - 4 - g . / . ) �= k 3 / / m -a ƒ S 2 \ ) \ \ \ \ E a- - + ( �_ % ) � \ \ § ƒ \ $ / ) \ ƒ t % / t / \ Co k / c _ § - Co E # E 5 E = o = flm Snmo o / / y $ e r I " § \ e k < z < k I < O k I E ;/ CL s g m = I o zLL o a « 2 :� ( C) & :3 f S �0 % / q ;2 E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k \ { o > o o = } �� _ © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ co 69 � E ¥ / 0 $ a p :c f S \ / � :C) 0 2 / E ;\ % / q \ ]7 \ ]2 �a $ \ / \ � § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c R R 2 \ �ƒ \ :j 0 _0 o o § ƒ 00 ERR E (D / 2 2 CL x 0 0 0 0 0 0 0 0 0 0 0 0§ E / 22 0 \\ o _ = 2 0 0 0 0 0 0 0 0 0 0 0 0 0 : )\ \ i ƒ e e � n a 2 0 ± E /\ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / ® m oo / » \ j / 7 ® EZl =2 0 0 m \ e® 2 \ $ 7 2 e 4 b= ° e ® ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � t Q 3 g -\ < e / Q) CO � }ƒ = E t _ _ f / � / { � � 00 > 0 o J = >2 x 0 0 0 0 0 0 0 0 0 0 0 0 0 S/ e co Ufa © ® � 5S / § ° E \\ D k f 6 6 0 // 7 c / ƒ / \ o \ // 2 0 0 0 0 0 0 0 0 0 0 0 0 0 � e c U � § E § fi t / 0 / 2 0)\ § E / / / D % 2 d ( I ' I U ±\ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 : 0 E / ¢ �} & / Eu :3 � \ ƒ \ \ y f 0 ƒ Z) 3 Du / �E 2 2 / .2 g $± .. « 3 / k( ) / \ /� \ U 2 G < / 7 ® >,-(n § 2 \ /§ y E E2 \ \ C\ $ / ® 3 n -0 / / \ \ -0 \ 06 < ƒ S ` / / \ / E= 2 z \ z / / \ © 6 § S . j ® � u / ƒ E 0§ E r 2 § § § .. \ U ` ( ` ( / \ E \ 9 § ® p. �« �a� \ S $ o ? § 7\ # 9 \ § \ § / / g / I % * 0 2 7 § ( ' a < \ / / < 3 2 - 2 3 _ � �� \ \ -0 -Fu � } �� = k ' o = & 0) % r = k S G \ ) \ \ \ ) / j » $ \ } ' - - ) / \ 2 0 « \ » - . _ _ . ® § e * } K \ - 0 U) \ k 1 a E I - o § E 2 = § 3 E / n e e - e = e - - = 0 = Sn +© o ° 7 G 2 ° E S § _ 2 2 [ / E \ < z < \ I < 3 \ ± z ;? IL s g m = / o /± L o a § / & �3 T S \ % / 7 ;3 E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t \ 2 2 / E / = § x 0 0 0 0 § I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K � _ 0 k \ { o > o o = } �� _ © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ co 64 � E ¥ C) / % n �\ ƒ - o E 0 \ / $ \ / ;% _ �a/ 6 / / § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c R R 2 \ \ 0 § ƒ S $ ( / 2 CL x 0 0 0 0 0 0 0 0 0 0 0 ( 2 w z \ / & ® e / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) a E 0 »e E a _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ( e / + o o ® > $ R 0 / E $ / k m 7 = r_ n 7 O \ ) » 2 0 0 0 0 0 0 0 0 0 0 0 0 0 t ^ \ 3 ± < i / E § f � f \ \ e � 3 ± f \ � / \ § \ / - 2 = L _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 : c 0 j \ \ / 2 / 2 > _ cc E _ D k f 6 6 0 \ 7 E / ƒ^ « 2 0 e � ( / \ o / » $ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 . ce c ( - - e » 1 e = * E § t t \ O / > 0 3 a n ® ° \ 0 » ƒ / ƒ U a) _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 | 0 / / m < \ k \ / t E 2 E o oG e E ƒ / m / / ) \/ 7 z cc R $ @ / o) L � u e =7 « 3 / f 0 ) 2 3 % ° R [ 77 / U a < C) 0 \ / ) g g \ _ a £3 \ \ $ e \ m $ 3 \ \ z \ \ / } z »_ \ § < < ƒ \ \ } 7 5 / _Ln ƒ $ / / § ¢ c 3\ 2 z \ z / / \ / J J/ § / . j ® ° / \ # \ 3 e E 2 § } $ } § } .. \ ) / c E \ \ 2 * 9 § ® @ _ @ 2 @ \ R � \t4G J./V a� \ S $ o % \ k ` / \ % * o ° \2 o a < \ / / < 3 2 3 2 k » >/ u E E 2 s a l 7 E o = ° \ » E »r k § \ \ / } �� _ ' ' 2 0 �® 0) % r = I S ) \ - f % - - /0 / \ 8 ± « ° \ / - 2 = t + « ® e 3 - ^ o ƒ \ - G / \ / \ \ , k % 2 / \ § 2 /® 2 ) ƒ 2 ° k [ \ E \ < z < \ I < 0 \ ƒ z ;? CL s _ m = _ a _< L o a « 2 :a- § / & :3 f S �0 % / ƒ ;% E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t \ 2 2 / E / = § x 0 0 0 0 § I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K � _ 0 k \ { o > o o = } �� _ © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � co E ¥ f \ % \ ƒ - 0 2 �0 \ / / \ ;% � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 Fa \ \ 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x } E \ ca & ® 2 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a LO & ± E = x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( E § 2 = 0 5 a 8 9 q / � 0 0 E .21 CO � f C CL 7 \ 2 7 ' 2 0 � � ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 a ® \ 3 ? < _ ° E % / = E / C) \ ƒ � � � / + ƒ \ Ln E 2 2 > 0 a 2 } _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 \ / ƒ / \ / 2 > / L } k f 6 6 0 o a- Ln \ % X k ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 , a 3 - E E § mo t 0 0 § © E \ / / ƒ U \ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( = E / / / 0 CL 0 2 E E U -0 :3 E f z R ra / k \ 2 0 o/ / 3 .2 a 3 / \ ) 2 3 \ \ D E ° \ J < U 2 \ \ / \ \ ¥ \ \ \ 6 \ o v % k \ 3 \ \ 0 k > $ \ 5 / . o � � / u / f o z \ z Z _ % e o a .. I ® » © \ / 6 / E m a § } ¥ } § } .. % / LL = 9 .. e # / \ \ _ / . «�m2� \ / % O 7 k k / \ \ \ / / % \ T » * o ° G § a < - / -- < a e » ` ` _ = o 3 ® ® 2 ® / _0 / \ . » J E \ < § \ \ » Co - $ CO\ - 4 \ / �= ° % 3 C m ƒ S G \ ) y ( �_ % ) � \ \ § ƒ \ $ / ) \ ƒ t % / t / \ E k E _ § - � _ E # E 5 E = o = Sn +° o / / y $ e I § \ e k < z < k I < O k I E ;/ CL s - m = - o z - o a ) / & :3 T S \ % / ƒ ;$ E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / Q) " . m % E Cd ± § 2 k / 0) / % c c 2 n / \ A - % o c t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k o \ { > o o = } �� _ © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � co E p / E / _ ! a_ :\ 3 — 0 > a .» % / ƒ \ ;S �a§ § § 6 & § g o 0 0 0 0 0 0 0 0 0 0 0 0 E o » _ _ :c k R 2 \ b ° \ E g Q § ƒ 0 § § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( / a » z E b / e / 2 ( \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E \ % e a \ 0 ± E % x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( / o o \ » \ 2 ® a) � f to c % : % ? § _ § @ $ C > = 3 y ° ® ® ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 a \ § _ E = o m $ « / / a) ) § � } 2 = \ » = y » \ f ± ƒ \ > E ® 0 2 k > 0 U f a g _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 > / ƒ / \ \ f J 0 o a C / § ° E _ k k6 6 0 cu ^ « > o ( 7 E / ƒ / t % X k 2 0 0 0 0 0 0 0 0 0 0 0 0 0 . E = — ® a t / § E § t 0 02 _ E \ k / / K / : / ƒ / / x 0 0 0 0 0 0 0 0 0 0 0 0 0 _ / e \ / / / / \ » ƒ ® 0 2 E c f E / 7 ƒ — f z ra R \ @ 2 2 o / \/ 3 E . a 3 / 0 G 2 3 E ® \ _0 U \ } \ E \ \ 0 ) \ / §CD \ 00(D co k \ 3 o \ v o Cl) \ \ / k � \ $ \ \ Cl) u ° ko z � z -- Z _ < a _ / \ E \ E 3 f (D } \ } § } . $ / � 0 ( \ / \ \ \ / \ / / \ 0S m2 \ / \ O 7 m * » * o ° o % a < G / / < a e f = / E . \ S o § / § % / f / § f £ 7 ) �= k \ / ƒ m -a k S 2 \ ) \ \ \ \ + % t 2 y ( �_ % \ � \ \ § ƒ \ $ / ) \ ƒ t % / t / \ E k / s _ § — � _ E # E 5 E = o = Sn +° o / / y $ e I " 0 § \ e k < z < k I < O k I E ;/ CL s g m = 10 z L o a « 2 :� ( / & :3 f S �0 % / R ;S § § § :6 E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k \ { o > o o = © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ co 64 � E ¥ C) / % / \_ / / -1 / �0 - o = / ;\ _ �a/ 6 / / § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c R R 2 \ \ § / % § ƒ ® ( / 2 CL x 0 0 0 0 0 0 0 0 0 0 0 ( / ) w a z & \ 0 \ 2 ( ( / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 _ \ y § @ 7u- e a / 2 0 ± E $ _ x 0 0 0 0 0 0 0 0 0 0 0 0 ( / 3 2 o o / { *� C� (D ° ° \ \ m 2 \ E 2 .r"i 7 7 S 3 $ ) / / ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 _ / \ « e E / \ \ / / > > U \ a ± 2 cl 2 E _ x 0 0 0 0 0 0 0 0 0 0 0 0 : $ f § \ / ƒ § ƒ (o 2 ƒ \ o o < 2 = \ 0 / k C 6 6 / 2 ) o a / o \ U ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 c c 2 - � E c (D = a te @ a e E § t t 0 / \ 2 2 E o I U 7 / 0 _ x 0 0 0 0 0 0 0 0 0 0 0 0 ' 0 / / ¢ `/ { _ / § d E > (1) E / .2 % �\ \ 7 z LLJ R $ k ( /® (o L o / # . « 3 / / tE / § b \ \/ & \ E \ 0 0) ® \ _ $ ° § \ 7 \ ±± % y ± < a a)-0 \ e e [ § / _ @ _ 3 E / = e \ e ° ±) f \ E a = > _ \ \ \ ® /U) ` / L $ \ \ / / U) % / # % \ / 7 /\ \ k / 2 \ \ \ k j \ ) / ]7 / T § ) \ / \ \ \ \ �§ z2� \ S \ 0 7 / a\ f \ 2 \ § \ § / / 4 \ \ a) % * o = = o ) a < e 3 3 < 3 2 - / -- § E . \f S o E \ § \_ ® 7 2 3 . » _� e « \ / § , £ § [\ (n E ) / 2 ± k_ k \ f \ k \ ) \ . » 2 % y = \ - * o . / » - e ^ ° i � G / \ / \ / - k @ • . \} t . § ƒ 2 0 E / E \ < z < \ I < 3 \ ƒ i@n +© 2 g \ \ / 0 2 12 / a } �ƒ ( / & :3 T S \ % / / ;/ § § § :6 E o :c k R 2 ;j C) ; S � % E t § § ) » f \ U) E c / °� o . m % E Cd ± § 2 k / 0) / % c c 2 n E ra (D % o c t \ 2 2 C 0 0 0 o x / § ƒ U 0 0 0 c � U � CL / k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / a 0 { } f . \ u \ § / k R ± a \ e 0 A \ W° �� \ 7 0 \ \ ƒ § { / _ > = o = \ / $ \ E 7 / \ — » a E f > _ = E _ * % E y \ 7 § / Sn +© z = ± _ > z e = a o :� « Z :� \ � � \ E m CD \ % :/ ƒ - 0 2 0 \ / / \ ;g � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 R 2 \ \ :0- 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x } E \ ca & ® 2 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a o & ± k _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( 0 O / .D 2-0) m 2 k / � : � \ q C . 7 * 2 % ° ® ® 2 0 0 0 0 0 0 0 0 0 0 0 0 0 � a % § m E E t / § / ƒ / \ ° z » = f 2 f + ƒ \ � E » 5 0 . E ] > 2 # f a m _ x 0 0 0 0 0 0 0 0 0 0 0 o o : e o § \ m ; G 3 � cu / / a s 6 a 0 { ^ « > 0 0 ) 7 E / ƒ / t % * \ 2 0 0 0 0 0 0 0 0 0 0 0 0 0 . / \ A % ƒ ® u k \ _ t O 0 > _ e \ k / E K / : x 0 0 0 0 0 0 0 0 0 0 0 0 0 = 2 e \ / E / / ( ® E / % \ § f z \ % $ ® o 2 o CL / / 2 \ n a 3 / / \ co k \ u ƒ a < U k CD � L) \ D 6 \ CO m k \ d 00 0 \ \ \ k \ G < < (D ± o 12 m z J % / \ > $ / \ ; Q a 2 z z k Z d ± / e = § o = < a 3 / § / } E C:) f } \ } § } . % / \ \ \ / \ a ^ ` «�m2 o c o a c I # _ \ 9 / § 9 y / § / \ » * o ° \ § E a < G / / < / o - 2 / f E \ C:� k 0 \ � C-) / _ _ k \ - m k S co \ § \ \ \ \ E a- 6 + t \ y ( 2 % % r f \ § ƒ j \ / ) \ ƒ t % / t / \ / k / _ § _ _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § \ e k < z < k I < O k I E ;/ CL s g m = I o 2i7L o I I a « 2 :� ( C) & �3 T S \ % / \ ;7 § § § :6 E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k \ { o > o o = © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � \ E m f \ % :/ ƒ - 0 2 0 \ / \ \ ;g � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 R 2 \ \ :0- 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x } E \ ca & ® 2 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e o & » ) = x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; z S � \ Z3 LO 4,f 3 \ 8 e c 9 C 0 7 y 7 7 m a [ ® ® 2 0 0 0 0 0 0 0 0 0 0 0 0 0 : / E ^ 0 0 \ ƒ C / ° ) \ E ± ± 0 E >- ® ® § \ 2 3 E ® L - > 0 o # f ƒ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 \ / ƒ / \ w / 2 > / - } kf 6 6 0 o a- � \ % X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 U 3 » 0 3 � e = U - � _ E § / t / 0 0 u § o ) -CL / / 0 _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 3 \ E / / \ CL 0 2 E r R / / \ E LL } o / ° / a 3 / ) L)g q \ \ . ¥ h » 0 C \ - 2 T ƒ \ \ \ \ / \ § \ G \ \ f k \ 3 \ - _ E G < < \ LU \ 0 / \ / $ / t d \ 7 f z 0 z k } d ( / = 2 e 2 a .. § I § ® § » lu \ 2 0 E § § ¥ § § n .. # a % o a 9 .. e «�m2� \ \ \ o \ k k 7 ° » * 0 ° ( § % 3 a < G / / < / o f 2 / \ E \ 2 \ \ \ k k _ _ k \ \ co m L k S G \ § \ \ \ \ E � + % t 2 y ( % 2 f / \ k ƒ \ $ / / t / \ E k / _ § _ _ E # E 5 E - = o = Sn +° o / / y $ § I ° v § \ e k < z < k I < O k I E ;/ a s g m = 10 2 L o a « 2 :a- ( C) & :3 f S �0 % / \ ;% § § § :6 E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k \ { o > o o = © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � \ E m f \ % :/ ƒ - 0 2 0 \ / / \ ;E � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 Fa \ \ 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x z E \ ca & ® 2 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e a o 0 ± E _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( 2 o o / a \ 2 e t � fk m 2 LO r- nn _ - o = _ C 2 (n E ® ® ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 : a j § / / (L) / / � � � . 0 \ E § u \ § - -2 £ a E § _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ƒ ƒ § k ) / E 3 - / r kf a a k 0 o 70 CL � \ % \ n ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 a U 3 3 E = U - » 2 _ E § mo t § k t 0 0 E \ � � ( / / ƒ / \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 0 E e / \ \ / F- / \ } E U -0 \ \ 2 f z t t $ 3 c / \ � \ / 2 0 0 .. a 3 / \ E § q / 0 2 _ - E h / 6 k < � CO CD \ / t / (D 6 ) (D ° C \ k \ d o / } } / __ E a < < ƒ \ + k - f $ / \ \ \ \ f S \ � j E 9 = a e R . § I § ® § � \ \ ® f \ K § ¥ § G § \ k «�m2� \ \ \ 0 ID \ k ® k / \ \ \ / / % \ ƒ » * o ° \ § E a < E / / < a e » 2 / f E D 2 � 0 E ca CO k \ � L � - � / _ _ �= ° k \ - m k S G \ § \ \ \ \ E + t \ y ( 2 % % r f \ § ƒ j \ $ / ) \ ƒ t % ) t / \ / m / _ § _ _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § \ e k < z < k I < O k I E ;/ CL s g m = I o 2 � o a « 2 :� ( C) & :3 T S \ % / \ ;% § § § :6 E 0) :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k o \ { > o o = © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � \ E m f \ % :/ ƒ — 0 2 » Ln\ / ƒ \ ;± � �6/ 6 % \ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 R 2 \ \ :0- 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x z E \ ca & ® 2 ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e o 0 » ) = x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; ? g� \ \ : 88 m i 9 a 2 ƒ : o s o % 2 R a ° $ (n E® ® E o 0 0 0 0 0 0 0 0 0 0 0 0 t o 8 E < / ° t 7 @ § c 2 2 / / L ¥ { / ± 2 CL 3 E LL > 0 = @ \ \ f 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 e o 0 0 > » \ / / F- a s 6 6 0 o a- Ln \ % X ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 U 3 » 0 3 r e = — — _ E § / t / 0 0 u § / ° ( / ƒ / ) x 0 0 0 0 0 0 0 0 0 0 0 0 0 _ / e \ \ / / / \ ® E / .2 \ f z R \ k ® L cu a 3 / r E ) 2 3 co \ z E / $ J # < \ 2 E \ / 2 6 j k \ d ƒ \ / a G < < ƒ } _ cc k > $ > \ E \ k o z / z cu e o ® » © / z 5 } E § } ¥ } § } . $ / o ® \ \ \ 0 ID \ ®CL m ( \ / \ \ \ / \ / \ ƒ »° * o ° \ § E a < G / / < a e f 2 / f r E \ 2 0 CO \ � � � � � / _ _ �= ° k \ — m k S G \ § \ \ \ \ E + t \ y ( 2 % % r f \ § ƒ j \ $ / ) \ ƒ t % / t / \ / k / _ § _ _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § \ e k < z < k I < O k I E ;/ CL s g m = I o 2 � o a « 2 :� ( C) 6 �2 Q) — :\ / / C:) (\ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k \ { o > o o = } �� _ © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � \ E ¥ CD ƒ 2 A CL a- $ S_ J _ :» % % % § § § 6 ) e o �6 % /» § e - :2 2 R \ \ El c S 0 k \ / %D k o z \ E / o ® \ / f ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 � \ E § cc e 0 f 0 ± t x 0 0 0 0 0 0 0 0 0 0 0 0 0 ( ƒ � q/ D / � f 0 m \ & ƒ C14 C14 � E /7 \ 2 \ \ / o 0)C) = E E t o I / E % ® \ f \ 3 E > I < 2 2 ƒ ƒ k \ § a # J5 0 / / - / E a 7 / k k 6 6 0 / « » o 7 E / ƒ / y % ± $ 2 0 E = U - ® a \ E § � t o / § \ E t \ 0 E / / \ 3 = e / U § 5 ° _ / \ k F ra CL \ E U -0 \ 7 \ y $ ƒ 2 I CL o / / 3 > a 3 / \ § f c E < / 0 ) \ \ E \ § ƒ ° k \ 3 / c / 2 G < < > \ » § 6 7 » / _ e / (D ® / 7 - » § % f z \ z Z % E 06/ / E f } } } .. k u # \ I- \ % 9 0 § ƒ § § ` «�m2� \ / % O k ® \ \ \ \ \ % 7 _ 9 E » * l ° I § « a < G / / < G e f 2 / \ E _ ; E O G ® ® 2 6 CO / ® / 2 , .. _ . o . 2 7 4 _ g _ / . �= § .. e = 5 « u / _ ® 2 6 ' -- % 3 . o _< m r u n \ § I \ 4 k ) E \ - $ $ 2 % %7 § UN § 7 \ $ \ K \ ƒ t G / \ G / k /. 0 _ E # E 5 E - n 0 nmo o / / y $ � 3 ° 2 [ \ e k < z < < I < O k I E :/a s g m = o 2 I a « 2 :� ( C) 6 �2 Q) — :\ / / / (\ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / /o % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � \ E p CD 2 A CL — � �\ / r-. / / :CO E o » - :c k R 2 \ :j 0 § ƒ S q ƒ ) % 2 C o z E \ ca & ® e \ ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 _ E _ / ° 10 ( r _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; \ (D 0 0 w Lei ® » � p CD to / >� E ® 0 t Ek < ) � ) J� \ ± o # » _ _ ƒ \ ur) E ® LL k ƒ 75 k / ) J 5 0 � / / a s 6 6 0 o — / \ E \ CL ° o E = U3 t - — » o— \ E § / t / 0 / § § 0 0 / / 3 = e / U a ° _ { e 0 / 0 2 F- E E / f ° � I CL \ LL o / / 3 \ a 3 / \ E \ < 0 3 a) G } L) \\ $ \ 5, 00 co CD * J \ 3 E c / \ G < < E / . 2 § 6 7 » 6 = o § v > / / > © / i/ 2 k e k \ k d \ D c� § 2 . ® » / ƒ // E § } / } § } .. ® / \ \ _ . 2 ° g g a ` «�m2� \ / % O # ' \ \ \ \ \ % 7 » * 0 \ } � s \ k » _ / » 0 2 ® e -0 ® ! / _ / \ . 2 0 \ \ © / $ © 4 \ / �= ° % 3 o tƒ m r � S G \ 0 I \ \ k ) E \ -E $ t 2 y $ 2 % D2 0 / \ § 7 \ $ \ K \ ƒ ) G / \ / G / k / & + @ o ra 0Ec _ — E # E — SE � — L 0 = �9Sn +°° § \ \ k j ƒ \ \ \ k e k < z < k I < O k I (/ k / 6 �2 Q) — :\ / / -;1- (\ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / o / % c c 2 n / cA - % o c (a t t \ 2 / Q) C� U . CL \ E k E ° E \ \ / f / CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = ° ± � � } E ; § o ƒ R } U) \{ Q E 0 / K _ � \k/ \ / E o > o o } _ { © 0 a / 4 S 9= \ s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ � � \ E p CD 2 A CL — � �\ / r" / / S � �6\ § g o 0 0 0 0 0 0 0 0 0 0 0 0 E :c 3 R 2 \ \ 0 § ƒ S q § % 2 I x 0 0 0 0 0 0 0 0 0 0 0 ( 2 x } E \ ca & ® e ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 E ) � e 7 ° ( ` . x 0 0 0 0 0 0 0 0 0 0 0 0 0 ; C) a / \ IT § —k k / \ _ ? j w a ( _ £ E ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 . / E ^ \ \ / % o * _ / C) \ ƒ 0 - 20 ± ± ƒ \ > E ® M z ] 2 = n / _ x 0 0 0 0 0 0 0 0 0 0 0 0 C> 0/ \ " \ \ ƒ - / . 2 > _ 2 / F 6 \ ra k « ¢ ® 0 \ o a- Ln y % * ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 ; E a U J » 0 3 « � e = U — � _ E § / t / / § \ § ƒ ° £ ( — 0 / \ � / � f � _ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E / ¢ \ a) & / t E 2 E a E / 0 Q E 7 C _ \ % .2 L \ 3 2 o CL / / a 3 / f J \ 2 3 a \ E / E \ \ < f f \C \ \ \ \ / \ # \ k \ 3 » ` a G < < 6 » = 6 = \ \ / 7 / > / J ¢ ® f z \ z k / Q \ \ k y { K _ \ \ \ lu \ \ \ \ ° g g a §�m2� y \ \ \ \ \ \ \ % 7 » * o ° \ § 'E a < G / / < a e » 2 / f ED 2 � � k \ � k 3 . — � m \ S G \ § \ 4 \ \ § / - t 2 y $ 2 % % r / \ § f j \ $ / ) \ ƒ t % / t ¥ k / _ — § _ � _ E # E 5 E = o = Sn +° o / / y $ r § I ° v § / e k < z < k I < 3 k I E ;/ CL s g m = 10 2i7L o a « 2 :� § / 6 �2 Q) — :\ / / / (\ E o :c k R 2 ;j S � % E t § § n » f \ U) E c / � o . m % E Cd ± § 2 k / 0) / % c c 2 n / cA - % o c (a t t \ 2 / E / = § 0 0 0 0 0 \ I ) u CL E k E 0 E g \ / / .CL o co/ « 3 k o 0 0 0 0 0 2 3 & § R \ U = x 0 0 0 0 ± � � } E ; § x 0 0 0 0 / } U) \{ Q E 0 / K _ 0 k \ { o > o o = } �� _ © a 0 / 4 / S \ 9 s * ° e > = 2 ƒ+©° \ \ \ \ \ / \ / \ « Z :� \ C) 0 \ E p 2 A �\ / r-. / / �b » a k o o �® E o » - :c k R 2 \ :j S 0 § ƒ ƒ / % 2 I o z 0) E / \ \ ® A t ƒ x 0 0 0 0 0 0 0 0 0 0 0 0 3 — . u & ± / ¥ _ x 0 0 0 0 0 0 0 0 0 0 0 0 0 \ S 8 k co to / — 00 � .to E § \ M o / ) § E a _ o / E a \ / C) \ / ± ± o \ Ch E 7 0 ]LL \ 0 = @ ° E 0 § ° e o 0 ¥ � / / / 0 � s k a a a u « » o 7 E / ƒ / y o ± 0 2 0 / a A % � k \ k _ t t \ O / > p § ƒ / E / / - d § ( / � \ »� ® » 5 C . t \ / / 0 ƒ e E U -0 \ § 7 t t $ 3 z R \ @ / L o / r . _ ( a a / _ 0 m � 3 � \ co \ \ \ h E % \ \ � ( \ e Z $ / S g J / 2 2 E ° 6 { 6 { ( } 4j, 7 \ » ) / » o . \ i E f \ \ z 0 § \ \ \ / $ } \ } § -Se .. $ / o C) ^ § \ \ \ / \ % \ % N m�e \ S $ O ) E _ 2 § ' \ < m m m < % / f 2 % 2 ° 7 . \ S E \ G : _E 6 G / , / 2 3 , o . 2 — 4 — g — - . / m } k m S 2 \ § \ \ \ ) / } -E + \ \ \ \ \ 3 \ \ \ \ \ \ ƒCo k \ / ¥ CO - - § I o § \ e k < z < k I < O k I E a �E 9Sn +° 2 g \ \ / o / o a k CD 6 :\ I — :t / / / (\ k R 2 % � % / t 7 ) 0 4-J » ƒ \ V) E _ / (L) � . 2 % F- a± 2 k \ 1 o / $ _ _ -0 CL 3 m / \ A - % o _ t CL t \ 7 CL ° \ / a \ / c / \ \ k F ra \ } E \ / f / CL CL c CL o / a a k 0 0 0 0 0 = 2 3 \ R § U = ° ± 2) E CD ƒ R � % © Q \ \ ) \ 0\ \ *_5 / \ ƒ / \ \ 0 o ± 4 S \ \ o e = « s * e 2 _ _ % c 7 5ƒ+©° \ \ \ \ / \ \ 0 ° « 2 �ƒ �o 0 N C CD N 'O Q N rl 71 O Ln r� o O ra ate-' ra ; p F d M 0 4 , N C N 4- E C N ra O E V) N Q V) F- > O = tLo > O pi N +� O ra r=o p F- a O O rO C - Q N Q) p cl� M ti N ra �_ _ (p > c M M CL ti O E N = co ti = c U O r c a E V) F- U p M coo o E CL L) i p v O (n Q 30 d C7 E E a m Q s p � H U O c c 3 LL p p O O O H H H Qa� x V J511SG 1/y� O -- ~ � w z � ��Sn PNo :Q-' Appendix "6" HUD HOME Forms City Of Chula Vista Appendix"B"—HUD HOME Forms CAPER — Year Four 2015-02-03 Agenda Packet Page 207 \0 2 $ (0- n / / 2 S\ R R L 5= «9 ~ 8 � 2 & \ / ) 0 ƒ E _R _* 62 jk o © ) / k - b - o E \ 2 5 \ \ \ / \ ) = oe \ m m m { E 0 ) / \ }_ 2 ° 2 CO ( � { » L ƒ t & 2 7 t 2 ® ae � « n L E 2 & / £ . \ % a & �]. 22 ` /$ � ` \mt 3 2 \ E 2 CO ® k ) g2a) \ \ \\ o co C6 « n e = 'o 6G 0 0 k ® � E cr cq 0 ( § 2 \ k \ ) 2\ \ =c mC - *° < j / I � 0 � E LO\ 0 � N co � / a) 2 \ a � mO ® § § a) @ e R ƒ5 { = E ,/ e ! \ n \ \ D CL \\ / / f LL LL \ C13 0 \ ) a) §o - 5 E @ ^ e e , e \ \ 0 2 p \ 2 & e e ) I e 2 E � w 2 � \ £ \ \ / \ f O 0 @ e e \ 5 ) k ) } LL _>{ _ c \ ee \ f \k / L- o & - o a � k / / § f 0 � / ) - k \ 2 \ \ 0 &/ [ § & : % m ) ) ¥ Cl) m / 5 2 = ? ) E o 2 f e . � k \ \ \ ) 0 \ \ ) o o - & 7 LU C13 ( k \ \ w $ / § w 2 0/ r� § a % ■ 2 = & w a a \ b g = k ) / � 2 R LO 2 co � j% ^ am a. a. k k Annual Performance Report U.S. Department of Housing OMB Approval No. 2506-0171 and Urban Development (exp. 8/31/2009) HOME Program Office of Community Planning and Development Public reporting burden for this collection of information is estimated to average 2.5 hours per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. This agency may not conduct or sponsor,and a person is not required to respond to,a collection of information unless that collection displays a valid OMB control number. The HOME statute imposes a significant number of data collection and reporting requirements. This includes information on assisted properties,on the owners or tenants of the properties, and on other programmatic areas. The information will be used: 1)to assist HOME participants in managing their programs;2)to track performance of participants in meeting fund commitment and expenditure deadlines;3)to permit HUD to determine whether each participant meets the HOME statutory income targeting and affordability requirements;and 4)to permit HUD to determine compliance with other statutory and regulatory program requirements. This data collection is authorized under Title 11 of the Cranston-Gonzalez National Affordable Housing Actor related authorities. Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will be maintained by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available for disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required. This form is intended to collect numeric data to be aggregated nationally as a complement to data collected through the Cash and Management Information (C/MI)System. Participants should enter the reporting period in the first block. The reporting period is October 1 to September 30. Instructions are included for each section if further explanation is needed. Submit this form on or before December 31. This report is for period (mm/dd/yyyy) Date Submitted(mmiddyyyyy) Send one copy to the appropriate HUD Field Office and one copy to: Starting Ending HOME Program,Rm 7176,451 7th Street,S.W.,Washington D.C.20410 City of Chula Vista Angelica Davis, Projec Part I Participant Identification 1. Participant Number 2. Participant Name 2013 619-691-5036 3. Name of Person completing this report 4. Phone Number(Include Area Code) 276 Fourth Avenue Chula Vista 5. Address 6. City 7. State 8. Zip Code CA 91910 21,533,653.18 0 Part II Program Income Enter the following program income amounts for the reporting period: in block 1,enter the balance on hand at the beginning;in block 2,enter the amount generated; in block 3, enter the amount expended; and in block 4, enter the amount for Tenant-Based rental Assistance. 1. Balance on hand at Beginning 2. Amount received during 3. Total amount expended 4. Amount expended for Tenant- 5. Balance on hand at end of of Reporting Period Reporting Period during Reporting Period Based Rental Assistance Reporting Period(1+2-3)=5 21,533,653.18 91,074.13 21,442,579.05 None Part III Minority Business Enterprises(MBE)and Women Business Enterprises(WBE) In the table below, indicate the number and dollar value of contracts for HOME projects completed during the reporting period. Minority Business Enterprises(MBE) a. Total b. Alaskan Native or c. Asian or d. Black e. Hispanic f. White American Indian Pacific Islander Non-Hispanic Non-Hispanic A. Contracts 1. Number 2. Dollar Amount B. Sub-Contracts 1. Number 2. Dollar Amount a. Total b. Women Business c. Male Enterprises(WBE) C. Contracts 1. Number 2. Dollar Amount D. Sub-Contracts 1. Number 2. Dollar Amounts page 1 of 2 form HUD-4017 �14/9�) 2015-02-03 Agenda Packet ag 0 Part IV Minority Owners of Rental Property In the table below,indicate the number of HOME assisted rental property owners and the total dollar amount of HOME funds in these rental properties assisted during the reporting period. Minority Property Owners a. Total b. Alaskan Native or c. Asian or d. Black e. Hispanic f. White American Indian Pacific Islander Non-Hispanic Non-Hispanic 1. Number 2. Dollar Amount Part V Relocation and Real Property Acquisition Indicate the number of persons displaced,the cost of relocation payments,the number of parcels acquired, and the cost of acquisition. The data provided should reflect only displacements and acquisitions occurring during the reporting period. a. Number b. Cost 1. Parcels Acquired 2. Businesses Displaced 3. Nonprofit Organizations Displaced 4. Households Temporarily Relocated, not Displaced Minority Business Enterprises(MBE) Households Displaced a. Total b. Alaskan Native or c. Asian or d. Black e. Hispanic f. White American Indian Pacific Islander Non-Hispanic Non-Hispanic 5. Households Displaced-Number 6. Households Displaced-Cost page 2 of 2 form HUD-4017 �141?�) 2015-02-03 Agenda Packet ag 1 Appendix "C" HOME Performance Reports City Of Chula Vista Appendix"C"—HOME Performance Reports CAPER — Year Four 2015-02-03 Agenda Packet Page 211 N rl N O b0 0 0 0 0 O 00 O O O V V O N 000 OV 000 O + i C M N c O d > O m a a CL O M O O O M O LO V 1� M 7 O0 LL M C � V O d 0 0 0 0 0 0 0 N o o 0 0 0 0 o Z i CO c) V 1� d) N � N N 00 CL � d) O V O V V Hir M O 00 O M Q r- O) M M N H) EA K} K} N Z Cl) CD 0 Q w � T O � O Y Q v two ai O U c L an d U N a Q .�• ui m o 0 0 0 0 0 0 0 L •� d d M � M Lffl M O M 00 LO 00 O a1 N N Q dm d) co CO M a w° O C (n Lf7 d) CO CO L O V d) V N N EA CL N f0 EA EA EA W v d CO m � O y N N O ' o l o l 0 0 0 0 0 > Q o 0 o o 0 0 o m O O O N M O O M O N N a I M O O d) HC14 O V Cl) Cl) Cl) m d O Lfl N O O V tb O) M M � z cL V O � a - mx iv co d a E O J M 00 r o m r M T — 0 (0 > O M v► o o E _ o . U) w O E (n U t a E E U ; N N Q L m S o v o i U) N a t U O O 0 o o a 0. 0 U) 7 m � m o a o of -E Z Y a � Y a o 2 m c O ; c w c N 4,5 N D O c c Y Y m r d O o N E S c m N N O x E cc cc N Q d O N N Q i Q N Q' C N o ° °- `m o 'C 3 W �U Qom' m o 0 0 0 o-� Y d N N �, ¢ o o -0 v � � E -Cu i EO d o c ; 0 c Z) a) *' > a s ' a te O O O O O Lfl N M N O O N D 7 � m m `o c z m U � i C) p 0 � ; o � O U a0i Q a` o M o m o o > o � oU 0 oQ o f w c E E Q o — T o o N o 0 L N O O m a m ai C O o o J o Q l o Q 3 0 ° o ° R o U > O Q' S S H Q a s w F 1E 0 �- �' U a J J O 2 ao ci V N ca � a a M rl N b0 O I O O O O O N N m o � O O O L = a o rn v o N a 0 ' o o M N v � � w O d O N M M O m f�0 7 d CL Z M d ' M V W R E o O LLI Q = E W N N F;f N Z FID, M V O O 7i I++ o M N N O (h O N CO V 2 iN+ K O ++ d o a� CL O CL 0I w E o ° vi a.V T v _U I� H O (1) a L O O W m m O z W C V u N a) (0 (0 J 2 2 0 0 O Q 00 r— CD co CO O O (n W d' w O CL (5 O2 O z ai 00 CD cq m(� � 0') v S L � cc E O O O O O O O 1111 O 111 O O O O O o S° 0 0 0 0 0 0 0 0 U L V O CO m o � v > N � �' M N M IbI 0 O O O O O 111 O O O 1� M M y N N O O O O M M v LOI m 0 O Q 2 c U) C CO O N O 10-110-1 O O O O O M CO V V V O V O O N CO E V L(7 CO V V N O O O O O O O O 00 V V V V O N O O � Q tb L _ L V � (D CO N N N N Q 0 N CNO O D (� a 6a x O N CO In V O O CO O ° C o N CO O O O O O O M M N O CO M O O d m o 0 > I a) -, E -° ra N Y � � Cc C :E N ti LL70 _ d fn Z m U _ O O jU a _ > > > > — m a) z to z N z U U V d d U V) U V) U V) W a N 0)U a) a7 x N c U m (2 T (0 a7 C 0 � •7 V N Q N N N Q N N 0 u0i > L 41 O N N :o :o L :o � w N a) a7 U r0 _ m � m J > `o H c '' 6 c } O vi vi vi i) i) U) m °> m 2 N N a7 U = c c c c 0: a) o c two d i w Q m Q U a W ° m Q N 2 Y C C Y C U (a E (n z O Q U � E m E m N Z u°_i � a a a a a a a `o a� a) ati a o m Q Q z Q Q m Q o Q 2 O N M v (o m w U) o W S a* uo � & I 0 _ L \ § 2 D # _ � \ \ S = CL R J k CL & / ) Cl) LD \ « k k k � \ U U § � / e p ' o 2 } 2 } O2 \/ 2 / / & L£ � § \ \ O n� J / W « .= p Ln /\ \O / 2\ f \ ° LU L Cl) k \ \ \ \ > ( Cl 0 = w v v v v A / \ (J) % g F- Of ) O E R W \ \ i 0 \ 7 \ U) 3 m \ _j / R -im $ Z < \ \ / ■ < < Z R < « - > 2 w / \ () / / / \ 3z / \ K 2 g 2 cmR 0m < m � w 2 £ \ \ ) m � 2 (L / z2 / Z ƒ } / § LLJ \ 2c § / U LLB \ LL LLC E < ƒ \ / � 7C) ƒ 7W z < z C) ( a �| ) p \ � / / � 0 � \ \ \ \ \2 :5 \ OSR LL LL ± £ Z ± 777 § O \ � / \ � � � / � / � j \ \ w / cam0 ¥ \ � j \_C( \ \ A M CN CL J \_ m� < \f 0 g F- \ \ /o 0]2 \« / \\§o _ & a cn � f )) \ \ \\ \ Lo eq / � %n| 0- .. k � / ) CL m \ ) ® $ \ R ƒ % o \ U $ � CD E \ } \ \ 2 — O / / C 2 C \ o 7 _ co ® 0 LO 2 \ k 0c:) E v E s m LL � o / m ° 0 2 � / a \ % o 2 2 § § 2 ° CL L� 2 m / 2 > o \ 7 & § / j 0 a ] E U L m O § ° 6 . § % � \ } 2 \ o � g a W \ \ 0 / � / f ) 0 0 a 2 \ U) ® o C ) \ / � ( § ° S \ ( \ = k ) CL \ \ / CL a C\l / \ § ƒ \ E ) d n \ ) \ / ) c E ( & e \ < z / 2 CL ) \ = 7 � \ o E C4 �o j / m § $ @ % A � �6 2 § D �% a §,& a = o 2 � � § o @ x + ■ § E 0 ° / ° \ $ \ � � •� _ % k 2 m 2 2 ■ R g a ° % a ® 7 + k § ` % § � k �% E kk \ � 6 �+ § / oLU g a _ / / \ y 2 § $ _ •s e = _ \ � q « 2 2 ■ R q a ° �� � \ _ \ CL & - 6 @ § C \ \ _ \ ® 0 - 4 C) E ® - % a ® / ) .� 0 § % ` ° $ ) � p 2 2 7 / G / ° % \ ) / \ Q / \ $ 2 2 E _ § § § ) \ 0- a a $ 5 / / A 2 2 k § § } m I 0- § k i L ; \ % LO CO LL ■ ■ E d I � 2 / \ § k k k / CD O E ■ 2 ) � q �CD CD CD k k I*k _ \ K ƒ F- S ƒ - o - I � § k ■ ■ » a C3 ; 0 9 k \ 0 G 2 / ■ a a a a a a a a a a a 2 ) / 2 0 0 o 0 0 0 0 0 0 0 0 2 0 o - W O _ n C _ � $ E E & G - § S 2 \ Q 0 % - a §- ■ § / a to ® R _ § _ \ E \ moll k � � \ ) \ ] a a a a a a a a a a a / 8 § 2 m 2 2 ■ R g a ° ® 9 � � g Ln / § Appendix "D" ESG Supplement to the CAPER in a-snaps City Of Chula Vista Appendix "D"—ESG Supplement CAPER — Year Four 2015-02-03 Agenda Packet Page 218 CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in a-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name CHULA VISTA Organizational DUNS Number 078726551 EIN/TIN Number 956000690 Indentify the Field Office LOS ANGELES Identify CoC(s) in which the recipient or San Diego CoC subrecipient(s)will provide ESG assistance ESG Contact Name Prefix M r. First Name Jose Middle Name Last Name Dorado Suffix Title Project Coordinator ESG Contact Address Street Address 1 276 Fourth Avenue Street Address 2 City Chula Vista State CA ZIP Code 91910 Phone Number 619-476-5375 Extension Fax Number Email Address jdorado @chulavistaca.gov ESG Secondary Contact Prefix First Name Last Name Suffix Title Phone Number Extension Email Address 2. Reporting Period—All Recipients Complete CAPER 1 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 219 Program Year Start Date 07/01/2013 Program Year End Date 06/30/2014 3a. Subrecipient Form—Complete one form for each subrecipient Subrecipient or Contractor Name: CHULA VISTA City: CHULA VISTA State: CA Zip Code:91910, DUNS Number:078726551 Is subrecipient a victim services provider: N Subrecipient Organization Type: Unit of Government ESG Subgrant or Contract Award Amount: 0 CAPER 2 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 220 CR-65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Total Households Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 1—Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing Activities Number of Persons in Total Households Adults 42 Children 56 Don't Know/Refused/Other 0 Missing Information 0 Total 98 Table 2—Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter Number of Persons in Total Households Adults 35 Children 58 Don't Know/Refused/Other 0 Missing Information 0 Total 93 Table 3—Shelter Information CAPER 3 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 221 4d. Street Outreach Number of Persons in Total Households Adults 0 Children 0 Don't Know/Refused/Other 0 Missing Information 0 Total 0 Table 4—Household Information for Street Outreach 4e. Totals for all Persons Served with ESG Number of Persons in Total Households Adults 77 Children 114 Don't Know/Refused/Other 0 Missing Information 0 Total 191 Table 5—Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male 75 Female 116 Transgender 0 Don't Know/Refused/Other 0 Missing Information 0 Total 191 Table 6—Gender Information CAPER 4 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 222 6. Age—Complete for All Activities Total Under 18 114 18-24 17 25 and over 60 Don't Know/Refused/Other 0 Missing Information 0 Total 191 Table 7—Age Information 7. Special Populations Served—Complete for All Activities Number of Persons in Households Subpopulation Total Total Persons Total Persons Total Persons Served—RRH Served in Served— Emergency Prevention Shelters Veterans 0 0 0 0 Victims of Domestic Violence 96 0 35 60 Elderly 2 0 2 0 HIV/AIDS 0 0 0 0 Chronically Homeless 3 0 3 0 Persons with Disabilities: Severely Mentally 111 11 0 11 0 Chronic Substance Abuse 0 0 0 0 Other Disability 15 0 14 1 Total (Unduplicated if possible) 127 0 65 61 Table 8—Special Population Served CAPER 5 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 223 CR-70— ESG 91.520(g) - Assistance Provided and Outcomes 8. Shelter Utilization Number of New Units- Rehabbed 0 Number of New Units- Conversion 0 Total Number of bed-nights available 0 Total Number of bed-nights provided 0 Capacity Utilization 0.00% Table 9—Shelter Capacity 9. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) In 2013, 98 households received assistance under the Housing Prevention and Rapid Re Housing Program, partially funded partially by HESG funds. In addition, 93 households received Shelter Services, a total of 191. CAPER 6 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 224 CR-75 — Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year FY 2010 FY 2011 FY 2013 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 7,865 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 5,019 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 0 0 12,884 Table 10—ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re-Housing Dollar Amount of Expenditures in Program Year FY 2010 FY 2011 FY 2013 Expenditures for Rental Assistance 0 0 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 54,651 Expenditures for Housing Relocation & Stabilization Services - Services 0 0 15,056 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re-Housing 0 0 69,707.00 Table 11—ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year FY 2010 FY 2011 FY 2013 Essential Services 15,186 0 0 Operations 68,435 83,822 68,277.74 Renovation 0 0 0 Major Rehab 0 0 0 Conversion 0 0 0 Subtotal 83,621 83,822 68,277.74 Table 12—ESG Expenditures for Emergency Shelter CAPER 7 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 225 11d. Other Grant Expenditures Dollar Amount of Expenditures in Program Year FY 2010 FY 2011 FY 2013 HMIS 0 0 0 Administration 10,292 11,780 11,191.00 Street Outreach 0 0 0 Table 13-Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended FY 2010 FY 2011 FY 2013 341,019 93,913 95,602 162,059.74 Table 14-Total ESG Funds Expended 11f. Match Source FY 2010 FY 2011 FY 2013 Other Non-ESG HUD Funds 0 0 0 Other Federal Funds 0 0 0 State Government 0 0 0 Local Government 0 0 82,591 Private Funds 92,222 38,700 39,000 Other 0 50,000 50,000 Fees 0 0 0 Program Income 0 0 0 Total Match Amount 92,222 88,700 171,591 Table 15-Other Funds Expended on Eligible ESG Activities 11g.Total Total Amount of Funds FY 2010 FY 2011 FY 2013 Expended on ESG Activities 693,532 186,135 184,302 323,095 Table 16-Total Amount of Funds Expended on ESG Activities CAPER 8 OMB Control No:2506-0117(exp.07/31/2015) 2015-02-03 Agenda Packet Page 226 Appendix E Section 3 Reports City Of Chula Vista Appendix"E"—Section 3 Reports CAPER — Year Four 2015-02-03 Agenda Packet Page 227 Section 3 Summary Report HUD Field Office Economic Opportunities for Low-and Los Angeles Field Office Very Low-Income Persons 1.Recipient/Project Name: 2.Grant number 3.Total Amount of Award: City of Chula Vista B-08-MN-06-0504 NSP $500,000 Project Address/Location: 4.Contact Person: 5.Phone:(Include area code) 276 Fourth Avenue Jose Dorado,Project Coordinator 619-476-5375 6.Contract 7.Report Period Begin Report Period End Email: Begin Date: Contract End Date: Revised End Date: Date: Date: jdorado @chulavistaca.gov 07/01/2014 067772014 07/01/2013 06/30/2014 8.Date Report Submitted: 9.Program Code*: (Use separate sheet for each program code.) 10.Funding Program Name: Thursday,September 25,2014 4=Homeless Assistance NSP Part I: Employment and Training (**Columns B, C and F are mandatory fields. Include New Hires in E &F) B C D E F Number of New Number of New %of Aggregate Number of %of Total Staff Hours for Number of Job Category Hires Hires that are Sec. Staff Hours of New Hires Section 3 Employees and Section 3 3 Residents that are Sec.3 Residents Trainees* Trainees S3E&TH /TSH =% Professional 0 0 0.0% 0 0 0.0% 0 Technician 0 0 0.0% 0 0 0.0% 0 Foreman/Supervisor 0 0 0.0% 0 0 0.0% 0 Office/Clerical 0 0 0.0% 0 0 0.0% 0 Cleaning/maintenance 0 0 0.0% 0 0 0.0% 0 Demolition 0 0 0.0% 01 0 0.0%1 0 Construction by Trade Cabinet Maker 0 0 0.0% 0 0 0.0% 0 Carpenter 0 0 0.0% 0 0 0.0% 0 Concrete/Terrazzo 0 0 0.0% 0 0 0.0% 0 Craftworker,skilled 0 0 0.0% 0 0 0.0% 0 Drywall/Ceiling Tile 0 0 0.0% 0 0 0.0% 0 Electrician 0 0 0.0% 0 0 0.0% 0 Fencing 0 0 0.0% 0 0 0.0% 0 Flooring/Carpet 0 0 0.0% 0 0 0.0% 0 Gutter Installer 0 0 0.0% 0 0 0.0% 0 Hazardous Materials 0 0 0.0% 0 0 0.0% 0 HVAC 0 0 0.0% 0 0 0.0% 0 Insulator 0 0 0.0% 0 0 0.0% 0 Laborer 0 0 0.0% 0 0 0.0% 0 Landscape 0 0 0.0% 0 01 0.0% 0 Masonry, Plaster, Stucco 0 0 0.0% 0 0 0.0% 0 Painter 0 0 0.0% 0 0 0.0% 0 Paving 0 0 0.0% 0 0 0.0% 0 Plumber 0 0 0.0% 0 0 0.0% 0 Power Equipment Operator, Skilled 0 0 0.0% 0 0 0.0% 0 Power Equipment Operator, Unskilled 0 0 0.0% 0 01 0.0% 0 Roofer 0 0 0.0% 0 0 0.0% 0 Sprinkler Installer 0 0 0.0% 0 0 0.0% 0 Tile/Marble Cutter/Setter 0 0 0.0% 0 0 0.0% 0 Truck Driver 01 01 0.0% 1 0 0 0.0% 0 Total 0 0 0.0% 1 0 0 0.0% 0 *Use column E if necessary to compare groups containing both full and part-time workers, and those working overtime. Show Section 3 Employees' and Trainees' hours worked, divided by Total staff hours worked. *Program Codes 4=Homeless Assistance 8=CDBG State Administered 5=HOME 9=Other CD Programs 6=HOME State Administered 10=Other Housing Programs 2015-02-03 Agenda Packet Page 1 of 2 form 60002, Ref/24 C%1 ge 3& Part II: Contracts Awarded during the period of this report(item 7,above) 1.Construction Contracts: A. Total dollar amount of construction contracts awarded on the project $ B. Dollar amount of construction contracts awarded to Section 3 businesses $ C. Percentage of construction contract dollar amount awarded to Section 3 businesses r 0.0% D. Number of Section 3 businesses receiving construction contracts 0 2. Non-Construction Contracts: A. Total dollar amount of non-construction contracts awarded on the project/activity $ 500,000.00 B. Dollar amount of non-construction contracts awarded to Section 3 businesses $ C. Percentage of non-construction dollar amount awarded to Section 3 businesses 0.0% D. Number of Section 3 businesses receiving non-construction contracts 0 Part III: Summary Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs,to the greatest extent feasible,toward low-and very low-income persons,particularly those who are recipients of government assistance for housing.(Check all that apply.) Attempted to recruit low-income residents through: local advertising media,signs prominently displayed at the project site, contracts with the community organizations and public or private agencies operating within the metropolitan area(or nonmetropolitan county)in which the Section 3 covered program or project is located,or similar methods. Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. X Other;describe below(Include any obstacles that prevented achieving program goals). Failure to meet hiring and contracting goals requires a description of obstacles that prevented achievement. Narrative: NSP investment in the Project was for Land Acquistion Costs only. Section 3 information will be reported in the Section 3 HOME reporting form since HOME funds were used to pay for Soft Costs and Construction Costs. Lofts on Landis Project is currently underway and Completion is not scheduled until December 2015. Final numbers will be included in the next reporting year. Section 3 of the Housing and Urban Development Act of 1968,as amended,12 U.S.C.1701u,mandates that the Department ensures that employment and other economic opportunities generated by its housing and community development assistance programs are directed toward low-and very-low income persons,particularly those who are recipients of government assistance housing.The regulations are found at 24 CFR Part 135.The information will be used by the Department to monitor program recipients' compliance with Section 3,to assess the results of the Department's efforts to meet the statutory objectives of Section 3,to prepare reports to Congress,and by recipients as self-monitoring tool.The data is entered into a database and will be analyzed and distributed.The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3.The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6)of the Fair Housing Act and Section 916 of the HCDA of 1992.An assurance of confidentiality is not applicable to this form.The Privacy Act of 1974 and OMB Circular A-108 are not applicable.The reporting requirements do not contain sensitive questions.Data is cumulative;personal identifying information is not included. 2015-02-03 Agenda Packet Page 2 of 2 form 60002, Ref/24 Upage 229 Section 3 Summary Report HUD Field Office Economic Opportunities for Low-and Los Angeles Field Office Very Low-Income Persons 1.Recipient/Project Name: 2.Grant number 3.Total Amount of Award: City of Chula Vista M-13-MC-06-0505 $598,726 Project Address/Location: 4.Contact Person: 5.Phone:(Include area code) 276 Fourth Avenue Jose Dorado,Project Coordinator 619-476-5375 6.Contract 7.Report Period Begin Report Period End Email: Begin Date: Contract End Date: Revised End Date: Date: Date: jdorado @chulavistaca.gov 07/01/2014 067772014 07/01/2013 06/30/2014 8.Date Report Submitted: 9.Program Code*: (Use separate sheet for each program code.) 10.Funding Program Name: Thursday,September 25,2014 9=Other CD Programs HOME Part I: Employment and Training (**Columns B, C and F are mandatory fields. Include New Hires in E &F) B C D E F Number of New Number of New %of Aggregate Number of %of Total Staff Hours for Number of Job Category Hires Hires that are Sec. Staff Hours of New Hires Section 3 Employees and Section 3 3 Residents that are Sec.3 Residents Trainees* Trainees S3E&TH /TSH =% Professional 0 0 0.0% 0 0 0.0% 0 Technician 0 0 0.0% 0 0 0.0% 0 Foreman/Supervisor 0 0 0.0% 0 0 0.0% 0 Office/Clerical 0 0 0.0% 0 0 0.0% 0 Cleaning/maintenance 0 0 0.0% 0 0 0.0% 0 Demolition 0 0 0.0% 01 0 0.0%1 0 Construction by Trade Cabinet Maker 0 0 0.0% 0 0 0.0% 0 Carpenter 0 0 0.0% 0 0 0.0% 0 Concrete/Terrazzo 0 0 0.0% 0 0 0.0% 0 Craftworker,skilled 0 0 0.0% 0 0 0.0% 0 Drywall/Ceiling Tile 0 0 0.0% 0 0 0.0% 0 Electrician 0 0 0.0% 0 0 0.0% 0 Fencing 0 0 0.0% 0 0 0.0% 0 Flooring/Carpet 0 0 0.0% 0 0 0.0% 0 Gutter Installer 0 0 0.0% 0 0 0.0% 0 Hazardous Materials 0 0 0.0% 0 0 0.0% 0 HVAC 0 0 0.0% 0 0 0.0% 0 Insulator 0 0 0.0% 0 0 0.0% 0 Laborer 0 0 0.0% 0 0 0.0% 0 Landscape 0 0 0.0% 0 01 0.0% 0 Masonry, Plaster, Stucco 0 0 0.0% 0 0 0.0% 0 Painter 0 0 0.0% 0 0 0.0% 0 Paving 0 0 0.0% 0 0 0.0% 0 Plumber 0 0 0.0% 0 0 0.0% 0 Power Equipment Operator, Skilled 0 0 0.0% 0 0 0.0% 0 Power Equipment Operator, Unskilled 0 0 0.0% 0 01 0.0% 0 Roofer 0 0 0.0% 0 0 0.0% 0 Sprinkler Installer 0 0 0.0% 0 0 0.0% 0 Tile/Marble Cutter/Setter 0 0 0.0% 0 0 0.0% 0 Truck Driver 01 01 0.0% 1 0 0 0.0% 0 Total 0 0 0.0% 1 0 0 0.0% 0 *Use column E if necessary to compare groups containing both full and part-time workers, and those working overtime. Show Section 3 Employees' and Trainees' hours worked, divided by Total staff hours worked. *Program Codes 4=Homeless Assistance 8=CDBG State Administered 5=HOME 9=Other CD Programs 6=HOME State Administered 10=Other Housing Programs 2015-02-03 Agenda Packet Page 1 of 2 form 60002, Ref/24 C%1 ge 3& Part II: Contracts Awarded during the period of this report(item 7,above) 1.Construction Contracts: A. Total dollar amount of construction contracts awarded on the project $ B. Dollar amount of construction contracts awarded to Section 3 businesses $ C. Percentage of construction contract dollar amount awarded to Section 3 businesses r 0.0% D. Number of Section 3 businesses receiving construction contracts 0 2. Non-Construction Contracts: A. Total dollar amount of non-construction contracts awarded on the project/activity $ B. Dollar amount of non-construction contracts awarded to Section 3 businesses $ C. Percentage of non-construction dollar amount awarded to Section 3 businesses 0.0% D. Number of Section 3 businesses receiving non-construction contracts 0 Part III: Summary Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs,to the greatest extent feasible,toward low-and very low-income persons,particularly those who are recipients of government assistance for housing.(Check all that apply.) Attempted to recruit low-income residents through: local advertising media,signs prominently displayed at the project site, contracts with the community organizations and public or private agencies operating within the metropolitan area(or nonmetropolitan county)in which the Section 3 covered program or project is located,or similar methods. Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. X Other;describe below(Include any obstacles that prevented achieving program goals). Failure to meet hiring and contracting goals requires a description of obstacles that prevented achievement. Narrative: No New hires Section 3 of the Housing and Urban Development Act of 1968,as amended,12 U.S.C.1701u,mandates that the Department ensures that employment and other economic opportunities generated by its housing and community development assistance programs are directed toward low-and very-low income persons,particularly those who are recipients of government assistance housing.The regulations are found at 24 CFR Part 135.The information will be used by the Department to monitor program recipients' compliance with Section 3,to assess the results of the Department's efforts to meet the statutory objectives of Section 3,to prepare reports to Congress,and by recipients as self-monitoring tool.The data is entered into a database and will be analyzed and distributed.The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3.The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6)of the Fair Housing Act and Section 916 of the HCDA of 1992.An assurance of confidentiality is not applicable to this form.The Privacy Act of 1974 and OMB Circular A-108 are not applicable.The reporting requirements do not contain sensitive questions.Data is cumulative;personal identifying information is not included. 2015-02-03 Agenda Packet Page 2 of 2 form 60002, Ref/24 C%1 ge 3231 Section 3 Summary Report HUD Field Office Economic Opportunities for Low-and Los Angeles Field Office Very Low-Income Persons 1.Recipient/Project Name: 2.Grant number 3.Total Amount of Award: City of Chula Vista E-13-MC-06-0540 $119,795 Project Address/Location: 4.Contact Person: 5.Phone:(Include area code) 276 Fourth Avenue Jose Dorado,Project Coordinator 619-476-5375 6.Contract 7.Report Period Begin Report Period End Email: Begin Date: Contract End Date: Revised End Date: Date: Date: jdorado @chulavistaca.gov 07/01/2014 067772014 07/01/2013 06/30/2014 8.Date Report Submitted: 9.Program Code*: (Use separate sheet for each program code.) 10.Funding Program Name: Thursday,September 25,2014 4=Homeless Assistance ESG Part I: Employment and Training (**Columns B, C and F are mandatory fields. Include New Hires in E &F) B C D E F Number of New Number of New %of Aggregate Number of %of Total Staff Hours for Number of Job Category Hires Hires that are Sec. Staff Hours of New Hires Section 3 Employees and Section 3 3 Residents that are Sec.3 Residents Trainees* Trainees S3E&TH /TSH =% Professional 0 0 0.0% 0 0 0.0% 0 Technician 0 0 0.0% 0 0 0.0% 0 Foreman/Supervisor 0 0 0.0% 0 0 0.0% 0 Office/Clerical 0 0 0.0% 0 0 0.0% 0 Cleaning/maintenance 0 0 0.0% 0 0 0.0% 0 Demolition 0 0 0.0% 01 0 0.0%1 0 Construction by Trade Cabinet Maker 0 0 0.0% 0 0 0.0% 0 Carpenter 0 0 0.0% 0 0 0.0% 0 Concrete/Terrazzo 0 0 0.0% 0 0 0.0% 0 Craftworker,skilled 0 0 0.0% 0 0 0.0% 0 Drywall/Ceiling Tile 0 0 0.0% 0 0 0.0% 0 Electrician 0 0 0.0% 0 0 0.0% 0 Fencing 0 0 0.0% 0 0 0.0% 0 Flooring/Carpet 0 0 0.0% 0 0 0.0% 0 Gutter Installer 0 0 0.0% 0 0 0.0% 0 Hazardous Materials 0 0 0.0% 0 0 0.0% 0 HVAC 0 0 0.0% 0 0 0.0% 0 Insulator 0 0 0.0% 0 0 0.0% 0 Laborer 0 0 0.0% 0 0 0.0% 0 Landscape 0 0 0.0% 0 01 0.0% 0 Masonry, Plaster, Stucco 0 0 0.0% 0 0 0.0% 0 Painter 0 0 0.0% 0 0 0.0% 0 Paving 0 0 0.0% 0 0 0.0% 0 Plumber 0 0 0.0% 0 0 0.0% 0 Power Equipment Operator, Skilled 0 0 0.0% 0 0 0.0% 0 Power Equipment Operator, Unskilled 0 0 0.0% 0 01 0.0% 0 Roofer 0 0 0.0% 0 0 0.0% 0 Sprinkler Installer 0 0 0.0% 0 0 0.0% 0 Tile/Marble Cutter/Setter 0 0 0.0% 0 0 0.0% 0 Truck Driver 01 01 0.0% 1 0 0 0.0% 0 Total 0 0 0.0% 1 0 0 0.0% 0 *Use column E if necessary to compare groups containing both full and part-time workers, and those working overtime. Show Section 3 Employees' and Trainees' hours worked, divided by Total staff hours worked. *Program Codes 4=Homeless Assistance 8=CDBG State Administered 5=HOME 9=Other CD Programs 6=HOME State Administered 10=Other Housing Programs 2015-02-03 Agenda Packet Page 1 of 2 form 60002, Ref/24 C%1 ge 3232 Part II: Contracts Awarded during the period of this report(item 7,above) 1.Construction Contracts: A. Total dollar amount of construction contracts awarded on the project $ B. Dollar amount of construction contracts awarded to Section 3 businesses $ C. Percentage of construction contract dollar amount awarded to Section 3 businesses r 0.0% D. Number of Section 3 businesses receiving construction contracts 0 2. Non-Construction Contracts: A. Total dollar amount of non-construction contracts awarded on the project/activity $ B. Dollar amount of non-construction contracts awarded to Section 3 businesses $ C. Percentage of non-construction dollar amount awarded to Section 3 businesses 0.0% D. Number of Section 3 businesses receiving non-construction contracts 0 Part III: Summary Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs,to the greatest extent feasible,toward low-and very low-income persons,particularly those who are recipients of government assistance for housing.(Check all that apply.) Attempted to recruit low-income residents through: local advertising media,signs prominently displayed at the project site, contracts with the community organizations and public or private agencies operating within the metropolitan area(or nonmetropolitan county)in which the Section 3 covered program or project is located,or similar methods. Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. X Other;describe below(Include any obstacles that prevented achieving program goals). Failure to meet hiring and contracting goals requires a description of obstacles that prevented achievement. Narrative: No Construction Activities and no new hires during the reporing period. Section 3 of the Housing and Urban Development Act of 1968,as amended,12 U.S.C.1701u,mandates that the Department ensures that employment and other economic opportunities generated by its housing and community development assistance programs are directed toward low-and very-low income persons,particularly those who are recipients of government assistance housing.The regulations are found at 24 CFR Part 135.The information will be used by the Department to monitor program recipients' compliance with Section 3,to assess the results of the Department's efforts to meet the statutory objectives of Section 3,to prepare reports to Congress,and by recipients as self-monitoring tool.The data is entered into a database and will be analyzed and distributed.The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3.The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6)of the Fair Housing Act and Section 916 of the HCDA of 1992.An assurance of confidentiality is not applicable to this form.The Privacy Act of 1974 and OMB Circular A-108 are not applicable.The reporting requirements do not contain sensitive questions.Data is cumulative;personal identifying information is not included. 2015-02-03 Agenda Packet Page 2 of 2 form 60002, Ref/24 C%13 ge Z33 Appendix "F" Proof of Publication El Latino-San Diego Published September 5 - 11, 2014 Prec Own l fam 540-6521. " } �T AVISO ICE REVIS16N POSL,IC,A J REPORTE Y EVAL UACION ANUAL S©BRE LOS PROGRAMAS �AI.E IFEDERALES DEL APIs]FISCAL.2013/14. f. POR MEDIC)DE LA PRESENTE, SE vial NOTIRCA qua la Ciudad de Chula Vista iical tiers disponlble el Informe y Evaluacion :a!City Anual de los pr ramas federates(CDBG, ►tact HOME,'ESG). Ereporte estara disponible por qunce(.15)Bias, del 5 de septiembre al 20 de septiembre 2014. El reporte proporciona informacian financiera,mesas y objetivos ai igual que los logros reaiizados con los fondos federates que recibi6 la Ciudad durante 2013-14. )AD y #fisted pueds obtener una copra del reparte a Craves de la pA0ina web de is Ciudad en e ista www.chulavistaea.cdovlcvrh o ponibodose en contacto Cori Angelica Davis, Coordina- ;s,y dora de Frayectos a trav6s dd teiefono ' (5i9-691-5035)o correo electronico io 7124 7124 (adavis @chulavistaca.gov). Los 64. cowentarlos escrltos seran aceptadas hasta el 20 de septiembre 2014, l Published at El Latino Newspaper9f5114. ERO PtiBUC NOTICE City Of Chula Vista Appendix "F"- Public Notice CAPER - Year Four 2015-02-03 Agenda Packet Page 234 _�_.. - _ ....._... _...__....-...._......_.............—.......... ... AFFP 56961 cdd caper I Affidavit of Publication STATE OF CALIFORNIA} SS CITY OF CHULA VISTA COUNTY OF SAN DIEGO} NOTICE OF PUBLIC REV€EW ON THE 20132014 ANNUAL PERFORMANCE EVALUATION REPCRT FOR THE I am a citizen of the United States and a resident of the CDBG HOME AND ESG FEDERAL GRANT PROGRAMS county aforesaid;I am over the age of eighteen years,and NO i ICE IS HEREBY GIVEN that the City of Chula Vista has prepared and released not a party to or interested in the above-entitled matter I the 2013MI4 Annual Performance Evaluation Rapart[CAPER]for a 15-day review am the principle clerk of the printer of THE STAR-NEWS, period Commencing on September 5 2014 and ending September 19 2014 a newspaper of general circulation, published ONCE The CAPER provides rinandat and beneficiary Infornason on the City Federal WEEKLY in the city of Chula Vista and the South Bay Grant Programs(CDBG,HOME and ESG)as well as report on the City's goals and Judicial District,County of San Diego,which newspaper objectives utilizing HUD's performance measu rement standards f has been adjudged a newspaper of general circulation by you may access the Draft Report through the City of Chula Vista Housing websito at the Superior Court of the County of San Diego,State of wwwcAulavistaca-govkvrh orhycontacting AngulicaDavis ProW Coordinator via California, under the date of January 18, 1973, Case Telephone(819-691-5036)or e-mail(adawsUahulavistaca gov) Written comrnents Number 71752;that the notice,of which the annexed is a will be accepted through September 18 2014 printed copy[set in type not smatter than nonpareil],has CV-56961 9152014 been published in each regular and entire issue of said L newspaper and not in any supplement thereof on the fallowing dates, to-wit: September 05,2014 That said newspaper was regularly issued and circulated on those dates I SIGNED: f K;W, I W Subscribed to and sworn by me this 51h day of September 2014. l Chula Vista,San Diego County,California 01100031 00028331 i CV-CITY OF CHULA VISTA-LEGALS j 276 FOURTH AVE CHULA VISTA,CA 91910 Y i City Of Chula Vista Appendix "D"—ESG Supplement CAPER — Year Four 2015-02-03 Agenda Packet Page 235 CITY OF CHUTAVISTA HOUSING DIVISION CDBG Application Summary Applicant: City of Chula Vista Housing Division Program/Project: Community Housing Improvement Program Project Description: The program provides single-family homeowners with differed (forgivable) loans to complete energy efficiency and health and safety- related improvements to their home. Type of Program/Project: Housing Eligibility: Matrix Code: 14A— Rehab Proposed Number 11 Households L A (Single Family Homes) to Serve: National Objective: LMH Funding Request: $231,500 Prior Year Funding: $0 Specific Use of Chula Vista Loans/Grants and Staff FUNDING $231,500 Funding: Time RECOMENDED 2015-02-03 Agenda Packet ATTACH'Page� � City of Chula Vista COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM FY 2014-2015 CAPITAL IMPROVEMENT PROJECTS APPLICATION UPDATED 12/13/13 [Office Use Only] NO: L LEGAL NAME OF APPLICANT AGENCY: City of Chula Vista II. MAILING ADDRESS: CITY: ZIP CODE: 276 Fourth Avenue I Chula Vista 191910 III. CONTACT PERSON TITLE: TELEPHONE: E-MAIL: Stacey Kurz ISenior Project Coordinator 619-585-5609 I skurz ci.chula-vista.ca.us SECONDARY CONTACT: TITLE: TELEPHONE: E-MAIL: Jose Dorado JProject Coordinator II 619-476-5375 1 jdorado ci.chula-vista.ca.us IV. IF SUBMITTING MULTIPLE APPLICATIONS,APPLICATION PRIORITY NUMBER: 0 V. TYPE OF AGENCY: 0501(c)3 Non-Profit ®Government/Public Agency ❑For-Profit ❑Other(specify): VI. AGENCY DESCRIPTION: Faith Based Organization: ❑ Yes ®No Date of Incorporation: 1911 Agency Tax ID Number: 95-6000690 Agency DUNS Number: 078-276551 No. of Paid Staff: 4 No. of Volunteers: N/A Provide the Agency's Mission Statement: It is the priority goal of the City to provide a full range of housing opportunities, conveniently located in suitable living environments,to all its citizens. VII. PROPOSED PROJECT TITLE: Community Housing Improvement Program (CHIP) VIII. PROJECT ADDRESS/ADDRESSES: ZIP CODE: CENSUS TRACT: Single Family Homes-Northwest Chula Vista(West of 1-805) 91910 LMMA within 91910 Single Family Homes- Southwest Chula Vista(West of 1-805) 91911 LMMA within 91911 Citywide Mobile Home Parks All Zip Codes All Census Tracts IX. FY 2014-15 CDBG FUNDING REQUEST: Minimum Funding Request to Implement and Complete the Project: $ 231,500 Amount of Other Funds Secured*for the Project: $ Total Cost to Complete the Project: $ 231,500 *Secured means awarded at the time of application submittal. Page 1 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 237 Has this project received CDBG funding in prior years? (if Yes, answer below) ®Yes ❑ No a) List the applicable Fiscal Years: 2012 b) Have all prior year funded project activities been completed? ❑ Yes ® No c If not,what is the scheduled date of completion? February 2015 X. CDBG ELIGIBLE ACTIVITY CATEGORY FOR PROJECT [Must select only ONE option.] ❑Acquisition [24 CFR 570.201(a)] ❑Clearance [24 CFR 570.201(d)] ❑Disposition [24 CFR 570.201(b)] ®Rehabilitation and Preservation [24 CFR 570.202] ❑Public Facilities/Improvements [24 CFR 570.201(c)] ❑Minor Residential Rehabilitation [24 CFR 570.202(b)] XI. PROJECT DESCRIPTION Provide a description of the proposed project. Include an explanation of how the proposed project meets the criteria of the Eligible Activity selected. Indicate whether subcontractors and/or volunteers will be utilized to perform project activities. CHIP has been an approved/funded program in the City of Chula Vista since the 1970's. The purpose and objectives of the CHIP Loan Program is to: eliminate health and safety hazards,remove blight,enhance the quality of the affordable housing stock,enhance overall neighborhood quality, and provide low-income residents with an affordable loan option to implement needed repairs to their homes,in adherence with the CHIP Program Manual. The day—to-day administration of the program will be conducted by City staff. XII. PROJECT FEE STRUCTURE Indicate whether or not fees will be charged for any services delivered in conjunction with this project for which CDBG funds are being requested. If fees are charged,describe the fee structure. N/A XIII. PROJECT BENEFIT To be eligible for CDBG funding from the City,the project must meet the following National Objective: Benefits low/moderate (L/M)income persons. In order to qualify as benefiting low-or moderate income persons, an activity must fall into one of the cateeories below. Please check the applicable box for your project. 1. ❑ Area Benefit—At least 51%of the residents within the targeted activity area are L/M income persons. 2. ❑ Limited Clientele—To qualify under this subcategory,a limited clientele activity must meet one of the following tests. Please check the appropriate box. a. ❑ Clientele must be one of the following groups(please check which group best describes your clients): ❑ abused children ❑ illiterate adults ❑ elderly persons ❑ persons living with AIDS ❑ battered spouses ❑ migrant farm workers ❑ severely disabled persons ❑ homeless persons (use census population report definition) b. ❑ At least 51% of the clientele served must be L/M persons c. ❑ The activity must be of such nature and a location that it may be reasonably concluded that the clientele will be L/M income persons Page 2 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 238 d. ❑ The activity must serve to remove material or architectural barriers to the mobility or accessibility of elderly persons or of severely disabled adults 3. ® Housing—The activity must result in housing that will be occupied by L/M income persons upon completion. The housing can be either owner-or renter-occupied and can be either one family or multi-unit structures. Rental housing must be occupied at affordable rents. XIV. TARGET POPULATION Provide a description of the target population and/or target area/neighborhood boundaries to be served. Indicate whether or not the project currently serves the target population and/or target area/neighborhood boundaries described. All households in the qualifying area that are owner occupied for a minimum of one year(including mobilehome owners) and are below 80% area median income are eligible. Total number of unduplicated clients/households to be served as a result of the proposed project: 12 a) Of this,total number of unduplicated low/moderate-income clients/households to be served: 12 b) Percentage of unduplicated low/moderate-income clients/households to be served: 100% Method of data collection to track client demographics(i.e. family size,race,ethnicity,income levels,City residency,etc.)and/or neighborhood boundaries served. Use of Computer Software:❑ I Manual Collection:® I Other: XV. CONSOLIDATED PLAN GOALS The funding priorities for this application process will be based on the City's approved Five-Year Consolidated Plan and will be prioritized by the City Council annually. The Consolidated Plan outlines a coordinated strategy to guide the City's efforts to address housing and community/economic development needs for the next five years. A citizen outreach effort was conducted to determine the needs and priorities of the City of Chula Vista. The following are the Consolidated Plan goals that can be addressed with the CDBG funds being made available through this application process for Development/Capital Improvement Projects: ❑ Infrastructure Improvements in low and moderate income neighborhoods. ® Improve the condition of the City's housing stock and facilities that serve special needs populations. ❑ Community Facilities. Explain how the proposed project addresses goal selected. Include any supporting statistics or other factual information related to supporting the importance of addressing the need,including any increases and/or improvement to services or facilities/housing provided. The rehabilitation of existing aging housing stock help to eliminate blight and health and safety issues in an effort to preserve housing stock in the older LMMA areas of the City. A large portion of those served are elderly and/or disabled persons. XVI. PERFORMANCE OUTCOME MEASURES As of 2006,the U.S. Department of Housing and Urban Development(HUD)has instituted required performance measures to gather information about and determine the effectiveness of programs funded with CDBG,ESG,HOME and HOPWA. Information obtained on the local level will be reported by the City to HUD,which will enable HUD to describe performance results as the National Level. HUD's outcome performance measurement system has three objectives and three outcomes which are listed below. Page 3 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 239 A. Select ONE of the following that best fits your project objective: ❑ Suitable Living Environment: This objective relates to activities that are designed to benefit communities, families,or individuals by addressing issues in their living environment (such as poor quality infrastructure)or social issues, such as crime prevention,child care,literacy,or elderly health services. It includes improving the safety and livability of neighborhoods,increasing access to quality facilities and services,and revitalizing deteriorating residential neighborhoods. ® Decent Housing This objective focuses on housing programs possible under CDBG where the purpose of the program is to meet individual,family,or community needs and it does not include programs where housing is an element of a larger effort, since such programs would be more appropriately reported under the Suitable Living Environment objective. ❑ Creating/Expanding Economic This objective applies to the types of activities related to economic Opportunity: development,commercial revitalization or job creation. B. Select ONE of the following that best describes the outcome your project will achieve: ®New or Improved This outcome applies to activities that make services,infrastructure,public Availability/Accessibility: facilities,employment opportunities,housing or shelters available or accessible to low/moderate income people,including persons with disabilities. In this category,accessibility does not refer only to physical barriers,but also to making the affordable basics of daily living available and accessible to low/moderate income persons where they live. ❑Affordability This outcome applies to activities that provide affordability in a variety of ways in the lives of low/moderate income people. It can include the creation or maintenance of affordable housing or basic infrastructure hook- ups,or services such as transportation or day care. ❑ Sustainability: This outcome applies to projects where the activity or activities are aimed at improving communities or neighborhoods,helping to make them livable or viable by providing benefit to low/moderate income persons. C. Anticipated Project Outcomes: Complete the chart below to describe the most significant outcome(s)this project is expected to have on its participants. Copy chart and submit an attached document to describe additional outcomes,if applicable. Outcomes: Outcomes are not the activities of the agency,but the benefits for the participants. Outcomes are related to overall project effectiveness. Outcomes are the end result of providing the activity. Describe how participants will benefit and how many are expected to realize this outcome. What will be the benefits for the clients? Focus on outcomes within the agency's control,utilize reasonable available data and have conditions that are well defined and measurable. Examples of outcomes include # affordable housing units rehabbed or#of curb ramps installed. Major Tasks/ Outline the major tasks/activities to be conducted by this project(e.g. site preparation, Activity: construction/rehab, site inspections,etc.). Benchmarks/ List the timeline for anticipated start and completion dates for each major task/activity listed. Dates• Outcome Describe evaluation tools,methods and benchmarks to measure achievement of each outcome. How Measurements: will you measure the outcomes? How will the project's impact on participants be evaluated? Page 4 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 240 Outcome#1 Elimination of health and safety issues in homes through repair and rehabilitation of a minimum of 10 homes. Major Tasks/Activity Descriptions Necessary to Realize Outcomes Benchmarks/Dates Process applications for up to 12 households that qualify for the program June 30,2016 Complete contractor repairs within the fiscal year June 30,2016 Outcome Measurements Inspections,through code enforcement staff will identify and confirm health and safety issues have been eliminated through the rehabilitation of the home. Outcome#2 Improve neighborhood stability through preservation of owner occupied households and assist persons of low income to improve accessibility and quality of life through improvements. Major Tasks/Activity Descriptions Necessary to Realize Outcomes Benchmarks/Dates Target areas of need through Title 25 inspections (mobilehomes) and code enforcement activity June 30,2016 Assist disabled persons with ADA improvements to home June 30,2016 Outcome Measurements Through applications and inspections the CHIP Committee will identify those households in need of assistance to rectify Title 25 violations and address accessibility needs. XVII. PROJECT SUSTAINABILITY Were cost estimates for the project obtained from construction professionals to ensure ® Yes ❑ No appropriate funding levels were determined for feasibility? CDBG is not a guaranteed funding source. Briefly describe how your project will be sustained should funds not be awarded as requested. Some funds will be recaptured through CDBG loan repayments,however these will be limited and households served would be drastically reduced from the proposed levels. XVIIL PROJECT SITE INFORMATION *CHIP project sites are unknown at this time. A phase I programmatic environmental review is completed at the beginning of the fiscal year and each home receives a project specific environmental review and as necessary lead-based paint inspections/remediation and State historic resource clearances are completed. City-Owned: I ❑Yes ®No I If Yes,City Real Estate Assets Contact Name: Age of Building: Unknown Original Date of Construction: Unknown Designated Historic Landmark: ❑ List Any Known Hazards: (ex.Asbestos, Storage Tanks—underground/above ground) Does the project result in an expansion of an existing facility?If Yes, specify size: sq.ft. ❑Yes ❑No Is the project site located in a designated Redevelopment area? ❑Yes ❑No Lead Paint Information: For building/structures constructed prior to December 31, 1978: ❑ N/A a) Has a lead hazard inspection report been issued for the facility? ❑ Yes ❑ No b) Has facility been abated for lead paint? ❑ Yes ❑ No c) Will children occupy the facility? If Yes, age range? ❑ Yes ❑ No Page 5 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 241 Environmental Information: a) Has a Phase I Environmental Assessment been completed for project? ❑ Yes ❑ No b) Is the building/structure located in a Historic Site? ❑ Yes ❑ No c) Is the building/structure located in a Historic District? ❑ Yes ❑ No d) Is site located in a Flood Zone? ❑ Yes ❑ No e) Is site located in a Flood Plain? ❑ Yes ❑ No I) Does agency have flood insurance? ❑ Yes ❑ No g) Will there be demolition? ❑ Yes ❑ No Site Control: Applicants must demonstrate site control has been approved for a minimum of five years after the completion date of the project. [If the answer to a) is No,owner/lease agreement must be submitted with this application.] a) Agency owns property? If Yes,date acquired? ❑ Yes ❑ No b) Agency leases property? If Yes,lease expiration? ❑ Yes ❑ No NOTE: Owner/lease agreement must be submitted with this application. Expiration date must not be less than 5 years from the scheduled completion date. from the scheduled completion date. c) Agency has option to purchase? If Yes,lease expiration? ❑ Yes ❑ No d) Other? Describe: e) Is there currently a lien on the property? ❑ Yes ❑ No Zoning [If zoning is not known ,contact City's Development Services at(619)446-5000] a) Project structure type is: ® Residential ❑ Commercial ❑Public Facility ❑ Public-Right-of-Way b) What is the current zoning of the project site? I Unknown d) Is the project site zoned correctly for the proposed activity? ® Yes ❑ No If No,provide an explanation of efforts and timetable to change zoning or obtain a variance. Appraisal(Property acquisition projects only) a) Has an appraisal been done on the property? Date of appraisal? ❑ Yes ❑ No b) If No,what is the source of the acquisition cost estimate? Relocation Does the project require temporary/permanent relocation or moving of occupants? ❑ Yes ❑ No tf Yes, this project is subject to The Uniform Relocation Assistance and Real Property Acquisition Policies Act(URA). If applicable,describe the relocation plans,including timetable,notifications to seller and occupants. List how many of the occupied units are: a)owner-occupied;b)renter-occupied; or c)businesses. Indicate whether temporary and/or permanent displacement is required. Page 6 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 242 XIX. ACCESSIBILITY FOR PERSONS WITH PHYSICAL DISABILITIES Federal regulations require that all facilities and/or services assisted with CDBG funds be accessible to the disabled, whenever feasible. Accessibility includes such things as: entrance ramps,parking with universal logo signage,grab bars around commodes and showers,top of toilet seats that meet required height from the floor,drain lines under lavatory sink either wrapped or insulated, space for wheelchair maneuverability,accessible water fountains,access between floors(elevators,ramps,lifts),and other improvements needed to assure full access to funded facilities/programs,including serving the blind and deaf. hi addition,compliance with Section 504 requirements is required prior to execution of an Agreement with the City. Will the completed project meet ADA standards for accessibility by the disabled? ® Yes ❑ No If No,describe accessibility problems and method to address problems,including funding and timetable: XX. EMPLOYMENT AND CLIENT PARTICIPATION Do you notify the public that your agency does not discriminate based on race,color,religion,gender, sexual orientation,national origin,age or disabilities in hiring practices or provision of services? ® Yes,currently ❑ No,currently ❑ Willing to adopt practice XXI. ORGANIZATIONAL CAPACITY a) Has your agency ever done this type of activity before? ® Yes ❑ No b) Describe your agency's experience with CDBG or other Federal grant programs,including the total years of experience and total amount of funding for each CDBG and/or other Federal grant award received: The City has been an entitlement community for over 30 years. The CHIP program has been existence for approximately the same amount of time,with various funding sources being used throughout the years to carry out activities. Since 2008,the City has exclusively used CDBG funds for the CHIP. c) Describe your agency's current capacity and staff qualifications in carrying out the proposed activity and ensuring the project is completed as proposed and within the scheduled timeline: Staff currently consists of a CHIP committee (a code enforcement inspector,housing staff administrator,and a financial analyst). To carry out daily activities a consultant has been under contract for 5 years and a finance processor is on staff. d) Describe your agency's administrative systems by checking each item that exists within your agency's organizational structure: ®Formal Personnel System—Are written procedures in place? ® Yes ❑No ® Staff Salary Tracking System by Funding Source ® Audit System—Are formal written accounting procedures in place? ® Yes ❑No ® Recordkeeping System/Separate Tracking for Each Funding Source ®Formal Written Cash Management Practices(Includes Proper Security Measures) ® Hard Copy Files and Computer Records Systems with Security and Back-up in Place ® Internal Monitoring/Evaluation System - Are written procedures in place? ® Yes ❑No - Are procedures in compliance with Sarbanes-Oxley? ❑ Yes ❑No ® Client Eligibility Verification ® Client Demographic Data Collection and Reporting System ® Procurement Policy—Are formal written procedures in place? ®Yes ❑No ® Conflict of Interest Policies ® Client Grievance Policies ❑ Annual Fundraising/Revenue Generation Page 7 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 243 e) Describe the financial and program oversight by your agency's Board of Directors. PN"plicable. The CHIP committee oversees the approval and eligibility of all applications. I) If any gaps exist in your agency's administrative systems,describe what they are and how they will be addressed: XXII. LIST OF FUNDING SOURCES FOR THE PROJECT AMOUNT AMOUNT %OF TOTAL SECURED NOT SECURED BUDGET FY 2014-2015 CDBG Request from City of Chula Vista $231,500 100% List Other Sources Below: CDBG Funds Awarded From Prior Fiscal Years Section 108 Loan Guarantee $0 $0 $0 HOME $0 $0 $0 ESG $0 $0 $0 HOPWA $0 $0 $0 CDBG-R $0 $0 $0 Other Federal Stimulus Funds $0 $0 $0 Other Federal Funds $0 $0 $0 State/Local Funds $0 $0 $0 Private Funds $0 $0 $0 Agency Funds $0 $0 $0 TOTAL PROJECT FUNDING $231,500 100% SECURED FOR PROJECT XXIII. FY 2014-2015 COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT BUDGET List the expenses that will be applied to only the CDBG-funded portion of the project's total budget,along with an explanation of how each expense is related to project delivery. Ensure that the budget reflects compliance with prevailing wages requirements. (Total budget amount should match Page 2, Section IX,Minimum Funding Request amount.) In the justification section,also indicate the percentage of total cost of each line item that is budgeted under this application process. NOTE: This proposed budget may be subject to change at the direction of the CDBG Program Office based on eligibility. LINE ITEM/TYPE AMOUNT JUSTIFICATION Real Property Acquisition N/A Demolition N/A Page 8 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 244 Relocation N/A Lead-Based Paint N/A Assessment/Abatement Construction Management N/A Construction/Renovation N/A Consultant/Professional N/A Daily administration provided under contract by B Adair Consulting Services Project Management Services(not to exceed N/A 10%of the total amount requested) Other: CHIP staffing to review application,conduct Code Enforcement Pre-and Staff Administration& $30,000 post-inspections,Loan Servicing,and provide oversight of program Inspections Other: $201,500 Deferred and forgivable loans Loans for Rehabilitation Other: Other: $231,500 PROJECT BUDGET (TOTAL AMOUNT OF PROPOSED CDBG-FUNDED PORTION) B. AGENCY FINANCIAL SYSTEM 1) ❑ Cash Basis or❑ Accrual Basis. 2)Define Fiscal Year Term: From: To: CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM FY 2014-15 CDBG APPLICATION—UPDATED 12/13/13 DEVELOPMENT/CAPITAL IMPROVEMENT PROJECTS Page 9 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 245 XXIL CERTIFICATION OF APPLICATION The undersigned acknowledges the following: 1. That,to the best knowledge and belief,all factual information provided is true and correct and all estimates are reasonable. This application and all attachments are complete and accurate. 2. That,to the best knowledge and belief,all factual information provided is true and correct and all estimates are reasonable. This application and all attachments are complete and accurate. 3. That submittal of an application for this project is not a guarantee of funding from the City of Chula Vista. 4. That the proposed project described in this application meets the following National Objective: Benefits low-or moderate (L/M)income persons,governing the use of CDBG funds. 5. That all CDBG-funded activities shall be within the City of Chula Vista and benefit only City of Chula Vista residents. 6. That no revised applications may be made in connection with this application once the deadline for applications has passed,unless revisions and/are additional documentation are mandated by CDBG Program during their application review process. 7. That,if the project is funded,the City of Chula Vista reserves the right to reduce and/or cancel the allocation if federal entitlements are canceled,reduced,or rescinded. 8. That,if the project is funded,a written agreement that includes a statement of work,records retention and reporting, program income procedures,local and federal requirements,circumstances that would trigger grant suspensions and terminations,and reversions of assets would be required between the applicant and the City of Chula Vista. 9. That,if the project is funded,the applicant shall comply with all federal and City policies and requirements,City procedures must be followed,as applicable to the CDBG Program. 10. That,if the project is funded,the applicant understands that HUD release of FY 2014-15 CDBG funds must be obtained by the City prior to the obligation of funds(execution of a written agreement/Memorandum of Understanding). 11. That,if the project is funded,the City will perform a National Environmental Policy Act(NEPA)review prior to the obligation of funds(execution of a written agreement/Memorandum of Understanding). 12. That if the project is a facility,the applicant shall ensure the facility is maintained and operated for its approved use throughout its economic life,with a minimum period of five years from completion of the project, should the project be funded. 13. That a project's FY 2011-12 funding does not guarantee its continuation in the City's subsequent action plans. 14. That proof of required insurance coverage will be submitted to the City prior to the execution of a written agreement. Applicant understands that the execution of a written agreement will be delayed until proof of required insurance is submitted to the City. 15. That written signatory authority from the applicant's governing body indicating who can execute written agreements/contracts and amendments on its behalf has been included with this application packet. 16. That,if the project is funded, sufficient funds are available from non-CDBG sources to complete the project as described. 17. That,if the project is funded,the proposed activities(project tasks/activities)listed in this application may be implemented without delay upon the execution of a written agreement between the City of Chula Vista and the applicant. 18. That the proposed funding requested represents the amount needed to complete the project within 18 months from the date of the allocation. The applicant understands that phased(or installment)funding requests are prohibited for this application. 19. That the applicant understands that all CDBG funds allocated to projects must be expended within 18 months from the date of the allocation,or such funds are subject to being reprogrammed by the City Council. 20. That the applicant is fully capable of fulfilling its obligation under this application. 21. That,if the project is funded,the applicant understands that CDBG funds are provided on a reimbursement basis and that required reports and supporting documentation must be reviewed and accepted by assigned Project Managers prior to approval of payment to the applicant. 22. That,if the project is funded,all required federal and City certifications and assurances will be adhered to. 23. That the applicant shall not use CDBG funds for grant writing,fundraising or lobbying per OMB Circular A-87. 24. That the applicant possesses the legal authority to apply for CDBG funds and to implement the proposed project. Page 10 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 246 25. That the applicant does not have any unresolved audit findings for prior CDBG and/or other federal-funded projects. 26. That there are no pending lawsuits that have been filed against the applicant. 27. That the applicant understands that the City may verify any or all statements contained in this application packet, and that any intentionally false information or omission may disqualify the applicant from consideration for CDBG funding in the current and future years. 28. That the applicant understands that,upon submission,this applicationi packet becomes the property of the City of Chula Vista and will not be returned to the applicant in whole or in part. 29. That should funding be approved for this proposed project,the applicant understands that they may not submit a request to revise the"project category"change OR"project description"listed in the application. However, the CDBG Program office reserves the right to make revisions to scope of work/scope of services and/or budget line items during contract negotiations in order to improve/enhance the benefit to low/mod clients and communities to be served. 30. That the undersigned has reviewed this application packet for completeness and accuracy and have approved the description,performance goals, budget, and other aspects of the described project listed in this application. 31. That the governing body of the applicant agency authorizes the submission of this application. Signature: ` Print Name: Leilani Hines Title: Housing Manager Date: 01/06/2015 Agency Narne: City of Chula Vista, Housing Division Project Name: Community Housing Improvement Program{CHIP} Page 11 FY 2014-15 CDBG Application-Development/Capital Improvement Projects 2015-02-03 Agenda Packet Page 247 CITY OF CHUTAVISTA HOUSING DIVISION CDBG Application Summary Applicant: City of Chula Vista Fire Department Program/Project: Fire Equipment Project Description: CDBG funds in the amount of$218,500 will be used for the purchase of fire equipment for Fire Stations 1 and 5. Equipment includes 28 sets of PPE (Turnouts) for firefighters permanently assigned to Fire Station 1 and 5 ($68,500) and equipment to outfit a new Fire Engine, stationed at Fire Station 1 ($150,000 Type of Program/Project: Public Facility Improvement Eligibility: Matrix Code: 030 Fire Proposed Number 90,390 Stations/Equipment to Serve: residents National Objective: LMA Funding Request: $218,500 Prior Year Funding: $0 Specific Use of Chula Vista Equipment FUNDING $218,500 Funding: RECOMENDED 2015-02-03 Agenda Packet Page 248 CITY OF CHULA VISTA Census Tract: See Section 2 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) PROGRAM—CFDA#14.218 F Below CITY OF CHULAVISTA HOUSING DIVISION Priority No: Date Submitted: 12/22/2014 DUNS #: 078726551 Title of Project: 2014-15 Chula Vista Fire Equipment 1. AGENCY SUBMITTING APPLICATION: a. City Department: Fire Department b. Project Manager: James Garcia Telephone Number: (619) 409-5839 c. Contact Person (if different from Project Manager): Madeline Smith Tel. Number: 5858 d. E-mail Addresses: msmith @chulavistaca.gov e. Signature of Authorized Official: f. Name and Title of Authorized Official: Jim Geering, Fire Chief 2. PROJECT LOCATION: (Attach map of project site showing the boundaries of the geographic area served. a. Community: Chula Vista, Fire Districts for Fire Station 1 and 5 b. Street address (include zip code): 447 F Street, Chula Vista, CA 91910 and 391 Oxford Street, CA 91911 c. Cross streets: d. Assessor Parcel Number (where applicable): Not applicable e. Thomas Bros. Reference Page: Not applicable f. 2010 Census tracts and Census tract block group numbers: (2010 American Community Survey (ACS)/Census data and guidance from HUD has been received. Eligibility of your proposed project may be significantly impacted due to these HUD updates. Projects previously funded by CDBG may or may not continue to meet HUD eligibility requirements. Please consult with HCD staff during the preparation of your application and prior to submission to ensure your proposed project meets eligibility requirements.) Fire District 1: 12302, 12303, 12304, 12401, 12402, 12501, 12502, 12600, 12700, 12800, 13000 (60.73 LMI) Fire District 5: 10001, 10103, 10107, 13102, 13103, 13104, 13203, 13204, 13205, 13206, 13303, 13307, 13308 (66.49% LM I) 2dT51kv04A 91 k6@tion PaJpa�VA9 4 FIRE STATION DISTRICT �srnnox i s n,M s CENSUS 2OL0 _W/M�JERnTE INCJME 6C Low & Moderate Income Census Block Groups - And CIe' ern Fire Station Districts i & 5 ,......�•,.-.,.., 0 015 1 2 Mlles 3. PROJECT DESCRIPTION: (Provide a clear, detailed description of the project and specifically how the requested CDBG funds would be used.Attach a list of the proposed tasks with associated activities,expected accomplishments of each task, timelines, and information on staff/consultant who would supervise/perform the work. CDBG funds in the amount of $218,500 will be used for the purchase of fire equipment for Fire Stations 1 and 5. Equipment includes 28 sets of PPE (Turnouts)for firefighters permanently assigned to Fire Station 1 and 5($68,500)and equipment to outfit a new Fire Engine,stationed at Fire Station 1 ($150,000). 4. TYPE OF ACTIVITY: X Public Facilities Economic Development Rental Housing Other: Infrastructure Public Service Owner-Occupied Housing Planning/Administration Non-homeless Special Homeless/HIV/AIDS Needs 5. OBJECTIVE: (Please check only one) (Activities that benefit communities/families/individuals by addressing issues in their X 1 Suitable Living Environment living environment) (Housing activities that meet individual family or community needs; should not be used 2 Decent Housing for activities where housing is an element of a larger effort) 3 Economic Opportunity (Activities related to economic development, commercial revitalization, and job creation) 6. OUTCOME: (Please check only one) Availability/ (Activities that make services, infrastructure, housing, and shelter available and accessible. Note X 1 Accessibility that accessibility does not only refer to physical barriers) (Activities that provide affordability in a variety of ways. It can include creation or maintenance of 2 Affordability affordable housing, basic infrastructure hookups, or services such as transportation or daycare) (Activities that promote livable or viable communities and neighborhoods by providing services or 3 Sustainability by reviving slums or blighted areas) 2d-1*k ?l 9Oq}@tion Pagpa'g@fA0 7. PROJECT BENEFICIARIES: a. Describe the geographic service area or the specific population served, including the estimated number of persons served and other measurable outputs: Fire Station 1 and 5 are both located on the West side of the City of Chula Vista in low to moderate income areas. Both Fire Station 1 and 5 were built in the early 1950's and served as the backbone of the Chula Vista Fire Department throughout the growth of the City. Today as in the past, Fire Station 1 and 5 continue to be the two busiest Fire Stations in the City.This is an area comprised of primarily low income families and individuals. A large number of the people we respond to either have no medical insurance and/or limited or no access to medical care. The combination of older homes without Fire Sprinklers,the use of old unmaintained or serviced heating devices, un- approved or permitted additions to structures, and unapproved or non-conventional electrical wiring also contributes to an increase in fire related incidents for these two stations. The statistics indicate that the calls for service in these geographical areas will continue to grow. b. If the proposed project only serves a limited clientele, a certain segment of the population, such as youth, childcare or senior centers, health facilities,ADA improvements,or housing activities/services: (1) Provide the unduplicated number of people expected to be served annually. N/A (2) Describe what steps will be taken to document that a minimum of 51% unduplicated low- and moderate-income persons will be served annually. Note: All subrecipients requesting funds for programs working directly or indirectly with homeless populations will be required to participate in the Homeless Management Information System (HMIS) database effort administered by the Regional Task Force on the Homeless. The service areas for the proposed project have been designated as low/moderate income census tracts by the 2010 US Census. 8. SITE INFORMATION: Not Applicable (a—d) a. Suitability of site or facility: b. Availability of land/facility: (Indicate if the site has been selected,whether there is site control, and other issues of ownership.) c. Effect on surrounding land use: d. Conformance with General Plan: (For information,call PDS at(619)615-8289) 9. ENVIRONMENTAL REVIEW STATUS: (Call Angelica Davis at (619) 691-5036 and check appropriate boxes if environmental status is known) ® Exempt CEQA: ® Exempt NEPA: ❑ Environmental Assessment Needed: Underway ❑ Complete❑ ❑ Environmental Impact Statement: Underway ❑ Complete❑ 10. CDBG FUNDS REQUESTED: (Specific use of CDBG funds only) Planning $ Inspections $ Personnel/Administration $ Construction/Installations $ Site Acquisition $ Consultant Cost $ Relocation Assistance $ Supplies/Equipment $218,500 Permits and Fees $ Insurance/Legal $ Engineering/Designs $ Other( ) $ TOTAL $218,500 11. STAFF STATEMENT OF PROJECT NEED/OBJECTIVE: a. Indicate specific local conditions that warrant funding of the project: The Fire Department is in need of Personal Protective Equipment(PPE) know as Turnout Gear for the Firefighters that work at Fire Station 1 and 5. Due to the higher call for service and wear and tear on the Firefighters PPE, many of the Firefighters gear is reaching the end of its serviceable life.The National Fire Protection Association's(NFPA)mandate 2(k*kvd#AkPA90&u&@tion Page @fAl is that this PPE be inspected annually and replace every 10 years. This PPE is critical to Firefighter Safety and Survivability and is required to be able to properly and safely respond to Emergency incidents in this area. The Fire Department has identified $143,000 in funding for new Turnout Gear(PPE) however the total need is $211,500 leaving us $68,500 short. The Fire Department has no additional funding available for this requirement that will support the Firefighters at Station 1 and 5. The additional funding request is for equipment that will be used to outfit the new Fire Engine to be located at Fire Station#1. Last year,the City entered into a lease/purchase agreement for a new Fire Engine to be placed in service at Fire Station 5. The City also funded and purchased all equipment required to outfit this new apparatus.A second new Fire Engine has been ordered to replacement the Engine currently in use at Fire Station 1. No funding is available to purchase equipment required to outfit this second Fire Engine. The equipment being used on the current Fire Engine at Fire Station 1 will need to remain in place as this Engine will remain in service as a Reserve Fire Engine. This equipment is critical in order to be able to place this new apparatus in service upon arrival. b. Describe the relationship of the proposed activity to other similar community facilities/services. (If there are other similar facilities/services in the community, provide a map showing locations): N/A 12. PROJECT BUDGET: a. Indicate how the requested CDBG funds will be leveraged and identify other sources of funds, including the amounts, for this project. Describe here if the proposal is part of larger project. The Fire Department will use $68,500 of the requested CDBG funds to purchase 28 sets of PPE (Turnouts) for firefighters who are in need of turnout replacement and are permanently assigned to Fire Station 1 and 5. These are the personnel that regularly respond to calls for service in the area of those fire stations. Additionally, the Fire Department requested $150,000 to outfit a new Fire Engine with equipment. The department purchased a new Pierce Fire Engine to replace an engine that had reached its serviceable life per the NFPA as a frontline Fire Engine. The replacement Fire Engine will be received at the end of June 2015 and will require to be outfitted with fire equipment before it is put into service. The cost to outfit the engine is $150,000, which includes all equipment.This engine will be placed in Fire Station#1. b. Specify the status of other funding sources and include dates: application submitted, decision pending on requested funds, or funds committed. N/A 13. PROJECT COST ESTIMATE: a. CDBG Funds Previously Allocated To This Project: $ 0 b. Current Proposal: (1) CDBG Project Request $ 218,500 (2) Other Funds Allocated to Project for spending in (list sources): Other Federal (Specify Source): $ Other State/Local (Specify Source): $ Current Proposal Total $ $218,500 2dT51k1/04gk 9)&g4F@tion Pagp.4g@fA2 14. PRELIMINARY SCHEDULE: (For CDBG Fund Requests Only) Task Completion Date Environmental Review N/A Contract Award February 2015 Site Acquisition N/A Engineering/Design N/A Consultant Services N/A Relocation Assistance N/A Construction/Installation N/A Other: Purchase PPE and Equipment February 2015 Other: PPE and Equipment Received/Paid May 2015 Estimated Date of Completion (assuming July 2015 Release of Funds) 15. PROJECTED CDBG EXPENDITURES IN FY 2014-15 15tQuarter 2nd Quarter 3rd Quarter $218,500 4t"Quarter 16. Will the proposed project meet Americans with Disabilities Act standards for access to persons with disabilities? Explain. 17. Project will be carried out by: (Check one of the following) ® City Employees ❑Non-Profit Organization ❑Contractors ❑For Profit Organization ❑ City Employees and Contractors ❑Faith Based Organization ❑Another Public Agency ❑Institution of Higher Education 18. CURRENT ACTIVITIES: a. Indicate current project status: The Fire Department is waiting for approval of funding. Once approved, staff will start the procurement process to purchase the personal protective equipment for the firefighters and the required equipment for the new Fire Engine. b. For phased projects, describe the progress on the current phase at time of this application and indicate the expected completion date of the previously funded work: N/A 19. BASIS FOR STAFF RECOMMENDATION: a.Include specific reasons for your support and indicate why this project is a priority: Firefighter SAFETY is the Fire Department's number one priority. In order to keep firefighters safe when they respond to incidents,the department ensures their PPE is up-to-date, maintained,and in compliance with the NFPA standards. The 28 sets of turnouts that will be purchased with this funding are rapidly approaching the end of their serviceable life and will be out of compliance with NFPA standards. Top service to our community is another priority of the Fire Department. Replacing the Fire Engine at Station1 has 2dT51kvh4EARA90&uAF@tion Paggh @fA3 been a difficult challenge due to budgetary constraints. The new Fire Engine will allow the Fire Department to provide improved service, assist with response times, improve firefighter safety, and overall operational efficiency. Once the fire engine is received, it cannot be placed into service without first outfitting it with required fire equipment. This funding will allow the department to fund the purchase of equipment to outfit it and put into service this new Fire Engine as soon as possible. b. Note any anticipated problems or delays in implementation (e.g., use permits,other agency approvals or contingencies): We do not anticipate any problems or delays in implementation. N/A c. Describe the urgency or reasons for funding the project this year: Firefighter turnouts have to be replaced by the date they expire per the NFPA. Once turnouts are ordered, it takes the manufacturer approximated 90 days to deliver, during the turnout replacement plan staff created, a list of employees were identified that require new PPE immediately as well as by the end of calendar year 2015. These turnouts need to be ordered purchased well ahead of their expiration date to allow for manufacturing time and shipping. 20. CITIZEN OR ADVISORY COMMITTEE RECOMMENDATION: N/A a. Actions taken and votes received: b. Input received from citizens: (Attach letters received from public.) If applicable 21. NATIONAL OBJECTIVE: Any real property acquired or improved in whole or in part with CDBG funds in excess of$25,000 shall be used to meet one of the national objectives. Cities are required to meet the national objective until five years after expiration of the contract or MOU. City Departments are required to meet the national objective until five years after HUD closeout of the City's CDBG grant program. Describe how your agency will comply with this HUD requirement: Benefit low/moderate income persons (24 CFR 570.208). 2 d *kvd#A 9Oq}@tion Page @fA4 M N A Z U W m� (D a�n m 2 z U N O U) w Z � cC Q Q rl O w H C) CC p Z Z C7 O Q o o N Y z V U)U m� •--� Ln LL 00Uaa 0 CL O L V LA _O m 0 C V U }+ O •� C D O a C V O C N Z m O �+ m O L U. !O G 0 3 o E oae€rev oa0 0 00 V�" pyo o MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF CHULA VISTA DEPARTMENT OF DEVELOPMENTSERVICES(HOUSING DIVISION) AND FIRE DEPARTMENT This Memorandum of Understanding (MOU) is entered into this 3rd day of February, 2015 between the Development Services Department Housing Division (DSD-HD) and the Fire Department (CVFD) to work together toward the mutual goal of providing services to low and moderate income areas in the City of Chula Vista. DSD-HD is the Grantee administrator for the City of Chula Vista receipt of federal Community Development Block Grant (CDBG) program funds. The City Council allocated CDBG program funds for a City project as described in"Work to be Performed"(the Project). This Grant is made pursuant to Title I of the Housing and Community Development Act of 1974(41 U.S.C. 5301-5320)as amended,the primary objective of which is the development of viable urban communities by providing federal assistance for community development activities in urban areas. Per§570.201(e)to be eligible for CDBG assistance,a public service must be either a new service or a quantifiable increase in the level of an existing service above that which has been provided by or on behalf of the unit of general local government(through funds raised by the unit or received by the unit from the State in which it is located)in the 12 calendar months before the submission of the action plan. (An exception to this requirement may be made if HUD determines that any decrease in the level of a service was the result of events not within the control of the unit of general local government). This MOU will establish the working parameters for the Project activities to be accomplished with these funds. This CDBG funded activity has been incorporated into the City's annual Action Plan which was submitted and accepted by the U.S. Department of Housing and Urban Development(HUD). The Action Plan requires DSD-HD and all recipients(CVFD)of CDBG funds to meet certain obligations and certifications to the federal government including environmental review,anti-discrimination, and timely expenditure of funds. This Project will be implemented compliant with CDBG regulations and related federal laws. IT IS AGREED AS FOLLOWS: WORK TO BE PERFORMED: CVFD will implement the following Projects described as follows: 1. Fire Equipment for Fire Station 1 and 5: $68,500 The CVFD shall purchase 28 sets of personal protective equipment(Turnouts)for firefighters(who are in need of turnout replacement) who are permanently assigned to Fire Station 1 and Fire Station 5 and respond to calls within the designated service areas of those fire stations. 2. Fire Apparatus Outfit for Fire Station 1:$150,000 The CVFD purchased a new fi re engine to replace an engine that had reached its useful life(over 25 years). This fire engine will be received at the end of June 2015 and will require to be outfitted with fire equipment and supplies before it is put into service. CDBG funds will be used to pay for costs to outfit the engine at a cost of$150,000. This engine will be placed in Fire Station 1. ATTACHMENT 4 Interdepartmental MOU Page 1 of 3 2015-02-03 Agenda Packet Page 256 Performance Measurement: A total of 90,390 residents, residing within Fire Districts 1 and 5, will benefit from this project, 64%of which are low/moderate income. TIMELY COMPLETION AND EXPENDITURE: Timely completion of the Project is the highest priority of this agreement. To ensure timely completion and expenditures,CVFD will demonstrate reasonable progress in implementation of a Project by completing and expending allocated CDBG Project funds by June 30,2015. QUARTERLY REPORTS: In order to more closely monitor Project completion and expenditures, the CVFD Project Manager will provide the DSD-HD Project Managerwith quarterly reports,submitted no laterthan 15 days after the last day of the previous quarter,which includes a narrative of the activities, and/or progress towards meeting the timeline goals. Report due dates are:April 15, and July 15. PROJECT REVIEW CONFERENCE: In the event that quarterly reports indicate funds will not be expended by June 30, 2015,or within the agreed upon schedule, CVFD will notify DSD-HD of the completion deficiencies and RD will have 15 calendar days to provide its plan for meeting time and expenditure agreements. Failure to correct the deficiency within 15 calendar days will require DSD-HD to schedule a Project Review Conference. Upon failure to develop a plan for meeting completion and expenditure requirements (as specified in Attachment"A"),the DSD-HD Housing Manager will schedule a Project Review Conference. Either or both Directors may assign a designee to represent their respective department during a Project Review Conference. The Project Review Conference will serve to identify reasons for delayed performance and weaknesses in the project implementation plan. Based on the Project Review Conference discussions both DSD-HD and CVFD will generate a remedial plan that may include but is not limited to re-design of the Project, amendments to the Project, extending the term of the Project, or re-allocation of the funds to an alternate Project. Such unexpended funds may also be recaptured and reallocated atthe discretion of the Housing Manager of DSD-HD. The recaptured funds shall be made available for reprograming to other eligible activities as deemed appropriate by DSD-HD. CDBG PROGRAMMATIC REQUIREMENTS: Project will be implemented in accordance with Community Development Block Grant requirements. HUD's Playing by the Rules Handbook is being provided to CVFD as a tool to carry out the project as Attachment B. EQUIPMENT SAFEGUARDING: • The CVFD shall maintain proper records for acquisition and disposition of equipment acquired with federal awards pursuant to 24 CFR Part 84.30-84.37 and OMB Circular A-110. • Within 30 days of the acquisition of the equipment, the CVFD shall provide to DSD-HD records that contain the description (including serial number or other identification number),source, name of title holder, acquisition date and cost, percentage of federal participation in the cost, location, condition, and disposition data. • The CVFD shall safeguard, insure, and maintain the equipment specified above. • At least once every two years the CVFD shall conduct a physical inventory of the equipment listed above, and the results shall be reconciled with the equipment records. Interdepartmental MOU Page 2 of 3 2015-02-03 Agenda Packet Page 257 • The CVFD shall not dispose of any of the equipment purchased with CDBG without prior approval of DSD-H D. ACKNOWLEDGEMENT OF FUNDING: CVFD shall identify the City of Chula Vista and the Department of Housing and Urban Development (HUD) Community Development Block Grant Program as the source of funding, or, if applicable, one of the sources of funding in public announcements that are made regarding the Project. Acknowledgement of the City's funding roles, for example, should be included in publicity materials related to the Project. In addition, DSD-HD agrees that it shall be apprised of any special events linked to the Project so that a review can be made on what role, if any, the City and HUD would assume. TERM: This MOU will commence when executed by both parties and shall remain in effect until HUD terminates the City's CDBG program. IN WITNESS WHEREOF,this Memorandum of Understanding is hereby executed on the day and theyearfirst above written. Chula Vista Fire Department Chula Vista Development Services-Housing Division Date: Date: By: By: Jim Geering, Kelley Broughton, Chula Vista Fire Chief Director of Development Services Interdepartmental MOU Page 3 of 3 2015-02-03 Agenda Packet Page 258 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING (1) THE FISCAL YEAR 2014/2015 AMENDMENT TO THE HUD ANNUAL ACTION PLAN TO REPROGRAM $450,000 OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THREE ELIGIBLE PROJECTS; AND (2) APPROPRIATING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE AMOUNT OF $450,000 TO THREE ELIGIBLE PROJECTS; AND (3) AUTHORIZING THE CITY OF CHULAVISTA DEVELOPMENT SERVICES DEPARTMENT TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE FIRE DEPARTMENT FOR THE IMPLEMENTATION OF TWO CDBG FUNDED ACTIVITIES WHEREAS, on May 6, 2014, the City Council approved submittal of the Community Development Block Grant (CDBG) 2014-2015 Annual Action Plan to the U.S. Department of Housing and Urban Development(HUD); and WHEREAS, the City desires to amend the 2014-2015 Annual Action Plan to reprogram and appropriate $231,500 of CDBG funds to the Community Housing Improvement Program and$218,500 to purchase fire equipment for Fire Stations 1 and 5; and WHEREAS, HUD regulations allow CDBG funds to be used for the purchase of Fire Equipment because the items to be purchased are considered to be an integral part of a public facility and this eligible for funding; and WHEREAS, the service area of Fire Stations 1 and 5 serve predominately low and moderate income residents; and WHEREAS, the City's Community Housing Improvement Program serves households who are low and moderate income; and WHEREAS, Federal regulations governing the HUD grant funds (CDBG, HOME and ESG) programs state that significant programmatic and funding changes to the Plan constitutes a Substantial amendment to the Plan; and WHEREAS, in compliance with HUD regulations, an Action Plan Substantial Amendment to reallocate CDBG funds requires a 30-day public review and comment period, which began on November 7, 2014, and ended on December 8, 2014 with no comments received; and 2015-02-03 Agenda Packet Page 259 Resolution No. Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHULA VISTA DOES HEREBY RESOLVE as follows: 1) That the City Council of the City of Chula Vista does hereby amend the 2014/2015 Annual Action Plan and authorizes the submission of the Substantial Amendment to the United States Department of Housing and Urban Development. 2) That the City Council approves the following budget amendments/appropriations: Fund Category Non CIP Project Desctiption Revenue Expenditure CDBG Fund Non-CIP Projects Landis Studios (450,000) (450,000) 0 CDBG Fund Non-CIP Projects Fire Station 1&5-Turnout Gear 68,500 68,500 0 CDBG Fund Non-CIP Projects Fire Station 1-Fire Engine Equipment 150,000 150,000 0 Subtotal CDBG Fund (231,500) (231,500) 0 CDBG Housing Program Other Expenses N/A 231,500 231,500 0 Subtotal CDBG Housing Fund 231,500 231,500 0 Total -All Funds 0 0 0 3) That the City Council authorizes the City of Chula Vista Development Services Department to enter into a Memorandum of Understanding, in substantially the form presented,with the Fire Department for the implementation of two CDBG funded activities, specifically for the purchase fire equipment for Fire Stations I and 5. The City Council further authorized the City Manager to make such minor modification to the MOU as may be approved or required by the City Attorney. Presented by: Approved as to form by: Kelly Broughton Glen R. Googins Director of Development Services City Attorney 2015-02-03 Agenda Packet Page 260 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 14-0755, Item#: 3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A TWO- PARTY AGREEMENT BETWEEN THE CITY AND NINYO & MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS TO PERFORM A PHASE II ENVIRONMENTAL SITE INVESTIGATION AND WAIVING THE FORMAL CONSULTANT SELECTION PROCESS RECOMMENDED ACTION Council adopt the resolution. SUMMARY Staff has prepared a two-party agreement for professional services with Ninyo & Moore Geotechnical and Environmental Sciences Consultants (Ninyo & Moore), to perform a Phase II Environmental Site Investigation (SI) for the property owned by the Sweetwater Union High School District (SUHSD) and located at 1130 Fifth Avenue. The purpose of the SI is to assess the extent of waste on the subject property and characterize the waste in preparation of a remediation plan. The waste analysis will facilitate redevelopment of the property and implement the City's US EPA- funded Community-wide Brownfields Assessment program. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed agreement for compliance with the California Environmental Quality Act (CEQA) and has determined that the project is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines. Thus, no further environmental review is required. BOARD/COMMISSION RECOMMENDATION Not Applicable DISCUSSION A Phase I Environmental Site Assessment (ESA) for the subject property was completed in June 2013, which identified potential petroleum contaminants and underground storage tanks (USTs) on the property. Now, the property owner (SUHSD) has asked the City of Chula Vista to assist in the recommended Phase II analysis, the cost of which will be funded by the Brownfields Assessment Grant. Background In May 2008, the Chula Vista Redevelopment Agency was awarded a Community-wide Brownfields Assessment grant for $400,000 (Grant). The purpose of the Brownfields Assessment program was to inventory, characterize, assess and plan for the cleanup of contaminated properties known as "brownfield sites" in western Chula Vista. City of Chula Vista Page 1 of 3 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Leg age 261 File#: 14-0755, Item#: 3. In the years following the award of the Grant, the Chula Vista Redevelopment Agency selected a consultant to do a community-wide assessment, as well as consultants to do various Phase I and Phase II environmental studies. In April 2013, a consultant performed Phase I ESAs for four (4) sites owned by the Sweetwater Union High School District (SUHSD) that were being considered for redevelopment within western Chula Vista: one of those sites was the subject property, located at 1130 Fifth Avenue. The purpose of the Phase I ESA was to investigate readily observable conditions and identify any Recognized Environmental Conditions (RECs) on the property through visual observations, environmental regulatory agency records review, review of available historical documents, review of available facility records, and interviews. The Phase I ESA for 1130 Fifth Avenue indicates the possible presence of petroleum contaminants and USTs. The property owner, SUHSD, concluded that a Phase 11 Environmental Site Investigation was necessary to verify the presence of contaminants, determine the characteristics and extent of those elements, and make recommendations for remediation. Proposed Phase II Agreement Ninyo & Moore is the environmental engineering firm selected to perform the Phase 11 environmental site investigation on the subject property. Staff recommends Council approve the Agreement to assess the condition of the site and implement the Brownfields program. Scope of Work As detailed in Attachment 2, the scope of work includes the performance of a Phase 11 Environmental Site Investigation for the property located at 1130 Fifth Avenue, at a cost of $68,254. Due to the use of EPA grant funds, the consultant will coordinate closely with the EPA Officer in preparing a Sampling and Analysis Plan (SAP), and following through the EPA protocol as the Phase 11 progresses. The Phase 11 is eligible under the EPA Brownfields Assessment grant, and staff recommends entering into the agreement to complete the scope of work. Waiver of Consultant Selection Process The City has determined that Ninyo & Moore is uniquely qualified to perform under the Agreement, due to its recent experience in preparing environmental assessments through the EPA's Brownfield Assessment grant program and its familiarity with the City's consultant agreement processes: Ninyo & Moore is currently under an on-call agreement with Chula Vista's Public Works Department. The timeframe to complete the work is short, so Ninyo & Moore's knowledge of the EPA requirements and process will be key to a timely completion of the project. All of which would better materially serve the City's interests. Therefore, staff recommends the formal selection process for the scope of work be waived. DECISION-MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS City of Chula Vista Page 2 of 3 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Leg age 262 File#: 14-0755, Item#: 3. The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The agreement supports the Healthy Community and Economic Vitality goals as it identifies and characterizes environmental contaminants, in preparation for remediation. Ultimately, SUHSD plans to entitle the property for new residential townhomes. CURRENT YEAR FISCAL IMPACT No appropriations are needed as a result of this action; appropriations for the EPA grant are included in the fiscal year 2015 budget, which are sufficient to cover the $68,254 contract costs. Staff has confirmed that the proposed work is eligible for a full reimbursement under the grant agreement. ONGOING FISCAL IMPACT Not applicable; all work will be completed prior to June 30, 2015. ATTACHMENTS 1. Site Map 2. Two-Party Agreement with Ninyo & Moore 3. Council Resolution Staff Contact: Janice Kluth, Senior Project Coordinator, Development Services Department City of Chula Vista Page 3 of 3 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 263 4 � + -Ar y ti T ' Y f. r `' J •oi - ■, L R + I Er # �. r IL 1 r �ir r 1 , •: ti Rr Pr 5 s pr mmor .. + ��-- rr * r 1 ! q v T • r 0' !■ L 7 c� L L Are ' r r IN mp- API, ' r r OF A.b 1 6 op jr 1} 0• , ME ti 4k I a L _ �r - t , .. � , o � s Alp w 1 . _ � , . Agreement between the City of Chula Vista And Ninyo & Moore Geotechnical and Environmental Sciences Consultants To Prepare a Phase II Environmental Site Investigation (SI) This agreement (Agreement)_ effective on , 2015. is between the Citv-related entity whose name and business form is indicated on Exhibit A. Paragraph 2, (City), and the entity whose name. business form. place of business and telephone numbers are indicated on Exhibit A. Paragraphs 4 through 6. (Consultant), and is made with reference to the following facts: RECITALS WHEREAS, the City of Chula Vista is the recipient of a Brownfields Assessment Grant from the US Environmental Protection Agency (EPA) to identify and characterize Brownfield sites in western Chula Vista; and WHEREAS. using EPA Brownfields grant funds, a Phase I environmental site assessment (ESA) was completed in June 2013 for the property located at 1130 Fifth Avenue and owned by the Sweetwater Union High School District (SUHSD); and WHEREAS. the Phase I ESA for this property identified potential petroleum contaminants and underground storage tanks (USTs) on the property. The property owner, SUHSD, concluded that a Phase II Environmental Site Investigation was necessary to verify the presence of contaminants_ determine the characteristics and extent of those elements; and make recommendations for remediation: and N HEREAS. Ninyo & Moore Geotechnical and Environmental Sciences Consultants (Ninvo & Moore) was selected to perform a Phase II environmental site investigation (SI) on the subject property referenced above; and WHEREAS, the City has determined that Consultant is uniquely qualified to perform under the Agreement. due to its recent experience in preparing environmental assessments through the EPA's Brownfield Assessment grant program and its familiarity with the City's consultant agreement processes: NTinvo & Moore is currently under an on-call agreement with Chula Vista's Public Works Department. The timeframe to complete the work is short, so Ninyo & Moore's knowledge of the EPA requirements and process will be key to a timely completion of the project; all of which would better materially serve the City's interests, therefore; the formal selection process for the scope of work has been waived; and WHEREAS- Consultant warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Consultant to City in accordance with the time frames and the terms and conditions of this Agreement. Page I I Two Parts•Agreement Between the Cih'of Chula 1•ista and Ytrn-o&-Moore to Prepare a Phose 11 F.rn'rronmenral Site lrrvesriga r n y 2015-0210ra�`Fc _ kAin[]n•Rtr!+n�n�.t 5',Trr±r.`rrAlfii.lfLl�af-lrr+-arV1:.l9d-tf ?9tL�dQC�f_".er-y2+tie4.'-_` ��e.t «�t �-S-.:'?e!He•�•^r.. __: '€= Page 265 pt<rt rat -.. ]End of Recitals. Next Page Starts Obligatory Provisions.] Page 2 Two Par'h'Agreement Between rite City'of Chula 117ma and A'rrn'n d,1lonrr 10 Prrprrre a Plu'v-11 fumrrnnnrental Site Inrestrgimun 2015-02 0 - - Page 266 OBLIGATORY PROVISIONS PAGES NOW. THEREFORE, for valuable consideration the City and Consultant do hereby mutually agree as follows: All of the Recitals above are incorporated into this Agreement by this reference. ARTICLE 1. Consultant's OBLIGATIONS A. General 1. General Duties. Consultant shall perform all of the services described on Exhibit A, Paragraph 7 (General Duties). 2. Scope of Work and Schedule. In performing and delivering the General Duties. Consultant shall also perform the services. and deliver to City the "Deliverables" described in Exhibit A. Paragraph 8, entitled "Scope of Work and Schedule," according to, and within the time frames set forth in Exhibit A. Paragraph 8, time being of the essence of this agreement. The General Duties and the work and Deliverables required in the Scope of Work and Schedule shall be referred to as the "Defined Services." Failure to complete the Defined Services by times indicated does not. except at the option of the City. terminate this Agreement. a. Reductions in Scope of Iflork. Cite may independently, or upon request from Consultant, from time to time, reduce the Defined Services to be performed by Consultant under this Agreement. Upon doing so, City and Consultant agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction. 4 b. .4dditional Services. In addition to performing the Defined Services, City may require Consultant to perform additional consulting services related to the Defined Services (Additional Services), and upon doing so in writing, if they are within the scope of services offered by Consultant, Consultant shall perform same on a time and materials basis at the rates set forth in the 'Rate Schedule" in Exhibit A. Paragraph 10(C), unless a separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly as billed. �. Standard of Care. Consultant expressly warrants that the work to be performed pursuant to this Agreement, whether Defined Services or Additional Services. shall be performed in accordance with the standard of care ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. a. No filaiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve Consultant of responsibility for complying with all laws_ codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industr_ standards, or the willful misconduct of Consultant or its subcontractors. Page 3 Two Parr Agreement Between the Cin•of Chula Pinta and A'mro&-.A loore to Prepare a Phase If F.m•iranmenral Srre Im-esrrgarron b fArblarrxl ShPr�eAidtuillinRn�m. tl;lTer++n.rCdlftl-1[1-I�+.af�cr-; 0�-14[}1fS�2C_ SF•'r'-e[:' c�r`a.• ._•n... :r<T�....:.-r•••c:»_ a-r>_rt•. 2015-02- 3 —!4_ �ri '��' � - � - Page 267 B. Application of Laws. Should a federal or state law pre-empt a local law, or regulation. Consultant must comply with the federal or state law and implementing regulations. No provision of this Agreement requires Consultant to observe or enforce compliance with any provision; perform any other act, or do any other thing in contravention of federal, state, territorial, or local law. regulation, or ordinance. if compliance with any provision of this Agreement violates or would require Consultant to violate any law, Consultant agrees to notify City immediately in writing. Should this occur, the City and Consultant agree that they will make appropriate arrangements to proceed with or, if necessary, amend or terminate this Agreement, or portions of it, expeditiously. 1. Subcontractors. Consultant agrees to take appropriate measures necessary to ensure that all participants utilized by Consultant to complete its obligations under this Agreement; such as subcontractors, comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local, affecting Project implementation. In addition, if a subcontractor is expected to fulfill any responsibilities of Consultant under this Agreement, Consultant shall ensure that the subcontractor carries out Consultant's responsibilities as set forth in this Agreement. C. Insurance 1. General. Consultant must procure and maintain, during the period of performance of this Agreement, and for twelve months after completion, policies of insurance from insurance companies to protect against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work under this Agreement and the results of that work by Consultant, his agents, representatives, employees or subcontractors, and provide documentation of same prior to commencement of work. 2. Minimum Scope of Insurance. Coverage must be at least as broad as: a. CGL. Insurance Services Office Commercial General Liability coverage (occurrence Form CG0001). b.Aulo. Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). c.IYC. Workers` Compensation insurance as required by the State of California and Employer's Liability Insurance. d.E&O. Professional Liability or Errors &; Omissions Liability insurance appropriate to Consultant's profession. 3. Minimum Limits of Insurance. Consultant must maintain limits no less than those included in the table below: Page 4 Two Paro,Agreement Between the Cif)•of Chula Vistu and Ninvo X Moore to Pry pare n 1'lra.ce 1;F.nrrrrnrarenrrrl Circ lnve�,nemrorr 2015-02 10 — "' ''_ - __ vdafd�?uchR docsC 4rd W2 Page 268 i. General Liability: $1.000.000 per occurrence for bodily injury; personal injury, (Including (including death), and propem, damage. If Commercial General operations, Liability insurance with a general aggregate limit is used. either products and the general aggregate limit must apply separately to this completed Project/location or the general aggregate limit must be twice the operations, as required occurrence limit. applicable) ii. Automobile $1;000,000 per accident for bodily injury, including death._ and Liabilitv: property damage. iii. Workers' Statutory Compensation $1,000,000 each accident Employer's $1,000.000 disease-policy limit Liabilitv: $1.000.000 disease-each em lovee iv. Professional $1,000_,000 each occurrence Liabilitv or Errors & Omissions Liabilitv: If Consultant maintains higher limits than the minimums shown above, the City and shall be entitled to coverage for the higher limits maintained by Consultant. 4. Deductibles and Self-Insured Retentions. Anv deductibles or self-insured retentions must be declared to and approved by the City. 5. Other Insurance Provisions. The general liability, automobile liability, and where appropriate, the worker's compensation policies are to contain, or be endorsed to contain, the following provisions: a. Additional Insureds. City of Chula Vista- its officers. officials, employees, agents, and volunteers are to be named as additional insureds with respect to all policies of insurance, including those with respect to liability arising out of automobiles owned. ]eased; hired or borrowed by or on behalf of Consultant, where applicable, and, with respect to liability arising out of work or operations performed by or on behalf of Consultant, including providing materials. parts or equipment furnished in connection with such work or operations. The general liability additional insured coverage must be provided in the form of an endorsement to Consultant's insurance using ISO CG 2010 (11/85) or its equivalent. Specifically, the endorsement must not exclude Products/Completed Operations coverage. b. Primarj, Insurance. Consultant's General Liability insurance coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Anv insurance or self-insurance maintained by the City, its officers. officials. employees, or volunteers is wholly separate from the insurance of Page 5 Two Parrv.4areement Between the City of Chula irtsta and,\rm-o&,Moore io Prepare a Phase N Dnuronmerual$rte Im migariott 201$-02 C�` CF�'—nli-)a�'^Yni Rm,�:n.,i ill'--„`C��F.{fLlR,t-Irr�_-.rH7�19A1£Ae'9rhF rinc�('_'�'_cY'7s = * R_.... - - •. .. a .s ten•. Page 269 Consultant and in no way relieves Consultant from its responsibility to provide insurance. c. Cancellation. The insurance policies required by this Agreement shall not be canceled by either party, except after thirty days' prior written notice to the City by certified mail, return receipt requested. The words "will endeavor" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents; or representatives" shall be deleted from all certificates. d. waiver of Subrogation. Consultant's insurer will provide a Waiver of Subrogation in favor of the City for each required policy providing coverage for the term required by this Agreement. In addition, Consultant waives any right it may have or may obtain to subrogation for a claim against the City. 6. Claims Forms. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are written on a claims-made form: a. Retro Date. The "Retro Date" must be shown, and must be before the date of the Agreement or the beginning of the work required by the Agreement. b. Maintenance and Evidence. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the work required by the Agreement. c. Cancellation. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a "Retro Date" prior to the effective date of the Agreement, Consultant must purchase "extended reporting" coverage for a minimum of five years after completion of the work required by the Agreement. d. Copies. A copy of the claims reporting requirements must be submitted to the City for review. 7. Acceptability of Insurers. Insurance is to be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best's rating of no less than A V. If insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best's rating of no less than A X Exception may be made for the State Compensation Fund when not specifically rated. 8. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by Section I.C. of this Agreement. The endorsements should be on insurance industry farms, provided those endorsements or policies conform to the requirements of this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require, at any time, complete, certified copies of all required Page 6 Two Part,Agreement Between the GA,of Chula t ista and,Vimy&.A Poore to Prepare a Phase 11 Fm rrom2rerna!Site lmvestiganon .. ° { :v�.., — -- .2015-02 0I , . 4 ae� -• 0, , age insurance policies. including endorsements evidencing the coverage required by these specifications. 9. Subcontractors. Consultant must include all subconsultants as insureds under its policies or furnish separate certificates and endorsements for each subconsultant. All coverage for subconsultants is subject to all of the requirements included in these specifications. 10. Not a Limitation of Other Obligations. Insurance provisions under this Article shall not be construed to limit Consultant's obligations under this Agreement, including Indemnity. 11. Additional Coverage. To the extent that Insurance coverage exceeds the minimums identified in section 3, recovery shall not be limited to the insurance minimums_ but shall instead extend to the actual polic}' limits. D. Security for Performance 1. Performance Bond. In the event that Exhibit A, at Paragraph 18, indicates the need for Consultant to provide a Performance Bond (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Performance Bond"); then Consultant shall provide to the City a performance bond, in the amount indicated at Exhibit A. Paragraph 18, in the form prescribed by the City and by such sureties which are authorized to transact such business in the State of California, listed as approved by the United States Department of Treasure Circular 570, http://XN-%i'�y.fms.treas.izov/c570, and whose underwriting limitation is sufficient to issue bonds in the amount required by the Agreement, and which also satisfy the requirements stated in Section 995.660 of the Code of Civil Procedure, except as provided otherwise by laws or regulations. All bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act. Surety companies must be duly licensed or authorized in the jurisdiction in which the Project is located to issue bonds for the limits so required. Form must be satisfactory to the Risk Manager or City. 2. Letter of Credit. In the event that Exhibit A, at Paragraph 18. indicates the need for Consultant to provide a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Letter of Credit"), then Consultant shall provide to the City an irrevocable letter of credit callable by the City at its unfettered discretion by submitting to the bank a letter- signed bv_ the Citv Manager, stating that Consultant is in breach of the terms of this Agreement. The letter of credit shall be issued by a bank, and be in a form and amount satisfactory to the Risk Manager or City Attorney which amount is indicated in the space adjacent to the term, "Letter of Credit." in Exhibit A. Paragraph 18. 3. Other Security. In the event that Exhibit A. at Paragraph 18, indicates the need for Consultant to provide security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Other Security"), then Consultant shall provide to the Cite such Page 7 Two Pam'Agreement Bemeen the City of Chula Hyla and,Vimv c-Alone to-ftoare a Phaw 11 Evrrironmentnl$ire Im sn tr rr 2015-02-b39 p.�^rrr�um.,.:n�. ;�r'....i�c�lf�1.10.1xz�7rFi_�rN�;_i9,i-1FAe'9c}+Adnc�C�c4er- ry�nt' "str3�.:z��T-- "r�. ---r-i �er �c� __ �__ y ���s- Page 271 other security therein listed in a form and amount satisfactory to the Risk Manager or City Attorney. E. Business License. Consultant agrees to obtain a business license from the City_ and to otherwise comply with Title 5 of the Chula Vista Municipal Code. ARTICLE 11. CITY OBLIGATIONS A. Consultation and Cooperation. City shall regularly consult Consultant for the purpose of reviewing the progress of the Defined Services and Schedule, and to provide direction and guidance to achieve the objectives of this Agreement. The City shall allow Consultant access to its office facilities; files and records, as deemed necessary and appropriate by the City, throughout the term of this Agreement. In addition, City agrees to provide the materials identified at Exhibit A, Paragraph 9, with the understanding that.delay in the provision of those materials beyond thirty days after authorization to proceed, shall constitute a basis for the justifiable delay in Consultant's performance. B. Compensation. 1. Following_ Receipt of Billing. Upon receipt of a properly prepared bill from Consultant. submitted to the City as .indicated in Exhibit A, Paragraph 17, but in no event more frequently than monthly, on the day of the period indicated in Exhibit A, Paragraph 17, City shall compensate Consultant for all services rendered by Consultant according to the terms and conditions set forth in Exhibit A, Paragraph 10, adjacent to the governing compensation relationship indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements for retention set forth in Paragraph 18 of Exhibit A. and shall compensate Consultant for out of pocket expenses as provided in Exhibit A, Paragraph 11. 2. Supporting Information. Any billing•submitted by Consultant shall contain sufficient information as to the propriety of the billing, including properly,executed payrolls. time records, invoices, contracts, or vouchers describing in detail the nature of the charges to the Project in order to permit the City to evaluate that the amount due and payable is proper, and such billing shall specifically contain the City's account number indicated on Exhibit A. Paragraph 17(C) to be charged upon making such payment. 3. Exclusions. In determining the amount,of the compensation City will exclude any cost: 1) incurred prior to the effective date of this Agreement; or 2) arising out of or related to the errors. omissions, negligence or acts of willful misconduct of Consultant, its agents; employees, or subcontractors. a. Errors and On7issions. In the event that the City Administrator determines that Consultant's negligence, errors, or omissions in the performance of work under this Agreement has resulted in expense to City greater than would have resulted if there were no such negligence, errors, omissions, Consultant shall,reimburse City Page S Two PanD-Agreement Between the 00,of Chula Vista and A-invo cf Afoore to P=are a Phase JI Fin rrrnnuema!Sue Invesimemorr 2015-02 03� .�44t+eJ2 v--n•R-n-am-inY.J—4 Tm ccdlfd4[LlRsf--cf-,---a-d O-r--f Ud4d_'9cbb doc G_' ...:.°iey;� z ...re r1 Page 272 for any additional expenses incurred by the City. 'Nothing in this paragraph is intended to limit City's rights under other provisions of this Agreement. 4. Pavment Not Final Approval. Consultant understands and agrees that payment to Consultant for any Project cost does not constitute a City final decision about whether that cost is allowable and eligible for payment under the Project and does not constitute a %waiver of anv violation of Consultant of the terms of the Agreement. Consultant acknowledges that City will not make a final determination about the eligibility of anv cost until the final payment has been made on the Project or the results of an audit of the Project requested by the City has been completed, whichever occurs latest. If City determines that Consultant is not entitled to receive any portion of the compensation due or paid. City will notify Consultant in writing, stating its reasons. Consultant agrees that Project closeout will not alter Consultant's responsibility to return anv funds due City as a result of later refunds, corrections; or other similar transactions: nor will Project closeout alter the right of City to disallow costs and recover funds provided for the Project on the basis of a later audit or other review. a. Consultant's Obligation to Pay. Upon notification to Consultant that specific amounts are owed to City, whether for excess payments or disallowed costs, Consultant agrees to remit to City promptly the amounts owed, including applicable interest. ARTICLE II1. ETHICS A. Financial Interests of Consultant I. Consultant is Designated as an FPPC Filer. If Consultant is designated on Exhibit A. Paragraph 14, as an "FPPC filer," Consultant is deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Paragraph 14 of Exhibit A. or if none are specified, then as determined by the City Attorney. 2. No Participation in Decision. Regardless of A-hether Consultant is designated as an FPPC Filer_ Consultant shall not make, or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a financial interest other than the compensation promised by this Agreement. 3. Search to Determine Economic Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants and represents that Consultant has diligently conducted a search and inventory of Consultant's economic interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Consultant does not. to the best of Consultant's knowledge. have an economic interest which would conflict with Consultant's duties under this Agreement. Page 9 Two Parr}•Agreement Between the Cin.of Chula Lista and Vint &3fQpre to Prepare a_Phaw 11 F.m'rmnmerrial Site 1m ;uc rOrr v 5'• n'ccdlfda�SS�F-Ec£-�d(l -14d�£d��1rb8 doctFt_C_ eeh_ ^ '_°c -r•ur..,` 1cri bn' Page 273 2015-02- 3 - ----- E`3+�= '•-=�- � - 4. Promise Not to Acquire Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. 5. Dut-N, to Advise of Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer. Consultant further warrants and represents that Consultant will immediately advise the City Attorney if Consultant learns of an economic interest of Consultant's that may result in a conflict of interest for the purpose of the Fair Political Practices Act, and regulations promulgated thereunder. 6. Specific Warranties Against Economic Interests. Consultant warrants, represents and agrees that: a. Neither Consultant, nor Consultant's immediate family members, nor Consultant's employees or agents (Consultant Associates) presently have any interest, directly or indirectly, whatsoever in any property which may be the subject matter of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of any property which may be the subject matter of the Defined Services, (Prohibited Interest), other than as listed in Exhibit A, Paragraph 14. b. No promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Consultant or Consultant Associates in connection with Consultant's performance of this Agreement. Consultant promises to advise City of any such promise that may be made during the Term of this Agreement, or for twelve months thereafter. c. Consultant Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for twelve months after the expiration of this Agreement; except with the written permission of City. d. Consultant may not conduct or solicit any business for any party to this Agreement, or for any third party that may be in conflict with Consultant's responsibilities under this Agreement, except with the written permission of City. IV. LIQUIDATED DAMAGES A. Application of Section. The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A, Paragraph 13. 1. Estimatinp, Damages. It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It is difficult to estimate the amount of damages resulting from delay in performance. The parties have used their judgment to arrive at a reasonable amount to compensate_for delay. Page 10 Two Part•Agreement Between the Ch)-ojChuta i tsta and Xmi-o&,doom to Prepare a Phace U Fnrrrorrmenler!Sue 6mes•rr try •!iI'_ccdlfd-ID-]i3• •_ K- a ��1t'llSl[lc�C. ".�cti 2015-0 -O�r�3� - - Page 274 2. Amount of Penalty. Failure to complete the Defined Services within the allotted time period specified in this Agreement shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the completion of the respective work assicnment or Deliverable. Consultant shall pav to the Citv. or have withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A; Paragraph 13 (Liquidated Damages Rate). 3. Request for Extension of Time. If the performance of any act required of Consultant is directly prevented or delayed by reason of strikes, lockouts, labor disputes; unusual governmental delays. acts of God, fire, floods. epidemics, freight embargoes. or other causes beyond the reasonable control of Consultant. as determined by the Citv. Consultant shall be excused from performing that act for the period of time equal to the period of time of the prevention or delay. In the event Consultant claims the existence of such a delay. Consultant shall notify the City's Contract Administrator. or designee. in «siting of that fact within ten calendar days after the beginning of any such claimed delay.�Extensions of time will not be granted for delays to minor portions of work unless it can be shown that such delays did or will delay the progress of the work. ARTICLE W. IIN'DEI\4N'IFICATION' A. Defense, Indemnity, and Hold Harmless. I. General Requirement. To the maximum extent allowed by law. Consultant shall defend, indemnIN, protect and hold harmless the City. its elected and appointed officers; agents and employees. from and against any and all claims, demands, causes of action, costs, expenses; (including reasonable attorney's fees and actual costs). liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts. omissions; negligence; or A illful misconduct of Consultant. its officials. officers, employees, agents. and contractors, arising out of or in connection with the performance of the Defined Services. the results of such performance, or this Agreement. This indemnity provision does not include any claims. damages. liability. costs and expenses arising from the sole negligence or sole willful misconduct of the City, its officers. employees. Also covered is liability arising from, connected with. caused by or claimed to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of Consultant. its employees, agents or officers. or any third part`. 2. Design Professional Services. Notwithstanding the forgoing, if the services provided under this Agreement are design professional services, as defined by California Civil Code section 2782.8, as may be amended from time to time. the defense and indemnity obligation under Section 1. above. shall be limited to the extent required by California Civil Code section 2782.8. 3. Costs of Defense and Award. Included in the obligations in Sections A.1 and A?, above, is Consultant's obligation to defend. at Consultant's own cost, expense and risk, any and Page 11 Two Parrr Agreement Between the City of Chula Frtsta and,1"rmvo&Atoore to Prepare a Phow It bn ironmerrgl_Site Impsrrgat+on 2015-02-p3Wrrts»cl�rpc►�1Fety r7,�RM n;n••.�;.rrm�rrdlfds(1 e��frr;_ (+*-Igdlft�'_�ch?d4caFr-Derr;-5 ?, _ ..,� ,• _..T._r,c°' — z:rca> Page 275 all suits, actions or other legal proceedings, that may be brought or instituted against the City, its directors. officials, officers, employees, agents and/or volunteers, subject t6 the limitations in Sections A.]. and A.2. Subject to the limitations in Sections A.]. and A?.. Consultant shall pay and satisfy any judgment. award or decree that may be rendered against City or its directors, officials, officers, employees, agents and/or volunteers, for any and all related legal expenses and costs incurred by each of them. 4. Insurance Proceeds. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, and/or volunteers. 5. Declarations. Consultant's obligations under Article V shall not be limited by any prior or subsequent declaration by Consultant. 6. Enforcement Costs. Consultant agrees to pay any and all costs City incurs enforcing the indemnity and defense provisions set forth in Article V. 7. Survival. Consultant's obligations under Article V shall survive the termination of this Agreement. 8. No Alteration of Other Obli a Lions. This Article V, shall in no way alter, affect or modify any of Consultant's other obligations and duties under this Agreement. ARTICLE VI. TERMINATION OF AGREEMENT A. Termination for Cause. If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant's obligations under this Agreement, or if Consultant shall violate any of the covenants. agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Consultant of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings. maps, reports and other materials prepared by Consultant shall, at the option of the City, become the property of the City, and Consultant shall be entitled to receive just and equitable compensation, in an amount not to exceed that payable under this Agreement and less any damages caused City by Consultant's breach, for any work satisfactorily completed on such documents and other materials up to the effective date of Notice of Termination. The Parties agree that time is of the essence for the performance of this Agreement. The City is receiving funding from an EPA Bro wnfields grant and if all work required under this Agreement is not completed by April 30, 2015 there will be no funding for the required work. Thus, Consultant must complete all work required under this Agreement prior to April 30, 2015. The Parties agree that Consultant's failure to complete all the required work under this Agreement by April 30, 2015 is a breach of this Agreement and the City may terminate this Agreement immediately. The five day notice requirement under the termination for cause provisions shall not be required. Page 12 Two Parr-Agreement Between the Cih'of Chula i rsta and Xunv A Aloore_to Prgwre a Pho-Ae!1 F_rn rrnnnrerrtc i i estrgnrirnr 2015-02 0 g � ` " �L'T�nP«dlfdJQ-18af-IrE-ado -1 dafde19cb8d"(—!- �r�9 r - - Page 276 ac3k�r� - - - -- B. Termination of Agreement for Convenience of City. City may terminate this Agreement at any time and for any reason. by giving specific written notice to Consultant of such termination and specifying the effective date thereof, at least thir-, (30) days before the effective date of such termination. In that event. all finished and unfinished documents and other materials described hereinabove shall. at the option of the City, become City's sole and exclusive property. If the Agreement is terminated by City as provided in this paragraph, Consultant shall be entitled to receive just and equitable compensation, in an amount not to exceed that payable under this Agreement, for any satisfactory work completed on such documents and other materials to the effective date of such termination. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement except as set forth in this section. ARTICLE VII. RECORD RETENTION AND ACCESS A. Record Retention. During the course of the Project and for three (3) years following completion. Consultant agrees to maintain, intact and readily accessible. all data, documents. reports. records. contracts. and supporting materials relating to the Project as City may require. B. Access to Records of Consultant and Subcontractors. Consultant agrees to permit, and require its subcontractors to permit City or its authorized representatives, upon request, to inspect all Project work. materials, payrolls, and other data, and to audit the books, records, and accounts of the Contractor and its subcontractors pertaining to the Project. C. Project Closeout. Consultant agrees that Project closeout does not alter the reporting and record retention requirements of this Agreement. ARTICLE VIII. PROJECT COMPLETION, AUDIT, AND CLOSEOUT A. Project Completion. 'Within ninety (90) calendar days following Project completion or termination by City; Consultant agrees to submit a final certification of Project expenses and audit reports, as applicable. B. Audit of Consultants. Consultant agrees to perform financial and compliance audits the City may require. Consultant also agrees to obtain any other audits required by Citv. Consultant agrees that Project closeout will not alter Consultant's audit responsibilities. Audit costs are allowable Project costs. C. Project Closeout. Project closeout occurs when City notifies Consultant that City has closed the Project, and either forwards the final payment or acknowledges that Consultant has remitted the proper refund. Consultant agrees that Project closeout by City does not invalidate any continuing requirements imposed by the Agreement or any unmet requirements set forth in a written notification from City 4 Pace 13 Two Part►'Agreement Between the C!{r of Chula Vista and Vrm•o ce ;loore to Prenarr a Phase 11 Fairaarreruol Sue lm�-.Wgarro) 2015-02- 3 ' 9 -- --••n.. a� •s4bfn2 Page 277 t�0 P 1 &-eN ARTICLE IX. MISCELLANEOUS PROVISIONS A. Assignability. The services of Consultant are personal to the City, and Consultant shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or notation), without prior written consent of City- 1: Limited Consent. City hereby consents to the assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 16 to the subconsultants identified as "Permitted Subconsultants." B. Ownership, Publication, Reproduction and Use of Material. All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced under this Agreement shall be the sole and exclusive property of City. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights or patent rights by Consultant in the United States or in any other country without the express written consent of City. City shall have unrestricted authority to publish; disclose (except as may be limited by the provisions of the Public Records Act), distribute. and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this Agreement. C. Independent Contractor. City is interested only in the results obtained and Consultant shall perform as an independent contractor with sole control of the manner and means of performing the services required under this Agreement. City maintains the right only to reject or accept Consultant's work products. Consultant and any of Consultant's agents, employees or representatives are, for all purposes under this Agreement, independent contractors and shall not be deemed to be employees of City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to; overtime. retirement benefits; worker's compensation benefits, injury leave or other leave benefits. Therefore, City will not withhold state or federal income tax, social security tax or any other payroll tax, and Consultant shall be solely responsible for the payment of same and shall hold the City harmless with regard to them. 1. Actions on Behalf of City. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever, as an agent or otherwise. Consultant shall have no authority, express or implied, to bind City or its members, agents, or employees, to any obligation whatsoever, unless expressly provided in this Agreement. 2. No Obligations to Third Parties. In connection with the Project, Consultant agrees and shall require that its agents, employees, subcontractors agree that City shall not be responsible for any obligations or liabilities to any third party, including its agents, employees, subcontractors, or other person or entity that is not a party to this Agreement. Notwithstanding that City may have concurred in or approved any solicitation, subagreement, or third party contract at any tier, City shall have no obligation or liability to any person or entity not a party to this Agreement. Page 14 Two PagrAgreement Between the City of Chula f ista and Yrnro&.bore to Prepare a Phase It Em,Trotnuerual title lnvealria w? �_ilS�nncCdlfdaU-ISaf rti_:rIf15_14�}f11C'1chluL3F EheY {xxtehr��Mlad1K' 2015-0 -0t � -- ---- -- Page 278 D. Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement. against City unless a claim has first been presented in writing and fled with Cite and acted upon by City in accordance with the procedures set forth in Chapter 1.')4 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein. and such policies and procedures used by City in the implementation of same. Upon request by City. Consultant shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. E. Administration of Contract. Each party designates the individuals (Contract Administrators) indicated on Exhibit A. Paragraph 12, as that party's contract administrator who is authorized by the party to represent it in the routine administration of this Agreement. F. Term. This Agreement shall terminate when the parties have complied with all executory provisions hereof. G. Statement of Costs. In the event that Consultant prepares a report or document, or participates in the preparation of a report or document in performing the Defined Services. Consultant shall include, or cause the inclusion of, in the report or document; a statement of the numbers and cost in dollar amounts of all contracts and subcontracts relating to the preparation of the report or document. H. Consultant is Real Estate Broker and/or Salesman. If the box on Exhibit A. Paragraph 1 is marked. Consultant and/or its principals is/are licensed with the State of California or some other state as a real estate broker or salesperson. Otherwise, Consultant represents that neither Consultant, nor its principals are licensed real estate brokers or salespersons. I. Notices. All notices; demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any part shall be deemed to have been properly given or served if personally served or deposited in the United States mail. addressed to such party, postage prepaid, registered or certified, with return receipt requested. at the addresses identified in this Agreement as the places of business for each of the designated parties. .I. Integration. This Agreement, together with any other written document referred to or contemplated in it, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision of it may be amended. modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. K. Capacity of Parties. Each signatory and party to this Agreement warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all necessary resolutions or other actions have been taken so as to enable it to enter into this Agreement. Page 1 Two Part1'.4greement Between the Cin'of Chula Vista and A"rmo cf 3foore to Prepare a Phace 11 Fm•rronmerual Sue lmrslrMt rill 2015-02-�3 _ . j 4M Page Page 279 L. Governing LawNenue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of California, and if applicable. the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance under it, shall be the City of Chula Vista. (End of page. Next page is signature page.) Page 16 Two Parn,Agreement Between the Gq'of Chula i ista and-Vino d Moore 10 Prep2f?IV a Phase'11 FP CrHIMWnLII Site fm'eS1IgW�ai n e^ii'rTemn•cLdl f,140-1R:rf-Jc4�-:rdfli_14ddfale'UL' 2015-02 0 � _ Page 280 p._ Signature Page to Agreement between City of Chula Vista and Niuyo & Moore Geotechnical and Environmental Sciences Consultants To Prepare a Phase II Environmental Site Investigation IN WITNESS WHEREOF, City and Consultant have executed this Agreement, indicating that they have read and understood same, and indicate their full and complete consent to its terms: City of Chula Vista By: Gary Halbert City Manager Attest: Donna Norris, City Clerk Approved as to form: Glen R. Googins, City Attorney Ninyo & Mo Geotechnical and Environme Sciences Consultants By: L�' if - i - C. Wood lays Principal Environmental Manager Exhibit List to Agreement: Exhibit A Page 17 Two Party Agreement Between the City of Chula Vista and Nin &Moore to Prepare a Phase 11 Environmental Site Investi ation 1 scrslwl�e lA 1W' w iot ct Fi to 1PTUR[KFAW9i 4992-abO. 2015-0 - ani�1R°°-r..a �,�3f4n,F-0�fia5�7F�e4�SrtFeex Page 281 Exhibit A to Agreement between City of Chula•Vista and Ninyo & Moore Geotechnical and Environmental Sciences Consultants 1. Effective Date: The Agreement shall take effect upon full execution of the Agreement, as of the effective date stated on page l of the Agreement. 2. City-Related Entity: ( X) City of Chula Vista, a municipal chartered corporation of the State of California ( ) The Chula Vista Public Financing Authority, a ( ) The Chula Vista Industrial Development Authority, a ( ) Other: , a [insert business form] (City) 3. Place of Business for City: City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 4. Consultant: Ninyo & Moore Geotechnical and Environmental Sciences Consultants 5710 Ruffin Road San Diego, CA 9212') 5. Business Form of Consultant: O Sole Proprietorship ( ) Partnership (X) Corporation 6. Place of Business, Telephone and Fax Number of Consultant: 5710 Ruffin Road San Diego, CA 92123 858-576-1000 (o) Page 18 Two Parts,Agreement Between Nre City rf Chula 1,Ala and.Vrrnv&d!Pore to Prr wre a Phow 11 Fbrvrronm•rrrul Cl e hn r !r ar+nn �- 'tf�lfl��fl_1t:.,f-.1t•f?-�tifli_141ati12_'�ir�[l(1L];- = cr-,-ri631t r �••-•.-�suc ...�-+ ,N�.a� 2015-0 -0 — - ------------- + - Page 282 858-576-9600 {f) 7. General Duties: Ninvo & Moore shall prepare a Phase 1I Environmental Site III >estigation (SI) for the following property 1130 Fifth Avenue — the Site consists of a "T"-shaped area with approximately 860 feet of frontage along Fifth Avenue, located between Naples Street and Oxford Street. The parcels are identified as Assessor Parcel Numbers (APN) 618-210-27-00 and 618-210-67-00. 8. Scope of Work and Schedule: A. Detailed Scope of Work: Consultant shall perform the following tasks: Task Description FrequenCIV Deliverables Project Management and One (1) Scoping Call Meeting Minutes and Task 1 Stakeholder Coordination with EPA; One (1) Attendance Sheets for Call & Communication Onsite Kick-off Meeting; and Meeting; Map of Comm/Coord As needed proposed boring locations Sampling and Analysis One (1) round of review Task 2 Plan (SAP)— Preparation Draft SAP; Final SAP and EPA Authorization comments Meeting Minutes and Attendance Sheet for Task 3 Site Reconnaissance and One (1) Site Recon Meeting; Map of Utility Clearance Reconnaissance Meeting boring and sampling locations (revised); Results of Utility Survev Task Soil Sampling Seventeen (17) soil Boring logs and map borings 1 (revised): Sampling results Fifteen (15) soil vapor Well location map: Soil Task 5 Soil Vapor Survey wells; 38 samples I vapor analysis results Phase I1 Environmental One (1) round of review Task 6 Site Investigation Report comments: One (1) Draft report: Final Report report B. Date for Commencement of Consultant Services: (X)Same as Effective Date of Agreement ( ) Other: Page 19 Two Pam'Agreement Between the Ciry of Chula Nsta and,%"rnvo R-dloore to Prepare a Phase It F_rn rroirmerrra!Stre Inresr��arrrnr 2015-02-r30U0ftd&E!flejWj=}n,am..m;n-.t ccdlfito ISM{t:f=sd4_L4d3fd° chE�ecsF= =�x " r",'':Tes3grr{ ,��' ��"�''- Page 283 C. Dates or Time Limits for Delivery of Deliverables: • Deliverable No. 1: • Deliverable No. 2: • Deliverable No. 3: • Deliverable No. 4: D. Date for completion of all Consultant services: April 30, 2015. The Parties agree that time is of the essence for the performance of this Agreement. The City is receiving funding from an EPA Bro,,vnfields grant and if all work required under this Agreement is not completed by April 30, 2015 there will be no funding for the required work. Thus, Consultant must complete all work required under this Agreement prior to April 30, 2015. The Parties agree that Consultant's failure to complete all the required work under this Agreement by April 30, 2015 is a breach of this Agreement and the City may terminate this Agreement immediately. The five day notice requirement under the termination for cause provisions shall not be required. 9. Materials Required to be Supplied by City to Consultant: None 10. Compensation: A. (X)Single Fired Fee Arrangement. For performance of all of the Defined Services by Consultant as herein required, City shall pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set forth below: Single Fixed Fee Amount: $68.254, payable as follows: Milestone or Event or Deliverable Amount or Percent of Fixed Fee (X) 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation for each Deliverable on a percentage of completion basis for each given Deliverable. Any payments made hereunder shall be considered as interest free loans that must be returned to the City if the Deliverable is not satisfactorily completed. If the Deliverable is satisfactorily completed, the City shall receive credit against the compensation due for that Deliverable. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the Deliverable completion, the full retention has been held back from the compensation due for that Deliverable. Percentage of completion of a Deliverable shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless Consultant shall have represented in writing that said percentage of completion of the Deliverable has been performed by Consultant. The practice of making interim Page 20 Two Par►p Agreement Between the Cih'of Chula Vista and Vvyro&1toorc to Ptrrrtre a Phone:11 lumrr"rrrrrenrcit 51re hweevigcrrron ••".S,nn�at�'.�2ounm�•:1_i'•1'K[IIp�CSI]fi13Q1�i1 c1�-ad(]j_1Ud•lfiir2-90Ldu4�� +-�u�ttYk+r'11�.'-`�.'.:n.. ......,. c• .4l"Afft ne d !AJ WK 2015-0210,c Ln i --- - - Page 284 monthly advances shall not convert this agreement to a time and materials basis of payment. Task Subtotal Task 1 S4,219 Task 2 $8.270 Task 3 $5.730 Task 4 $18.995 Task 5 $25.110 Task 6 S5.930 Total Estimated Cost S68,254 B. O Phased Fixed Fee Arrangement. For the performance of each phase or portion of the Defined Services by Consultant as are separately identified below. City shall pay the fixed fee associated with each phase of Services, in the amounts and at the times or milestones or Deliverables set forth. Consultant shall not commence Services under anv Phase, and shall not be entitled to the compensation for a Phase. unless City shall have issued a notice to proceed to Consultant as to said Phase. Phase Fee for Said Phase 1. S 2. S 3. $ { } 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that. at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans that must be returned to the City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed. the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 18 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City. or such other person as the City Manager shall designate, but only upon such proof demanded by the Citv that has been provided. but in no event shall such interim advance payment be made unless Consultant shall have represented in writing that said percentage of completion of the phase has been performed by Consultant. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. Page 21 Two Part•Agreemenl Belx•een the Gtr ojChula Hiista and jV mro&-Alonre to Prepare a Phase!I F,m rrnrrnienml Sire fmrsrrearion 2015-02-¢3CkiJk»d'n"FPc�e + „�f)�t�•R —n;n.•:'i:F� rcdl Page 285 C. O Hourly Rate Arrangement For performance of the Defined Services by Consultant as herein required, City shall pay Consultant for the productive hours of time spent by Consultant in the performance of said Services, at the rates or amounts set forth in the Rate Schedule herein below[ according to the following terms and conditions: (1) ( ) Not-to-Exceed Limitation on Time and Materials Arrangement Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum Compensation amount, Consultant agrees that Consultant will perform all of the Defined Services herein required of Consultant for $ , including all Materials, and other "reimbursables" (Maximum Compensation). (2) O Limitation without Further Authorization on Time and Materials Arrangement At such time as Consultant shall have incurred time and materials equal to $ (Authorization Limit), Consultant 'shall not be entitled to any additional compensation without further authorization issued in writing and approved by the City. Nothing herein shall preclude Consultant from providing additional Services at Consultant's own cost and expense. See Exhibit B for wage rates. O Hourly rates may increase by 6% for services rendered after [month], 20 , if delay in providing services is caused by City. 11. Materials Reimbursement Arrangement For the cost of out of pocket expenses incurred by Consultant in the performance of services herein required, City shall pay Consultant at the rates or amounts set forth below: (X)None, the compensation includes all costs. Cost or Rate O Reports, not to exceed $ $ O Copies, not to exceed $ $ ( ) Travel, not to exceed $ $ ( ) Printing, not to exceed $ $ O Postage, not to exceed $ $ ( } Delivery, not to exceed $ $ ( } Outside Services: $ { } Other Actual Identifiable Direct Costs: $ not to exceed $ $ not to exceed $ $ Page 22 Two Pane,Agreement Between the CitT of Chula i tsta and.1 nn-o cC Afoore to Proar•e a Pheive 11 Fgvirorrnrenral Sire 1mvesn anorr I F:J1Ann11.irRn[non..__ l�[IIRI10-lfi:[f--Fc4�-�riS15_14il�j�e?YL'� [�OC1 31Hf 2015-02 0 - - Page 286 12. Contract Administrators: City: Janice Kluth: Senior Project Coordinator Citv of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 Consultant: C. Wood Hays, Principal Environmental Manager Ninvo &. Moore 5710 Ruffin Road San Diego, CA 92123 13. Liquidated Damages Rate: { ) S per day. ( } Other: 14. Statement of Economic Interests. Consultant Reporting Categories, per Conflict of Interest Code (Chula Vista Municipal Code chapter 2.02): (X)Not Applicable. Not an FPPC Filer. O FPPC Filer O Category No. 1. Investments, sources of income and business interests. O Category No. 2. Interests in real property. ( ) Category No. 3. Investments. business positions, interests in real property. and sources of income subject to the regulatory. permit or licensing authority of the department administering this Agreement. { } Category No. 4. Investments and business positions in business entities and sources of income that engage in land development, construction or the acquisition or sale of real property. O Category No. 5. Investments and business positions in business entities and sources of income that, within the past two years; have contracted with the City of Chula Vista or the City's Redevelopment Agency to provide services. supplies, materials. machinery or equipment. O Category No. 6. Investments and business positions in business entities and sources of income that, within the past t-,vo years. have contracted with the department administering this Agreement to provide services, supplies, materials, machinery or equipment. Page 23 Two Partr Agreement Between the Cuy of Chula Vista and,Vim•o&.Moore to Prepare a Phore 11 F.rmrronmerrral Sire lm•esrr;anon 2015-02f ,.ShtiRmm�n•:!i,Tgynjctill'da{1-1Raf-J: -' [1^-IQd-1fd>?9ch5dcr_'�f"" _ ..._n n_�_.....,..1_:T a.c-- _�..i.a—'.'T. �;o Page 287 4 <r,. .,.d_ . O List Consultant Associates interests in real property within 2 radial miles of Project Property. if anv: 15. O Consultant is Real Estate Broker and/or Salesman 16. Permitted Subconsultants: 17. Bill Processing: A. Consultant's Billing to be submitted for the following period of time: (X)Monthly ( ) Quarterly ( ) Other: B. Day of the Period for submission of Consultant's Billing: (X)First of the Month ( ) 15th Day of each Month ( ) End of the Month ( ) Other: C. City's Account Number: 27240 18. Security for Performance { ) Performance Bond. $ O Letter of Credit. $ O Other Security: Type: Amount: $ (X)Retention. If this space is checked, then notwithstanding other provisions to the contrary requiring the payment of compensation to Consultant sooner. the City shall be entitled to retain, at their option, either the following "Retention Percentage" or"Retention Page 24 Two Pam,Anreement Between the Q1-of Cluda I rsto and Xm),o d-dtonre to Prr are a Pha /1 Fin rrnrrnrewat Site hnvearrgumn lll i....• l i% d2015-02-0 e:9c C= r �c �tii- Page 288 Amount" until the Citv determines that the Retention Release Event, listed below,, has occurred: (X) Retention Percentage: ten (10) % ( ) Retention Amount: S Retention Release Event: (X) Completion of All Consultant Services ( ) Other: ( ) Other: The Retention Amount max: be released on a monthly: basis provided that Consultant has performed said monthly services to the sole satisfaction of the Assistant Citv Manager/Director of Development Services or his designee. Pate ?5 Two Party Agreement Between the City of Chula [•ista and,!'rm o&.Hoare fo Pr ar a Phase H F.rrrirnrrm nr !Sr !m cri rtr n 2015-02- 3A-f}owrt�s Itt ,,,r�,��•ur..�,�n�.t;:rPm..<<dtfiun_tF.,yas;,_xiotit9t�tfde'2r J�=r•r. r �c=� ."•Or:- �'j ,fl;"'m' Page 289 f�-�u�'z=arra RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A TWO-PARTY AGREEMENT BETWEEN THE CITY AND NINYO & MOORE GEOTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS TO PERFORM A PHASE II ENVIRONMENTAL SITE INVESTIGATION AND WAIVING THE FORMAL CONSULTANT SELECTION PROCESS WHEREAS, the City of Chula Vista is the recipient of a Brownfields Assessment Grant from the US Environmental Protection Agency (EPA) to identify and characterize Brownfield sites in western Chula Vista; and WHEREAS, using EPA Brownfields grant funds, a Phase I environmental site assessment(ESA)was completed in June 2013 for the property located at 1130 Fifth Avenue and owned by the Sweetwater Union High School District(SUHSD); and WHEREAS, the Phase I ESA for this property identified potential petroleum contaminants and underground storage tanks (USTs) on the property. The property owner, SUHSD, concluded that a Phase II Environmental Site Investigation was necessary to verify the presence of contaminants, determine the characteristics and extent of those elements, and make recommendations for remediation; and WHEREAS, Ninyo & Moore Geotechnical and Environmental Sciences Consultants (Ninyo & Moore) was selected to prepare a proposal to perform a Phase II environmental site investigation (SI) on the subject property referenced above; and WHEREAS, the City has determined that Ninyo & Moore is uniquely qualified to perform under the Agreement, due to its recent experience in preparing environmental assessments through the EPA's Brownfield Assessment grant program and its familiarity with the City's consultant agreement processes: Ninyo & Moore is currently under an on-call agreement with Chula Vista's Public Works Department. The timeframe to complete the work is short, so Ninyo & Moore's knowledge of the EPA requirements and process will be key to a timely completion of the project. All of which would better materially serve the City's interests. Therefore,the formal selection process for the scope of work has been waived; and WHEREAS, Consultant warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Consultant to City in accordance with the time frames and the terms and conditions of this Agreement; and WHEREAS, the Development Services Director has reviewed the proposed amendment for compliance with the California Environmental Quality Act(CEQA) and has determined that the project is exempt, pursuant to Section 15061(b)(3) of the State CEQA Guidelines. Thus, no further environmental review is required. C:\Users\GRANIC—l\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL @C005FD7A\@BCL @C005FD7A.doe 2016-02-03 Agenda Packet Page 290 Resolution No. Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it: I. Finds that Ninyo &Moore Geotechnical and Environmental Sciences Consultants, is uniquely qualified to perform under the Agreement, due to its recent experience in preparing environmental assessments through the EPA's Brownfield Assessment grant program and its familiarity with the City's consultant agreement processes: Ninyo& Moore is currently under an on-call agreement with Chula Vista's Public Works Department. The timeframe to complete the work is short, so Ninyo &Moore's knowledge of the EPA requirements and process will be key to a timely completion of the project. All of which would better materially serve the City's interests. Therefore, the formal consultant selection process for the scope of work is hereby waived; and 2. Approves the Agreement between the City of Chula Vista and Ninyo& Moore Geotechnical and Environmental Sciences Consultants, in the form presented,with such minor modifications as may be required or approved by the City Attorney, and authorizes and directs the Mayor or her designee to execute the same. Presented by Approved as to form by Kelly G. Broughton Glen R. Googins Development Services Director City Attorney 2015-02-03 Agenda Packet Page 291 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 14-0741, Item#: 4. A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE FIRE DEPARTMENT TO EXCEED THE $100,000 PURCHASING THRESHOLD; AND AUTHORIZING THE USE OF COOPERATIVE PURCHASING PROCEDURES TO EXECUTE A NATIONAL PURCHASING PARTNERS MEMBER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT (IGA) TO "PIGGYBACK" ON A MASTER PURCHASE AGREEMENT TO PURCHASE TURNOUTS AND FIRE-RELATED EQUIPMENT FROM MUNICIPAL EMERGENCY AGENCY INC. (MES) AND L.N. CURTIS & SONS; AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO SIGN ALL RELATED AGREEMENTS B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING PROCESS, AUTHORIZING THE FIRE DEPARTMENT TO EXCEED THE $100,000 PURCHASING THRESHOLD, AND AWARDING A THREE-YEAR CONTRACT WITH AN ADDITIONAL THREE, OPTIONAL ONE-YEAR EXTENSIONS FOR THE PURCHASE OF FIRE- AND EMERGENCY-RELATED EQUIPMENT AND SUPPLIES TO AFECO, INC., DOING BUSINESS AS FIRE ETC. AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO SIGN THE AGREEMENT RECOMMENDED ACTION Council adopt the resolutions. SUMMARY The nature of the Fire Department services requires that the department provides personnel with up- to-date personal protective clothing and equipment to keep its personnel and the community they serve safe. It is also important that stations and apparatus are equipped with all necessary fire equipment and supplies to be ready to deploy at a moment's notice. The City of Chula Vista Municipal Code Section 2.56.270 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage. The City has an opportunity to participate in a competitively bid master purchase agreement conducted by the National Purchasing Partners, LLC (NPP) on behalf of other government agencies. The pricing agreed upon on these Agreements is based on national sales volume projections; this is advantageous to the City because supplier prices are often lower when based on higher volumes. These "Piggyback" contracts are not exclusive; meaning the Fire Department will still compare prices at the time of purchase. Additionally, staff has received informal quotes from three vendors for some of the most commonly purchased fire equipment and supplies and has determined that it is in the best interest of the City to enter into a two-party purchase agreement with AFECO, Inc., doing business as Fire Etc. Entering City of Chula Vista Page 1 of 5 Printed on 1/29/2015 istar 2015-02-03 Agenda Packet powered by Leg age 292 File#: 14-0741, Item#: 4. into this agreement is a proactive approach to purchasing and is beneficial because it gives the city the ability to purchase locally, and handle emergency situations when they arise more efficiently. This request results in a City Council Waiver of the formal competitive bid process. The competitive bidding requirements as applied to this contract are impractical and the city's interests are better served by applying a different purchasing procedure approved by the purchasing agent as being consistent with good purchasing practices. The approval of this request does not result in additional appropriations or expenditure of funds. All costs associated with purchases of these products will be done via a purchase order at the time of purchase and paid out of the Fire Department Operational Budget. Historically, the Department does not spend over $100,000 on fire equipment in a given year with one vendor, however, the Department anticipates spending over $100,000 in FY2014/15 and may exceed this threshold in future years as it continues to purchase turnouts and updating equipment needs.. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act [CEQA] and has determined that the activity is not a "Project" as defined under Section 15378(b)(2) of the State CEQA Guidelines because it involves only the authorization to purchase a vehicle which is an on-going administrative and maintenance activity; therefore, pursuant to Section 15060[c][3] of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. BOARD/COMMISSION RECOMMENDATION Not Applicable. DISCUSSION The Fire Department has purchased turnouts and fire related equipment and supplies from various vendors around the state. The selection of a vendor for a given purchase is based on the following: vendor having the most competitive price for the same item, availability of stock, vendor reliability, sole distributer/manufacturer, delivery timeframe, cost of freight, and availability for pick-up., The Fire Department staff researched different vendors, pricing, and availability and recommend that it is more operationally efficient and cost effective to enter into non-exclusive multiple year cooperative agreements with MES and L.N Curtis & Sons and into a multiple year two-party agreement with Fire Etc. to purchase fire related equipment. This will ensure staff is able to purchase emergency and personal protective supplies via a purchase order and avoid procurement delays. A. Cooperative Agreements FireRescue GPO is a program of National Purchasing Partners, LLC. (NPP); a national cooperative purchasing organization. FireRescue GPO provides fire departments access to aggressively priced contracts with vendors who supply goods and services to the fire service. These contracts are established through a competitively bid public RFP process that allows members to "piggyback" on the contract. This eliminates the need for member fire departments to complete an RFP process individually. The use of these cooperative agreements offers savings in both time and cost to the city. In June 2013, South Davis Metro Fire Agency in cooperation with the NPP, held an advertised bid process for the purchase of turnouts and fire related equipment which resulted in master purchase agreements awarded for three (3) years with options to extend for three (3) City of Chula Vista Page 2 of 5 Printed on 1/29/2015 istar 2015-02-03 Agenda Packet powered by Leg age 293 File#: 14-0741, Item#: 4. additional one-year periods. The Master purchase agreements, awarded in September 2013, allow other governmental agencies to "piggyback" on the agreement by executing a National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement (IGA). Staff has done research of historical data and determined that the City has used both the Municipal Emergency Services, Inc. (MES) and L.N.Curtis & Sons as the main non-local suppliers of turnouts and fire related equipment and supplies. These two vendors received the awarded contracts mentioned above. "Piggybacking" on these contracts will offer savings in both time and cost to the city. Multi-year contracts for the purchase of fire related equipment and PPE promotes stability and consistency for the city. Therefore, staff is recommending the following to City Council: • Authorize the Fire Department to exceed the $100,000 per year threshold for fiscal years covered by the Agreements. Historically, the department has not exceeded this threshold in a given year with a given vendor for fire supplies. However, staff anticipates going over the $100,000 threshold in FY2014/15 due to the purchase of turnouts for all operational staff. This may be the case in future fiscal years as the department continues to phase-out and update fire equipment. • Authorize the use of cooperative purchasing procedures to "piggyback" on two multi- year contracts with optional one-year extensions via master purchase agreements awarded to MES & L.N. Curtis & Sons (suppliers). • Authorize the City Manager and/or his designee to execute the National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement (IGA) and sign all agreements. B. Two-Party Agreement Staff has prepared a two-party agreement to purchase fire related equipment and supplies from AFECO, Inc., doing business as Fire Etc. (Supplier). This agreement will be in effect for three (3) years from the date of approval with options to extend for three (3) additional one- year periods. Staff collected historical data on purchases of fire supplies, and evaluated three informal quotes for the top thirteen (13) items and Fire Etc. provided the best price and availability for these items as shown in the table below: City of Chula Vista Page 3 of 5 Printed on 1/29/2015 istar 2015-02-03 Agenda Packet powered by Leg age 294 File#: 14-0741, Item#: 4. DESCRIPTION FIRE ETC LN CURTIS MES Pro Warrington 3003 8"Leather Station Boot 242.00 240.00 249.00 Pro Warrington 5006-14"Structure Boots Power Toe,Power Heel 365.00 394.00 378.00 USAR Technical Rescue Recovery Boot,8 inch, Utility Boot 6006 386.65 399.00 398.00 Whites Smoke Jumper 10"Wildland Boots 400V,Leather 385.00 416.70 N/A Nozzle 1.0 Inch,60GPM @100psi 347.88 765.80 485.05 4X50 feet yellow hose 399.00 435.00 N/A B278 2.5NHF x 1.5NHM Playpipe w/Shutoff 543.00 848.25 537.50 Niedner XL-800 96.00 110.08 96.00 First in Command Pack Fire Gear 97081 96.00 110.08 96.00 Timberline Hose Clamp 159.00 157.00 170.00 Bullard Wildland Fire Fighters Helmet Full Brim Ratchet,Model FH911HR 58.00 46.28 N/A Dragon Fire Alpha X Glove Gauntlet 59.00 j 89.25 j 54.00 FireChoke Class A Foam 95.50 1 112.20 1 N/A Approving the two-party purchase agreement between the City of Chula Vista and Fire Etc. (Agreement) will ensure that fire staff obtains timely and cost-effective products. The Supplier will sell the City fire related equipment and supplies at a competitive price. The City and Supplier have mutually agreed to all of the recitals, terms and conditions incorporated into the Agreement (see Attachment 1). The City will pay the supplier for products purchased and received, at a price set forth on the Agreement (see Exhibit B of attachment 1). This Agreement will be valid through February 2018 and it includes provisions allowing the City, at its discretion, to extend the Agreement for up to three (3) additional years. An extension will require mutual agreement between the City and Suppler and would be predicated upon staff's determination of satisfactory performance by the Supplier during the initial three-year term. Prices agreed upon shall remain fixed for the entire term of the agreement, however, manufacturer pricing is not guaranteed and may be adjusted based on manufacturer's price increase. Staff anticipates that this award will allow the city to expend in excess of $100,000 with this vendor in a given fiscal year when necessary. Purchasing regulations require such expenditures to be approved by the City Council. Therefore, staff is recommending the following to City Council: • Waive the formal, advertised competitive bidding process. The competitive bidding requirements as applied to this contract are impractical and the city's interests are better served by applying a different purchasing procedure approved by the purchasing agent as being consistent with good purchasing practices City of Chula Vista Page 4 of 5 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 295 File#: 14-0741, Item#: 4. • Authorize the Fire Department to exceed the $100,000 per year threshold for fiscal years covered by the Agreement. • Approve a two-party multi-year agreement between the City of Chula Vista and AFECO, Inc., doing business as Fire Etc. to purchase fire related equipment and supplies. • Authorize the City Manager and/or his designee to sign all documents related to this agreement. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2 (a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any City of Chula Vista City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. This resolution meets the goals of Operational Excellence and Healthy Community. Approval of these agreements will allow the Fire Department to be more efficient in the procurement of fire and emergency related equipment, hence, reducing waste, and meeting the supply & equipment needs of fire stations and personnel in a timely manner. CURRENT YEAR FISCAL IMPACT Approval of the proposed resolution does not result in any new budget appropriations. All costs associated with purchases of these products are included in the Fire Department's fiscal year 2014/15 budget. "Piggybacking" on these contracts is anticipated to offer both time and cost savings to the City. ONGOING FISCAL IMPACT Future appropriations will be considered by the City Council as part of the normal budget process. ATTACHMENTS 1 . Resolution - Cooperative Agreements 2. Resolution - Two-Party Agreement 3. Request for Proposal RFP 2013-001 4. RFP 2013-001 Synopsis 5. Municipal Emergency Services, Inc. (MES) Master Purchase Agreement 6. L.N. Curtis & Sons Master Purchase Agreement 7. Attachment 1 : Two-Party Agreement between the City of Chula Vista and AFECO Inc., dba Fire Etc. 8. Attachment 2: NPP Member Intergovernmental Cooperative Purchasing Agreement (IGA) No. VH11276 Staff Contact: Madeline Smith City of Chula Vista Page 5 of 5 Printed on 1/29/2015 istar 2015-02-03 Agenda Packet powered by Leg age 296 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE FIRE DEPARTMENT TO EXCEED THE $100,000 PURCHASING THRESHOLD AND AUTHORIZING THE USE OF COOPERATIVE PURCHASING PROCEDURES TO EXECUTE A NATIONAL PURCHASING PARTNERS MEMBER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT (IGA) TO "PIGGYBACK" ON A MASTER PURCHASE AGREEMENT TO PURCHASE TURNOUTS AND FIRE-RELATED EQUIPMENT FROM MUNICIPAL EMERGENCY AGENCY INC. (MES) AND L.N. CURTIS & SONS, AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO SIGN ALL RELATED AGREEMENTS WHEREAS, the Fire Department's Fiscal Year 14/15 operational budget provides funds for the purchase of personal protective equipment and fire related equipment and supplies; and WHEREAS, the nature of the Fire Department service requires that personnel are equipped with up-to-date protective clothing and fire equipment to be deployed at a moment's notice; and WHEREAS, South Davis Metro Fire Agency in cooperation with the National Purchasing Partners Inc. (NPP) held an advertised bid process for the purchase of turnouts and fire related equipment; and WHEREAS, the City of Chula Vista Municipal Code Section 2.56.270 and Council Resolution No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage; and WHEREAS, Municipal Emergency Services, Inc., and L.N. Curtis & Sons are the successful bidders in response to the bid issued by NPP; and WHEREAS, the cooperative agreements are awarded for three (3) years with options to extend for three (3) additional one-year periods. NOW, THEREFORE, BE IT RESOLVED with the above findings incorporated herein, the City Council of the City of Chula Vista does hereby: • Waive the competitive bidding process. • Authorize the Fire Department to exceed the $100,000 threshold for fiscal years covered by the Agreements. • Authorize the use of cooperative purchasing procedures to piggy- back" on two multi-year contracts with optional one-year extensions via master purchase agreements awarded to MES & L.N. Curtis & Sons 2015-02-03 Agenda Packet Page 297 Page 2 • Authorize the City Manager and/or his designee to execute the National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement (IGA) and sign all agreements. Presented by: Approved as to form by: Jim Geering Glen R. Googins Fire Chief City Attorney 2015-02-03 Agenda Packet Page 298 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE BIDDING PROCESS, AUTHORIZING THE FIRE DEPARTMENT TO EXCEED THE $100,000 PURCHASING THRESHOLD, AND AWARDING A THREE-YEAR CONTRACT WITH AN ADDITIONAL THREE, OPTIONAL ONE-YEAR EXTENSIONS FOR THE PURCHASE OF FIRE- AND EMERGENCY-RELATED EQUIPMENT AND SUPPLIES TO AFECO, INC., DOING BUSINESS AS FIRE ETC. AND AUTHORIZING THE CITY MANAGER AND/OR HIS DESIGNEE TO SIGN THE AGREEMENT WHEREAS, the Fire Department's Fiscal Year 14/15 operational budget provides funds for the purchase of personal protective equipment and fire related equipment and supplies; and WHEREAS, the nature of the Fire Department service requires that personnel are equipped with up-to-date protective clothing and fire equipment to be deployed at a moment's notice; and WHEREAS, Staff received three informal quotes for the top ten (10) most purchased fire related equipment and supplies; and WHEREAS, staff determined that it is more operationally and cost effective to purchase these items from a local vendor when available; and WHEREAS, staff prepared a two-party agreement for goods with EFECO, Inc., doing business as Fire Etc., to purchase fire related equipment and supplies; and WHEREAS, the purpose of the Agreement is to facilitate the purchase of fire and emergency related equipment and supplies; and WHEREAS, the approval of the two-party agreements between the City of Chula Vista and Fire Etc. will ensure that fire staff obtains timely and cost- effective products; and WHEREAS, the Agreement is awarded for three (3) years with options to extend for three (3) additional one-year periods. NOW, THEREFORE, BE IT RESOLVED with the above findings incorporated herein, the City Council of the City of Chula Vista does hereby: • Waive the competitive bidding process. • Authorize the Fire Department to exceed the $100,000 threshold for fiscal years covered by the Agreement. • Approve a two-party multi-year agreement between the City of 2015-02-03 Agenda Packet Page 299 Page 2 Chula Vista and AFECO, Inc., doing business as Fire Etc. to purchase fire related equipment and supplies. • Authorize the City Manager and/or his designee to sign all documents related to this agreement. Presented by: Approved as to form by: Jim Geering Glen R. Googins Fire Chief City Attorney 2015-02-03 Agenda Packet Page 300 s®z 2�T REQUEST FOR PROPOSAL 2013-1 DUE JUNE 24,2013 @ 3:00 P.M.MST Proposals must be submitted in a sealed envelope or box properly addressed to South Davis Metro Fire Agency, 255 South 100 West, Bountiful,UT 84011 with RFP 2013-1, Proposal Due June 24, 2013 at 3:00pm MST, and Offeror's Name and Address clearly indicated on the envelope or box. South Davis Metro Fire will not be responsible for late receipt of proposals.Proposals must be in the actual possession of South Davis Metro Fire Agency on,or prior to the exact time and date indicated above.Proposals shall be opened immediately following the proposal due date and time, and the name of each offeror will be publicly read and recorded. South Davis Metro Fire seeks proposals to establish contracts for sources for the following materials, equipment and/or services: Fire Turnouts and Fire Related Equipment This solicitation consists of instructions,general terms and conditions,award criteria,proposal form,form of contract,special terms and conditions,and specifications.Offerors are strongly encouraged to carefully read all general information,the special terms and conditions,and specifications for the products/services being offered.Failure to examine any of the requirements will be at offeror's risk. The South Davis Metro Fire Agency(SDMFA)reserves the right to cancel this solicitation and/or reject all proposals in whole or in part if SDMFA determines that cancellation and/or rejection are advantageous to the SDMFA. Questions regarding this Request for Proposal should be directed to: Primary Contact Jeff Bassett,Deputy Fire Chief email:ibassett(a sdmetrofire.org phone:(801)677-2403 Jeff Bassett Deputy Fire Chief Date: RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 301 Offer and Contract Award RFP 2013-1 Fire Turnouts and Fire Related Equipment To South Davis Metro Fire Agency: The undersigned hereby certifies understanding and compliance with the requirements in the General Terms and Conditions. Offeror further agrees to furnish materials and/or services in compliance with all terms, conditions, specifications and addenda in the solicitation and any written exceptions in the offer. Federal Employer Identification Number: Company Name: Address: City: State: Zip: Telephone Number: Fax: Printed Name: Title: Authorized Signature The Contractor shall not commence any billable work or provide any material or service under this contract unless and until Contractor receives a purchase order with South Davis Metro Fire Agency's review noted. Acceptance of Offer and Contract Award (south Davis Metro Fire Agency Only) Your Proposal is Hereby Accepted: As Contractor, you are now bound to sell the materials and/or services offered to and accepted by South Davis Metro Fire Agency in accordance with the solicitation, including all terms, conditions,specifications,addenda,etc. This Contract shall be referred to as Contract Number Awarded this day of Jeff Bassett,Deputy Fire Chief South Davis Metro Fire Agency RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 302 RFP Preparation & Checklist You have received this solicitation because of your company's expressed interest in providing the required products and services to the South Davis Metro Fire Agency. Review this document in its entirety to make sure you fully understand the products and services that we are requesting.Please do not assume that a particular form,section,specification or information does not or should not apply to you.Contact South Davis Metro Fire Agency with any questions that you may have. We have included this preparation form and checklist to assist you in preparing your response. Follow each step,placing the required information in your response binder in the proper place. All of the items listed below are required.Initial next to each item to indicate completion. To be considered your proposal must arrive at South Davis Metro Fire Agency offices(255 South 100 West,Bountiful,Utah 84011)on or before 3:00 p.m.MST on June 24,3013 Offeror shall organize the proposal in the following manner: Step ONE: Read and understand the document. You are responsible for asking any questions regarding the information you are required to include with your response. Do not hesitate to call for clarification on any items in this solicitation. Step TWO: Obtain a set of three-hole punched index dividers with 9 tabs.Proposal shall be submitted in a 3-ring binder. Step THREE(Preparation of response,in order): Tab 1: Offer&Contract Award The Offer and Contract Award page is signed and placed after Tab 1. Addenda,if any,are placed after Tab 1. Tab 2: Introduction Prepare an Executive Summary that provides a short narrative description of what you are offering for this contract,and place after Tab 2. Tab 3: General Terms and Conditions •completed copy of the General Terms&Condition is placed after Tab 3. • copy of the General Terms and Conditions Acceptance Form is placed after Tab 3. Any exceptions to the General Terms and Conditions are noted and explained. Tab 4: Offeror Qualifications A complete response to the Offeror Qualifications(Appendix A)is placed after Tab 4. The financial information required in the Offeror Qualifications is placed after Tab 4. The certificate of insurance required in the Offeror Qualifications is placed after Tab 4. Tab 5: Special Terms and Conditions,Scope of Work and Specifications •completed copy of the Special Terms and Conditions is placed after Tab 5. • completed Special Terms and Conditions and Scope of Work and Specifications Acceptance Form is placed after Tab 5. Any exceptions to the Special Terms and Conditions and/or explanations for deviations to the Scope of Work and Specifications are provided. (Continued on next Page) RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 303 RFP Preparation & Checklist(coot.) Tab 5: Special Terms and Conditions,Scope of Work and Specifications(cont.) A copy of the Scope of Work and Specifications with compliance or deviation noted for each item is placed after Tab 5. Tab 6: Price&Discount Schedule A complete printed copy of your Discount Summary is placed after Tab 6.Paper copies of all pricing are not required. A CD or similar electronic media device (DVD, USB thumb drive, etc.) with the required electronic workbook and electronic versions of your price schedules, and any additional requested price information is placed after Tab 6. Tab 7: Required Forms All remaining required forms are completed and placed after Tab 7,as follows: Questionnaire for Offeror(Appendix B) Support and Maintenance Plans(as applicable to offer)(Appendix C) Tab 8: Additional Information Supplementary information (3.0 questions) and additional relevant and/or requested information that will assist evaluators in reaching a decision are placed after Tab 8. Tab 9:Preparation&Checklist,Descriptive literature&supporting printed data This completed form placed after Tab 9. Copy of fire (firefighter) turnout catalog after Tab 9. See Scope of Work and Specifications requirement 2.1.02 for details. (If catalog is provided separately in response,clearly identify your catalog with your firm's name,and this RFP-number.) Descriptive literature and any other company information are placed after Tab 9. Complete descriptive information on firefighting equipment products offered in this proposal(paper or electronic media device[CD,DVD,USB thumb drive,etc.]) FR-GPO participation information(Appendix G) Step FOUR: Confirm that the proposal is complete and signed by an authorized representative. Note: Do not assume that a request for best and final offer will be issued to you. Your proposal should be complete and meet all specifications and requirements of this solicitation. Step FIVE: Provide one original and one complete copy of your proposal to South Davis Metro Fire Agency.Make an additional complete copy of your proposal for your records. Step SIX: Place your complete proposal and the additional South Davis Metro Fire Agency copy in a sealed envelope or box and send to South Davis Metro Fire Agency so that it arrives on or before 3.00 p.m.MST on June 24,2013. This is a new solicitation for South Davis Metro Fire Agency,with an anticipated contract award date of June 24, 2013. Generally, South Davis Metro Fire Agency takes between three to eight weeks to fully evaluate and award contracts. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 304 General Terms and Conditions Place after Tab 3 CANCELLATION Cancellation for bankruptcy or acquisition: South Davis Metro Fire Agency reserves the right to cancel,or suspend the use of,any contract if contractor files for bankruptcy protection,or is acquired by an independent third party. Cancellation for conflict of interest: South Davis Metro Fire Agency may cancel this contract or any purchase order issued under this contract within three (3) years after contract execution, for conflict of interest.Conflict of interest occurs if any person significantly involved in initiating,negotiating,securing, drafting or creating the contract on behalf of South Davis Metro Fire Agency,is or becomes at any time while the contract or an extension of the contract is in effect,an employee of,or a consultant to,any other party to the contract,with respect to the subject matter of the contract. South Davis Metro Fire Agency shall incur no penalty or further obligation if the contract is cancelled for conflict of interest.Cancellation shall be effective when the contractor receives written notice of the cancellation, unless the notice specifies a later time. Cancellation for convenience: South Davis Metro Fire Agency reserves the right to immediately cancel the contract without penalty or recourse, in whole or in part, when South Davis Metro Fire Agency determines that action to be in the best interests of its Members.Contractor shall be entitled to receive just and equitable compensation in accordance with applicable contract pricing for work in progress, work completed and materials accepted before the effective date of the cancellation. Cancellation for non-performance or contractor deficiency: South Davis Metro Fire Agency may terminate any contract if Members have not used the contract in any 12-month period, or if purchase orders total less than$100,000 per year. South Davis Metro Fire Agency reserves the right to cancel the whole or any part of this contract due to failure by contractor to carry out any obligation, term or condition of the contract. South Davis Metro Fire Agency may issue a written deficiency notice to contractor for acting or failing to act in any of the following: • Providing material that does not meet the specifications of the contract; • Providing work and/or material that was not awarded under the contract; • Failing to adequately perform the services set forth in the scope of work and specifications; • Failing to complete required work or furnish required materials within a reasonable amount of time; • Failing to make progress in performance of the contract and/or giving South Davis Metro Fire Agency reason to believe that contractor will not or cannot perform the requirements of the contract; • Performing work or providing services under the contract prior to receiving a South Davis Metro Fire Agency reviewed purchase order for such work;and/or • Accepting non-South Davis Metro Fire Agency reviewed purchase orders(under the contract). Upon receipt of a written deficiency notice,contractor shall have ten(10)days to provide a satisfactory response to South Davis Metro Fire Agency. Failure to adequately address all issues of concern may result in contract cancellation. Upon cancellation under this paragraph, all goods, materials, work, documents,data and reports prepared by contractor under the contract shall become the property of the Member on demand. Cancellation for replacement: South Davis Metro Fire Agency reserves the right to cancel a contract awarded under this solicitation and replace it with a newer contract awarded to the same vendor for similar goods and services. South Davis Metro Fire Agency may, at its option,either replace a contract resulting from this solicitation or delay a new award until the existing contract expires. The decision to replace the contract rests solely with South Davis Metro Fire Agency. Contractor cancellation: Contractor may cancel this contract at any time upon thirty (30) days prior written notice to South Davis Metro Fire Agency or on the yearly anniversary of the contract. Termination shall have no effect on projects in progress at the time the notice of cancellation is received by South Davis Metro Fire Agency. Continuation of performance:Contractor shall continue to perform in accordance with the requirements of the contract,up to the date of cancellation and as directed in the cancellation notice. RFP I Davis i Fire Agency 2015-02-03 Agenda Packet Page 305 Gratuities: South Davis Metro Fire Agency may cancel this contract if it is found that gratuities in the form of entertainment, gifts or otherwise, were offered or given by contractor or any agent or representative of contractor, to any employee of South Davis Metro Fire Agency with a view toward securing a contract or with respect to the performance of this contract.Samples of software,equipment or hardware provided to South Davis Metro Fire Agency for demonstration or evaluation are not considered gratuities. CERTIFICATION By signing the Offer and Contract Award page offeror certifies the following: • Offeror has examined and understands the terms, conditions, scope of work and specifications and other documents in this solicitation. • The submission of the offer did not involve collusion or other anti-competitive practices. Neither signatory nor any person on his behalf,has not agreed, connived or colluded to produce a deceptive show of competition in the matter of the bidding or award of a contract under this solicitation. • Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity,future employment,gift,loan,gratuity,special discount,trip,favor,or service to a public servant in connection with the submitted offer. • Neither offeror, nor any officer, director, partner, Member or associate of offeror, nor any of its employees directly involved in obtaining contracts with the State of Utah, South Davis Metro Fire Agency or any subdivision of the state has been convicted of false pretenses,attempted false pretenses, or conspiracy to commit false pretenses,bribery, attempted bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions after January 1, 1985. • Offeror shall not discriminate against any employee, or applicant for employment in violation of federal and state laws(see Federal Executive Order 11246;ARS §31-1461). • Offeror is not currently suspended, debarred or otherwise precluded from participating in any public procurement activity with any federal,state or local government entity. • If awarded a contract,offeror agrees to promote,offer and sell under South Davis Metro Fire Agency contract only those materials and/or services awarded to contractor by South Davis Metro Fire Agency. • If awarded a contract,offeror will provide the equipment,commodities,and/or services to Members of South Davis Metro Fire Agency in accordance with the terms, conditions, scope of work, specifications,and other documents of this Request for Proposal. CLARIFICATION/DISCUSSIONS Clarifications:Clarification means communication with offeror for the sole purpose of eliminating minor irregularities,informalities,or apparent clerical mistakes in the proposal. It is achieved by explanation or substantiation, either in response to an inquiry from South Davis Metro Fire Agency or as initiated by offeror. Clarification does not give offeror an opportunity to revise or modify its proposal,except to the extent that correction of apparent clerical mistakes results in a revision. Discussions: After the initial receipt of proposals, South Davis Metro Fire Agency reserves the right to conduct discussions with those offerors whose proposals are determined to be reasonably susceptible of being selected for award. Discussions occur when oral or written communications between South Davis Metro Fire Agency and offeror are conducted for the purpose of clarifications involving information essential for determining the acceptability of a proposal or that provides offeror an opportunity to revise or modify its proposal. South Davis Metro Fire Agency will not help offeror bring its proposal up to the level of other proposals through discussions.South Davis Metro Fire Agency will not indicate to offeror a cost or price that it must meet to obtain further consideration nor will it provide any information about other offerors'proposals or prices. CONFIDENTIAL INFORMATION Confidential information request: If offeror believes that its proposal contains trade secrets or confidential information that should be withheld from public inspection,a statement advising South Davis Metro Fire Agency of this fact shall accompany the proposal,and the information shall be so identified wherever it appears. South Davis Metro Fire Agency shall review the statement and shall determine in writing whether the information shall be withheld. If South Davis Metro Fire Agency determines to disclose the information, South Davis Metro Fire Agency shall inform offeror in writing of such determination.Requests to deem the entire offer as confidential will not be considered. RFP I Davis i Fire Agency 2015-02-03 Agenda Packet Page 306 Pricing: South Davis Metro Fire Agency will not consider pricing to be confidential or proprietary. Public record:All proposals submitted in response to this solicitation shall become the property of South Davis Metro Fire Agency.They will become a matter of public record available for review,subsequent to award notification,under the supervision of South Davis Metro Fire Agency. COOPERATIVE PURCHASING 1.1 GENERAL INTENT The South Davis Metro Fire Agency (hereinafter referred to as "Lead Contracting Agency"), in association with National Purchasing Partners, LLC ("NPP"), dba as FireRescue GPO (`TRGPO") and Public Safety GPO,on behalf of NPP's public agency and government nonprofit members("Participating Agencies"), as authorized under the terms of the NPP/FRGPO Member Intergovernmental Cooperative Purchasing Agreement executed by all Lead Contracting and Participating Agencies, a cooperative procurement group,is soliciting proposals from qualified companies(hereinafter referred to as "Vendor") to enter into a Master Purchase Agreement for Fire Turnouts and Fire Related Equipment. The intent of this Interstate Cooperative Procurement Solicitation (Solicitation) is to invite Proposers active in the sale and distribution of Protective Equipment(PPE)to submit a competitive Master Purchase Agreement offering Fire Turnouts and Fire Related Equipment to NPP members locally and nationally within all 50 States and its territories;to reduce expenses by eliminating multiple requests for proposals and multiple responses by Vendors; and obtain discounted pricing through volume purchasing. Significant sales potential exists because the Master Purchase Agreement will be used without the need for Participating Agencies to duplicate the formal solicitation process and expend staff resources and funds. Offerors may propose the manufacturer's entire catalog,or portions thereof("catalog discount")in order that National Purchasing Partners' members who wish to access the Master Purchase Agreement may order a broad range of goods and services as needed. These objectives do not preempt Participating Agencies from using other contract vehicles or competitive processes as required or allowed by law. 1.2 POTENTIAL MARKET The market potential for this solicitation includes the thousands of current local government members of NPP,FireRescue GPO and Public Safety GPO and all other local government fire,rescue and public safety agencies which are eligible for membership nationwide. 1.3 REQUIREMENTS Solicitation is subject to Lead Contracting Agency's General Conditions & Instructions to Proposer(s), and the following requirements: A) Proposal price,terms and conditions,provided that the Participating Agency has satisfied all of its local and state solicitation and purchasing requirements. By submitting a proposal, the Proposer(s) agrees to make the same proposal terms and price, exclusive of freight and transportation fees,available to other Participating Agencies. The Lead Contracting Agency and NPP will not incur any liability in relation to specifications, delivery, payment, or any other aspect of purchases by such Participating Agencies. The successful Proposer must deal directly with the Lead Contracting Agency or Participating Agencies concerning the placement of orders, disputes, invoicing and payment. The Lead Contracting Agency and NPP shall not be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any Participating Agency. Successful Proposers must comply with the state and local laws, rules and regulations in each state and locality where product is provided. B) Each Participating Agency shall execute a Participating Agency Endorsement and Authorization included in the Member Intergovernmental Cooperative Purchasing Agreement.While the terms of the Master Purchase Agreement will govern the general pricing terms, each Participating Agency will request modification of the Master Purchase Agreement in accordance with each Participating Agency's state and/or local purchasing laws, rules, regulations and procedures. Each Participating Agency may, at its discretion, request additional legal and procedural I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 307 provisions not included herein that the successful Proposer must adhere to in order to conduct business with said Participating Agency. C) NPP provides vendor exposure and marketing support for the successful Proposer's products throughout its membership. Successful Proposers servicing NPP government and non-profit membership are required to pay a Contract Administration Fee. A portion of said fee is used to offset the costs of member programs,and the marketing and administration of NPP,and a portion is distributed to fire service chiefs associations. Successful Proposers will be required to execute the NPP Vendor Administration Agreement.Membership in NPP is offered at no cost to all Lead and Participating Agency members. 1.4 CONTRACT USAGE The actual utilization of any Master Purchase Agreement will be at the sole discretion of the Participating Agencies. It is the intent of this Request for Proposal and resulting Master Purchase Agreement that members of NPP, FireRescue GPO, and Public Safety GPO (Participating Agencies) may buy directly from Successful Proposers without the need for further solicitation.However,Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements as well as the need of further notice prior to utilizing the Master Purchase Agreement. DELIVERY Default in one installment to constitute total breach: Contractor shall deliver conforming materials in each installment or lot under this contract and may not substitute nonconforming materials. South Davis Metro Fire Agency reserves the right to declare a breach of contract if contractor delivers nonconforming materials to any Member under this contract. Defective goods: Contractor agrees to pay for return shipment of goods that arrive in a defective or non- operable condition.Contractor shall arrange for return shipment of damaged or defective goods. Delivery time:Delivery will be completed within the timeframes as established within proposal.Delivery time is of the essence and failure to deliver any order within the time frame specified on the purchase order may result in cancellation of that purchase order. Improper delivery: Unless contrary to other parts of this solicitation,if the goods or tender of delivery fail in any respect to conform to this contract,Member may reject the whole,accept the whole,or accept any commercial unit or units and reject the rest. Restocking fees: A restocking fee may only be charged on products ordered and delivered to Member's site. Restocking fees in excess of fifteen percent (15%) will not be allowed. Contractor may waive restocking fees.Shipping charges on returns must be identified. ESTIMATED QUANTITIES South Davis Metro Fire Agency anticipates considerable activity resulting from this solicitation. An estimate of purchases is provided in the overview of the requested materials or services. However,no commitment of any kind is made concerning quantities actually to be acquired. South Davis Metro Fire Agency does not guarantee usage. Usage depends on the actual needs of Members and marketing by contractor. EVALUATION&AWARD Basis of award:Award(s)will be made to the responsive and responsible offeror(s)whose proposal(s)is (are) determined in writing to be most advantageous to South Davis Metro Fire Agency and for the national membership base of National Purchasing Partners DBA FireRescue GPO and Public Safety GPO. South Davis Metro Fire Agency reserves the right to use model projects/market baskets to determine the most advantageous proposal(s). It is South Davis Metro Fire Agency's intent to award a complete line of products,when possible and advantageous. Best and final offers: South Davis Metro Fire Agency may issue requests for best and final offers (BAFO). Issuance of a best and final offer is not guaranteed. Proposals should be complete and meet all specifications and requirements of this solicitation. Competitive range: South Davis Metro Fire Agency reserves the right to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range are unacceptable and will not receive further award consideration. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 308 Criteria:The evaluation criteria for this solicitation,in relative order of importance,are as follows: 1) conformance to the terms and conditions in the solicitation; 2) completeness of the proposal and required forms; 3) price,including favorable pricing for cooperative purchasing; 4) product lines offered; 5) service capabilities for all regions of the state; 6) demonstrated vendor/staff experience/knowledge,and/or product quality;and 7) references and Past Performance Information(PPI)review. Deviations and exceptions to requirements: Deviations or exceptions stipulated in a proposal may result in disqualification.Language to the effect that offeror does not consider this solicitation part of the contract may result in rejection of the proposal. Formation of contract:A response to this solicitation is an offer to contract with South Davis Metro Fire Agency based upon the terms,conditions, scope of work,and specifications contained in this request. A proposal does not become a contract unless and until South Davis Metro Fire Agency accepts it. A contract is formed when a South Davis Metro Fire Agency administrator signs the award document. Multiple award: To assure that our contracts meet the requirements, South Davis Metro Fire Agency reserves the right to award multiple contracts. Such decision will be based upon considerations for department/member experience with existing products and systems, brand continuity for parts replacement and future expansion.Offeror should consider the fact that South Davis Metro Fire Agency may award multiple contracts in preparing their response.The decision to award multiple contracts,award a single contract,or make no award rests solely with South Davis Metro Fire Agency. A multiple award shall be made only if the procurement officer determines in writing that a single award is not advantageous to South Davis Metro Fire Agency or the NPP membership.A multiple award shall be limited to the least number of suppliers necessary to meet the requirements of the using agencies,and to meet the needs of the NPP membership nationally. Non-exclusive contract: Any contract resulting from this solicitation shall be awarded with the understanding and agreement that it is for the sole convenience of South Davis Metro Fire Agency's and Cooperative Purchasing Members. South Davis Metro Fire Agency and participating Members reserve the right to obtain like goods and services from other sources. Past performance information:Past Performance Information(PPI)is relevant information regarding a contractor's actions under previously awarded contracts to local, state or federal agencies. It includes contractor's record of performance under such contracts including,but not limited to: conformance to the terms,conditions,specifications and scope of work of the contracts,responsiveness to,and correction of, contract claims and controversies, and satisfaction of the contracting entities. PPI shall be a factor in evaluation and award. Responsible offeror:A responsible offeror is a firm or person with the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance. South Davis Metro Fire Agency must determine an offeror to be responsible before awarding a contract to offeror. Responsive proposals: A responsive proposal reasonably and substantially conforms to all material requirements of the solicitation. Proposals must be responsive to receive award consideration. South Davis Metro Fire Agency reserves the right to waive minor informalities. Weighted evaluation: South Davis Metro Fire Agency reserves the right to use a point system to evaluate proposals and to assign points to the evaluation criteria as it determines most appropriate. Any offeror scoring 0(zero)in any required area may be considered nonresponsive. FEDERAL&STATE REQUIREMENTS Contractor employee work eligibility: By entering into the contract, contractor warrants compliance with the Federal Immigration and Nationality Act(FINA), and all other Federal immigration laws and regulations. South Davis Metro Fire Agency and/or South Davis Metro Fire Agency Members may request verification of compliance from any contractor or subcontractor performing work under this contract. South Davis Metro Fire Agency and its Members reserve the right to confirm compliance. Should South Davis Metro Fire Agency or its Members suspect or find that the contractor or any of its subcontractors are not in compliance, South Davis Metro Fire Agency may pursue any and all remedies allowed by law,including,but not limited to suspension of work,termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary for compliance are the responsibility of the contractor. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 309 Non-compliance:All federally assisted contracts to Members that exceed$10,000 may be terminated by the federal grantee for noncompliance by contractor. In projects that are not federally funded, offeror must agree to meet any federal,state or local requirements,as necessary. In addition,if compliance with the federal regulations increases the contract costs beyond the agreed on costs in this solicitation, the additional costs may only apply to the portion of the work paid by the federal grantee. FORCE MAJEURE Except for payments of sums due,neither party shall be liable to the other,nor be deemed in default under this contract,if and to the extent that such party's performance of this contract is prevented by reason of force majeure. The term "force majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence, including,but not limited to the following: acts of God;acts of the public enemy;war;riots;strikes;mobilization;labor disputes;civil disorders;fire;flood; snow;earthquakes;tornadoes or violent winds;hail storms;lockouts;injunctions-intervention-acts,or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure, which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences. If either party is delayed at any time by force majeure, the delayed party shall notify the other party in writing of such delay within forty-eight(48)hours. FORM OF CONTRACT Contract type: The term contract shall be a percent of discount off manufacturer's price list or catalog,or fixed price,or a combination of both with indefinite quantities. Form of contract: The form of contract for this solicitation shall be the Request for Proposal, the awarded proposal(s) and best and final offer(s), and properly issued and reviewed purchase orders referencing the requirements of the Request for Proposals. If a firm submitting an offer requires South Davis Metro Fire Agency and/or Member to sign an additional agreement, a copy of the proposed agreement must be included with the proposal. Vendor contract documents: South Davis Metro Fire Agency will review proposed vendor contract documents. Vendor's contract document shall not become part of South Davis Metro Fire Agency's contract with vendor unless and until an authorized representative of South Davis Metro Fire Agency reviews it. Parol evidence: The contract, as specified above,represents the final written expression of agreement. All agreements are contained herein and no other agreements or representations that materially alter it are acceptable. INDEMNIFICATION General indemnification: To the extent permitted by law, South Davis Metro Fire Agency and its Members shall be indemnified and held harmless by contractor for its vicarious liability as a result of entering into this contract.Each party to the contract is responsible for its own negligence. Modification by Member: Contractor shall have no obligation with respect to any patent and copyright infringement claim based upon Member's modification of the equipment and/or software,or its operation or use with apparatus,data or programs not furnished by contractor. However,one Member's action will not preclude contractor's obligation to others not having modified their equipment or software. Patent and copyright indemnification: To the extent permitted by law,contractor shall indemnify and hold harmless South Davis Metro Fire Agency and its Members against any liability,including costs and expenses, for infringement of any patent,trademark or copyright arising out of contract performance or use by South Davis Metro Fire Agency and its Members of materials furnished or work performed under this contract. South Davis Metro Fire Agency and its Members shall reasonably notify contractor of any claim for which it may be liable under this paragraph. INSTALLATION Equipment installation should be done in a reasonable amount of time and be scheduled directly with the Member. Installation shall be in accordance with the manufacturer's instructions and shall be accomplished by skilled and properly licensed individuals. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 310 INQUIRIES Any question related to this solicitation shall be directed to South Davis Metro Fire Agency. South Davis Metro Fire Agency may require any and all questions to be submitted in writing.Inquiries may be faxed (801.677.0166) or e-mailed to jbassett @sdmetrofire.org, or via phone Chief Bassett (801) 677-2403. Mailed inquiries should not have the solicitation number on the envelope since it might be confused with a sealed proposal response and not be opened until the due date and time. If any question related to the National Purchasing Partners DBA FireRescue GPO or Public Safety GPO arise,please contact:Crosby Grindle,Executive Director FireRescue and Public Safety GPO. INSURANCE Liability insurance: Unless otherwise modified elsewhere in this solicitation, prior to commencing services under this contract, contractor shall procure and maintain during the life of this agreement comprehensive public liability insurance,to include automobile liability,providing limits of not less than $1,000,000 per occurrence.Evidence of the required insurance shall be provided by means of a certificate of insurance naming South Davis Metro Fire Agency as the certificate holder.In addition,contractor must be willing to provide,upon request,identical certification of insurance to any Member using this contact. Subcontractor insurance:Prior to commencing any work,any subcontractor shall procure and maintain at its own expense until final acceptance of the work, insurance coverage in a form and from insurers acceptable to the prime contractor. All subcontractors will provide worker's compensation insurance, which waives all subrogation rights against the prime contractor and Member. Workers compensation insurance: Contractor shall also procure and maintain during the life of this agreement,workers'compensation insurance for all of contractor's employees engaged in work under the contract.All workers'compensation insurance will be in compliance with state statute and evidenced by a certificate of insurance. LICENSES Contractor shall maintain in current status all federal,state and local licenses,bonds and permits required for the operation of the business conducted by contractor. Contractor shall remain fully informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of services under the contract.South Davis Metro Fire Agency reserves the right to stop work and/or cancel the contract of any contractor whose license(s)expire,lapse,are suspended or terminated. MAINTENANCE Maintenance facilities and support: It is preferred that each contractor should have maintenance facilities and a maintenance support system available for servicing products. If a third party is used to provide maintenance or warranty work, offeror must include details of any such arrangement in the proposal.Trained and qualified technicians shall be available to cover all parts of Utah.It is preferred that maintenance service in metropolitan areas the State of Utah be available within eight hours; service in rural areas within 24 hours, or next day. Maintenance facilities must have sufficient parts inventory to provide quality service on products sold. MANUFACTURER'S REPRESENTATIVE Manufacturer support: Offerors submitting proposals as a manufacturer's representative must be able; if requested by South Davis Metro Fire Agency, to supplement the offer with a letter from the manufacturer certifying that offeror is a bona fide dealer for the equipment offered, that offeror is authorized to submit an offer on such equipment, and which guarantees that should offeror fail to satisfactorily fulfill any obligations established as a result of the award of contract,the manufacturer will either assume and discharge such obligations or provide for their competent assumption by one or more bona fide dealers for the balance of the contract period. OFFER ACCEPTANCE PERIOD/WITHDRAWAL Late offers: Late offers shall not be considered.Late offers will be returned,unopened,within ten(10) days of request. Offer acceptance period: A proposal submitted in response to this solicitation shall be valid and irrevocable for one-hundred,twenty(120)days after opening time and date. Withdrawal of proposal:At any time prior to the specified due date and time,offeror may withdraw his proposal.After the opening time and date,proposals may not be withdrawn,except as allowed by statue. RFP I Davis i Fire Agency 2015-02-03 Agenda Packet Page 311 ORDERING CYCLE Acceptance of orders by Contractor:All quotations provided to SDMFA and Members must be based on prices in the contract. Audit of contract activity: South Davis Metro Fire Agency may audit some of the purchases made under this contract. The Contractor agrees to provide all documentation necessary for South Davis Metro Fire Agency to audit purchases made under contract including invoices, credits and statements issued to Members in a timely fashion. Contractor contacts: Contractor agrees to assign only one contact person for each of the following: administration, audit, escalation and reconciliation. These contacts may be the same person, with the exception of the escalation contact. The name(s)of the contact persons will be provided to South Davis Metro Fire Agency. Open order reports: South Davis Metro Fire Agency may send contractor(s)an open order report on a periodic basis.Contractor(s)agrees to reply to information requests in a timely fashion. Orders in process: Member purchase orders dated on or before the contract cancellation and/or expiration date,will be processed and are considered valid until order fulfillment.Any such orders must be in the possession of South Davis Metro Fire Agency within a reasonable amount of time. Quotations:Quotations with no end date are considered invalid after sixty(60)days from the issue date. OVERVIEW Advertising: Offeror shall not advertise or publish information concerning this solicitation prior to an award being announced by South Davis Metro Fire Agency.After award,contractor(s)may advertise the availability of products and services to Members. Any promotional marketing materials using the South Davis Metro Fire Agency logo must be approved by a South Davis Metro Fire Agency Contract Specialist in advance. Applicable law: Contract shall be governed by the laws of the State of Utah,and suits pertaining to the contract may be brought only in courts in the State of Utah. Application of law: The Utah Procurement Code and the Uniform Commercial Code(UCC)as adopted by the State of Utah,are part of this document as if fully set forth herein.Any provision or clause required by law,rule or regulation to be included in the contract will be read and enforced as if in the contract, whether or not physically included. If any such provision is not included, or is not correctly included, contract will be amended in writing to make such inclusion or correction upon application from either party to contract. Arbitration: After exhausting applicable administrative review,the parties to this contract may agree to resolve disputes arising out of or relating to this contract through arbitration,to the extent allowed by law. Assignment: Contractor shall assign no right or interest in this contract without prior written permission from South Davis Metro Fire Agency. No delegation of any duty of contractor shall be made without prior written permission from South Davis Metro Fire Agency. South Davis Metro Fire Agency shall not unreasonably withhold approval and shall notify contractor of its decision within fifteen (15) days of receipt of written notice from contractor. Audit rights: In accordance with applicable Utah law, contractor's books and records related to this contract may be audited at a reasonable time and place,for the term specified in Utah statue. Brand names: The names of major businesses and their products that appear without the trademark or service mark remain the property of their respective owners. Captions, headings and illustrations: The captions, illustrations, headings, and subheadings in this solicitation are for convenience and ease of perusal only,and in no way define,limit or describe the scope or intent of the request. Contract placed on hold: South Davis Metro Fire Agency shall have the ability to place a contract on hold, if it is deemed necessary to address ongoing problems with an awarded contract. Details of the decision to place the contract on hold shall be provided in a correction action letter. A reasonable amount of time shall be provided to contractor to address issues in the corrective action letter. Definition of time: Periods of time, stated as a number of days, shall be in calendar days,not business days. Liens/serial numbers: All materials and services shall be free of liens. Offers must be for equipment on which the original manufacturer's serial number has not been altered in any way. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 312 Novation: If contractor sells or transfers all assets or the entire portion of the assets used to perform this contract,a successor in interest must guarantee to perform all obligations under this contract. South Davis Metro Fire Agency reserves the right to accept or reject any new party. A simple change of name agreement will not change the contractual obligations of contractor. Offeror qualifications: Offeror shall have extensive knowledge and at least five (5)years of experience with the installation, maintenance and provision of the equipment, software or services offered. South Davis Metro Fire Agency reserves the right to accept or reject newly formed companies solely based on information provided in the proposal and/or its own investigation of the company. Order of precedence: In the event of a conflict in the provisions of the contract as accepted by South Davis Metro Fire Agency,the following order of precedence shall prevail: 1. Special terms and conditions 2. General terms and conditions 3. Specifications and scope of work 4. Attachments and exhibits 5. Documents referenced or included in the solicitation Pricing extension errors:In case of error in extension of prices in the offer,unit prices shall govern until amendment has been signed. Proposal opening:Proposals shall be opened immediately following the proposal due date and time. The name of each offeror shall be publicly read and recorded in the presence of witnesses. All information in the proposals shall remain confidential until after award of contracts, with the exception of review by South Davis Metro Fire Agency staff and selected evaluators. Relationship of the parties: Vendors receiving contracts under this solicitation are independent contractors.Neither party to the contract,nor any Member,shall be deemed to be the employee of another party to the contract. Severability: The provisions of this contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the contract which may remain in effect without the invalid provision or application. Successful performance: The sections of solicitation defining the scope of services, requirements, qualifications, etc., are not to be construed as a complete listing that exempts successful offeror from reasonable services required to ensure successful performance under the contract. PAYMENT Billing: All invoices shall list the applicable purchase order number and South Davis Metro Fire Agency contract number. Contractor will invoice SDMFA and all participating Members directly. Late fees are not permitted.All transactions are payable in U.S.currency only. Contacting Member about payment: Contractor may contact Member for payment for a product or service delivered to the Member under the contract.Such contact shall be professional and courteous. Correct billing: Contractor's invoice must match the purchase order. If discovered, incorrect invoices resulting in excess charges must be corrected by Contractor,no matter the cause of the error.Any excess payment must be returned to Member within the time allowed by law, in the form of a check or credit memo,as determined by the Member. If contract pricing in effect on the contract has gone down between the time of the order and the invoice date,vendor may invoice at the current contract price. Payment time: Payment terms are Net thirty (30) days from receipt of Contractor's invoice. Administrative fees shall be paid pursuant to the terms of the Vendor Administration Agreement ("VAA")attached hereto as Exhibit 1. Progress payments: South Davis Metro Fire Agency will permit Members to make progress payments under the following conditions: 1)Member and Contractor agree to the terms of the progress payments prior to issuing a purchase order;2)the purchase order describes the amounts/percentages to be paid and the dates/frequency of payment; 3) Member accepts responsibility for verifying the validity of each payment application;4)payments are made only after goods and/or services are verified;and 5)any such RFP I Davis i Fire Agency 2015-02-03 Agenda Packet Page 313 payments be made in full compliance with Member's local governing entity rules and any and all other applicable state rules and regulations. Reporting to FireRescue GPO: The proposer agrees to provide a Reconciliation Report detailing activity under the contract and payment for FireRescue GPO administration fees for invoices paid in the previous month.Items in the report must include the following; member name, FireRescue GPO member number, PO numbers/products purchased,amount purchased,administration fees.Payment and report are due as per a schedule agreed upon by FireRescue GPO and Proposer. The initial due date shall be specified in an award notification letter.If no invoices were paid under the contract in the previous quarter,the Proposer will provide notice of no activity. Vendor invoice: Vendor shall invoice Member after delivery of goods and/or services. Goods and services shall be invoiced at applicable contract prices. Invoice must include Member purchase order number and South Davis Metro Fire Agency contract number. Vendor payment:Member shall issue payment to vendor after receipt of invoice. Amendment of proposal:A proposal may be amended up to the time of opening by submitting a sealed letter to the place indicated on the front of the solicitation. Compliance with instructions: Offeror's ability to follow proposal preparation instructions in this solicitation will be considered an indicator of offeror's ability to follow instructions should it receive an award as a result of this solicitation.The quality of organization and writing reflected in the proposal will be considered to be an indication of the quality of organization and writing which would be prevalent if a contract is awarded.As a result,the proposal will be evaluated as a sample of data submission. Subjective judgment on the part of South Davis Metro Fire Agency's evaluators is implicit in this process. Cost of proposal preparation: South Davis Metro Fire Agency will not reimburse the cost of developing,presenting,or providing any response to this solicitation. Offeror responsibility: Offeror shall examine the entire solicitation, seek clarification of any item or requirement that may not be clear, and check all responses for accuracy before submitting proposal. Failure to examine any requirements shall be at offeror's risk.Negligence in preparing an offer confers no right of withdrawal after due date and time. Proposal forms: The forms and format contained in the solicitation shall be used. Offerors may reproduce the forms and retype the information,but all of the required information must be presented in the tab order requested.Telegraphic,electronic mail,or faxed proposals shall not be considered. Proposal submittal: One(1)original and two(2)complete copies of your proposal shall be submitted in separate three-ring loose-leaf binders on the forms and in the format contained in the solicitation. Proposal shall contain all descriptive literature,specifications,samples and any other information required by the solicitation. Include a CD or similar electronic media device(DVD,USB thumb drive,etc.)with electronic copies of your submitted documents,if available. Proposals must be completed in ink, on a computer, or typewritten. No pencil submissions are allowed. Forms may be filled out by hand,but must be legible.Illegible or vague offers may be rejected. Receipt of proposals: Proposals must be in the actual possession of South Davis Metro Fire Agency on or prior to the exact time and date set for proposal opening. Sealed envelope or package: Proposal shall be submitted to the proper location in a sealed and properly identified envelope or package,as specified on this solicitation. Signature(s) on proposals: The offer and contract award document must be submitted with an original ink signature by the person authorized to sign the offer. The person signing offer shall initial erasures, interlineations or other modifications in proposal.Failure to sign the offer and contract award document, or to make other notations as indicated,may result in rejection of proposal. Wording in response: Offeror shall indicate "comply" or "deviate" for each specification where requested in proposal document. Details for any and all deviations shall be provided, as requested. Deviations may be accepted or rejected by South Davis Metro Fire Agency,and South Davis Metro Fire Agency's decision shall be final. PRICING RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 314 Administration fee: FireRescue GPO 1% administration fee shall be included in offeror's net price. Contractor shall not add the administration fee to approved contract prices. The value of trade-ins or rebates shall not affect the amount of administration fee paid to FireRescue GPO. Application of pricing: The date South Davis Metro Fire Agency receives a Member's purchase order will determine the contract pricing that is in effect for that order. Basis for pricing:Contract pricing under this RFP must be based upon: 1) Fixed discount(s)off published price list(s)or catalog(s);or 2) Firm fixed price with economic adjustment(contingencies for economic price adjustments must be identified in the proposal);or 3) A combination of the above Catalogs/price lists: A copy of the latest edition of the price list or catalog to which discount shall be applied shall be included with proposal. Offeror shall attach all applicable price lists or catalogs. Submission of outdated price lists or catalogs may result in rejection of proposal. Pricing shall remain fixed for a period of one year after which it may be modified with written notice based on manufacturer or raw material cost changes. Decimal places:Pricing shall use a maximum of two(2)decimal places. Discounts: Discount offers must clearly identify percent of discount to apply to contract. If multiple discounts apply, offeror shall clearly indicate the discounts and applicable materials or services. Offeror shall agree that there will be no reduction in discount(s)during the term of contract. Effect of price: The cost or price of offeror's goods or services will not cancel technical competence as identified in solicitation.Cost is an important factor.However,no contract shall be awarded solely on the basis of price. Fixed prices:Fixed price offers shall include prices for any and all items. Fixed prices shall be firm until each anniversary date of contract,unless there is an occurrence of one or more economic price adjustment contingencies outlined in proposal. If price adjustment contingencies occur, or not less than thirty(30) days prior to each contract anniversary date,contractor may submit a fully documented request for price adjustment to South Davis Metro Fire Agency. The documentation must substantiate that any requested price increase was clearly unpredictable at the time of proposal submittal and results from an increased cost to contractor that was out of contractor's control. Fixed price review: South Davis Metro Fire Agency will review requests for fixed price adjustments to determine if the new prices or another option is in the SDMFA and participating Members'best interests. New fixed prices shall apply to the contract upon approval from South Davis Metro Fire Agency.Price changes shall be a factor in contract renewal. Most favored customer: Nothing in this solicitation is intended to establish a most favored customer relationship between South Davis Metro Fire Agency and contractor. Contractor may respond to any solicitation without regard to this contract. If contractor offers lower prices to any of its other customers, it may lower its prices to South Davis Metro Fire Agency at the same time by written notice. New catalogs/price lists:New price lists or catalogs may be submitted for review throughout the term of the contract. South Davis Metro Fire Agency will review new price lists or catalogs to determine if the new prices or an alternative option is in the Members' best interests. New price lists or catalogs shall apply to the contract only upon approval from South Davis Metro Fire Agency. New price lists or catalogs found to be non-competitive at any time during the contract will be grounds for terminating the contract. Overcharges by antitrust violations: South Davis Metro Fire Agency maintains that overcharges resulting from antitrust violations are borne by the purchaser. Therefore,to the extent permitted by law, contractor assigns to South Davis Metro Fire Agency any and all claims for such overcharges as to the goods or services used to fulfill the contract. Percent of discount as fixed price: Percent of discount offers that are not based upon published price lists or catalogs will be administered as fixed price contracts. Price reduction and adjustment:Price reduction or discount increase may be offered at any time during contract and shall become effective upon notice of acceptance from South Davis Metro Fire Agency. Special,time-limited reductions are permissible under the following conditions: 1)reduction is available to all Members equally;2)reduction is for a specific time period,normally not less than thirty(30)days; and 3) original price is not exceeded after the time-limit; and 4) South Davis Metro Fire Agency has RFP I Davis i Fire Agency of 2015-02-03 Agenda Packet Page 315 approved the new prices prior to any offer of the prices to a Member.Contractor shall offer South Davis Metro Fire Agency any published price reduction during the contract period. Pricing offers: The as-contracted price shall constitute a not-to-exceed (NTE) price. Contractor(s) are encouraged to offer SDMFA and participating members special pricing in response to large quantity sales or other advantageous business transactions related to contract products and services. PRODUCT LINES Current products:Proposals shall be for materials and equipment in current production and marketed to the general public and education/government agencies at the time the proposal is submitted. Discontinued products: If a product or model is discontinued by the manufacturer, contractor may substitute a new product or model if the replacement product meets or exceeds the specifications and performance of the discontinued model and if the discount is the same or greater than the discontinued model. New products:New products that meet the scope of work may be added to the contract.Pricing shall be equivalent to the percentage discount for other products. Contractor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract,is equal or superior to the original products offered,is discounted in a similar or to a greater degree,and if the products meet the requirements of the solicitation. No products may be added to avoid competitive procurement requirements.South Davis Metro Fire Agency may require additions to be submitted with documentation from Members demonstrating an interest in,or a potential requirement for,the new product or service. South Davis Metro Fire Agency may reject any additions without cause. Options: Optional equipment for products under contract may be added to the contract at the time they become available under the following conditions: 1) the option is priced at a discount similar to other options;2)the option is an enhancement to the unit that improves performance or reliability. Product line: Offerors with a published catalog may submit the entire catalog. South Davis Metro Fire Agency reserves the right to select products within the catalog for award without having to award all contents.South Davis Metro Fire Agency may reject any addition of equipment options without cause. PROTESTS Protests shall be filed with Jim Rampton, Fire Chief of South Davis Metro Fire Agency, and shall be resolved in accordance with Utah state statue.A protest must be in writing and must be filed with the Fire Chief, 255 South 100 West, Bountiful, UT 84011. A protest of a solicitation must be filed with the Fire Chief before the solicitation due date and time. A protest of a proposed award or awards must be filed within ten(10)days after the protester knows or should have known the basis of the protest,whichever is earlier.A protest filed on the tenth day must be received by 5:00 pm,MST.A protest must include: • The name,address and telephone number of the protester; • The original signature of the protester or its representative; • Identification of the solicitation by contract number; • A detailed statement of the legal and factual grounds of protest including copies of any relevant documents;and • The form of relief requested. Should South Davis Metro Fire Agency prevail in an appeal of a decision issued by the Executive Director,appellant waives any objection to the hearing officer awarding South Davis Metro Fire Agency its reasonable attorney's fees and costs. RIGHT TO ASSURANCE Whenever one party to the contract has a good faith reason to question the other party's intent to perform, he may demand that the other party give written assurance of its intent to perform. If a demand is made and no written assurance is given within ten(10)days,the demanding party may treat this failure as an anticipatory repudiation of the contract. SAFETY STANDARDS Items supplied under the contract shall comply with all applicable Occupational Safety & Health Standards,National Electric Code,and National Fire Protection Association Standards. SAMPLES Sample evaluation: Samples will be compared to proposal specifications and evaluated as to materials used in construction, quality and workmanship, durability, adaptability to the use for which the items were intended,and overall appearance. RFP I Davis i Fire Agency of 2015-02-03 Agenda Packet Page 316 Sample requirements: Samples may be required prior to awarding a contract. Offeror shall provide adequate samples and detailed specifications for any item offered. Samples must be submitted within ten (10)days of request from South Davis Metro Fire Agency. Sample submittals: Samples shall be free of charge and submitted and removed by offeror at offeror's expense. Award samples may be held for comparison with deliveries. South Davis Metro Fire Agency shall not be held responsible for samples damaged or destroyed in examination or testing. Samples not removed within thirty(30) days after notice to offeror will be considered abandoned, and South Davis Metro Fire Agency shall have the right to dispose of them. SHIPPING Shipping terms/transfer of title: Shipments shall be F.O.B.Sip Point,with freight charges added to the invoice. Title and risk of loss of material shall not pass to SDMFA or participating Members until SDMFA/Member receives and inspects/accepts the material at delivery point,unless otherwise provided in the contract. Shipment under reservation: Contractor is not authorized to ship materials under reservation and no tender of a bill of lading will operate as a tender of the materials. Shipping charges:Prices that include shipping to any location in Utah,delivered to the specific receiving point identified in the purchase order, are preferred. If shipping is charged, it shall be prepaid and the actual cost added to the invoice. Shipping charges as a percentage of purchase price may be offered, if offeror agrees that SDMFA/Member will not be charged more than the actual invoiced amount for shipping. If contractor requires SDMFA/Member to pay for shipping,weight of the empty container and any material used for packing shall be of the lightest weight practical for safe delivery of the contents. Shipping errors/risk of transportation: Shipping errors will be at contractor's expense. If contractor ships a product that was not ordered, contractor shall pay for return shipment at the convenience of Member.All risk of transportation and all related charges shall be contractor's responsibility. Contractor shall file all claims for visible or concealed damage. South Davis Metro Fire Agency or Member will notify contractor promptly of any damaged goods and shall assist contractor in arranging for inspection. SPECIFICATIONS Compliance with specifications: The fact that a manufacturer,supplier or offeror chooses not to produce or supply equipment, supplies or services to meet the specifications will not be considered sufficient cause to adjudge the specifications as restrictive. Offerors shall offer equipment,supplies,and/or services they believe come closest to meeting specifications. Deviations from specifications: Offeror shall provide an explanation for each deviation to the specifications.Failure to detail deviations may result in rejection of the proposal. Purpose of specifications: Specifications are designed to enable offeror to satisfy a requirement for a product,material,process,or service.A specification may be expressed as a standard,part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement.If offeror believes a specification is unnecessarily restrictive,offeror must indicate such in its proposal. Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers are used to indicate the character, quality, and/or performance characteristics of the materials desired. Use of the name of a manufacturer,brand,make or catalog number does not restrict offeror from offering suitable alternates.However, South Davis Metro Fire Agency reserves the right to decide whether alternatives to the identified manufacturer and brand are equal to the materials,equipment described in the solicitation. South Davis Metro Fire Agency will be the sole judge on the question of equal quality,and South Davis Metro Fire Agency's decision shall be final. SUBCONTRACTORS Awarding subcontracts: Offeror agrees that any subcontract competitively solicited by contractor will not be awarded solely upon membership or non-Membership in a union or professional association. Entering subcontracts:Contractor shall not enter into any subcontract subject to this solicitation without prior approval from South Davis Metro Fire Agency.Any such subcontract shall incorporate by reference the terms and conditions of the South Davis Metro Fire Agency contract. Prime contractor: Contractor will be considered a prime contractor and not a subcontractor. Neither South Davis Metro Fire Agency nor the Member will establish a contractual relationship with subcontractors. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 317 SUSPENSION OR DEBARMENT STATUS Offeror shall include a letter in its proposal notifying South Davis Metro Fire Agency of any debarment, suspension or other lawful action taken by any federal,state or local government within the last five years that precludes offeror or its employees from participating in any public procurement activity. Such letter shall provide name and address of the public procurement unit, effective date, duration, and relevant circumstances of the suspension or debarment. Failure to supply such letter or not disclose all pertinent information shall result in cancellation of any contract. TAXES Federal excise tax: SDMFA and most participating Members are exempt from paying Federal Excise Tax. Indian reservation or tribal tax: If goods or services are subject to Indian reservation or tribal tax, Contractor shall include such taxes as a separate item on the original invoice to the Member. Payment of taxes: Member is responsible for payment for all taxes listed on the invoice. Contractor is responsible for collecting such taxes and shall forward all taxes to the proper revenue office. Pre-tax prices: Prices shall not include applicable state and local taxes. All applicable taxes must be listed as a separate item on all invoices and will be paid by Member issuing the purchase order. Transaction Privilege Tax (Sales Tax): Most Members are taxable. The tax status of the ordering Member determines if and when transaction privilege taxes are to be applied.Contractor is responsible for charging taxes correctly. TERM OF CONTRACT AND EXTENSION Contract period: It is South Davis Metro Fire Agency's intent to award a multi-term contract for the specified materials,equipment and services.The initial contract term shall be for three(3)calendar years from the date of contract award.By mutual written agreement between South Davis Metro Fire Agency and contractor, the contract may be extended for up to three consecutive additional 12-month periods, beginning immediately after expiration of the prior term. However, no contract extension exists unless and until contractor is so notified by South Davis Metro Fire Agency. Month-to-month extensions: South Davis Metro Fire Agency reserves the right to offer month-to-month extensions if that is determined to be in the best interests of Members. Renewal of contract:Conditions for renewal of the contract shall include,but are not limited to:contract usage, satisfactory performance of services during the preceding contract term, ability to continue to provide satisfactory services, continued adherence to the contract requirements, and continued competitive prices for the materials and services provided under the contract. WARRANTY/QUALITY GUARANTEE Fitness: Contractor warrants that any equipment or material supplied to South Davis Metro Fire Agency or its Members shall fully conform to all requirements of the contract and all representations of contractor,and shall be fit for all purposes and uses required by the contract. Inspection: The warranties set forth in this section shall not be affected by inspection or testing of, or payment for the equipment or materials to South Davis Metro Fire Agency by participating Members. Quality: Unless otherwise modified elsewhere in this solicitation, contractor warrants that for one (1) year after acceptance of the equipment or materials by Member,they shall be: 1. Of a quality to pass without objection in the industry or trade normally associated with them; 2. Fit for the intended purpose(s)for which they are used; 3. Of even kind, quantity and quality within each unit and among all units, within the variations permitted by the contract; 4. Adequately contained,packaged and marked as the contract may require;and 5. Conform to the written promises or affirmations of fact made by contractor. Warranty requirements: Contractor warrants that all equipment,materials,and service delivered under this contract shall conform to the specifications. Unless stated otherwise, all equipment must carry a minimum 12-month manufacturer's warranty that includes parts and labor. Contractor agrees to help Member reach resolution in a dispute with the manufacturer over warranty terms. Any extended manufacturer's warranty will be passed on to Member without exception. South Davis Metro Fire Agency RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 318 reserves the right to cancel the contract if contractor charges Member for a replacement part contractor received at no cost under a warranty. General Terms & Conditions Acceptance Form Place after Tab 3 Signature on page two certifies complete acceptance of the General Terms and Conditions in this solicitation, except as noted below(additional pages may be attached, if necessary). Check one of the following responses to the General Terms and Conditions: ❑ We take no exceptions/deviations to the general terms and conditions (Note:If none are listed below, it is understood that no exceptions/deviations are taken) ❑ We take the following exceptions/deviations to the general terms and conditions. All exceptions/deviations must be clearly explained. Provide details on your exceptions/deviations below: (Note: Unacceptable exceptions shall remove your proposal from consideration for award.South Davis Metro Fire Agency shall be the sole judge on the acceptance of exceptions/deviations and South Davis Metro Fire Agency's decision shall be final) RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 319 Fire Turnouts and Fire Related Equipment Place after Tab 5 South Davis Metro Fire Agency desires to contract with a qualified and experienced vendor or vendors to provide quality Fire Turnouts, and Fire Related Equipment. Services are sought for South Davis Metro Fire Agency's statewide Membership. Offerors should respond to as many areas in the scope of work as possible.If a vendor doesn't provide a particular product line,please"no bid"that item. South Davis Metro Fire Agency will consider all offers; however,vendors with the ability to supply more than one product line are preferred. The scope of work and minimum specifications define the quality and characteristics of the desired materials and application.Specifications are not intended to be exclusive or restrictive.Offerors may offer alternate solutions, including alternate manufacturers, which meet the quality and performance characteristics in the specifications. South Davis Metro Fire Agency shall review such offers and be the final judge on the acceptance of any alternate solutions. This is a new contract for South Davis Metro Fire Agency.We anticipate that contract volume from this solicitation will be significant in the first year,and increase in volume in subsequent years.Products and services are anticipated for South Davis Metro Fire Agency and for a diverse nationwide NPP membership. This information is provided as an aid to vendors in preparing offers only. The successful offerer(s)' discount and pricing schedule shall apply regardless of the volume of business under the contract. References used in this solicitation: • National Fire Protection Association(NFPA):www.nfpa.com • Underwriter Laboratories(UL):www.ul.com • United States Department of Transportation(USDOT):www.dot.gov • Center for Disease Control and Prevention;National Institute for Occupational Safety and Health (NIOSH):www.ede.gov/niosh • International Organization for Standardization(ISO):www.iso.org 1.0 Special Terms and Conditions The following special terms and conditions are in addition to the applicable General Terms and Conditions.Please review them and complete the Special Terms and Conditions and Scope of Work and Specifications Acceptance Form. 1.1 All offerors may download and complete the IIH Fire Turnout and Fire Related Equipment Workbook titled "Fire Equipment Pricing.xls" and provide a CD or similar electronic media device (DVD, USB thumb drive, etc.) with the completed spreadsheet in your response. Alternatively,offerors may elect to provide a similar document in their own format or may elect to provide an online version providing similar information. Failure to provide and complete the "Fire Turnout and Fire Related Equipment Workbook" or a similar alternative may render the proposal non-responsive.Place after Tab 6. 1.2 If awarded a contract, all future pricing updates shall be based on the electronic workbook, or similar approved format. 1.3 Pricing shall meet all requirements contained on the Discount and Price Schedule(pages 46—48.) Follow all pricing instructions.Failure to provide pricing meeting those requirements may render your proposal non-responsive. 1.4 All materials and fabrics used in the manufacture of fire turnouts and accessories being proposed shall be first quality.Provide certification or documentation of such quality after Tab 8. 1.5 All materials and fabrics used in the manufacture of fire turnouts and accessories must meet current applicable industry standards for flammability and fire retardant.Provide certification or documentation of meeting such standards after Tab 8. 1.6 Delivery of custom and/or special orders is requested within 60 days. 1.7 For fire (firefighter) turnouts, breathing apparatus, firefighting foam, and/or fire hose, contract vendor and/or manufacturer must be able to demonstrate knowledge, compliance with industry RFP I Davis i Fire Agency 2015-02-03 Agenda Packet Page 320 standards and experience. Such experience may be in the form of the contract vendor, or the manufacturer of the products offered are ISO-9001 certified, and/or NFPA member. Other industry known/accepted certifications and memberships may be provided. Contract vendor and manufacturers who hold these certificates/memberships are preferred,but not required. Provide information after Tab 8. (See additional information 3.12) 1.8 Offerors that have been in business, manufacturing and designing fire (firefighter)turnouts and other firefighter apparel for at least five(5)years are preferred. 1.9 The minimum length of warranty required under this contract for fire(firefighter)turnouts shall be 5 years. 1.10 Related software products, such as fire hose inventory management, are requested. As such, references to"title"passing in the general terms and conditions are interpreted as"right to use"or similar. 1.11 Members shall not be required to provide prepayments or deposits on orders under an awarded contract. 1.12 Leasing services,used,or remanufactured products are not requested. 2.0 Scope of work and specifications Offerors will respond to each numbered specification by checking the appropriate"Comply"or"Deviate" box. "No Bid"items shall be marked as such in the appropriate`Deviate"box. "Details for deviations shall be listed by specification number on the Special Terms and Conditions and Scope of Work and Specifications Acceptance Form. ement 2.1 Fire(Firefighter)Turnouts 2.1.01 Contract vendor shall be capable of supplying as few as one or as many fire turnouts as a full recruit class or departmental staff within the stated delivery period. 2.1.02 All fire turnouts and accessories being proposed shall be available in a variety of patterns, closure and/or fly options, styles and colors. Please include a sample catalog(paper or electronic after Tab 9. 2.1.03 All items included in the manufacturing of fire turnouts shall meet all current NFPA requirements (as applicable.) Turnouts shall include NFPA certification stamp/label, and garment labeling and identification. 2.1.04 Contract vendor shall supply to Member, if requested, for sizing purposes: sample fire turnouts, sizing charts, and/or other fitting services to ensure proper sizing of turnouts for fire personnel. Contract vendor shall arrange the return shipping or pick up of any supplied sample fire turnouts provided. 2.1.05 Fire turnout coats and trousers,shall include,but not be limited to,the following components: outer shell, moisture barrier, thermal liner, retro-reflective trim,storm flaps,collar and throat strap,collar hanger loop,pleated back,back yoke,pockets,shoulder caps,cuffs,hook and loop fastening. 2.1.06 It is preferred the moisture barrier/thermal liner be able to completely detachable from the outer shell for ease of cleaning. 2.1.07 Fire turnout coats and trousers shall be available in a variety of chest sizes,coat lengths,waist sizes,and inseam measurements. 2.1.08 Fire turnout trousers shall include a traditional design with a short rise.Design shall be compatible with the outer shell so that the liner does not buckle,pull,or otherwise restrict body motion. The fly flap closure shall provide thermal and moisture protection. Trousers options shall include,but not be limited to,the following: suspender buttons, bellows pockets, flaps and other closures, take-up straps, knee pads,cuffs,suspender s stem,and reflective trim. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 321 Requirement Comply Deviate- 2.1.09 All stitching shall meet all current applicable NFPA requirements.All thread shall be Nomex or equal for fire and heat retardant. No raw edges shall exist on any fabric. 2.1.10 Fire turnouts outer shell stress points,such as upper and lower pocket corners,pocket flap corners,top and bottom of fly flap,as well as the upper and lower corners of the storm panel, shall be properly reinforced. 2.1.11 All front closures shall provide continuous thermal and moisture protection when closed. 2.1.12 Special pockets and holders may include, but not be limited to the application of following equipment: radios, microphones, gloves, flashlights,SCBA face feces,etc. 2.1.13 Fire turnout coats shall be fitted so that access to pockets shall not be compromised when breathing apparatus is in place. 2.1.14 Fire turnouts shall be constructed so that when completely assembled, there shall be no direct metal contact from the exterior of the outer shell through the thermal liner to the wearer's body, except at the waist band of the trousers. This shall apply to the use of all rivets, snaps,hooks,d-rings,zippers,or any other metal used to assemble the coat or trousers. 2.1.15 Removable accountability panels may be offered. Contract vendor may provide individual identification printed on each panel as supplied by the Member.Accountability panel shall be provided with secure attachments. Accountability panels shall be interchangeable between garments. Accountability panels shall not lose their attachment abilities after continuous washings. 2.1.16 Member shall be supplied with all specifications and/or information that shall include at a minimum:all materials used in the manufacture of the garments, included options/alterations, life expectancy, warranty information, user guide information, and maintenance and care. This information shall be provided to the Member for review and acceptance. Contract vendor shall receive Member's approval prior to processing order. 2.1.17 Contract vendor shall offer to provide to Member, or upon Member request,all copies of testing for material(s)used in the manufacturing of the garment(s). Testing shall include, but not be limited to: Thermal Protective Performance (TPP), Total Heat Loss (THL), and Conductive and Compressive Heat Resistance(CCHR). Testing shall indicate compliance with NFPA minimum performance values. 2.1.18 At least one kaumograph of the material manufacturer shall be stamped on the inside material of each gamient. 2.1.19 Fire turnouts may be offered with departmental identification such as lettering, Member supplied logos, graphics, or other designs as requested. All options must meet or exceed current NFPA standards. Pricing for these optional services shall be placed after Tab 6. 2.1.20 All merchandise, (i.e. fire protective coats and trousers,) shall be inspected before acceptance by an authorized Member representative for workmanship,appearance,proper function of all components,and conformance to these or Member requested specifications. Should deficiencies be found, it shall be the responsibility of the contract vendor to pack and return the unit(s) in question, make necessary corrections or replacements, and return the unit(s)to Member for re- inspection and acceptance. 2.1.21 Services for fire turnouts, such as repair, tailoring, inspection or testing,cleaning must be offered.Pricing for these services shall be included in Tab 6.All such services must be in accordance with NFPA 1851 and conducted by a verified facility. 2.2 Breathing Apparatus RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 322 Requirement Comply Deviate** 2.2.01 Breathing apparatus shall include open-circuit self-contained(SCBA) and/or closed-circuit SCBA systems. 2.2.02 The SCBA shall be certified by the National Institute for Occupational Safety and Health(NIOSH)under the current Title 42, part 84 of the Code of Regulations for 30-, 45-, or 60-minute rated service life and for storage. 2.2.03 The SCBA shall be compliant with all current performance requirements of the NFPA. 2.2.04 All electronic components shall be certified as intrinsically safe per Underwriters Laboratories(UL)913. 2.2.05 Facepiece shall be constructed to withstand a 30-foot drop onto concrete without sustaining breakage.Facepiece options may include Heads-Up Display(HUD). 2.2.06 Facepiece shall be constructed to: fit various facial shapes and sizes; contain a replaceable, non-shatter-type, polycarbonate (or equal) to provide a satisfactory field of vision; allow air to enter the facepiece in a manner that shall reduce the possibility of moisture accumulation on the lens; employ an adjustable strap headband assembly; contain an easily removable exhalation module; removable speaking diaphragm;have field-replaceable components throughout;removable nosecup; and a removable adapter onto which the second stage regulator attaches. 2.2.07 Regulator system, intermediate pressure hose, and the Rapid Intervention Crew/Company Universal Air Connection (RIC UAC) shall be designed to operate in two independent stages: first stage shall be mounted directly on the cylinder valve; second stage shall be designed to provide positive pressure during an NFPA breathing machine test at a minimum of 70-psi inlet pressure.Regulator system shall be constructed to contain a pressure-reducing valve to reduce pressure from the cylinder; contain an over-pressurization relief valve;provide uniform flow performance throughout the full cylinder pressure range; include a metal inlet filter to retain particles of 30 microns or greater;and incorporate a RIC UAC. 2.2.08 Cylinders shall pass all United States Department of Transportation (USDOT) testing requirements for cylinder volume, weight, construction materials,and maximum pressures. 2.2.09 SCBA shall include primary audible alarms, and secondary (redundant)alarms. 2.2.10 Cylinder valve shall include gauges, handwheel with safety locking collar device, and conform to the Compressed Gas Association CGA standard for thread connection for low and high pressure. 2.2.11 Harness and backpack shall be constructed that no special tools are required to replace any replaceable components,be readily adjustable for various wearer sizes, and be constructed of materials that are resistant to high temperatures. 2.2.12 Cylinder recharging stations may be offered. Pricing for these services shall be included in Tab 6. 2.2.13 Member shall be provided with all required federal/state/local testing certificates, instructional/user guides, maintenance and care manuals for SCBA,as well as replacement parts break-outs,part numbers,and ordering information for replacement parts, if required by ordering party- 2.2.14 Cylinder testing services may be provided. Member shall receive all testing certificates (pass or fail.)Pricing for these services shall be included in Tab 6. 2.3 Firefighting and Firefighter Equipment I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 323 Requirement Comply Deviate** 2.3.01 Firefighting and firefighter equipment may include,but not be limited to: thermal imaging cameras, axe holders, boots, clothing and accessories, eye protection/goggles, floor, smoke, and/or room fans, generators,flashlights,fire helmets and decals,gear bags,gloves,tool ouches,and wildland fire gear,etc. 2.3.02 Firefighting and firefighter attack tools may include, but not be limited to: axes, Halligan bars, chain and/or rescue saws, shovels, forcible entry tools,rescue tools,etc. 2.3.03 Extraction tools and supplies may include, but not be limited to (hydraulic,manual or electric): cribbing, cutters,blankets, spreaders, combo tools, rams, rapid stabilization struts, etc. Gas or electric powered equipment ma be offered. 2.3.04 Rescue equipment may include, but not be limited to: hardware, rescue straps,Rapid Intervention Team(RIT):rope;escape;and other supplies,life safety,personal escape,rope bags,utility items,etc. 2.3.05 Ladders and ladder safety accessories may be offered or requested. 2.3.06 Firefighter bailouts stems may be offered or requested. 2.3.07 Firefighter escape belts, ropes, harnesses, buckles, repelling equipment,and other escape equipment ma be offered or requested. 2.3.08 Firefighting and firefighter training may include, but not be limited to: books and video, CPR Manikins, on-site instructional classes, remote/web based instructional classes. On-site training requiring travel charges must be identified and quoted prior to Member acceptance or commitment to training class. All travel, lodging, and per diem charges shall be included in pricing after Tab 6. Application of any travel charges shall be included in Supplementary Information Question 3.8 in Tab 8. 2.3.09 Hazardous Material(HAZ-MAT)equipment may include,but not be limited to: air bags, covert HAZ-MAT back packs, emergency equipment sta in areas,staging kits,team kits,etc. 2.3.10 Fire(firefighter)turnout care and maintenance service to comply with all requirements subject to NFPA 1851. 2.3.11 Handheld,portable,or wheeled(cart mounted)fire extinguishers may be offered. Fire extinguishers may include, but not be limited to: Class A,B, C,D,K, or a combination of classes; stored pressure or cartridge-type;household,industrial,and/or automotive applications. 2.4 Firefighting Foam 2.4.01 It is preferred firefighting foam be offered in expansion rates as follows: Low Expansion:between 2 to 1 and 20 to 1. Medium Expansion:between 20 to 1 and 200 to 1. High Expansion:above 200 to 1. 2 4 82 Complete firefighting foam systems (mobile units) for firefighting professionals are requested. Stationary foam systems for building, hanger,or other structure applications are not requested- 2.4.03 Foam expansion rates shall be clearly identified on all containers. Information shall also include dilution rate, mixing rate, or proportioning rate,type of foam solution,foam application,hazardous material information,and disposal information. 2.4.04 Foam shall be Class A or Class B. Foam class shall be clearly identified on all containers. 2.4.05 Foam shall be available in either synthetic or protein agents. Non- animal protein foams are preferred.Synthetic foams may include,but not be limited to: Fluoroprotein (FP); Film Forming Fluoroprotein (FFFP); Aqueous Film Forming Foam (AFFF); Alcohol resistant Aqueous Film Forming(AR-AFFF);Alcohol Resistant Film Forming Fluoro rotein AR-FFFP ;and Synthetic Detergent. RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 324 Requirement Comply Deviate** 2.4.06 Firefighting foam equipment may include,but not be limited to:foam solution test instruments, expansion nozzles, eductors, manual and automatic monitors, mobile foam carts, proportioning foam trailers, foam proportioners, foam stations, floating roof foam makers, foam chamber/maker,high expansion generators,etc. 2.4.07 Training for applications of foam/foam systems may be offered. Firefighter foam training may include, but not be limited to: books and video, sample foam demonstration kits, on-site instructional classes, remote/web based instructional classes. On-site training requiring travel charges must be identified and quoted prior to Member acceptance or commitment to training class. All travel, lodging,and per diem charges shall be included in pricing after Tab 6. Application of any travel charges shall be included in Supplementary Information Question 3.8 in Tab 8. 2.4.08 Firefighting foam shall be provided in approved containers and packaged to eliminate or minimize damages resulting from shipping. Approved containers shall comply with current UL, and/or NFPA requirements for shipping and storage. 2.5 Firefighting(Municipal)Hoses 2.5.01 All firefighting hoses shall be NFPA compliant for service pressure test, proof/acceptance test pressure, burst pressure, and operating/working pressure. Certificates of testing shall be provided to Member upon request. 2.5.02 Firefighting hoses shall be warranted from manufacturer defects for ten 10 ears. 2.5.03 Firefighting hose applications/types include, but are not limited to: attack, supply line, soft suction, high rise, compressed air foam system(C.A.F.S.),forestry service,potable water,etc. 2.5.04 Contract vendor may provide firefighting hose accessories to include, but are not limited to: couplings,piston intake valves,nozzles,wyes, etc. 2.5.05 Contract vendor shall provide Member all instruction manuals, maintenance manuals,user guide information,etc. for all firefighting hose products in Member order. 2.6 Firefighter and Departmental Personal Apparel, Badges, Accessories,and Other Fire Department Related Items. 2.6.1Personal, firefighter, and departmental, apparel and accessories may include,but not be limited to:hats,T-shirts and shirts,pins,name bars,collar ins,ties,and other lapel accessories. Personal, firefighter, and departmental accessories may include, but not be limited to: stationary items, calendars, business cards, watches, mugs and glassware, awareness magnets and pins, educational giveaways, school or classroom awareness and educational items, and other fire department promotional material. Personalized firefighter/departmental apparel and accessories may be offered. Custom printing of fire department logos and insignia on products are requested.All pricing for custom work shall be placed in Tab 6. Firefighter literature may include, but not be limited to: books, magazines, periodicals,and electronic format e-books. Firefighter badges are requested. Custom or special badges with Member provided designs are requested.Contract vendor shall be capable of supplying as few as one or as many as a full recruit class or departmental staff within the stated delivery period. RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 325 3.0 ADDITIONAL PRODUCTS SERVICES OFFERED Offeror may propose other PPE-related products and services not listed herein.However,all offers for other PPE shall include all information required for the as-specified products within this solicitation to include but not limited to product specifications,prices,delivery and warranty.Additional products and services shall be identified,with related specifications in the following table(add rows and/or pages,as required): Requirement Comply Deviate- 3.1 3.2 —Deviations must be listed on the Special Terms&Conditions and Scope of Work and Specifications Acceptance Form.List the specification number for each deviation. RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 326 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 5 Special Terms and Conditions and Scope of Work and Specifications Acceptance Form Signature on page two certifies complete acceptance of the Special Terms and Conditions and Scope of Work and Specifications in this solicitation, except as noted below (additional pages may be attached, if necessary). Check one of the following responses to the Special Terms and Conditions and Scope of Work and Specifications: ❑ We take no exceptions/deviations to the special terms and conditions and scope of work and specifications. (Note:If none are listed below, it is understood that no exceptions/deviations are taken) ❑ We take the following exceptions/deviations to the special terms and conditions and scope of work and specifications.Provide details on your exceptions/deviations below: (Note: Unacceptable exceptions/deviations shall remove your proposal from consideration for award.South Davis Metro Fire Agency shall be the sole judge on the acceptance of exceptions and South Davis Metro Fire Agency's decision shall be final) RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 327 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information 3.1 PPI(Past Performance Indicators)is relevant information regarding your actions under previously awarded contracts to local, state, or federal agencies. It includes your record of conforming to specifications and to standards of good workmanship; your record of containing and forecasting costs on any previously performed cost reimbursable contract schedules, including the administrative aspects of performance;your history for reasonable and cooperative behavior and commitment to customer satisfaction;and generally,your businesslike concern for the interests of the customer. This PPI information will be a factor in the evaluation, and in the score given to your proposal by the evaluation committee. Provide a list of five (5) different Utah public agencies where products and services have been sold in the past five (3)years,for specific goods/services related to this solicitation. Provide the name of the public agency, contract sales amount,year of the project, contact name, telephone number and description of the project. If you cannot provide five (5) Utah references, please explain why and provide other public agency references. Number Name of Public Agency Contract Year of the Contact Name Phone Number Project Sales Amount 1 Description of Project#1 2 Description of Project#2 3 Description of Project#3 4 Description of Project#4 5 Description of Project#5 RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 328 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.2 Indicate if your offer is regional or statewide: State Regional Nationwide If regional,indicate the regions you will service. Although many Utah businesses are able to serve any part of the state,most businesses concentrate on just one or two geographic areas.If you are awarded a contract with South Davis Metro Fire Agency,which area(s)of the state will your sales force target? RFP I 13-1 South Davis i Fire Agency ' of 61 2015-02-03 Agenda Packet Page 329 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.3 Describe how you intend to market an awarded contract. Give examples of a specific marketing plan. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 330 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.4 Will Members be required to sign any additional agreements(sales,maintenance,etc.)? ❑Yes ❑No If yes, review/revise your agreement(s) for any terms that conflict with the South Davis Metro Fire Agency terms and conditions.In addition,review for the following common issues: Acceptable agreements shall include: • Non-appropriations clause; • Contract or agreement must be governed by the laws of the State of Utah; • Net payment is thirty(30)days. Agreements shall not include: • Waiver of right for a jury trial; • Requirement of upfront payment by Member when purchase order is placed; • Entire agreement language; • Auto-renewal language. Attach your reviewed/revised agreement(s). Unacceptable agreement(s) may render your proposal non-responsive. Do not assume a Best and Final Offer will be issued to resolve conflicts within your agreement(s). RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 331 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) ❑Our pricing methodology is percentage off published MSRP. ❑Our pricing methodology is percentage off published catalog. ❑Our pricing methodology is fixed pricing. ❑ Our pricing methodology is a combination of percentage off published MSRP,catalog,and/or fixed-pricing. Provide a description as to how your pricing will be managed under an awarded contract. If you are using fixed pricing, outline any contingencies for economic adjustments. (See Basis for Pricing in the general terms and conditions.) RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 332 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.8 If mobilization and/or travel charges are applicable, describe how they are calculated,and when they are necessary, (e.g., 50 miles from origin, etc.). Include information regarding what the mobilization and travel rates cover. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 333 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.9 It is required that all materials and fabrics used in the manufacture of fire turnouts and other firefighter apparel being proposed shall be first quality, as specified in Special Term and Condition 1.4.Provide certification, quality control procedures, warranty information, and/or other supporting documentation of such quality after this page. RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 334 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.10 All materials and fabrics used in the manufacture of fire turnouts and other firefighter apparel must meet applicable industry standards for flammability and fire retardant, as specified in Special Term and Condition 1.5. Provide certification or documentation of meeting such standards after this page. RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 335 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.11 It is anticipated Members may order products that are custom made to order, such as garments, badges,or other items that are personalized with fire department logos,or other graphics,under an awarded contract. • Provide a detailed explanation of your custom and/or special order process. • Provide a timeline of your process that includes an anticipated delivery date from original date of order for regular and custom and/or special orders. • State if there are any Member requirements, such as providing graphics or logos in a specified format, for processing of custom or special orders. Prepayments or deposits on custom or special orders shall not be allowed in an awarded contract. NOTE: Custom or special order pricing for all products or services shall be included in Tab 6 RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 336 Fire Turnouts and Fire Related Equipment(cont.) Place after Tab 8 3.0 Supplementary Information(cont.) 3.12 For fire (firefighter) turnouts, breathing apparatus, firefighting foam, and/or fire hose, contract vendor and/or manufacturer must be able to demonstrate knowledge, compliance with industry standards and experience,as specified in Special Term and Condition 1.7. Such experience may be in the form of the contract vendor,or the manufacturer of the products offered are ISO-9001 certified, and/or NFPA member. Other industry known/accepted certifications and memberships may be provided. Contract vendor and manufacturers who hold industry known/accepted certificates/memberships are preferred, but not required. For firefighter turnouts, breathing apparatus,firefighting foam,and/or fire hose products: • Include any sales staff resumes, certificates, or training that demonstrate experience or knowledge. • Indicate if any of the products you are offering received any awards or nominations for excellence. • Indicate if the products offered in the proposal meet applicable industry standards. Provide certificates or documentation to support the standards met. • Provide certificates of ISO 9001, NFPA, or other industry recognized memberships or affiliates for your firm,or the manufacturer's lines offered. Provide additional pages if necessary. Information may be provided in an electronic media. Provide electronic media after this page. URL's,websites, hyperlinks, etc. are not acceptable forms of information. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 337 Fire Turnouts and Fire Related Equipment(cont.) 1 11 Place after Tab�j I comment lccil: Discount and Price Workbook Instructions 1. All offerors must complete the summary worksheet of the Fire Turnout and Fire Related Equipment Discount and Price workbook titled"Fire Equipment Pricing.xls"or provide a similar substitute. This form is attached to this solicitation. 2. In addition to the workbook with the completed summary worksheet,offeror should fill out the other worksheets (manufacturers price list, catalog price list) OR provide additional price and discount schedule(s),as detailed in Number Three below. 3. In addition to the Excel workbook detailed in Number One above, offeror may provide their own additional price and discount schedule(s) (e.g. manufacturer's suggested retail price lists). However, all price schedule(s)shall follow the format,and provide the information detailed below. 4. Include electronic copies of the workbook on a CD or similar electronic media device (DVD,USB thumb drive,etc.).A paper copy of the summary worksheet must also be included with your proposal. Paper copies of the remainder of the workbook are not required,but may be included. 5. All pricing information shall be placed after Tab 6. 6. All Successful Proposers who respond to this solicitation sponsored by South Davis Metro Fire Agency will pay an administration fee equal to 1%of the actual sales of goods and or services sold through the program.This fee will be paid to National Purchasing Partners("NPP")dba FireRescue GPO and Public Safety GPO and is outlined in the Vendor Administration Agreement. No administration fee is charged on shipping,sales or use tax,bonds,travel,and/orWIE. 7. Percent of discount offers that are not based upon published price lists, or catalogs will be administered as fixed price contracts. 8. Net South Davis Metro Fire Agency pricing that is higher than the manufacturer's suggested retail price is not acceptable. 9. Cost plus a percentage of cost pricing is not acceptable. 10. Products and/or services listed as "call for quote" are not acceptable. All products and/or services provided with your proposal must contain a specific price, in order to be considered for inclusion under an awarded contract. 11. Include detailed shipping information on the discount summary tab. This information should indicate whether shipping/banding is included in the price,or whether it varies by the type or product/service. Failure to complete the Fire Turnout and Equipment Discount and Price workbook/worksheet may render your proposal non-responsive. Discount and Price Workbook Details The Discount and Price workbook contains several worksheets, in addition to the summary worksheet. Instructions for those worksheets are detailed below. Discount Summary Worksheet,Manufacturer/Brands • Provide product/service price schedule(s), as detailed in the Discount and Price workbook instructions above. • The net South Davis Metro Fire Agency price and NPP member price shall include NPP's 1% administration fee. • The manufacturer/brand price schedule shall be included on a worksheet in the I IH Fire Turnout and Fire Related Equipment workbook,or on additional price and discount schedule(s)as detailed in steps 1-3 above. • Vendor price schedule will include,at a minimum,manufacturer's name,price list date and number,publisher's list price,percent of discount offered or fixed price for each line item(in .doe,.pdf or.xls format).This discount is offered not only to South Davis Metro Fire Agency's Members,and South Davis Metro Fire Agency but also to the thousands of members of the National Purchasing Partners("NPP")dba FireRescue GPO and Public Safety GPO. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 338 Discount Summary Worksheet,Services • Provide a price schedule,as detailed in the Discount and Price workbook instructions above for any services offered to South Davis Metro Fire Agency's Members(installation,repair,etc.)and members of the National Purchasing Partners ("NPP") dba FireRescue GPO and Public Safety GPO,which is not covered in the summary worksheet. • The services price schedule shall be included on the appropriate worksheet in the 11H Fire Turnout and Fire Related Equipment workbook, or on your own additional price and discount schedule as detailed in steps 1-3 above. • The preferred services price schedule will include,at a minimum,manufacturer's name,price list date and number,publisher's list price,percent of discount offered or fixed price for each line item.This discount is offered not only to South Davis Metro Fire Agency's Members,and South Davis Metro Fire Agency but also to the thousands of members of the National Purchasing Partners("NPP")dba FireRescue GPO and Public Safety GPO. • The services pricing shall be included on the Discount Summary worksheet in the Fire Turnout and Fire Related Equipment workbook. • Provide a description of the type of service offered.Add lines as necessary to describe all services being offered in your proposal. • The net preferred services price to the South Davis Metro Fire Agency and NPP members shall include the administration fee equal to 1%of the actual sales of services sold through the program. This fee will be paid to National Purchasing Partners("NPP")dba FireRescue GPO and Public Safety GPO and is outlined in the Vendor Administration Agreement. Manufacturers,and Catalog Price List Worksheets: • Provide a price schedule, as detailed in the discount and price workbook instructions on the previous page,for individual products offered.Add additional worksheets as necessary. • The net pricing to the South Davis Metro Fire Agency and NPP members shall include the administration fee equal to 1%of the actual sales of goods and or services sold through the program.This fee will be paid in order to National Purchasing Partners("NPP")dba FireRescue GPO and Public Safety GPO and is outlined in the Vendor Administration Agreement. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 339 Appendix A: Offeror Qualifications Place responses after Tab 4 Offeror shall respond to each item below. The information will be used to assist South Davis Metro Fire Agency in evaluating the proposal.Do not use"boilerplate"answers for the questions. Respond to each item by specifically addressing the South Davis Metro Fire Agency request Failure to complete all questions may result in your proposal being considered nonresponsive. 1) Write a brief history of your company that includes length of time in business and your firm's philosophy of doing business. If offeror has recently purchased an established business or has proof of prior success in this business or a closely related business,please provide written verification. 2) Provide the address for your company's headquarters. Provide addresses for any branch offices that may provide goods and/or servicers under any resulting contract with South Davis Metro Fire Agency or any participating members. Indicate how long your company has provided the services/products you are proposing. Provide names,titles, qualifications and experiences of the key people who will support this contract. 3) Provide a current certificate of insurance listing coverage for comprehensive and general liability, vehicle liability,and property damage,as specified on page 11.A sample certificate may be provided. However, before any orders are processed, contractor must provide a certificate that names South Davis Metro Fire Agency as the certificate holder. 4) Provide a letter from your financial institution indicating the range of credit available to your firm. (i.e., "credit in the low nine figures" or "credit line exceeding five figures.") Provide a letter from your financial institution and/or officers of major suppliers, indicating confidence in your firm's stability and payment history. These letters will only be used to evaluate proposals and will not be made available to the public. Offerors may submit audited annual financial reports in lieu of letters from financial institutions. However, the annual financial reports must provide essentially the same information as requested from the letters.Offerors are encouraged to highlight the requested information in any audited annual financial report submitted in response to this solicitation. All financial information will be kept confidential. 5) Describe any limitations to your company's ability to sell to all South Davis Metro Fire Agency Member types including,but not limited to school districts, state,county and municipal government agencies,community college districts,other political subdivisions of the State of Utah,and non-profit educational and healthcare institutions.Also,describe any differences in product availability/pricing for different types of Members. 6) Indicate how you will ensure your sales staff does not sell products or services to Members that are not on contract or will not meet the public need. Is there "added value" received by the customer when purchasing through you rather than a competitor,or is your major benefit price alone? 7) Indicate if your firm would qualify as a minority owned business. To qualify for ownership as a minority owned business,at least 51%of the firm's ownership must be held by a person or persons of a particular group (i.e. Woman owned, Hispanic owned, Native American owned, etc). Proof of ownership is evidenced by the transaction privilege tax license or business privilege license for sole proprietorship;business privilege licensed and written partnership agreement for partnerships;or the Articles of Incorporation, Corporate By-laws and stock certificates for corporations. NOTE: This information is used for reporting purposes only and is not a factor in evaluation. 8) Include information regarding your authorization to submit a proposal for the specified equipment/services and that you can provide the equipment if awarded a contract.Indicate if you are a bona fide dealer for the equipment/services in the proposal or if you are a manufacturer of the equipment/services in the proposal. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 340 Appendix B: Questionnaire for Offeror Place after Tab 7 1. Provide Utah Sales Tax License Number: Do you collect city,county and/or other local sales tax in Utah? Yes No If yes,please check one: ❑Our combined state,city,county and/or other local sales tax rate is %(local rate). ❑The sales tax rate varies by the location(i.e.ship-to-rate). 2. An ensuing contract with South Davis Metro Fire Agency is to offer a cooperative purchasing program "which can be accomplished more efficiently and economically as a multi-state operation." Efficiency and economy can be established through reduced bidding effort for Members and vendors, management of a single contract, fewer price schedules to maintain, fewer contact persons, using South Davis Metro Fire Agency as an extension of Members' purchasing departments, etc. Additionally, it is South Davis Metro Fire Agency's assertion that a nationwide or region wide contract will result in economies of scale and lower prices than those received by bidding individual contracts,especially,but not limited to small Member agencies. Will a contract based upon your proposal result in the efficiencies and economies described above? Yes No If No, what efficiencies and economies would Members receive from a contract based on your proposal(attach additional pages as required)? 3. Address for purchase orders: Attention of Street Address Mailing Address City State ZIP Fax Email Address 4. Sales support by region(If you have representatives other than the Utah Representative listed above.) Name Region served Phone RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 341 5. Contacts for South Davis Metro Fire Agency: Main South Davis Metro Fire Agency representative (Shall be the main point of contact for Members. Shall be responsible for handling information requests from Members) Title Email address Phone number Fax Name of contact for RFP/contract (Shall be the main point of contact for South Davis Metro Fire Agency procurement/contract specialists.Shall be responsible for handling information requests from the South Davis Metro Fire Agency specialists) Title Email address Phone number Fax Audit Contact Email address (Shall be the main point of contact for South Davis Metro Fire Agency accounting specialists. Shall be responsible for handling information requests from the South Davis Metro Fire Agency specialists) Sales Report Contact Email address (Shall be the main point of contact for the Sales Report) Name of contact for Escalation (Shall be the main point of contact when an issue needs to be escalated above the main contact for the RFP/contract. This contact shall be a different individual,than those named for the contacts listed above.) Title Email address Phone number Fax Payment remittance address City State ZIP Telephone(invoice questions) FAX 6. Will you offer Members a quick pay discount if payment is made within 10 or 20 days? Yes_No If Yes,what is the discount for 10 days? 20 days? 7. What is your general website(Internet)address? RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 342 Appendix C.Support and Maintenance Plans Place after Tab 7 Provide the requested information for warranty and maintenance service offered by your firm,as applicable. ❑Yes,the following is applicable to our offer.(If yes,please provide the information below.) ❑No,the following is not applicable to our offer. Do you provide warranty and maintenance for the items in the proposal? Yes [ ] No [ ] If no, how do Members obtain warranty and maintenance service? Provide the name and address of the facility that will provide warranty and maintenance service,under an awarded contract. If there is more than one facility, provide the names and addresses for all facilities. Attach a list if necessary. Provide a contact person and phone number for warranty and maintenance service. If there is more than one facility,provide the information for all facilities.Attach a list if necessary. Do you provide technical help via phone?Yes[]No[] If yes,provide a phone number and contact. How many technicians are located at each warranty/service facility that would serve a South Davis Metro Fire Agency contract? What is the value of parts inventory normally on hand at each warranty/service facility that would serve a South Davis Metro Fire Agency contract? Describe the steps a Member should take to activate a warranty,if any. Do you offer extended warranty or maintenance service plans?Yes []No [] If yes,provide a summary of the plans here and place any sample forms after Tab 8. Include pricing for extended warranty or maintenance service plans in your discount and price schedule. (Tab 6.) RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 343 Exhibit 1: Vendor Administration Agreement ,2013 National VENDOR CONTRACTNUMBER Purchasing NPP Partners is npp0 VENDOR ADMINISTRATION AGREEMENT Executive Summary VENDOR GPO NAME National Purchasing Partners Local Government GPO ADDRESS OFFICE LOCATIONS Corporate Office: Seattle Washington WEB ADDRESS Field Office: Salt Lake City,Utah PRESIDENT CONTACT PERSON Andrew Forrester andrew.forrester yNPP.com EMAIL/PHONE/FAX NPP CONTRACT IDENTIFICATION e NPP p f EFFECTIVE DATES This Vendor Administration Agreement shall be in effect for the duration of the Master Price Agreement referenced herein with respect to competitive solicitation obtained by a Request for Proposal or Request for Bid,unless otherwise terminated pursuant to the provisions of this Agreement. In General This contract entered into between (hereinafter referred to as"Vendor"),and National Purchasing Partners(hereinafter "NPP") dba FireRescue GPO,and dba Public Safety GPO is based upon the sales and/or service of (the"Services"and "Products)to the NPP Members(`Members"). Administration 1) Vendor agrees to pay NPP a one percent(1%)contract Contract Fee administration fee based upon the sales of Services and Products purchased from Vendor by the Members under this Agreement and not under any other agreement.The one percent (1%)fee will be exclusive of any other fee that may be due to other associations or buying groups to which Vendor belongs. 2) In return for this administration fee,NPP agrees to provide contract marketing of this agreement to NPP Members. Volume Sales 3) Vendor agrees to submit an electronic Contract Activity Report Reports to the NPP office 30 days following the end of each quarter. RFP I 13-1 South Davis i Fire Agency 2015-02-03 Agenda Packet Page 344 The Contract Activity Report will include the content and be in the format specified by NPP from time to time. Right to Review 4) Vendor agrees to keep complete,current and accurate books, Books and Records records and accounts of the transactions pursuant to this Agreement in order to verify compliance with this Agreement. Vendor further agrees to fully satisfy or otherwise comply with all inspection and reporting requirements provided under the Terms and Conditions to this Agreement. Use of Data 5) Vendor hereby acknowledges and agrees to all restrictions identified in the Terms and Conditions with respect to the dissemination of all NPP and/or Member Organization information and data. Permission to Market 6) Vendor hereby grants permission to NPP to market Vendor's Vendor products and/or services.Vendor agrees to provide NPP with Products/Services all requested information including but not limited to logos, and use Vendor Logo price sheets,and contact information within twenty(20)days of becoming an approved NPP Vendor. Furthermore,Vendor hereby authorizes NPP to utilize the Vendor company logo, copy(text)provided by Vendor about their products and services,provided links to the Vendor web site,provided price sheets,and other such material and information necessary to market Vendor to NPP Members. Vendor agrees to provide NPP information such as logo,product descriptions and pricing information within ten(10)working days of request. Contract Term and 7) This Vendor Administration Agreement shall be in effect for Extension the duration of the Master Price Agreement referenced herein with respect to competitive solicitation obtained by a Request for Proposal or Request for Bid,unless otherwise terminated pursuant to the provisions of this Agreement. The term is automatically extended,for up to three consecutive one(1)year periods,if and only if the Master Price Agreement referenced herein is extended for the same period. Entire Agreement 8) This Contract,including the Terms and Conditions of which are a part of this contract and by their reference incorporated herein and of which Vendor acknowledges it has reviewed and signed, shall constitute the entire agreement between NPP and Vendor with respect to the subject matter herein and shall supersede all prior verbal or written agreements,understandings,promises, and contracts between the parties. RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 345 National Purchasing Partners npp National Purchasing Partners Vendor Administration Agreement Terms and Conditions In addition to the terms set forth in the Executive Summary, National Purchasing Partners and Vendor shall comply with the following general terms and conditions. 1. Recitals.This National Purchasing Partner Vendor Administration Agreement("Agreement") is made and entered into as of the Effective Date(as defined on the signature page hereto)by and between National Purchasing Partners, LLC("NPP"),a Washington limited liability company,and ("Vendor"). a) NPP is a group purchasing organization("GPO")which enters into arrangements for the purchase of products and services on behalf of the Member institutions located throughout North America; b) NPP provides a broad portfolio of agreements capable of serving all types of organizations;and c) NPP's objective is to utilize lead or sponsoring governmental Member institutions to secure agreements with Vendors that provide the governmental Member institutions with a pool of resources from which to obtain products and services of optimum value at discounted prices while satisfying state and federal competitive and noncompetitive solicitation requirements;and d) Vendor desires to provide products and services to the Member institutions pursuant to the terms of this Agreement and the Master Price Agreement referenced herein; 2. Definitions. Unless otherwise defined in the text of this Agreement, capitalized terms used herein shall have the meaning ascribed to them in this Paragraph 2: a) Authorized Vendor means those dealers, Vendors, wholesalers, and/or manufacturers authorized in writing by NPP to distribute Products and Services at NPP contract pricing to the Participating Agencies. b) Contract Activity Report means the report(s) Vendor is required to submit to NPP listing all Sales under this Agreement, such report(s) to be substantially in the form of Addendum A as may be amended from time to time attached hereto. c) Contract Administration Fee means the percentage of Sales Vendor agrees to remit to NPP that are realized or generated as a consequence of this Agreement or any other arrangement between Vendor and a Participating Agency. d) Contract Period means the period as defined in the Master Price Agreement executed by Vendor and the lead government Member institutions. e) Force Majeure Event means a natural disaster, work stoppage, actions or decrees of governmental bodies or communications failures not the fault of a party hereto. f) Master Price Agreement means the agreement[also referred to as Contract] incorporated herein by reference, and the terms and conditions contained therein shall apply to this Agreement except as expressly modified by this Agreement. RFP I 13-1 South Davis i Fire Agency Page 46 of 2015-02-03 Agenda Packet Page 346 g) Participating Agencies means the Member institutions represented by NPP. h) Minority Business 1H.U.B.Min means any business certified by a federal, state or local governmental agency, or identified by a Participating Agency pursuant to the Participating Agency's own diversity initiatives or internal policies, as a Minority Business Enterprise, Small Business Enterprise, Historically Underutilized Business, Women-owned Business Enterprise, or some other comparable classification. i) Products means those items, accessories, equipment or services to be provided to the Participating Agencies by Vendor in accordance with this Agreement,the Request for Proposal and/or the Master Price Agreement ultimately entered into by Vendor and a Participating Agency. j) Net Sales means the gross sales for Products and Services to Participating Agencies directly related to this Agreement,less returns,taxes,credits and shipping costs. 3. Reservation of Right. NPP, acting in the best interest of all of the Participating Agencies, before finalization of this Agreement,reserves the right(without any obligation)to: a) Request minor modifications of Vendor's and/or competing proposal(s)in order to facilitate use of the resulting Master Price Agreement by its Members;or b) Seek other agreement (form Vendor and/or others) for the benefit of its Members as may be permitted outside the competitive solicitation process Vendor Obligations 4. Participating Agencies. During the Contract Period, Vendor shall offer and sell the Products to the Participating Agencies on the terms and conditions set forth: a) In this Agreement and any referenced Master Price Agreements with respect to noncompetitive procurements; b) Pursuant to the terms of any Master Price Agreement executed by Vendor and a Participating Agency that extends its terms to NPP Membership;or c) Pursuant to the terms of any Master Price Agreement executed by Vendor and a Participating Agency and obtained through a Request for Proposal, Request for Bid, or other competitive procurement process, whether published or not by the Participating Agency, that extends its terms to the NPP Membership. Participating Agencies shall be permitted to purchase products from Vendor at the prices or discounts identified in the Master Price Agreement by referencing the Vendor Contract Number or Price File Number when ordering products or services. 5. Marketing. Vendor shall make commercially reasonable efforts to market its Products to NPP Members through its own internal means.Vendor may also participate in informational marketing programs NPP provides to its Members. Current marketing programs offered by the NPP include: a) Member Product Training: Opportunity for vendors to provide Members product training. b) NPP Booth Participation: Opportunity for vendors to present services at NPP's booth at conferences; provided that vendors agree to NPP's Terms of Booth Participation,as amended by NPP from time to time. c) Vendor Training: NPP will train Vendor's sales force on Contract through webinars or in-person training seminars. d) Other Marketing Opportunities: As offered from time to time. RFP I 13-1 South Davis i Fire Agency Page 47 of 2015-02-03 Agenda Packet Page 347 Vendor may participate in any or all marketing programs at its convenience. Additionally,there are other opportunities at conventions and conferences, including joining NPP personnel in the NPP booth and providing literature and product samples to be displayed in the booth. Participation in marketing programs is encouraged but voluntary. 6. Marketing Materials - Use of Logo. Vendor may reference NPP, dba Fire Rescue GPO, and dba Public Safety GPO, and its logo in marketing materials provided that NPP has been provided the opportunity to review printed materials prior to distribution and Vendor has complied with current NPP logo use specifications. 7. Acknowledgment of National Distribution Expectations. Vendor acknowledges that Participating Agencies may be located throughout North America and that the ability to distribute products and services on a national level is preferred but not required. Vendor further acknowledges that multiple bid awards may be granted if a local vendor is unable or unwilling to distribute products and services on a national level. 8. No Disruption of NPP's Relationship with Participating Agencies. Vendor shall not offer, persuade or seek to induce any Participating Agency to terminate its status or relationship with NPP in any manner or form whatsoever. A breach of this Paragraph will constitute sufficient cause for NPP to terminate this Agreement and/or to seek damages from Vendor for loss of all actual and prospective Contract Administration Fees resulting from such breach. 9. Substitute Products. Vendor shall furnish only those products as ordered by Participating Agencies and shall not furnish an alternate or substitute product or brand to any Participating Agency without written approval of such Participating Agency. 10. Distribution to Participating Agencies. Vendor shall sell and ship such Product to the Participating Agency at the address the Participating Agency so specifies. Vendor shall obtain payment for any delivered Product directly from the Participating Agency to whom the Product was delivered. Vendor shall be solely responsible, at its sole cost, for resolving all disputes and controversies regarding any purchase order, invoice, product, shipment and/or delivery date with the applicable Participating Agencies without liability, participation or contribution by NPP. 11. Prompt Delivery. Vendor shall make prompt delivery of all Products to Participating Agencies. Vendor and Participating Agencies may negotiate additional mutually agreed upon terms and conditions as they relate to the specific needs of a Product or Service, pursuant to the terms of the Master Price Agreement executed by the Vendor and Participating Agency,as modified or amended. 12. Taxes. If any tax is due with respect to the sale of any Product hereunder, it shall be Vendor's sole responsibility to collect and pay such tax. Vendor shall defend, indemnify and hold harmless NPP against any and all third party suits,claims and expenses arising out of any claimed failure to pay any tax on any Product sold under this Agreement. 13. Restrictions on Use of Data. Vendor hereby acknowledges and agrees that all NPP and/or Participating Agency information and data generated or otherwise made available to Vendor as a result of NPP and Participating Agencies' participation under this Agreement ("Data"), may be used by Vendor only for the following internal purposes: (i) reporting, and (ii) use of Data as"input data"in a collection of data,cumulative in nature,which does not disclose the source,at any time,of the input data. In no event shall Vendor sell, market or commercialize Data or create derivative products or applications for sale based on Data. Participating Agency Matters 14. State and Federal Procurement Laws. Vendor acknowledges that Participating Agencies are typically governmental entities and may be bound by state and/or federal competitive solicitation requirements as well as possible mandatory local vendor preference regulations. Vendor further acknowledges that amendment, modification and/or termination of all or select provisions of this Agreement, Master Price Agreements or other awards of contracts obtained from Request for Proposal, Request for Bid, or other solicitation process, may prove necessary in order to comply with the laws of the state of origin of the Participating Agency. Vendor agrees to accommodate all reasonable requests by a Participating Agency to comply with federal,state and local laws. RFP I 13-1 South Davis i Fire Agency Page 48 of 2015-02-03 Agenda Packet Page 348 15. Minority Business Enterprise/H.U.B. Certain Participating Agencies may be required or encouraged by law, regulation and/or internal policy to do business with Minority Businesses.To help the Participating Agencies meet such requirements or policies, Vendor agrees to comply with all Participating Institution policies and programs with respect to Minority Businesses as requested, and to provide, upon request by the Participating Agency, statistical or other information regarding Vendor's utilization of such Minority Businesses as vendors,Vendors,contractors or subcontractors. Term and Termination 16. Term. This Vendor Administration Agreement shall be in effect for the duration of the Master Price Agreement referenced herein with respect to competitive solicitation obtained by a Request for Proposal or Request for Bid, unless otherwise terminated pursuant to the provisions of this Agreement. 17. Termination by NPP With Cause. NPP may terminate this Agreement for cause upon thirty (30) days'written notice to Vendor, and failure by Vendor to cure the material breach giving rise to cause within such thirty (30) day period, except to the extent that shorter notice and cure periods are specified below. For purposes of this Agreement, NPP shall have"cause"for termination if: a) Subject to Paragraph 40 herein, Vendor is unable for any reason to supply Participating Agencies with products or services at any time during the Contract Period, other than supplier and/or OEM manufacturer delays and shortages beyond the control of Vendor;or b) Vendor does not maintain the requisite insurance coverage specified in Paragraph 32 hereto;or, c) Where applicable, Vendor fails to notify NPP and the Participating Agencies within seven (7) days after(i)Vendor becomes aware of any defect or condition which may render any Product in violation of the Federal Food, Drug and Cosmetic Act, or any other federal, state or local law, regulation or ordinance, or which in any way alters the specifications or quality of any Product, or (ii) Vendor receives any notification of any regulatory action or warning letter concerning any Product;or d) Vendor fails to pay any Contract Administration Fee or fails to submit any Contract Activity Report in accordance with this Agreement and such failure remains uncured for ten (10)days after written notice of such failure;or e) Vendor does not cure any error in reporting or payment identified as a result of an audit as provided in Paragraph 27 hereto;or f) Vendor otherwise breaches this Agreement and fails to cure such breach within thirty (30) days after NPP gives written notice to Vendor thereof. 18. Bankruptcy. Each party hereto reserves the right, in its sole and exclusive judgment, to terminate this Agreement immediately upon notice thereof to the other party if (a) the other party transfers assets in fraud of its creditors, (b)the other party makes an assignment for the benefit of its creditors, (c) the other party is the subject of any proceeding in bankruptcy instituted on behalf of or against Vendor, (d)a receiver or trustee is appointed for the other party's property, or(e)one party believes, in good faith,that the other party is financially unable to carry out adequately its obligations under this Agreement. 19. Termination by Vendor. Vendor may terminate this Agreement if NPP breaches a material term of this Agreement and fails to cure such breach within thirty(30)days after Vendor gives written notice to NPP thereof. 20. Option to Terminate Existing Contracts with Vendor. Any Participating Agency desiring to avail itself of the pricing, terms, and conditions described in this Agreement may, at its option and without penalty or acceleration of costs or fees, terminate any existing Master Price Agreement immediately but may or may not be obligated to the terms of an existing contract or other agreement or current RFP I 13-1 South Davis i Fire Agency Page 49 of 2015-02-03 Agenda Packet Page 349 obligation with Vendor, whether held directly or by its parent, owner, division, affiliate, leasing organization, manager, or purchasing agent, previously obtained directly as a result of a competitive or noncompetitive solicitation process. 21. Rights and Obligations Following Termination. Upon termination of this Agreement for any reason, NPP and Vendor shall have the following rights and obligations, which shall survive the termination of this Agreement: a) Neither party shall be released from any obligation arising under this Agreement prior to its termination, including, but not limited to, Vendor's obligation to pay NPP the Contract Administration Fee in full with respect to any sale of any Product through the date of termination of this Agreement;and b) Vendor shall continue to honor each order for each Product, from each Participating Agency, up to the effective date of termination and for a period of thirty (30) days thereafter, which orders shall be subject to the pricing,terms and conditions of this Agreement. c) Neither party shall release nor disseminate to any third party any proprietary information acquired from the other party as a result of this Agreement. Vendor Fee and Reporting Requirements 22. Contract Activity Report. Vendor shall remit to NPP a current Contract Activity Report in a format acceptable to NPP within thirty (30)days after the close of each Reporting Period. For purposes of this agreement,"Reporting Period"shall mean each CALENDAR QUARTER. 23. Contract Administration Fees. Vendor shall remit to NPP,together with a Contract Activity Report, a Contract Administration Fee equal to 1% of Net Sales. Vendor shall pay the Contract Administration Fee in U. S. Dollars by check or bank draft made payable to"NPP"and shall remit the Contract Administration Fee to NPP within thirty(30)days after the close of each Reporting Period. Contract Administration Fee payment shall be made to the following address: For checks sent via USPS regular mail the address is: National Purchasing Partners, LLC. B110402 P O Box 66911 St.Louis, MO 63166-6911 For any overnight packages sent via Fed Ex or UPS,the physical address is: National Purchasing Partners, LLC. B110402 2301 S. Kingshighway St.Louis, MO 63110 Attention: Lockbox Electronic forms may be sent to reports @mynpp.com Each Contract Administration Fee payment must be accompanied by(a)the Contract Activity Report in both electronic and hard copy and(b)the following information to be provided by Vendor to NPP in writing: a) Vendor's name (If a parent or affiliate corporation is making a payment on behalf of Vendor, Vendor's name as it appears on this Agreement shall be identified on the face of the check stub or on the payment notice);and b) NPP contract number,if provided by NPP;and c) Reporting Period for which the Contract Administration Fee is being paid (e.g., 1/1/10 - 3/31/10).Each Contract Administration Fee payment must be accompanied by (a) the Contract RFP I Davis i Fire Agency Page 50 of 2015-02-03 Agenda Packet Page 350 Activity Report in both electronic and hard copy and(b)the following information to be provided by Vendor to NPP in writing: 24. Contract Administration Fee Reporting Specifications. Vendor agrees to comply with all provisions of the current Quarterly Reporting Policy and Procedure for Non-Compliance, as may be amended by NPP from time to time, with respect to failure to submit complete quarterly reports and payments. As indicated herein, Vendor shall submit to NPP or its Designee a Contract Activity Report in electronic form and Vendor shall comply with the specifications for electronic filing specified in this paragraph, as may be amended by NPP from time to time. Vendor shall provide NPP with a description of Vendor's process for loading the NPP Member Institutions into its reporting systems and tracking and reporting Sales by the Member Institutions under this Agreement. The description should include: Information concerning how Vendor: (a) adds Member Institutions; (b)enters pricing terms into its reporting systems and how Vendor makes such pricing terms available to Member Institutions; and (c) uses letters of commitment, if applicable; (b) The forms to be used by Vendor for the designation(s)described in clause (i)above; and (c) The names of the individual(s)responsible for this process and procedure for Vendor. 25. Contract Administration Fee Surcharge. Vendor shall pay a late payment penalty surcharge of one and one-half percent (1.5%) per month of the Fees for the applicable Reporting Period if the Contract Administration Fee and/or the Contract Activity Report with respect to a given Reporting Period have not been received by NPP within thirty (30) days after the close of such Reporting Period. The surcharge is calculated by multiplying the Contract Administration Fee for the Reporting Period for which the Contract Activity Report and/or the Contract Administration Fee have not been submitted by .015, and then multiplying the result of such calculation by a fraction, the numerator of which is total number of days that the Contract Activity Report and/or the Contract Administration Fee is delinquent,and the denominator of which is thirty(30). 26. Estimated Contract Administration Fee. If the Contract Administration Fee has not been received by NPP within ninety (90) days after the end of the Reporting Period to which it relates, NPP may invoice Vendor for the Contract Administration Fee estimated by NPP to be due for such Reporting Period. Vendor shall pay such estimated Contract Administration Fee within ten (10) days after receipt of NPP's invoice, if Vendor has not previously paid the Contract Administration Fee for such Reporting Period. Invoice of such Contract Administration Fee by NPP, or payment of such estimated Contract Administration Fee by Vendor, shall not relieve Vendor of its obligation to submit the Contract Activity Report applicable to such Reporting Period and to pay in full the actual Contract Administration Fee owed with respect to such Reporting Period and any surcharge applicable thereto. 27. Right to Audit. Vendor agrees to keep complete,current and accurate books, records and accounts of the transactions pursuant to this Agreement in order to verify compliance with this Agreement. Subject to confidentiality agreements, all such books, records and accounts shall be available for inspection and audit by NPP and its authorized representatives at any time during the term of this Agreement and for one (1) year thereafter, but no more frequently than twice in any consecutive twelve (12)month period and only during reasonable business hours and upon reasonable notice. If any NPP audits disclose a failure to provide the correct sales tracing information, then NPP shall have the right, at NPP's option, to increase frequency and scope of audits. If any of NPP's audits disclose a failure to provide the correct Contract Administration Fee,then NPP shall have the right,at NPP's option,to immediately terminate this Agreement while retaining the right to pursue collection of its earned fees and Vendor shall be responsible for the payment of the audit. Should any audit produce evidence that overcharges were incurred by Participating Agencies,then Vendor shall credit said Members within thirty (30) days of written notice of said overcharge. If any audit of Vendor invoices or other records reveal any variance from any invoice to any Member, Vendor shall immediately refund any excess payment received from the Member. 28. Notice RFP I 13-1 South Davis i Fire Agency Page 51 of 2015-02-03 Agenda Packet Page 351 a) Every notice and other communication to NPP in connection with this Agreement shall be in writing. Each such notice and other communication shall be sent to NPP at the following address until otherwise notified in writing by the other party: National Purchasing Partners 1100 Olive Way,Suite 1020 Seattle,WA 98101 *Please note: Minor Reporting issues may be directed to the Contract Administrator at contracts(a-)mynpp.com or(800)810-3909. b) Unless otherwise notified by Vendor,every notice and other communication to Vendor in connection with this Agreement, including reporting discrepancies and problem resolution,shall be in writing and shall be addressed to: [VENDOR INFORMATION] Vendor must provide NPP written notice of change within thirty(30)days following a change in the above contact individual. c) Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the postmark date of such written notice. The NPP and Vendor may modify the addresses for such notices provided such modification is given in writing under the provisions of this section. Warranties,Indemnification and Law 29. Product and Service Warranty. Vendor represents and warrants to NPP that all original manufacturers' warranties will be transferred to end-users to the fullest extent allowable under applicable law and each Product will not be improperly stored, reprocessed or repackaged from its original state. 30. Compliance by Vendor with all Applicable Laws. In the performance of its duties and obligations under this Agreement, Vendor shall at all times comply with all applicable federal, state and local laws, statutes, regulations, rules, orders and ordinances now in effect or as hereafter enacted, amended or promulgated. 31. Indemnification. To the fullest extent permitted by law, each party shall indemnify, defend (at the party's sole expense)and hold harmless the other party, affiliated companies of the other party,their partners, joint ventures, representatives, Members, designees, officers, directors, shareholders, employees, agents, successors and assigns ("Indemnified Parties"), from and against any and all third party claims for bodily injury or death, damage to property, demands,damages, actions,causes of action, suits, losses, judgments, obligations and any liabilities, costs and expenses (including, but not limited to, investigative and repair costs, reasonable attorneys' fees and costs and consultants' fees and costs) ("Claims") which arise or are in any way connected with the Products or Services performed or provided by the party or its agents. These indemnity and defense obligations shall apply to any acts or omissions, negligent or willful misconduct of the party, its employees or agents, whether active or passive. Such party shall not be obligated to indemnify and defend the other party for claims found to be due to the sole negligence or willful misconduct of indemnified parties. These indemnification obligations shall survive expiration or other termination of this Agreement. Insurance and Shipping Charges 32. Insurance. Vendor shall maintain insurance coverage adequate to fully protect Vendor, NPP, and Amerinet from any and all claims of any nature for damage to property or for personal injury, including death, made by any person or entity arising from Products and Services sold through Vendor or actions related to Products and Services sold through Vendor(including subcontractors, employees, RFP I 13-1 South Davis i Fire Agency Page 52 of 2015-02-03 Agenda Packet Page 352 consultants or agents of Vendor). Upon request of NPP,Vendor shall provide evidence of insurance coverage as specified above. 33. Product Title, Shipping Charges, Delivery Surcharges. Inbound Freight Charges, shipping charges and delivery surcharges, if any, shall be as agreed upon under the terms and conditions of the Master Price Agreement executed by the Vendor and Participating Agency. Product Marketing and GPO-Compliance Requirements 34. Product Returns. Notwithstanding the express written terms of the Master Price Agreement executed by the Vendor and Participating Agency, each Participating Agency shall have the right to return, without penalty, cost or delay, any excess or unnecessary Product for full original purchase price credit under any of the following circumstances: (a) the Product is received outdated or is otherwise unusable; (b)the Product is received damaged, or is defective or nonconforming; (c)the Product is one which a manufacturer or Vendor specifically authorizes for return through a Vendor; or (d)the Product is recalled, provided product is returned through the Vendor. Vendor shall issue credit to an institution within thirty (30) days of the date of return. Failure to credit Member institutions' accounts within(30)days will result in a penalty of 1% per month added to the credit amount due. If any Product, to be returned through Vendor, was originally sent to the Participating Agency in accordance with the requirements and specifications set forth in the Participating Agency's purchase order, then the Participating Agency shall bear the freight cost for returning such Product to Vendor. In all other cases, Vendor shall bear the freight cost to return such Product to Vendor. Vendor shall also provide NPP with a copy of its return goods policy prior to the Commencement Date and with copies of any change in such policy during the term of the Agreement. Other 35. Electronic Commerce. Vendor shall support the development of electronic commerce on the Internet by and among NPP,the Participating Agencies and Vendor to the extent feasible. 36. Confidentiality. Except as may be required by law or as reasonably required to conduct their respective businesses, NPP and Vendor shall not use, publish or disclose or cause anyone else to use, publish or disclose any confidential information obtained in connection with the negotiation and implementation of this Agreement. NPP and Vendor shall maintain the confidentiality of the terms of this Agreement, as well as all negotiations prior to the Effective Date. The above restrictions on disclosure and use shall not apply to any information which (a) is or becomes generally available to the public, other than as a result of disclosure by the party receiving the information pursuant to this Agreement, (b) was made available to other third persons on a non-confidential basis prior to the execution of this Agreement,or(c)becomes available on a non-confidential basis from a third person, which third person was not itself under an obligation to maintain the confidentiality of such information, or (d) is required by law, subpoena or court order to be disclosed. NPP may disclose such confidential information to the Shareholders and Participating Agencies and any employee or advisor of NPP with a bona fide need to know, in its evaluation, operation or interpretation of this Agreement. NPP and Vendor may disclose the existence of this Agreement and other information, such as the overall savings expected to be realized from this Agreement, subject to the written approval of the other party. The provisions of this clause shall survive the expiration or other termination of this Agreement regardless of the cause of termination. 37. Independent Contractors. The parties shall be and act as independent contractors and this Agreement shall not be construed as one of partnership, agency, joint venture or employment. Nothing in this Agreement shall (a) constitute the formation of a partnership, joint venture or employment relationship,or(b)give the right, power or authority to one party to bind the other. 38. No Collusion. Vendor represents and warrants that it prepared its proposal to NPP without any collusion whatsoever between Vendor and any other potential or actual Vendors or contractors of NPP. 39. Unenforceable Provision. If one or more of the provisions of this Agreement, or the application or interpretation thereof, is determined to be invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect,and the provisions deemed invalid or unenforceable replaced with RFP I 13-1 South Davis i Fire Agency Page 53 of 2015-02-03 Agenda Packet Page 353 valid and enforceable provisions which achieve the intent of Vendor and NPP in entering into this Agreement. 40. Force Majeure. If either NPP or Vendor is unable to discharge any obligations imposed by this Agreement, the non-complying party shall not be liable in the event such failure is due to a Force Majeure Event. NPP shall have the right to select an alternate or additional Vendor(s)to replace or supplement Vendor, if in NPP's sole and exclusive judgment, Vendor is unable to fully discharge or adequately fulfill its obligations under this Agreement as a result of a Force Majeure Event. 41. Assignment. Vendor shall not assign this Agreement without the prior written consent of NPP. For purposes of this Paragraph, "assignment"shall be deemed to include (a)the sale or transfer of any rights or obligations under this Agreement, and (b) a change in the identity of the person(s) or entity(ies) owning a majority of the issued and outstanding voting securities of Vendor and/or Vendor's parent corporation(s). Any attempt by Vendor to assign any of its rights or delegate any of its duties hereunder without the prior written consent of NPP shall be null and void and shall entitle NPP,at its sole and exclusive option,to terminate this Agreement in its entirety. In addition,any such attempted assignment by Vendor shall entitle each Participating Agency, at its sole and exclusive option,to cease purchasing any and all Products from Vendor and to begin purchasing such Products from such other manufacturers or vendors as the Participating Agency may select. NPP may freely assign and delegate any of its rights and obligations under this Agreement without restriction. Subject to the limitations on assignment set forth in this Paragraph, this Agreement will apply to, be binding in all respects upon, and inure to the benefit of, the successors and permitted assigns of the parties. 42. Non-Waiver of Provisions. Any provision of this Agreement may be waived in writing at any time by the party entitled to the benefit of such provision. No waiver of any provision of this Agreement shall be deemed to or shall constitute a waiver of any other provision hereof. Except as expressly provided in this Agreement, no delay on the part of any party in exercising any right, power or privilege shall operate as a waiver thereof. The waiver by either party of any breach or default by the other party shall not be construed to be either a waiver of any subsequent breach or default of any such provision,of the same or different kind,or a waiver of the provision itself. 43. Section Headings. All section headings contained herein are for convenience only and shall in no way modify or restrict any of the terms or provisions hereof, or affect the meaning or interpretation of this Agreement. 44. Signature of Duly Authorized Representative. Duly authorized representatives or agents of both NPP and Vendor shall sign this Agreement, and such signatures shall be conclusive proof of that person's authority to bind NPP and Vendor, respectively. 45. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Washington without regard to choice or conflict of law rules. The parties acknowledge that this Agreement evidences a transaction involving interstate commerce. The United States Arbitration Act shall govern the interpretation, enforcement, and proceedings pursuant to the arbitration clause set forth herein. 46. Arbitration. Any dispute, claim, or controversy arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules, and the place of arbitration shall be Seattle, Washington. Each party shall bear its own costs and expenses including, without limitation, attorneys' fees. Each party shall bear an equal share of the arbitrators' and administrative fees of arbitration. Judgment on the award rendered by the arbitrator(s)may be entered in any court having jurisdiction thereof. The provisions of this clause shall survive the expiration or other termination of this Agreement regardless of the cause of termination. 47. Addenda; Entire Agreement. The General Terms as well as all Addenda to this Agreement are an integral and binding component of this Agreement,and are incorporated fully herein by this reference. In the event of any actual or perceived inconsistencies or conflicts between this Agreement and any addendum hereto, the provisions of this Agreement shall govern. This Agreement, together with the addenda,will constitute the full and complete Agreement between the parties as to the terms outlined herein. This Agreement supersedes and cancels in their entirety any and all previous agreements, RFP I 13-1 South Davis i Fire Agency Page 54 of 2015-02-03 Agenda Packet Page 354 discussions, negotiations, commitments and obligations of any sort, whether written or oral, existing between NPP and Vendor with respect to the subject matter hereof. 48. Amendment, Modification and Cancellation. The parties may, from time to time, agree to modify the terms of this Agreement, including the addition or deletion of products and services offered by Vendor, provided, however, that the amendment is in writing and signed by the NPP Executive Director and by Vendor's authorized representative. Both parties reserve the right to cancel this Agreement in whole or in part if the other party breaches this Agreement and does not correct such failure within thirty(30)days of receiving written notice from the other party specifying such failure or if the other party in any respect repudiates or otherwise breaches the terms hereof. 49. Authorized Use of NPP Membership List ("the List"). NPP may, from time to time, provide Vendor with the List. The authorized use shall consist solely and exclusively of the provisions of this paragraph, unless otherwise approved upon in writing by NPP. i) Vendor may use the entire NPP Membership List, with the exception of the Fire Rescue GPO Membership List, for generating in-house reports and reporting purposes only. NPP may telemarket, fax, email, and mail promotional materials on behalf of Vendor at NPP's discretion. In addition, and at NPP's discretion, NPP may provide Vendor with partial membership lists that may be used for marketing purposes if,and only if,the NPP member has"opted in"to marketing. In those instances where Vendor has been granted to use all or a portion of the List for marketing purposes, Vendor must provide NPP with a copy of any marketing material to be emailed or mailed to NPP Members using the List prior to dissemination. a) The Vendor specifically may not: i) copy, modify,alter adapt or transfer the List, in whole or in part,except to engage in the authorized use set forth in this section;or ii) disclose,distribute, rent,sub-license or lease the List to any third party or use the List to provide service for other parties without prior written consent of NPP. b) NPP WILL IN NO EVENT BE LIABLE FOR ANY DAMAGES, INCLUDING BUT NOT LIMITEDTO, DIRECT, INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES,ARISING OUT OF THE VENDOR'S USE OF OR INABILITY TO USE THE LIST. NPP IS NOT RESPONSIBLE FOR LIABLE FOR ANY COSTS INCURRED BY THE VENDOR, INCLUDING BUT NOT LIMITED TO, THOSE INCURRED AS A RESULT OF LOST PROFITS OR REVENUE, CLAIMS BY THIRD PARTIES, OR FOR OTHER SIMILAR COSTS,AS THEY RELATE TO THE USE OF THE LIST. c) Vendor shall be held solely responsible for any and all damages arising from use of the List by Vendor agents, employees, contractors or anyone else given access to the List by the Vendor. The Licensee shall indemnify NPP and be held unconditionally responsible for any and all damages sustained by NPP for such use including, but not limited to, all costs and reasonable attorney's fees related to litigation. Vendor also consents to the entry of an order enjoining any use of the List in violation of the Agreement to prevent further and continuing damage. 50. Counterparts. This Agreement may be executed in counterparts all of which tougher shall constitute one and the same agreement. THIS CONTRACT CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be duly executed as of the date signed by National Purchasing Partner's authorized representative(the"Effective Date"). VENDOR NAME: RFP I 13-1 South Davis i Fire Agency of 2015-02-03 Agenda Packet Page 355 AUTHORIZED REPRESENTATIVE: BY: PRINTED NAME: TITLE: DATE: NAME: National Purchasing Partners Note:The NPP mailing address for A Contract Activity Report and payment ADDRESS: 1100 Olive Way, Suite 1020 can be found in Section 23 of this Seattle,WA 98101 document. AUTHORIZED REPRESENTATIVE: BY CONTRACT MANAGER: PRINTED NAME: TITLE: DATE: VENDOR ADMINISTRATION AGREEMENT ADDENDUM A Quarterly Volume Sales Reporting National Purchasing Partners vendors are required to submit a quarterly Vendor Contract Activity Report pursuant to the Vendor Administration Agreement. Included with this document: • Vendor Contract Activity Report Excel spreadsheet template • Description of each required field Step One: Complete the Vendor Contract Activity Report Even if you have had no sales, please submit a report indicating zero sales for the uq a rte r. Step Two: Submit the Vendor Contract Activity Report and Administration Fee Payment In accordance with your Vendor Administration Agreement the Vendor Contract Activity Report and Administration Fee payment is due within 30 days following the end of each uq a rte r. January 1 -March 31 April 1 -June 30 July 1 -September 30 October 1 -December 31 RFP I 13-1 South Davis i Fire Agency Page 56 of 2015-02-03 Agenda Packet Page 356 MAIL ADMINISTRATION FEE PAYMENT TO: For checks sent via USPS regular mail the address is: National Purchasing Partners, LLC. B110402 P O Box 66911 St. Louis, MO 63166-6911 For any overnight packages sent via Fed Ex or UPS,the physical address is: National Purchasing Partners, LLC. B110402 2301 S. Kingshighway St. Louis, MO 63110 Attention: Lockbox EMAIL THE COMPLETED VENDOR CONTRACT ACTIVITY REPORT TO: reports @mynpp.com_ Contact: Please call Michael Peterson at 1.800.810.3909 or email at Michael.Pete rson(amynpi).com with any questions or concerns. Vend r Contract Activity Report NPP Custome Custome Custome Admin Vendc Contract Member Custome rAddress rAddress Custome Custome rZip Total Fee Admin Start Name Number ID rName 1 2 rCity rState Code Amount Percent Fee Date En Date EXAM E N100369 167981 Jim 145 Hill Seattle WA 98117 ######## 3% ######## 1/1/2009 ##W#### : XY Smith Road COMP N Y FILL IN El 'Please right-click and select "Worksheet Object, Edit' in order to scroll through the spreadsheet. Please contact NPP for an Excel version. RFP I 13-1 South Davis i Fire Agency Page 57 of 2015-02-03 Agenda Packet Page 357 EXHIBIT 2 Declaration of Non-Collusion The undersigned does hereby declare that there has been no collusion between the undersigned, the Lead Contracting Agency, and National Purchasing Partners, and in further support of said Declaration, states as follows: The person, firm, association, co-partnership or corporation herein named has not, either directly or indirectly, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding or solicitation in the preparation and submission of a proposal to the Lead Contracting Agency for consideration in the award of a contract or Master Price Agreement negotiated as a result of this Request for Proposal. DATED this day of (Name of Firm) By: (Authorized Signature) Title: RFP i of 61 2015-02-03 Agenda Packet Page 358 EXHIBIT 3 Oregon's Incorporated Cities AdairVilla a Donald John Day N ssa Tangent Adams Drain Johnson City Oakland The Dalles Adrian Dufur Jordan Valley Oakrid a Tigard Albany Dundee Joseph Ontario Tillamook Amity Dunes City Junction City Oregon City Toledo Antelope Durham Keizer Paisley Troutdale Arlington Eagle Point King City Pendleton Tualatin Ashland Echo Klamath Falls Philomath Turner Astoria Elgin La Grande Phoenix Ukiah Athena Elkton La Pine Pilot Rock Umatilla Aumsville Enterprise Lafayette Port Orford Union Aurora Estacada Lake Oswego Portland Unity Baker City Eugene Lakeside Powers Vale Bandon Fairview Lakeview Prairie City Veneta Banks Falls City Lebanon Prescott Vemonia Barlow Florence Lexington Prineville Wald port Bay City Forest Grove Lincoln City Rainier Wallowa Beaverton Fossil Lonerock Redmond Warrenton Bend Garbaldi Long Creek Reeds port Wasco Boardman Gaston Lostine Richland Waterloo Bonanza Gates Lowell Riddle West Linn Brookins Gearhart Lyons River rove Westfir Brownsville Gervais Madras Rockaway Weston Burns Gladstone Malin Rogue Beach Wheeler Butte Falls Glendale Manzanita Roseburg Willamina Canby Gold Beach Mau in Rufus Wilsonville Cannon Beach Gold Hill Maywood Park Salem Winston Canyon City Granite McMinnville Scappouse Wood Village Canyonville Grants Pass Medford Scio Woodburn Carlton Grass Valley Merrill Scott Mills Yachats Cascade Locks Greenhorn Metolius Seaside Yamhill Cave Junction Gresham Mill city Seneca Yoncalla Central Point Haines Millersburg Shady Cove Chilo uin Halfway Milton-Freewater Shaniko Clatskanie Halsey Milwaukie Sheridan Coburg Harrisburg Mitchell Sherwood Columbia City Helix Molalla Siletz Condon Heppner Monmouth Silverton Coos Bay Hermiston Monroe Sisters Coquille Hillsboro Monument Sodaville Cornelius Hines Moro Spray Corvallis Hood River Mosier Springfield Cottage Grove Hubbard Mt.Angel St.Helens Cove Huntington Mt.Vernon St.Paul Creswell Idanha Myrtle Creek Stanfield Culver Imbler Myrtle Point Stayton Dallas Independence Nehalem Sublimity Damascas lone Newberg Summerville Dayton Irri on Newport Sumpter Dayville Island City North Bend Sutherlin Depoe Bay Jacksonville North Plains Sweet Home Detroit Jefferson North Powder Talent RFP I 13-1 South Davis i Fire Agency ' of 2015-02-03 Agenda Packet Page 359 EXHIBIT 4 Idaho's Incorporated Cities Juliaetta Sugar City Aberdeen Kamiah Sun Valley Acequia Kellogg Tetonia Albion Ketchum Troy American Falls Ketchum Twin Falls Ammon Kimberly Victor Arco Kooskia Wallace Ashton Kuna Wardner Bancroft Lava Hot Springs Weippe Bellevue Lewiston Weiser Wendell Boise Mackay Whitebird Bonners Ferry Malad Wilder Buhl Malta Worley Burley Marsing Idaho's Counties Caldwell McCall Ada Cambridge McCammon Adams Carey Melba Bannock Cascade Meridian Bear Lake Challis Middleton Benewah Chubbuck Montpelier Bingham Coeur d'Alene Moscow Blaine Cottonwood Mountain Home Boise Council Mountain Home Bonner Dalton Gardens Murray Bonneville Dietrich Nampa Boundary Donnelly New Meadows Butte Dover New Plymouth Camas Downey Nezperce Canyon Driggs Orofino Caribou Eagle Parma Cassia Elk City Payette Clark Emmett Pierce Clearwater Fairfield Pocatello Custer Franklin Post Falls Elmore Fruitland Potlatch Franklin Garden City Preston Fremont Garden Valley Priest River Gem Genesee Rathdrum Gooding Glenns Ferry Rexburg Idaho Gooding Richfield Jefferson Grandjean Rigby Jerome Grace Riggins Kootenai Grangeville Rupert Latah Hailey Salmon Lemhi Harrison Sandpoint Lewis RFP I 13-1 South Davis i Fire Agency Page 60 of 2015-02-03 Agenda Packet Page 360 Hauser Shelley Lincoln Hayden Shoshone Madison Heyburn Soda Springs Minidoka Hidden Springs Spirit Lake Nez Perce Horseshoe Bend St.Anthony Oneida Idaho City St. Maries Owyhee Idaho Falls Stanley Payette Island Park Star Power Jerome Stites Shoshone Teton Twin Falls Valley Washington All other Idaho local government units shall be incorporated by this reference. This is not a complete list of all Idaho cities,but all other Idaho cities shall be incorporated by this reference. RFP I 13-1 South Davis i Fire Agency Page 61 of 2015-02-03 Agenda Packet Page 361 South Davis Metro Fire Agency Fire Turnouts and Fire Related Equipment Solicitation Synopsis Solicitation No. 2413-1 Intent South Davis Metro Fire Agency in conjunction with National Purchasing Partners, LLC(N PP),dba FireRescue GPO and Public Safety GPO,served as Lead Agency to solicit proposals for Fire Turnouts and Fire Related Equipment providers to service the NPP membership. The published Request for Proposal JRFP)contains provisions that permit all members of NPP throughout the nation to"piggy-back"off the resulting Master Price Agreements). Determination for issuing RFP South Davis Metro Fire Agency has determined that it is neither practicable nor advantageous for South Davis Metro Fire Agency to procure Fire Turnouts and Fire Related Equipment using competitive sealed bidding. Competitive sealed bidding limits evaluation of offers solely to compliance with the requirements,provides no opportunity to compare the product and service offerings among the vendors, prohibits revision of the offers,and uses price as the predominate deciding factor. Such limitations prevent South Davis Metro Fire Agency from awarding the most advantageous contract(s)for South Davis Metro Fire Agency. Procedure South Davis Metro Fire Agency issued and published an RFP(2013-1)on June 24,2013. South])avis Metro Fire.Agency . .. r...•wn.'.,,,.F rk r',m,ma.,nr..y ....—..........................3. ..........., rx.s �.. ,sd.nmw�,xa�si nurse ......................".:..._._.. ............. m.•..,.,,.F.r.,,.....i3-,,....w::.s„.::a..c..u,.w..:«a. .... Fy .-........ ' r'- .... ....... !d.'t:•l.la+flm M1nef Lpxxgrr.,`yy:Wnw:k,xxwx itt.W..•a�t:ras ••• F&.r:f::• r:Rexac°1b':Y...-.-ry c f .+.x:s =.w.•m.r-a F.. ..... ........... .. . .....-- .... ,w..<s. .... ...c ',. ........................... WITT; ... 'ca.^1.?.Y:!..z,"�r:c•.R. nxa....e-�..a¢.�aN..•.r:.k.sae•f..di�.bm The RFP was pasted to the foil owing web sites:www.nooi~overnment.com.www.firerescue-gpo.com, www.SDMetrofire.org,and www.findrfp.com 2015-02-03 Agenda Packet Page 362 South Davis Metro Fire Agency received proposals from the following vendors: 1. L-N.Curtis 2. Municipal Emergency Services(MES) Proposals were evaluated over a two-week period by South Davis Metro Fire Agency based on the criteria contained in the RFP. South Davis Metro Fire Agency reviewed a summary of the recommendations and selected the successful proposer(s). Evaluation The evaluation was based on the following criteria as described in the RFP(weighted): Basis of award:Award(s)will be made to the responsive and responsible offerors) whose proposal(s)is(are)determined in writing to be most advantageous to South Davis Metro Fire Agency and for the national membership base of National Purchasing Partners DBA FireRescue GPO and Public Safety GPO.South Davis Metro Fire Agency reserves the right to use model projects/market baskets to determine the most advantageous proposal(s). It is South Davis Metro Fire Agency's intent to award a complete line of products,when possible and advantageous. Best and final offers:South Davis Metro Fire Agency may issue requests for best and final offers(BAFO).Issuance of a best and final offer is not guaranteed. Proposals should be complete and meet all specifications and requirements of this solicitation. Competitive range:South Davis Metro Fire Agency reserves the right to establish a competitive range of acceptable proposals as part of the evaluation process.Proposals not in the competitive range are unacceptable and will not receive further award consideration. Criteria:The evaluation criteria for this solicitation,in relative order of importance,are as follows; • Conformance to the terms and conditions in the solicitation; • Completeness of the proposal and required forms; • Price, including favorable pricing for cooperative purchasing; • Product lines offered; • Service capabilities for all regions of the state • Demonstrated vendor/staff experience/knowledge,and/or product quality;and • References and Past Performance Information(PPI)review. The evaluation committee selected L.N.Curtis as the Regional Proposer and MES as the National Proposer. Pricine Structure Care list pricing per vendor—See Price List Attachment A to MPA. 2015-02-03 Agenda Packet Page 363 AFFIDAVIT OF MAILING STATE OF WASHINGTON } } S5. COUNTY OF KING } 1, Michael Angeles, being first duly sworn on oath, deposes and states that I am a Contract Manager for National Purchasing Partners (dba Public Safety GPO and FireRescue GPO), a group purchasing organization. On May 8th, 2013, 1 caused to be deposited in the United States mail at Seattle, King County, Washington, with first class postage prepaid, one each copy of the attached NOTICE OF SOLICITATION for the MASTER AGREEMENT FOR FIRE EQUIPMENT to the following addresses: L.N. CURTIS AND SONS MES CIO CIO Shridhar Shah Nick Lawrence 7 Poverty Road 4818 Skycrest Way 85H Bennett Square Santa Rosa, CA 95405 Southbury, CT 06488 TheFireStore.com Avon/1SI 104 Independence Way Mark Williamson Coatesville, PA 19320 922 Hurricane Shoals Road Lawrenceville GA 30043 INLINE DISTRIBUTING COMPANY Jerry Loran C/O Bryan Miller 14093 BALIBOA BLVD CIO Lion Apparel Sylmar, CA 91342 28820 Forest Dr. Carbonado WA 98323 Michael Angeles SUBSCRIBED AND SWORN TO before me this 8th day of May, 2013 by Michael Angeles otary c State of WEshingtDn NOTARY PUBLIC in and fp-r the State of BRUCE R. BUSCH Washington, residing at My OOMMIS5IDN EXPIRES My commission expires: .1,2014 2015-02-03 Agenda Packet Page 364 Fire Turnouts and Fire Related Equipment MASTER PURCHASE AGREEMENT This Master Purchase Agreement dated the last day of signature (effective date)is by and between the South Davis Metro Fire Agency("Purchaser") and Municipal Emergency Services Inc. (MES)("Supplier"). RECITALS WHEREAS,the Supplier is in the business of selling certain Fire Turnouts and Fire Related Equipment and related products and services, as further described herein; and WHEREAS, the Supplier desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, the Supplier desires to extend the terms of this Master Purchase Agreement to members of National.Purchasing Partners, LLC. NOW,THEREFORE, Supplier and Purchaser, intending to be legally bound,hereby agree as follows: ARTICLE 1 — CERTAIN DEFINITIONS 1.1 "Parties" shall mean the Purchaser and Supplier. 1.2 "Agreement" shall mean to this Master Purchase Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser's Request for Proposal RFP No. 2013-1 (herein"RFP") and Supplier's Proposal submitted in response to the RFP (herein"Supplier's Proposal")as referenced and incorporated herein as though fully set forth(sometimes referred to collectively as the"Contract Documents"). 1.3 "Applicable Law(s)" shall mean all applicable federal, state and local laws, statutes,ordinances, codes, rules,regulations, standards,orders and other governmental requirements of any kind, including, but not limited to, those relating to (i)affirmative action and equal employment opportunity, (ii)nondiscrimination based on race,color, creed,religion, sex, age,ethnic origin or existence of a disability, (iii)wages and hours, (iv)workers' compensation and unemployment insurance, (v) labor and employment conditions, (vi)occupational safety and health and (vii)the environment and the use and handling and disposal of toxic and/or hazardous substances and materials. 1.4 "Employee Taxes" shall mean all taxes,assessments, charges and other amounts whatsoever payable in respect of,and measured by the wages of, the Supplier's employees for 2015-02-03 Agenda Packet Page 365 subcontractors), as required by the Federal Social Security Act and all amendments thereto and/or any other applicable federal, state or local law. 1.5 "Purchaser's Destination" shall mean such delivery location(s)or destination(s)as Purchaser may prescribe from time to time. 1.5 "Products" shall mean the products and/or services to be sold by Supplier hereunder as identified and described on Attachment A hereto and incorporated herein,as may be updated from time to time by Supplier to reflect products and/or services offered by Supplier generally to its customers. 1.7 "Purchase Order" shall mean any authorized written, electronic,telephone or fax order sent or made by Purchaser pursuant hereto, including, but not limited to, written purchase orders, requisitions sent by fax machine, and orders in such other form and/or mode of transmission as Purchaser and Supplier may from time to time agree. Each Purchase Order will specify the following items: National Purchasing Partners contract number, specific Products requested (by id number),unit price per Product, quantity, delivery schedule, destination(with contact/recipient), and total price of the Purchase Order. Each Purchase Order issued under this Agreement shall be made part of, and be incorporated into this Agreement, and shall reference this Agreement on the face of each Purchase Order. Should any Purchase Order not conform to or satisfy the terms of this Agreement, Supplier shall have five (5)business days after receipt to reject the Purchase Order. By not rejecting the Purchase Order within five (5)business days, Supplier will have accepted the Purchase Order. Acceptance by Supplier is limited to the provisions proposed by Supplier or Purchaser shall apply. In addition,the parties agree that this Agreement and accepted Purchase Orders constitute a contract for the sale of goods and/or services and satisfy all statutory and legal formalities of a contract. 1.8 "Unemployment Insurance"shall mean the contribution required of Supplier,as an employer, in respect of, and measured by,the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation. 1.9 "National Purchasing Partners" is a subsidiary of two nonprofit health care systems and provides group purchasing marketing and administrative support for governmental entities within the membership. National Purchasing Partners' membership includes participating public entities across North America. 1.10 "Participating Agencies" shall mean members of National Purchasing Partners that Supplier for which Supplier has agreed to extend the terms of this Master Purchase Agreement pursuant to Article 2.5 and Attachment C herein. ARTICLE 2 -AGREEMENT TO SELL 2.1 Supplier hereby agrees to sell to Purchaser such Products as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms,covenants and conditions of this Agreement_ Purchaser agrees to purchase those Products ordered by 2 2015-02-03 Agenda Packet Page 366 Purchaser by Purchase Order in accordance with and subject to the terns, covenants and conditions of this Agreement. 2.2 All Purchase Orders issued by Purchaser to Supplier for Products during the Tenn (as hereinafter defined)of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. In the evert that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Supplier, the provisions of this Agreement shall govern. No other terns and conditions, including, but not limited to,those contained in Supplier's standard printed terms and conditions, on Supplier's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order,or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the parties. 2.3 Notwithstanding any other provision of this Agreement to the contrary, Purchaser shall have no obligation to order or purchase any Products hereunder and the placement of any Purchase Order shall be in the sole discretion of Purchaser. Without limiting the generality of the foregoing,the actual quantity of Products to be purchased hereunder shall be determined by Purchaser in its sole discretion. This Agreement is not exclusive. Supplier expressly acknowledges and agrees that Purchaser may purchase at its sole discretion,products which are identical or similar to the Products described in this Agreement from any third party. 2.4 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority: (i) This Agreement; (ii) Supplier's Proposal; and {iii} The RFP. Supplier has responded with no Exceptions to the RFP Solicitation identified in Supplier's Proposal. 2.5 Extension of contract terms to National Purchasing Partners, LLC 2.5.1 Pursuant to Section 1.0 of the RFP, Supplier agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to other government agencies and non-profit entities that are members of National Purchasing Partners, that have executed a National Purchasing Partners IGA as a Participating Agency as may be required by the government agency's local regulations, and that wish to access this Agreement in accordance with Attachment C which is attached hereto and incorporated herein by reference("Participating Agencies"). Each Participating Agency will be exclusively responsible for and deal directly with Supplier on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products in accordance with the terms and conditions of this Agreement as if it were"Purchaser" 3 2015-02-03 Agenda Packet Page 367 hereunder. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them under and in accordance with the laws of the State in which the Participating Public Agency exists. Pursuant to 1.2A)and 3.2 of the RFP, South Davis Metro Fire Agency shall not incur any liability as a result of the access and utilization of this Agreement by other NPP Participating Agencies. 2.5.3 Supplier acknowledges execution of a Vendor Administration Fee Agreement with National Purchasing Partners, LLC, pursuant to Section 1.2C)of the RFP. ARTICLE 3 - TERM AND TERMINATION 3.1 The initial contract term shall be for three (3) calendar years from the date of contract award. By mutual written agreement between South Davis Metro Fire Agency and contractor, the contract may be extended for up to three consecutive additional 12-month periods,beginning immediately after expiration of the prior term. However, no contract extension exists unless and until contractor is so notified by South Davis Metro Fire Agency. 3.2 Month-to-month extensions: South Davis Metro Fire Agency reserves the right to offer month-to-month extensions if that is determined to be in the best interests of Members. 3.3 Renewal of contract: Conditions for renewal of the contract shall include, but are not limited to: contract usage, satisfactory performance of services during the preceding contract term, ability to continue to provide satisfactory services, continued adherence to the contract requirements,and continued competitive prices for the materials and services provided under the contract.provided that the Lead Contracting Agency,through NPP,and/or the Proposer may opt to decline extension of the Master Purchase Agreement by providing notification in writing least thirty(30) calendar days prior to the annual automatic extension anniversary of the original Master Purchase Agreement term. 3.4 Either party may terminate this Agreement by written notice to the other party if the other party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non-breaching party. ARTICLE 4-PRICING, INVOICES, AND PAYMENT 4.1 Purchaser shall pay Supplier for all Products ordered and delivered in compliance with the terms and conditions of this Agreement on the terms and at the price or prices specified for each such Product on Attachment A. Unless Attachment A or Supplier's Proposal expressly provides otherwise, the discount off list schedule for Products set forth on Attachment A hereto shall remained fixed for the entire term of the agreement but manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase. Unless otherwise directed by Purchaser for expedited orders, Supplier shall utilize such common carrier for the delivery of Products as Supplier may select; provided, however,that for expedited orders Supplier shall obtain delivery services hereunder at rates and terms not less favorable than those 4 2015-02-03 Agenda Packet Page 368 paid by Supplier for its own account or for the account of any other similarly situated customer of Supplier. 4.2 Supplier shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement and such reasonable requirements as may be prescribed by Purchaser from time to time. Invoices shall be addressed as directed by Purchaser. 4.3 Unless Attachment A or Supplier's Proposal (Attachment D)expressly provides otherwise,the prices specified on Attachment A include (i)all taxes and duties of any kind which Supplier is required to pay with respect to the sale of Products covered by this Agreement and (ii) all charges for packing, packaging and loading. 4.4 Notwithstanding any other agreement of the parties as to the payment of shipping/delivery costs and subject to Attachments A and F herein, Supplier shall offer delivery and/or shipping costs prepaid Shipments shall be F.O_B. Ship Point, with freight charges added to the invoice. Title and risk of loss of material shall not pass to SDMFA or participating Members until SDMFA/Member receives and inspects/accepts the material at delivery point, unless otherwise provided in the contract. To see additional terms please contact the distributor. If there are handling fees, these also shall be included in the pricing. Supplier shall bear all risk of loss during transit. 4.5 Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Supplier in connection with the provision of the Products,including without limitation travel expenses,clerical or administrative personnel, long distance telephone charges, etc. ("Incidental Expenses"). To the extent that Attachment A expressly requires Purchaser to reimburse Supplier for Incidental Expenses, and notwithstanding anything else set forth in this Agreement, including Attachment A,Purchaser shall not be responsible for any such reimbursement unless the expenses to be reimbursed are (i) approved, in each instance, in advance by Purchaser; and(ii) substantiated by appropriate receipts and related documentation. It is acknowledged and agreed that Purchaser may, as a condition of its approval of any such Incidental Expense reimbursement, require in each instance Supplier to utilize suppliers or service providers prescribed by Purchaser,which may include suppliers or service providers which are affiliated with Purchaser. 4.6 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser. ARTICLE 5-INSURANCE During the term of this Agreement, Supplier shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in the states where Products are to be sold hereunder- 5 2015-02-03 Agenda Packet Page 369 ARTICLE 6- INDEMNIFICATION Supplier agrees that it shall indemnify,defend and hold harmless Purchaser, its respective officials, directors, employees and agents(collectively,the"Indemnities"), and National Purchasing Partners from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities(including without limitation reasonable attorney's fees), suffered directly or indirectly by any-of the Indemnities by reason of, or arising out of, (i) any breach of any covenant, representation or warranty made by Supplier in this Agreement, (ii)any failure by Supplier to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii)the negligence or intentional misconduct of Supplier, any subcontractor of Supplier, or any of their respective employees or agents, (iv)any failure of Supplier, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation,proceeding or claim by any third party relating in any way to the obligations of Supplier under this Agreement or Supplier's performance under this Agreement, (vi)any Employee Taxes or Unemployment Insurance, or(vii)any claim alleging that the Products or any part thereof infringe any third party's U.S. patent, copyright,trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of,Purchaser or its officials, directors,employees, agents or contractors. In addition, Supplier shall not be liable for infringement claims related to nonstandard or special-order product,the design of which is provided to Supplier by Purchaser. The provisions of this Article shall survive the expiration or termination of this Agreement. LIMITATION OF LIABILITY: IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO,DAMAGES FOR INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. ARTICLE 7—WARRANTIES All maintenance and warranty questions should be routed to Supplier at 866.288.4936. Supplier will facilitate and coordinate with the appropriate service center and contact. ARTICLE 8 - INSPECTION AND REJECTION 8.1 Purchaser shall have the right to inspect and test Products at any time prior to shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled. 6 2015-02-03 Agenda Packet Page 370 8.2 if any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order,as its exclusive remedy, Purchaser may at its option and at Supplier's sole cost and expense, elect either to(i) return any damaged, non-conforming or defective Products to Supplier for correction or replacement, or (ii)require Supplier to inspect the Products and remove or replace damaged,non-conforming or defective Products with conforming Products. If Purchaser elects option(ii)in the preceding sentence and Supplier fails promptly to make the necessary inspection,removal and replacement, Purchaser, at its option, may inspect and sort the Products and Supplier shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice,and acceptance by Purchaser shall not relieve Supplier of its warranties or other obligations under this Agreement. 8.3 The provisions of this Article shall survive the expiration or termination of this Agreement. ARTICLE 9- SUBSTITUTIONS Except as otherwise permitted hereunder, Supplier may not make any substitutions of Products,or any portion thereof, of any kind without the prior written consent of Purchaser. ARTICLE 10 - COMPLIANCE WITH LAWS 10.1 Supplier agrees to comply with all Applicable Laws. Without limitation of the foregoing sentence, Supplier shall comply with all applicable equal employment opportunity, affirmative action,and all other contract clauses required by Applicable Law and shall, at Supplier's expense, secure and maintain in full force during the Term of this Agreement, any and all licenses,permits, approvals, authorizations,registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Supplier shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations,registrations and certificates. 10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder. ARTICLE I I - PUBLICITY 1 CONFIDENTIALITY 11.1 No news releases,public announcements,advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the parties.Neither party shall in any advertising, sales materials or in any other way use any of the names or logos of the other party without the prior written approval of the other party. 7 2015-02-03 Agenda Packet Page 371 11.2 Any knowledge or information which Supplier or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products covered by this Agreement shall not, unless otherwise designated by Supplier, be deemed to be confidential or proprietary information,and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement. ARTICLE 12 - RIGHT TO AUDIT Subject to Supplier's reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Supplier, during normal business hours, audit the books,records and accounts of Supplier to the extent that such books, records and accounts pertain to sale of any Products hereunder or otherwise relate to the performance of this Agreement by Supplier. Supplier shall maintain all such books, records and accounts for a period of at least three(3)years after the date of expiration or termination of this Agreement. This Article 12 and Purchaser's rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination and Purchaser shall continue to have the right to audit during such period. ARTICLE 13 - DELIVERY REQUIREMENTS TIME IS OF THE ESSENCE WITH RESPECT TO EACH PURCHASE ORDER ISSUED HEREUNDER. If Supplier for any reason anticipates difficulty in complying with the required delivery date, or in meeting any of the other requirements hereunder or under any Purchase Order, Supplier shall promptly notify Purchaser in writing. Except as otherwise provided in Article 18 below, if Supplier does not comply with the applicable delivery schedule, in addition to any other remedies it may have, Purchaser may require delivery by fastest method available and any actual out-of-pocket charges or costs resulting from such method(including, but not limited to,premium shipping rates, etc.), if any, must be fully prepaid and/or absorbed by Supplier without additional cost to Purchaser. It is Supplier's responsibility to comply with the delivery schedule applicable to each Purchase Order accepted by Supplier. ARTICLE 14 - RISK OF LOSS AND PASSAGE OF TITLE Supplier shall have the risk of loss of or damage to any Products until passage of title to Purchaser. Purchaser shall have the risk of loss of or damage to the Products after title has passed to Purchaser. Title to Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser's Destination. ARTICLE 15 - REMEDIES Except as otherwise provided herein, any right or remedy of Supplier or Purchaser set forth in this Agreement shall not be exclusive, and, in addition thereto, Supplier and Purchaser shall have all rights and remedies under applicable law, including without limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement. S 2015-02-03 Agenda Packet Page 372 ARTICLE 16 - RELATIONSHIP OF PARTIES Supplier is an independent contractor and is not an agent, servant, employee, legal representative,partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Supplier and Purchaser. Neither party has the power or authority to bind or commit the other. ARTICLE 17 - NOTICES All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand,by certified or registered mail or by nationally recognized overnight courier to the address specified below: If to Purchaser: South Davis Metro Fire Agency ATTN: Chief Jeff Bassett 255 South 100 West Bountiful, UT 84011 If to Supplier: David Mooney MES 3801 Fruit Valley Rd Vancouver, WA 98660 with a copy to: Bruce R. Busch Senior Vice President National Purchasing Partners,LLC 1100 Olive Way, Suite 1020 Seattle, WA 98101 Either party may change its notice address by giving the other party written notice of such change in the manner specified above. ARTICLE 18 - FORCE MAJEURE Delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non-performance is caused by force majeure. For purposes of this Agreement,"force majeure" shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either party hereto, including without limitation, fire, flood, sabotage, shipwreck,embargo, strike, explosion, labor trouble,accident, riot, acts of governmental authority(including, without limitation,acts based on laws or 9 2015-02-03 Agenda Packet Page 373 regulations now in existence as well as those enacted in the future), acts of God, and delays or failure in obtaining raw materials, supplies or transportation. A party affected by force majeure shall promptly provide notice to the other,explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation,deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance. ARTICLE 19 - WAIVER No delay or failure by either party to exercise any right,remedy or power herein shall impair such party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving party and then only to the extent expressly set forth in such writing. ARTICLE 20 - PARTIES BOUND; ASSIGNMENT This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the parties hereto,but it may not be assigned in whole or in part by Supplier without the prior written consent of Purchaser which shall not be unreasonably withheld or delayed. Supplier shall not delegate its duties under this Agreement nor assign monies due or to become due to it hereunder without prior written consent of Purchaser. Purchaser may freely assign this Agreement to an instrumentality thereof or to a third party responsible for administering this Agreement on behalf of Purchaser. ARTICLE 21 - SEVERABILITY To the extent possible, each provision of this Agreement and any Purchase Order shall be interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement or any Purchase Order issued in accordance with this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement or Purchase Order, but rather the entire Agreement or Purchase Order shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the parties shall be construed and enforced accordingly. ARTICLE 22 - INCORPORATION• ENTIRE AGREEMENT 22.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Supplier's Proposal,the provisions shall be interpreted,to the extent possible, as if they do not conflict. In the event that such an interpretation is not possible,the provisions set forth in the main body of this Agreement shall control. 10 2015-02-03 Agenda Packet Page 374 s 222 This Agreement(includir Attachments and Contract.Documents hereto) constitutes the entire agreement of the p;.rites relating to the subject matter hereof and supersedes any and all prior written and oral agreerrpnts or understandings relating to such subject matter. ARTIC� 23-HEADINGS 1 Headings used in this Agreement 1 are,for convenience of reference only and shall in no way be used to construe or Iimit the pro,lisions set forth in this Agreemenr.. ARIICLK; 4-MODIFICATIONS i This Agreement may be modified or amended only by a writing executed by both parties hereto. ARTICLE;15-GOVERNING LAW This Agreement shall be governell by and interpreted in accordance with the laws of the state in which the Purchaser exists,with(�ut regard to its choice of law provisions. i IN WITNESS WHFRE,OF,the parties have executed this Agreement.as of the day and year first written above. PURCHASER: By: Name: Title: f South I7av'- Aletro ire A gency T Dated SLTP By:Municipal Emergency Servicres Inc. Name: t d 00^el Tide:—Y—X—i s on R VP Dated-� .... ,��i�. ........ � 11 I 015-02-03 Agenda Packet Page 375 Al TACHMENT A to Purchase Agreement by and I between SUPPLIER and PURCHASER. Fire Turnouts �nd Five R ated Equipment "Contact MI S for Complete Pricelist" lkA[E5� Pricing end Di,�vuut Summary i )Ms is of e.Arig she Follawing products and isoouots in flits proposal.Pricing foatvxl in "Fire Equipmmt Fricing xtx"on she enclaar f 1.PC aid emalal pricing in thtfotm of PDF. Doable clicking on the k:6 will open On Ficc sbexs4 The applicable discount is Bated eflore taaeh icon. items tii>t 6aa fsxcd prit ingarc tdwiodicsted. The gmmdsheet is tat-bed es lha butlum by-afegory to simplify sewthiow Turnouts -AII Heaepwed Turnout CloWng aft disc Stoma w folk ws: • R1X uN Hadt 148 F4lft lars pd- 551B%on list ; TG,M FkaFight*m prte- iQ%OH lips 500+g rofthfem prfa:a -Hanwj-wtli frolwerr is20%o(rMSAf' t0heTarnw uaare4156 off?Askp(iirdf06DNC.SC:VA.lL,IN,K DE,M1),NY, TAI,PA)MO,NE,KS,IA,MN,SD,Np -Globe Footwear is 25%a1f1iL5ltf( mile 1 la the were stases as twm6ns) -Bullard Rgimtts In 35%oft(pot applicnti Y.in Hl,CA,AZ,TIM.CO,WY,MT,WA, OR.ID.AY,NV.or UT) Cairns tirlmcu ero 3q hp of[Ms" 3 12 2015-02-03 Agenda Packet Page 376 SCBA -SCOTT Safety SCBAs,lacepieces,and cylinders are 25%off MSRP(trade in credits allowable when conditions permit) -SCOTT fill stations and compressors have a discount of free freight. -SCOAs Inc equipment at 10%off MSRP Equipment -SCOTT Thermal imaging Camera has It°/a off MSRP -R1T Safety ropes,harnesses,bailout systems,etc is 17%off MSRP -CMC RCeaue ropes,harnesses,bailout systems,etc is 15%off MSRP -Genitor is 15%off MSRP -Genesis Rescue tools is 10%off list(limited to UT,CO,NM,AZ,WA,OR,WY,NV, 1I1,MT and CA) -H lmatro Rescue Tools is 5%off list(Urnited to AK,and ID) -Hurst Rescue Tools is 20%off MSRP(limited to NC,SC,N3,PA,VA,TX,ND,SI), NE,IA,Fl,,TN,AL,GA) -Ajax Rescue Tools is 15%off MSRP -Duo Safety is 2D°/v off MSRP -Aluminum Ladder Co is 20%off MSRP -SimuMids is 8°/u off MSRP -Euranieo(Mani Fan)is 20%.off MSRP -Tempest Produeb is 20%of MSRP -Super Vac is 10%off MSRP (Valid in HI,CA,A2,NM,CO,WY,MT,NV,UT,ID, OR,WA,AK) -Cutters Edge is 15%off MSRP -Groves(Reddy Rack)is 15%off MSRP 13 2015-02-03 Agenda Packet Page 377 -Nupla Tools is 30%off MSRP -Leatherbead Tools is 3001*off MSRP -Akron Tools is 300/*off MSRP -Council'Cools is 35%off MSRP -Streamlight Flashlights is 40°/e of MSRP -Fox Fury Flashlights is 12%off MSRP -Koehler-Bright Star is 5%off MSR1' -Pelican is 25%off MSRP -Crew Bose Wildland Gear is 32%off MSRP -Petrogen Products is 30%ofl•MSRP -Flamefighter is 25%off MSRP -Ziamatic is 25%off MSRP -ESS Safety is 3011/6 off MSRP -Sencbmade Products at 30%ofTMSRP -whelen is 25%off MSRP -Duracel Batteries are 40%off MSRP -Amerex Fire Extinguishers is 25%off MSRP Hose -Firequip Hose leas a discount of 25%off catalog pricing Brass -Elkhart Brass(including Master Chief and Traditional line products)is 4(1°/a off MSRP 14 2015-02-03 Agenda Packet Page 378 -Kochek adaptors,etc is 400/4 oil'MSRP -Task Force Tips(ITT}brass is 30%off MSRP(limited to PA,VA,NI,PL,NY,NC, IL,TN) -C-Force by TFT(national availability)has no discount per the manufacturer- -Action Couplings is 25%off MSRP -11arrington is 35%off MSRP -S&H Products is catalog pricing which is approximately 30%off MSRP Foam -Ansul roam is 200/4 off MSRP -Chem Guard is 200.6 off MSRP -CET Pumps is 100/9 off MSRP Badges/Station Wear and Uniforms -Blackinton Badges is 25%off MSRP. -511 Tactical station wear etc is 27%off MAP -Tru Spec station wear etc is 25%off MAP -Workrite Uniforms is 15%off MSRP -VF Image►rear(Horace Small)is 200/4 off MSRP Cleaning,Maintenance, and Customizations -Northwest Safety Clean is fixed pricing for mmout cleaning and maintenance, alterations,and customizations. -511 Tactical customizations are-fixed pricing -Tru Spec customizations are fixed pricing Pricing contained in this Attachment A shall be extended to all National Purchasing Partner government members upon execution of the National Purchasing Partners Intergovernmental Cooperative Purchase Agreement Participating Agency Endorsement and Authorization 15 2015-02-03 Agenda Packet Page 379 ATTACHMENT S to Purchase Agreement by and between SUPPLIER and PURCHASER. ADDITIONAL SELLER WARRANTIES 16 2015-02-03 Agenda Packet Page 380 ATTACHMENT C to Purchase Agreement by and between SUPPLIER and PURCHASER. PARTICIPATING AGENCIES Purchaser served as the Lead Contracting Agency in cooperation with National Purchasing Partners and on behalf of other government agencies that desire to access the Master Purchase Agreement. Supplier must deal directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders, contractual disputes, invoicing,and payment. The Purchaser is acting as "Lead Contracting Agency" for the Participating Agencies and shall not be held liable for any costs,damages, etc., incurred by any other Participating Agency. The subsequent contract shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is required to execute a National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement C'IGA'), all as set forth on the National Purchasing Partners web site, www.Mynpp.co m, under the Supplier vendor page. The IGA allows the Participating Agency to purchase products from the Supplier in accordance with each Participating Agency's legal requirements_ 17 2015-02-03 Agenda Packet Page 381 i Amendment to Fire Turnouts and Fire Related Equipment Master Purchase Agreement Pricing Adjustment This Amendment to the Master Purchase Agreement is entered into this _ day of February, 2014 by the SOUTH DAVIS METRO FIRE AGENCY("Purchaser')and L.N. CURTIS&SONS("Supplier") based upon the sales and/or service of Fire Turnouts and Fire Related Equipment. RECITALS WHEREAS, Purchaser and Supplier entered into a Master Purchase Agreement on or about Septeber 20,2013 and by this reference incorporated herein; and WHEREAS, Article 4.6 of the Master Purchase Agreement provides for price reductions and/or discount increases; and WHEREAS, Purchaser's original response necessitated a 713D" for Honeywell Safety Products - "SCBA, parts and accessories" and Drager Safety Inc. — "SCBA, parts and accessories"pricing due to manufacturer certification delays;and WHEREAS, Purchaser and Supplier desire that the Master Purchase Agreement shall be amended in part to reflect the now available pricing/discount for Honeywell Safety Products-"SCBA, parts and accessories"and Drager Safety Inc.—"SCBA, parts and accessories"; NOW,THEREFORE, Purchaser and Supplier enter into the following: AMENDMENT TO MASTER PURCHASE AGREEMENT 1. Attachment A to the Master Purchase Agreement shall be amended in part to reflect the following new pricing discount: Drager; "Fire Service Promotional Pricing"; SCBA per NFPA 198111982, 2013 edition, 5% Discount from Promotional Pricing; call L.N. Curtis&sons for delivery information; 2. Full Force and Effect. In each and every other respect,the terms of the Master Purchase Agreement, as amended, entered into between the parties on or about Septeber 20, 2013 shall remain in full force and effect during the term of the agreement and the parties hereto hereby ratify said 2015-02-03 Agenda Packet Page 382 Master Purchase Agreement in its entirety along with the modifications identified herein. IN WITNESS WHEREOF, the parties have hereto signed this Amendment on the day and year first above written. SOUTH DAVIS METRO FIRE AGENCY: BY: ' v Date ITS: L.N. CURTIS&SONS: Date: February 7, 2014 BY: Nick Lawrence; Director, Special Programs ITS: 2015-02-03 Agenda Packet Page 383 Fire Turnouts and Fire Related Equipment MASTER PURCHASE AGREEMENT This Master Purchase Agreement dated the last day of signature(effective date)is by and between the South Davis Metro Fire Agency ("Purchaser") and L.N. Curtis & Sons{"Supplier"). RECITALS WHEREAS, the Supplier is in the business of selling certain Fire Turnouts and Fire Related Equipment and related products and services, as further described herein; and WHEREAS,the Supplier desires to sell and the Purchaser desires to purchase certain products and related services all upon and subject to the terms and conditions set forth herein; and WHEREAS, the Supplier desires to extend the terms of this Master Purchase Agreement to members of National Purchasing Partners,LLC. NOW,THEREFORE, Supplier and Purchaser, intending to be legally bound, hereby agree as follows: ARTICLE I — CERTAIN DEFINITIONS 1.1 "Parties"shall mean the Purchaser and Supplier. 1.2 "Agreement"shall mean to this Master Purchase Agreement, including the main body of this Agreement and Attachments A-F attached hereto and by this reference incorporated herein, including Purchaser's Request for Proposal RFP No. 2013-1 (herein "RFP") and Supplier's Proposal submitted in response to the RFP(herein "Supplier's Proposal")as referenced and incorporated herein as though fully set forth(sometimes referred to collectively as the"Contract Documents"). 1.3 "Applicable Law(s)" shall mean a]1 applicable federal, state and local laws, statutes, ordinances, codes,rules,regulations, standards, orders and other governmental requirements of any kind, including, but not limited to,those relating to (i)affirmative action and equal employment opportunity, (ii)nondiscrimination based on race, color, creed, religion, sex, age, ethnic origin or existence of a disability, (iii)wages and hours, (iv)workers' compensation and unemployment insurance, (v)labor and employment conditions, (vi)occupational safety and health and (vii)the environment and the use and handling and disposal of toxic and/or hazardous substances and materials. IA "Employee Taxes"shall mean all taxes,assessments, charges and other amounts whatsoever payable in respect of,and measured by the wages of,the Supplier's employees (or subcontractors),as required by the Federal Social Security Act and atl amendments thereto and/or any other applicable federal,state or local law. 2015-02-03 Agenda Packet Page 384 1.5 "Purchaser's Destination" shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time. I.6 "Products"shall mean the products and/or services to be sold by Supplier hereunder as identified and described on Attachment A hereto and incorporated herein,as may lae updated from time to time by Supplier to reflect products and/or services offered.by Supplier generally to its customers. 1.7 "Purchase Order"shall mean any authorized written, electronic,telephone or fax order sent or made by Purchaser pursuant hereto,including, but not limited to,written purchase orders,requisitions sent by fax machine,and orders in such other form and/or mode of transmission as Purchaser and Supplier may from time to time agree. Each Purchase Order will specify the following items: National Purchasing Partners contract number, specific Products requested(by id number), unit price per Product,quantity, delivery schedule, destination (with contact/recipient), and total price of the Purchase Order. Each Purchase Order issued under this Agreement shall.be made part of, and be incorporated into this Agreement, and sham reference this Agreement on the face of each Purchase Order. Should any Purchase Order not conform to or satisfy the terms of this Agreement, Supplier shall have five (S)business days after receipt to reject the Purchase Order. By not rejecting the Purchase Order within five(5)business days, Supplier will have accepted the Purchase Order. Acceptance by Supplier is limited to the provisions proposed by Supplier or Purchaser shall apply. In addition,the parties agree that this Agreement and accepted Purchase Orders constitute a contract for the sale of goods and/or services and satisfy all statutory and legal formalities of a contract. 1.8 "Unemployment Insurance" shall mean the contribution required of Supplier,as an employer, in respect of, and measured by,the wages of its employees(or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation. 1.9 "National Purchasing Partners"is a subsidiary of two nonprofit health care systems and provides group purchasing marketing and administrative support for governmental entities within the membership. National Purchasing Partners' membership includes participating public entities across North America. 1.14 "Participating Agencies" shall mean members of National Purchasing Partners that Supplier for which Supplier has agreed to extend the terms of this Master Purchase Agreement pursuant to Article 2.5 and Attachment C herein. ARTICLE 2 -AGREEMENT TO SELL 2.1 Supplier hereby agrees to sell to Purchaser such Products as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products ordered by Purchaser by Purchase Order in accordance with and subject to the terms,covenants and conditions of this Agreement. 2 2015-02-03 Agenda Packet Page 385 2.2 All Purchase Orders issued by Purchaser to Supplier for Products during the Term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Supplier, the provisions of this Agreement shall govern. No other terms and conditions, including, but not limited to, those contained in Supplier's standard printed terms and conditions, on Supplier's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement,any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the parties. 2.3 Notwithstanding any other provision of this Agreement to the contrary,Purchaser shall have no obligation to order or purchase any Products hereunder and the placement of any Purchase Order shall be in the sole discretion of Purchaser. Without limiting the generality of the foregoing,the actual quantity of Products to be purchased hereunder shall be determined by Purchaser in its sole discretion. This Agreement is not exclusive. Supplier expressly acknowledges and.agrees that Purchaser may purchase at its sole discretion,products which are identical or similar to the Products described in this Agreement from any third party. 2.4 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority. (i) This Agreement; (ii) Supplier's Proposal;and (iii) The RFP. Supplier has responded with an exception to the RFP. Supplier's exception is approved. "Our manufacturing partners have assigned LNCS with primary responsibility to serve our markets in the thirteen Western United States. However, our offer is nation-wide in scope, given the stipulation placed upon us by our manufacturing partners. Our manufacturing partners, each with geographically dispersed distribution network,requests that LNCS s able to accept an order, refuse an order, or work through the local distributor for inquiries from NPP members outside of the area of our primary responsibilities, at the manufacturer's option. Once LNCS has been given the"go-ahead"to accept and process an"out-of-area"request,the member will be supported by LNCS' Special Program Office, located in Oakland,CA. LNCS' primary geographical responsibility for commercial(non-federal agencies)customers includes the States of Hawaii, Alaska, Washington,Oregon, California, Nevada, Idaho, Utah, Arizona, New Mexico,and Colorado." 2.5 Extension of contract terms to National purchasing Partners, LLC 2.5.1 Pursuant to Section 1.0 of the RFP, Supplier agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to other government agencies and non-profit entities that are members of National Purchasing Partners, that have executed a National 3 2015-02-03 Agenda Packet Page 386 Purchasing Partners IGA as a Participating Agency as may be required by the government agency's local regulations, and that wish to access this Agreement in accordance with Attachment C which is attached hereto and incorporated herein by reference("Participating Agencies"). Each Participating Agency will be exclusively responsible for and deal directly with Supplier on matters relating to ordering,delivery, inspection, acceptance,invoicing, and payment for Products in accordance with the terms and conditions of this Agreement as if it were"Purchaser" hereunder. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them under and in accordance with the laws of the State in which the Participating Public Agency exists. Pursuant to 1.2A) and 3.2 of the RIP, South Davis Metro Fire Agency shall not incur any liability as a result of the access and utilization of this Agreement by other NPP Participating Agencies. 2.5.2 Supplier acknowledges execution of a Vendor Administration Fee Agreement with National Purchasing Partners, LLC, pursuant to Section 1.2Q of the RFP. ARTICLE 3 —TERM[ AND TERMINATION 3.1 The initial contract term shall be for three(3}calendar years from the date of contract award. By mutual written agreement between South Davis Metro Fire Agency and contractor,the contract may be extended for up to three consecutive additional 12-month periods,beginning immediately after expiration of the prior term. However,no contract extension exists unless and until contractor is so notified by South Davis Metro Fire Agency. 3.2 Month-to-month extensions: South Davis Metro Fire Agency reserves the right to offer month-to-month extensions if that is determined to be in the hest interests of Members. 3.3 Renewal of contract. Conditions for renewal of the contract shall include, but are not limited to: contract usage, satisfactory performance of services during the preceding contract term,ability to continue to provide satisfactory services,continued adherence to the contract requirements, and continued competitive prices for the materials and services provided under the contract.rovided that the Lead Contracting Agency, through NPP, and/or the Proposer may opt to decline extension of the Master Purchase Agreement by providing notification in writing least thirty(30) calendar days prior to the annual automatic extension anniversary of the original Master Purchase Agreement term_ 3.4 Either party may terminate this Agreement by written notice to the other party if the other party breaches any of its obligations hereunder and fails to remedy the breach within thirty(30) days after receiving written notice of such breach from the non-breaching party. ARTICLE 4--PRICING INVOICES AND PAYMENT 4.1 Purchaser shall pay Supplier for all Products ordered and delivered in compliance with the terms and conditions of this Agreement on the terms and at the price or prices specified for each such Product on Attachment A. Unless Attachment A or Supplier's Proposal expressly provides otherwise,the discount off list for Products set forth on Attachment A hereto shall 4 2015-02-03 Agenda Packet Page 387 remained fixed for the entire term of the agreement but manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase. Unless otherwise directed by Purchaser for expedited orders, Supplier shall utilize such common carrier for the delivery of Products as Supplier may select;provided, however, that for expedited orders Supplier shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Supplier for its own account or for the account of any other similarly situated customer of Supplier. 4.2 Supplier shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement and such reasonable requirements as may be prescribed by Purchaser from time to time. Invoices shall be addressed as directed by Purchaser. 4.3 Unless Attachment A or Supplier's Proposal (Attachment D)expressly provides otherwise, the prices specified on Attachment A include (i)all taxes and duties of any kind which Supplier is required to pay with respect to the sale of Products covered by this Agreement and (ii)all charges for packing, packaging.and loading. 4.4 Notwithstanding any other agreement of the parties as to the payment of shipping/delivery costs and subject to Attachments.A and F herein, Supplier shall offer delivery and/or shipping costs prepaid Shipments shall be F.O.B. Ship Point, with freight charges added to the invoice. Title and risk of loss of material shall not pass to SDMFA or participating Members until SDMFA1Member receives and inspects/accepts the material at delivery point, unless otherwise provided in the contract_To see additional terms please contact the.distributor_ If there are handling fees,these also shall be included in the pricing. Supplier shall bear all risk of loss during transit. 4,5 Except as specifically set forth on Attachments A and F, Purchaser shall not be responsible for any additional casts or expenses of any nature incurred by Supplier in connection with the provision of the Products, including without limitation travel expenses,clerical or administrative personnel, long distance telephone charges, etc. ("incidental Expenses"). To the extent that Attachment A expressly requires Purchaser to reimburse Supplier for Incidental Expenses,and notwithstanding anything else set forth in this Agreement, including Attachment A,Purchaser shall not be responsible for any such reimbursement unless the expenses to be reimbursed are(i)approved,in each instance, in advance by Purchaser; and (ii) substantiated by appropriate receipts and related documentation. It is acknowledged and agreed that Purchaser may,as a condition of its approval of any such Incidental Expense reimbursement, require in each instance Supplier to utilize suppliers or service providers prescribed by Purchaser, which may include suppliers or service providers which are affiliated with Purchaser. 4.6 Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from Purchaser. ARTICLE 5— INSURANCE 5 2015-02-03 Agenda Packet Page 388 During the term of this Agreement, Supplier shall maintain at its own cost and expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in the states where Products are to be sold hereunder. ARTICLE G - INDEMNIFICATION Supplier agrees that it shall indemnify, defend and hold harmless Purchaser, its respective officials,directors, employees and agents (collectively,the"Indemnities"), and National Purchasing Partners from and against any and all damages, claims, losses, expenses,costs, obligations and liabilities(including without limitation reasonable attorney's fees),suffered directly or indirectly by any of the Indemnities by reason of,or arising out of,(i) any breach of any covenant,representation or warranty made by Supplier in this Agreement,(ii)any failure by Supplier to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Supplier, any subcontractor of Supplier, or any of their respective employees or agents, (iv)any failure of Supplier, its subcontractors,or their respective employees to comply with any Applicable Law, (v) any litigation,proceeding or claim by any third party relating in any way to the obligations of Supplier under this Agreement or Supplier's performance under this Agreement,(vi)any Employee Taxes or Unemployment Insurance,or{vii}any claim alleging that the Products or any part thereof infringe any third party's U.S. patent,copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost,obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Purchaser or its officials, directors, employees,agents or contractors. In addition, Supplier shall not be liable for infringement claims related to nonstandard or special-order product,the design of which is provided to Supplier by Purchaser. The provisions of this Article shall survive the expiration or termination of this Agreement. LIMITATION OF LIABILITY: IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY SPECIAL,INDIRECT,INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING,BUT NOT LIMITED TO, DAMAGES FOR INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. ARTICLE 7 - WARRANTIES Warrant,maintenance and repair services will be provided on-site by certified Service Technicians, at the specific Supplier Operation Center location nearest Purchaser or the NPPIFireRescue GPO Member needing support. In case of customer outside the Supplier's region, Supplier will coordinate support from the manufacturer ort their designated representative_ ARTICLE S - IN'SPECTION AND REJECTION 5 2015-02-03 Agenda Packet Page 389 8.1 Purchaser shall have the right to inspect and test Products at anytime prior to shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted by Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products,or to avail itself of any other remedies to which it may be entitled. 8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order,as its exclusive remedy, Purchaser may at its option and at Supplier's sole cost and expense,elect either to (i)return any damaged, non-conforming or defective Products to Supplier for correction or replacement, or(ii) require Supplier to inspect the Products and remove or replace damaged,non-conforming or defective Products with conforming Products. If Purchaser elects option(ii) in the preceding sentence and Supplier fails promptly to make the necessary inspection,removal and replacement,Purchaser, at its option, may inspect and sort the Products and Supplier shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Supplier of its warranties or other obligations under this Agreement. 8.3 The provisions of this Article shall survive the expiration or termination of this Agreement. ARTICLE 9-- SUBSTITUTIONS Except as otherwise permitted hereunder, Supplier may not make any substitutions of Products,or any portion thereof,of any kind without the prior written consent of Purchaser. ARTICLE 10 - COMPLIANCE WITH LAWS 10.1 Supplier agrees to comply with all Applicable Laws. Without limitation of the foregoing sentence, Supplier shall comply with all applicable equal employment opportunity, affirmative action,and all other contract clauses required by Applicable Law and shall,at Supplier's expense, secure and maintain in full force during the Term of this Agreement, any and all licenses,permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Supplier shall provide to Purchaser copies of any or all such licenses,permits,approvals, authorizations,registrations and certificates. 16.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder. ARTICLE I I PUBLICITY 1 CONFIDENTIALITY 7 2015-02-03 Agenda Packet Page 390 11.1 No news releases,public announcements, advertising materials,or confirmation of same,concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the parties. Neither party shall in any advertising, sales materials or in any other way use any of the names or logos of the other party without the prior written approval of the other party. 11.2 Any knowledge or information which Supplier or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser,and which in any way relates to the Products covered by this Agreement shall not,unless otherwise designated by Supplier,be deemed to be confidential or proprietary information,and shall be acquired by Purchaser, free from any restrictions,as part of the consideration for this Agreement. ARTICLE 12 - RIGHT TO AUDIT Subject to Supplier's reasonable security and confidentiality procedures,Purchaser, or any third party retained by Purchaser,may at any time upon prior reasonable notice to Supplier, during normal business hours,audit the books, records and accounts of Supplier to the extent that such books,records and accounts pertain to sale of any Products hereunder or otherwise relate to the performance of this Agreement by Supplier. Supplier shall maintain all such books,records and accounts for a period of at least three(3)years after the date of expiration or termination of this Agreement. This Article 12 and Purchasers rights hereunder shall survive the expiration or termination of this Agreement for a period of three(3)years after the date of such expiration or termination and Purchaser shall continue to have the right to audit during such period. ARTICLE 13 - DELIVERY REQUIREMENTS TIME IS OF THE ESSENCE WITH RESPECT TO EACH PURCHASE ORDER ISSUED HEREUNDER. If Supplier for any reason anticipates difficulty in complying with the required delivery date, or in meeting any of the other requirements hereunder or under any Purchase-Order,Supplier shall promptly notify Purchaser in writing. Except as otherwise provided in Article 18 below, if Supplier does not comply with the applicable delivery schedule, in addition to any other remedies it may have, Purchaser may require delivery by fastest method available and any actual out-of-pocket charges or costs resulting from such method(including, but.not limited to, premium shipping rates, etc.), if any, must be fully prepaid and/or absorbed by Supplier without additional cost to Purchaser. It is Supplier's responsibility to comply with the delivery schedule applicable to each Purchase Order accepted by Supplier. ARTICLE 14 - RISK OF LOSS AND PASSAGE OF TITLE Supplier shall have the risk of loss of or damage to any Products until passage of title to Purchaser. Purchaser shall have the risk of loss of or damage to the Products after title has passed to Purchaser. Title to Products shall not transfer until the Products have been delivered to and accepted by Purchaser at Purchaser's Destination. ARTICLE 15 - REM.EDIES 8 2015-02-03 Agenda Packet Page 391 Except as otherwise provided herein,any right or remedy of Supplier or Purchaser set forth in this Agreement shall not be exclusive, and,in addition thereto, Supplier and Purchaser shall have all rights and remedies under applicable law, including without limitation,equitable relief.The provisions of this Article shall survive the expiration or termination of this Agreement. ARTICLE 16 - RELATIONSHIP OF PARTIES Supplier is an independent contractor and is not an agent, servant,employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Supplier and Purchaser.Neither party has the power or authority to bind or commit the other. ARTICLE 17 -NOTICES All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below: If to Purchaser: South Davis Metro Fire Agency ATTN: Chief Jeff Bassett 255 South 140 West Bountiful,UT 84411 If to Supplier: Nick Lawrence L.N. Curtis& Sans 1195 South 300 West Salt Lake City,UT 84101 with a copy to: Bruce R. Busch Senior Vice President National Purchasing Partners, LLC 1 100 Olive Way, Suite 1024 Seattle, WA 98141 Either party may change its notice address by giving the other party written notice of such change in the manner specified above. AR'T'ICLE 18 - FORCE IIAJEURE 9 2015-02-03 Agenda Packet Page 392 Delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non-performance is caused by force majeure. For purposes of this Agreement, "force majeure"shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either party hereto, including without limitation, tire,flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble,accident, riot,acts of governmental authority(including,without limitation, acts based on laws or regulations now in existence as well as those enacted in the future),acts of God, and delays or failure in obtaining raw materials,supplies or transportation. A party affected by force majeure shall promptly provide notice to the other,explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance. ARTICLE 19 - WAIVER No delay or failure by either party to exercise any right, remedy or power herein shall impair such party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power.No waiver hereunder shall be valid unless set forth in writing executed by the waiving party and then only to the extent expressly set forth in such writing. ARTICLE 20 - PARTIES BOUND- ASSIGNMENT This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the parties hereto, but it may not be assigned in whole or in part by Supplier without the prior written consent of Purchaser which shall not be unreasonably withheld or delayed. Supplier shall not delegate its duties under this Agreement nor assign monies due or to become due to it hereunder without prior written consent of Purchaser. Purchaser may freely assign this Agreement to an instrumentality thereof or to a third party responsible for administering this Agreement on behalf of Purchaser. ARTICLE 21 - SEVERABILITY To the extent possible,each provision of this Agreement and any Purchase Order shall be interpreted in such a manner as to be effective and valid under applicable lave. If any provision of this Agreement or any Purchase Order issued in accordance with this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement or Purchase Order,but rather the entire Agreement or Purchase Order shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the parties shall be construed and enforced accordingly. ARTICLE 22 - INCORPORATION; ENTIRE AGREEMENT 14 2015-02-03 Agenda Packet Page 393 22.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main beady of this Agreement and any provision set forth in the Attachments, including the RFP and/or Supplier's Proposal,the provisions shall be interpreted,to the extent possible,as if they do not conflict. In the event that such an interpretation is not passible, the provisions set forth in the main body of this Agreement shall control. 22.2 This Agreement(including Attachments and Contract Documents hereto) constitutes the entire agreement of the parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter. ARTICLE 23 - HEADINGS Headings used in this Agreement are for convenience of reference only and shall in no way be used to construe or limit the provisions set forth in this Agreement. AR'T'ICLE 24 a MODIFICATIONS This Agreement may be modified or amended only by a writing,executed by both parties hereto. ARTICLE 25 w GO�RNINGLAW This Agreement shall be governed by and interpreted in accordance with the laws of the state in which the Purchaser exists, without regard to its choice of law provisions. IN WITNESS WHEREOF,the parties have executed this Agreement as of the day and year first written above. PURCHASER: By: South i F' nc Name: Title: Bated: SUPPLIER: By: L.N. i & S-0 Name: Title: d Dated: 11 2015-02-03 Agenda Packet Page 394 ATTACHMENT A to Purchase Agreement by and between SUPPLIER and PURCHASER. Fire Turnouts and Fire Related Equipment **Contact L.N. 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Curtis & Sons works with many manufactures some of which are listed above in Attachment A. Manufacture warranties will vary; contact your local L.N. Curtis& Sons for complete warranty data. 21 2015-02-03 Agenda Packet Page 403 ATTACHMENT C to Purchase Agreement by and betvw,een SUPPLIER and PURCHASER. PARTICIPATING AGENCIES Purchaser served as the Lead Contracting Agency in cooperation with National Purchasing Partners and on behalf of other government agencies that desire to access the Master Purchase Agreement. Supplier must deal directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders,contractual disputes, invoicing,and payment. The Purchaser is acting as "Lead Contracting Agency" for the Participating Agencies and shall not be held liable for any costs, damages,etc., incurred by any other Participating Agency. The subsequent contract shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is required to execute a National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement ("I GA"), all as set forth on the National Purchasing Partners web site, www.Tppp.corn, under the L.N. Curtis& sons vendor page. The IGA allows the Participating Agency to purchase products from the Supplier in accordance with each Participating Agency's legal requirements. 72 2015-02-03 Agenda Packet Page 404 ATTACHMENT D to PriceAgreement by and between SUPPLIER and PURCHASER. Supplier's Proposal (The Supplier's Proposal is not attached hereto.) (The Supplier's Proposal is incorporated herein.) 23 2015-02-03 Agenda Packet Page 405 ATTACHMENT E to Price Agreement by and between SUPPLIER and PURCHASER. Purchaser's Request for Proposal (The Purchaser's Request for Proposal is not attached hereto.) (The Purchaser's Request for Proposal is incorporated herein.) ?4 2015-02-03 Agenda Packet Page 406 ATTACHMENT F to Price Agreement by and between SUPPLIER and PURCHASER. ADDITIONAL TERMS OF PURCHASER, IF ANY. 27 2015-02-03 Agenda Packet Page 407 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL Glen R. &0ojins City Attorney Dated: NATIONAL PURCHASING PARTNERS MEMBER INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND L.N. CURTIS & SONS 2015-02-03 Agenda Packet Page 408 Agreement between City of Chula Vista and AFECO, Inc., doing business as Fire Etc, To Purchase Various Fire and Emergency Equipment and Supplies This agreement (Agreement), effective as of the day of , 2015, is between the City-related entity whose name and business form is indicated on Exhibit A, Paragraph 2, (City), and the entity whose name, business form, place of business and telephone numbers are indicated on Exhibit A, Paragraphs 4 through 6, (Supplier), and is made with reference to the following facts: RECITALS WHEREAS, The Supplier is in the business of selling Fire and Emergency Equipment and Supplies, and related products and services, as further described herein; and WHEREAS, the Supplier desires to sell and the City desires to purchase certain products and related services as described herein for prices set forth on the order, and in accordance with all specifications; upon and subject to the terms and conditions set forth herein; and WHEREAS, to expedite these contemplated purchases, the parties are willing to enter into this not exclusive Agreement that sets forth the terms and conditions that will govern all such transactions between them, and WHEREAS, Supplier warrants and represents that it is experienced and staffed in a manner such that it can deliver the products and services required of Supplier to City in accordance with the time frames and the terms and conditions of this Agreement. NOW, THEREFORE, for valuable consideration the City and Supplier do hereby mutually agree as follows: All of the Recitals above are incorporated into this Agreement by this reference. ARTICLE I - CERTAIN DEFINITIONS 1. Parties: shall mean City and Supplier. 2. Products: shall mean the products and/or services to be sold by Supplier hereunder as identified and described on Exhibit B hereto and incorporated herein, as may be updated from time to time by Supplier to reflect products and/or services offered by Supplier generally to its customers. 2015-02-03 Agenda Packet Page 409 3. Purchase Order: shall mean any authorized written, electronic, telephone or fax order sent or made by City pursuant hereto, including, but not limited to, written purchase orders, requisitions sent by fax machine, and orders in such other form and/or mode of transmission as City and Supplier may from time to time agree. Each Purchase Order will specify the following items: Purchase Order number, specific Products requested (by id number), unit price per Product, quantity, delivery schedule, destination (with contact/recipient), and total price of the Purchase Order. Each Purchase Order issued under this Agreement shall be made part of, and be incorporated into this Agreement, and shall reference this Agreement on the face of each Purchase Order. Should any Purchase Order not conform to or satisfy the terms of this Agreement, Supplier shall have five (5) business days after receipt to reject the Purchase Order. By not rejecting the Purchase Order within five (5) business days, Supplier will have accepted the Purchase Order. Acceptance by Supplier is limited to the provisions proposed by Supplier or City shall apply. In addition, the parties agree that this Agreement and accepted Purchase Orders constitute a contract for the sale of goods and/or services and satisfy all statutory and legal formalities of a contract ARTICLE II - SUPPLIER'S OBLIGATIONS A. General 1. Supplier hereby agrees to sell to the City such Products as City may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. City agrees to purchase those Products ordered by City by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement. 2. All Purchase Orders issued by City to Supplier for Products during the Term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. In the event that the provisions of this Agreement conflict with any Purchase Order issued by City to Supplier, the provisions of this Agreement shall govern. No other terms and conditions, including,but not limited to, those contained in Supplier's standard printed terms and conditions, on Supplier's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the parties. 3. Notwithstanding any other provision of this Agreement to the contrary, City shall have no obligation to order or purchase any Products hereunder and the placement of any Purchase Order shall be in the sole discretion of City. Without limiting the generality of the foregoing, the actual quantity of Products to be purchased hereunder shall be determined by City in its sole discretion. This Agreement is not exclusive. Supplier expressly acknowledges and agrees that City may purchase at its sole discretion, products 2015-02-03 Agenda Packet Page 410 which are identical or similar to the Products described in this Agreement from any third party- 4. Except as otherwise permitted hereunder, Supplier may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of the City. B. Application of Laws. Should a federal or state law pre-empt a local law, or regulation, the Supplier must comply with the federal or state law and implementing regulations. No provision of this Agreement requires the Supplier to observe or enforce compliance with any provision, perform any other act, or do any other thing in contravention of federal, state, territorial, or local law, regulation, or ordinance. If compliance with any provision of this Agreement violates or would require the Supplier to violate any law, the Supplier agrees to notify City immediately in writing. Should this occur, the City and the Supplier agree that they will make appropriate arrangements to proceed with or, if necessary, amend or terminate this Agreement, or portions of it, expeditiously. C. Insurance 1. General. Supplier must procure and maintain, during the period of performance of this Agreement, and for twelve months after completion, policies of insurance from insurance companies to protect against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work under this Agreement and the results of that work by the Supplier, his agents, representatives, employees or subcontractors, and provide documentation of same prior to commencement of work. 2. Minimum Scope of Insurance. Coverage must be at least as broad as: a. CGL. Insurance Services Office Commercial General Liability coverage (occurrence Form CG0001). b. Auto. Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). c. WC. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 3. Minimum Limits of Insurance. Supplier must maintain limits no less than those included in the table below: i. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, (Including (including death), and property damage. If Commercial General operations, Liability insurance with a general aggregate limit is used, either products and the general aggregate limit must apply separately to this completed Project/location or the general aggregate limit must be twice the operations, as required occurrence limit. applicable) 2015-02-03 Agenda Packet Page 411 ii. Automobile $1,000,000 per accident for bodily injury, including death, and Liability: property damage. iii. Workers' Statutory Compensation $1,000,000 each accident Employer's $1,000,000 disease-policy limit Liability: $1,000,000 disease-each employee IV. Professional $1,000,000 each occurrence Liability or Errors & Omissions Liability: If the Supplier maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Supplier. 4. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer will reduce or eliminate such deductibles or self-insured retentions as they pertain to the City, its officers, officials, employees and volunteers; or the Supplier will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. 5. Other Insurance Provisions. The general liability, automobile liability, and where appropriate, the worker's compensation policies are to contain, or be endorsed to contain, the following provisions: a. Additional Insureds. City of Chula Vista, its officers, officials, employees, agents, and volunteers are to be named as additional insureds with respect to all policies of insurance, including those with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Supplier, where applicable, and, with respect to liability arising out of work or operations performed by or on behalf of the Supplier, including providing materials, parts or equipment furnished in connection with such work or operations. The general liability additional insured coverage must be provided in the form of an endorsement to the Supplier's insurance using ISO CG 2010 (11/85) or its equivalent. Specifically, the endorsement must not exclude Products/Completed Operations coverage. b. Primary Insurance. The Supplier's General Liability insurance coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance of the Supplier and in no way relieves the Supplier from its responsibility to provide insurance. c. Cancellation. The insurance policies required by this Agreement shall not be canceled by either party, except after thirty days' prior written notice to the City by certified mail, return receipt requested. The words "will endeavor" and "but failure to mail 2015-02-03 Agenda Packet Page 412 such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives" shall be deleted from all certificates. d. Waiver of Subrogation. Supplier's insurer will provide a Waiver of Subrogation in favor of the City for each required policy providing coverage for the term required by this Agreement. In addition, Supplier waives any right it may have or may obtain to subrogation for a claim against the City. D. Business License. Supplier agrees to obtain a business license from the City and to otherwise comply with Title 5 of the Chula Vista Municipal Code. Section 5.02.20 states: It is unlawful for any person, or any person as agent, clerk or employee, either for himself or for any other person, within the corporate limits of the City, to transact, engage in, or carry on any business, show, exhibition or game hereinafter specified without first having procured a license. ARTICLE III - TERMS AND CONDITIONS A. Term. The initial contract term shall be for three (3) calendar years from the date of contract award. By mutual written agreement between City and AFECO, Inc., doing business as Fire Etc., the contract may be extended for up to three consecutive additional 12-month periods, beginning immediately after expiration of the prior term. However, no contract extension exists unless and until Supplier is so notified by City. B. Renewal of contract. Conditions for renewal of the contract shall include, but are not limited to: contract usage, satisfactory performance of services during the preceding contract term, ability to continue to provide satisfactory services, continued adherence to the contract requirements, and continued competitive prices for the materials and services provided under the contract. Provided that the City may opt to decline extension of the Purchase Agreement by providing notification in writing at least thirty (30) calendar days prior to the annual automatic extension anniversary of the original Purchase Agreement term. C. Changes to the agreement. The Terms and Conditions contained herein constitute the entire agreement between both parties and supersede all previous communications, whether oral or written. The terms and conditions of this agreement shall prevail over any conflicting, additional, or other terms and conditions appearing on any writing or acknowledgment by the Supplier. No changes to this agreement shall be valid unless made in writing and signed by both parties. D. The detailed requirements of the specifications shall supersede any general reference made within this agreement. Specific brand names, manufacturers, and model numbers referenced shall be provided unless prior explicit approval has been obtained from the City. E. In the event that any one or more of the provisions of this agreement shall be found to be invalid, illegal, or enforceable, the remaining provisions shall remain in effect and enforceable. 2015-02-03 Agenda Packet Page 413 F. All terms of the bid shall be incorporated herein as if expressly set forth in this agreement except to the extent that such provisions are in conflict with or contravene any provision herein, In the event of such conflict, the terms in this agreement shall govern. ARTICLE IV- PRICING, INVOICES, AND PAYMENT A. City shall pay Supplier for all Products ordered and delivered in compliance with the terms and conditions of this Agreement on the terms and at the price or prices specified for each such Product on Exhibit B. Unless Exhibit B or Supplier's Proposal expressly provides otherwise, the discount off list schedule for Products set forth on Exhibit B hereto shall remained fixed for the entire term of the agreement but manufacturer pricing is not guaranteed and may be adjusted based on the next manufacturer price increase. Unless otherwise directed by City for expedited orders, Supplier shall utilize such common carrier for the delivery of Products as Supplier may select; provided, however, that for expedited orders Supplier shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Supplier for its own account or for the account of any other similarly situated customer of Supplier. B. Supplier shall submit original invoices to the City in form and substance and format reasonably acceptable to the City. All invoices must reference the City's Purchase Order number, contain an itemization of amounts for Products purchased during the applicable invoice period and any other information reasonably requested by the City, and must otherwise comply with the provisions of this Agreement and such reasonable requirements as may be prescribed by the City from time to time. Invoices shall be addressed as directed by the City. C. Prompt payment discounts offered of less than fifteen (15) calendar days will not be considered in evaluating bids for award. However, offered discounts of less than fifteen (15) days may be taken if payment is made within the discount period. In the absence of discount terms, invoices shall be net thirty (30) days from the date of material/service acceptance or invoice receipt, whichever is later. D. Unless Exhibit B or Supplier's Proposal expressly provides otherwise, the prices specified on Exhibit B include (i) all taxes and duties of any kind which Supplier is required to pay with respect to the sale of Products covered by this Agreement and (ii) all charges for packing, packaging and loading. E. Notwithstanding any other agreement of the parties as to the payment of shipping/delivery costs and subject to Exhibit B, Supplier shall offer delivery and/or shipping free of costs. F. City shall not be responsible for any additional costs or expenses of any nature incurred by Supplier in connection with the provision of the Products, including without limitation travel expenses, clerical or administrative personnel, long distance telephone charges, etc. ("Incidental Expenses"). To the extent that Exhibit B expressly requires the City to reimburse Supplier for Incidental Expenses, and notwithstanding anything else set forth in this Agreement, including Exhibit B, City shall not be responsible for any such reimbursement 2015-02-03 Agenda Packet Page 414 unless the expenses to be reimbursed are (i) approved, in each instance, in advance by the City; and (ii) substantiated by appropriate receipts and related documentation. It is acknowledged and agreed that City may, as a condition of its approval of any such Incidental Expense reimbursement, require in each instance Supplier to utilize suppliers or service providers prescribed by the City, which may include suppliers or service providers which are affiliated with the City. G. Price reductions or discount increases may be offered at any time during the contract term and shall become effective upon notice of acceptance from the City. H. Unless otherwise specified, acceptance will be at destination and will be made by an authorized employee or representative of the City. Until delivery and acceptance, risk of loss is the supplier's responsibility. ARTICLE V - ETHICS A. Financial Interests of Supplier 1. Supplier is designated as an FPPC Filer. If Supplier is designated on Exhibit A, as an "FPPC filer," Supplier is deemed to be a "Supplier" for the purposes of the Political Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Exhibit A, or if none are specified, then as determined by the City Attorney. 2. No Participation in Decision. Regardless of whether Supplier is designated as an FPPC Filer, Supplier shall not make, or participate in making or in any way attempt to use Supplier's position to influence a governmental decision in which Supplier knows or has reason to know Supplier has a financial interest other than the compensation promised by this Agreement. 3. Search to Determine Economic Interests. Regardless of whether Supplier is designated as an FPPC Filer, Supplier warrants and represents that Supplier has diligently conducted a search and inventory of Supplier's economic interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Supplier does not, to the best of Supplier's knowledge, have an economic interest which would conflict with Supplier's duties under this Agreement. 4. Promise Not to Acquire Conflicting Interests. Regardless of whether Supplier is designated as an FPPC Filer, Supplier further warrants and represents that Supplier will not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. 5. Duty to Advice of Conflicting Interests. Regardless of whether Supplier is designated as an FPPC Filer, Supplier further warrants and represents that Supplier will immediately 2015-02-03 Agenda Packet Page 415 advise the City Attorney if Supplier learns of an economic interest of Supplier's that may result in a conflict of interest for the purpose of the Fair Political Practices Act, and regulations promulgated thereunder. 6. Specific Warranties Against Economic Interests. Supplier warrants, represents and agrees that: a. No promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Supplier or Supplier Associates in connection with Supplier's performance of this Agreement. Supplier promises to advise City of any such promise that may be made during the Term of this Agreement, or for twelve months thereafter. b. Supplier Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for twelve months after the expiration of this Agreement, except with the written permission of City. c. Supplier may not conduct or solicit any business for any party to this Agreement, or for any third party that may be in conflict with Supplier's responsibilities under this Agreement, except with the written permission of City. ARTICLE VI - RISK OF LOSS AND PASSAGE OF TITLE Supplier shall have the risk of loss of or damage to any Products until passage of title to the City. City shall have the risk of loss of or damage to the Products after title has passed to the City. Title to Products shall not transfer until the Products have been delivered to and accepted by the City at City's Destination. ARTICLE VII - INDEMNIFICATION Supplier agrees that it shall indemnify, defend and hold harmless the City, its respective officials, directors, employees and agents (collectively, the "Indemnities"), from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including without limitation reasonable attorney's fees), suffered directly or indirectly by any of the Indemnities by reason of, or arising out of, (i) any breach of any covenant, representation or warranty made by Supplier in this Agreement, (ii) any failure by Supplier to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Supplier, any subcontractor of Supplier, or any of their respective employees or agents, (iv) any failure of Supplier, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Supplier under this Agreement or Supplier's performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, or (vii) any claim alleging that the Products or any part thereof infringe any third party's U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, the City or its officials, directors, 2015-02-03 Agenda Packet Page 416 employees, agents or contractors. In addition, Supplier shall not be liable for infringement claims related to nonstandard or special-order product, the design of which is provided to Supplier by the City. The provisions of this Article shall survive the expiration or termination of this Agreement. LIMITATION OF LIABILITY: IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. ARTICLE VIII - TERMINATION OF AGREEMENT A. Termination for Cause. The City may terminate this agreement and be relieved of any consideration to the Supplier should Supplier fail to perform in the manner herein described. B. Termination of Agreement for Convenience of City. City may terminate this agreement for any reason, without penalty,upon giving thirty (30) days written notice to the Supplier. In the event of termination, the full extent of City liability shall be limited to payment for materials and/or services authorized by and received to the satisfaction of the City. ARTICLE IX - DELIVERY REQUIREMENTS TIME IS OF THE ESSENCE WITH RESPECT TO EACH PURCHASE ORDER ISSUED HEREUNDER. If Supplier for any reason anticipates difficulty in complying with the required delivery date, or in meeting any of the other requirements hereunder or under any Purchase Order, Supplier shall promptly notify the City in writing. Except as otherwise provided in this Agreement, if Supplier does not comply with the applicable delivery schedule, in addition to any other remedies it may have, City may require delivery by fastest method available and any actual out-of-pocket charges or costs resulting from such method (including, but not limited to, premium shipping rates, etc.), if any, must be fully prepaid and/or absorbed by Supplier without additional cost to the City. It is Supplier's responsibility to comply with the delivery schedule applicable to each Purchase Order accepted by Supplier. ARTICLE X - RIGHT TO AUDIT Subject to Supplier's reasonable security and confidentiality procedures, City, or any third party retained by the City, may at any time upon prior reasonable notice to Supplier, during normal business hours, audit the books, records and accounts of Supplier to the extent that such books, records and accounts pertain to sale of any Products hereunder or otherwise relate to the performance of this Agreement by Supplier. Supplier shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. City's rights hereunder shall survive the expiration or termination of this Agreement 2015-02-03 Agenda Packet Page 417 for a period of three (3) years after the date of such expiration or termination and the City shall continue to have the right to audit during such period. ARTICLE XI - MISCELLANEOUS PROVISIONS A. In the event of a dispute, both parties agree to discuss the issue, ascertain the facts, and work together in good faith to arrive at an equitable and mutually acceptable solution. Should the parties fail to resolve the dispute and litigation ensures, it is agreed that the prevailing party shall be entitled to a judgment against the other for an amount equal to reasonable attorney's fees and court costs incurred. The "prevailing party" shall be deemed to be the party who is awarded substantially the relief sought. B. Any Information deemed confidential or proprietary by Supplier shall be clearly identified. Such information will be protected and treated with confidentiality only to the extent permitted by law. Otherwise, information provided shall be considered public record. C. Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement, against City unless a claim has first been presented in writing and filed with City and acted upon by City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by City in the implementation of same. Upon request by City, Supplier shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. D. Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified in this Agreement as the places of business for each of the designated parties. E. Integration. This Agreement, together with any other written document referred to or contemplated in it, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision of it may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. F. Capacity of Parties. Each signatory and party to this Agreement warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all necessary resolutions or other actions have been taken so as to enable it to enter into this Agreement. G. Governing Law/Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, 2015-02-03 Agenda Packet Page 418 State of California, and if applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance under it, shall be the City of Chula Vista. (End of page. Next page is signature page.) 2015-02-03 Agenda Packet Page 419 Agreement between City of Chula Vista and AFECO, Inc., doing business as Fire Etc. To Purchase Various Fire and Emergency Equipment and Supplies W WITNESS WHEREOF. City and Supplier have executed this Agreement, indicating that they have read and understood same, and indicate their full and complete consent to its terms: City of Chula Vista By: Suzi Brooks, Purchasing Agent Attest: Donna Norris, City Clerk Approved as to form: Glen R. Googins, City Attorney AFECO, c. doing business as Fire Etc. By: Scott Estrada, Vice President Exhibit List to Agreement: Exhibit A Exhibit B 2015-02-03 Agenda Packet Page 420 Exhibit A to Agreement between City of Chula Vista and AFECO, Inc., doing business as Fire Etc. 1. Effective Date: The Agreement shall take effect upon full execution of the Agreement, as of the effective date stated on page 1 of the Agreement. 2. City-Related Entity: (X) City of Chula Vista, a municipal chartered corporation of the State of California O The Chula Vista Public Financing Authority, a O The Chula Vista Industrial Development Authority, a O Other: a [insert business form] (City) 3. Place of Business for City: City of Chula Vista Fire Department 276 Fourth Avenue, Building C Chula Vista, CA 91910-2631 4. Supplier: AFECO, Inc., doing business as Fire Etc. 2190 Main Street San Diego, CA 92113-2218 5. Business Form of Supplier: ( ) Sole Proprietorship ( )Partnership (X) Corporation 6. Place of Business, Telephone and Fax Number of Supplier: AFECO, Inc., doing business as Fire Etc. 2015-02-03 Agenda Packet Page 421 2190 Main Street San Diego, CA 92113-2218 Phone: (619) 525-7286 Fax: (619) 525-7288 Email: estrada @fire-etc.com (for product questions) andrea @fire-etc.com (for billing questions) a. General: The Supplier is in the business of selling Fire and Emergency Equipment and Supplies, and related products and services. The City of Chula Vista Fire Department desires to purchase these products and services at a price agreed upon and competitive with other suppliers that provides similar products. 8. Contract Administrators: City: Madeline Smith Principal Management Analyst (619)409-5858 Supplier: Scott Estrada Vice President (619) 525-7286 9. Bill Processing: a. Supplier's billing to be submitted to the City: Invoice as product is provided. b. Supplier will mail or email the bill to the City on: ( ) First of the Month O 15th Day of each Month O End of the Month (X)Other: Invoices for items picked up or delivered,will be mailed to billing address within 5 days of Sale with Net 30 days terms. c. A purchase order number will be assigned after approval of this agreement. A new Purchase Order will be issued at the beginning of each fiscal year(July) and sent to the supplier. 2015-02-03 Agenda Packet Page 422 Agreement between City of Chula Vista and AFECO, Inc., doing business as Fire Etc. To Purchase Various Fire and Emergency Equipment and Supplies IN WITNESS WHEREOF, City and Supplier have executed this Agreement, indicating that they have read and understood same, and indicate their full and complete consent to its terms: City of Chula Vista By: Suzi Brooks,Purchasing Agent Attest: Donna Norris, City Clerk Approved as to form: Glen R. Googins, City Attorney AFECO, c. doing business as Fire Etc. By: Scott Estrada,Vice President Exhibit List to Agreement: Exhibit A Exhibit B 2015-02-03 Agenda Packet Page 423 2190 Main Street : San Diego. CA 92113-2218 pinfft��ffyg "Exhibit B" Sales Order #12221 (619) 525-7280 Fax(619) 525-7288 Date: 12/23/2014 www.fire-etc.com salesa[ifiretc.com Sales Rep: Scott QUOTE Bill To:Chula Vista Fire Fighters Association Chula Vista Fire Fighters Association P.O. Box 697 Chula Vista, CA 91910 Qty Item # Part Number Description 2 AttrSize Price Ext Price 1 2551 85009 Forest Fire Torch, Fusee,Case of 72 $263.10 $263.10 1 13944 BT3015 Zippers for model 3003 -fits sizes 10 and up, 10 HOLE $35.00 $35.00 Per Pair 1 16630 lA100N48RED SUSPENDERS WITH LEATHER TABS MADE OF RED ELASTICRed $15.00 $15.00 FE 1 11723 20061 First In Wildfire Brush Belt Wildland Gear 20061 BlacONE SIZE Fl $12.48 $12.48 1 18057 LK27P MSA CAIRNS PART NO. LK27P HEADBAND AND RATCHET Flan $27.50 $27.50 LINER- ECONOMY FLANNEL FOR TRADITIONAL HELMETS 1 20562 AK92 AK92 Vehicle Lock Out Kit $245.00 $245.00 1 27948 AO-10 Original Slim Jim $15.00 $15.00 1 17636 Traditiona12 Traditonal 2- Magnets Set. $15.00 $15.00 Magnets For Traditional Helmet (2) Piece Set 1 23852 BT-32 3"x 1000FT(3 Mil) 3" 1000 FT $18.95 $18.95 RED and WHITE Stripe////(at 45 degree) 1 16854 3"x1M' Hvy Wgt"FIRE LINE DO NOT CROSS" BARRICADE PLA $19.95 $19.95 TAPE BK/YL 1 20376 Styles23 MSA LEATHER ID SHIELD 6",STYLE 23 FOR FIREFIGHTER Bladi inch $44.86 $44.86 HELMET 1 31179 10009971 Confidence plus BA Cleaner $38.00 $38.00 1 2295 00100 AMEREX MOEL 240- 2 1/2 GAL PRESSURIZED WATER 2.5 gal $98.00 $98.00 FIRE EXTINGUISHER, U/L RATING 2A 1 14533 Super Hanger Yell $7.99 $7.99 1 14613 L88Y Mayday 6"Yellow Glow Stick, 12 hour glow Ye116 inch $2.00 $2.00 1 14654 5002 SHELBY 5002 WILDLAND GLOVE TAN/BLACK PIG SKIN, TanAL $45.00 $45.00 MEETS NFPA 1977, 2005 EDITION,SIZE XL MADE IN THE USA 1 21672 28"Traffic Cone with Double Reflective Marking Ora28" $32.00 $32.00 7 lb. Base 1 2437 9451510 AirBoss Firefighter Structure Boot 12 W $159.00 $159.00 1 4954 803-3004 PACIFIC R3 KIWI RESCUE HELMET, BLACK Blac $225.00 $225.00 1 14768 740-0287 ESS X-Tricator Wildland Goggles,ANSI Z87/OSHA $38.50 $38.50 Wildland Fire&Technical Rescue Goggles, Snap-On/Snap-Off mounting brackets&tear off lenses 1 21534 E87132 Petz1 MYO RXP Belt $88.00 $88.00 high-output headlamp,3 lighting levels, Boost mode, 2015-02-03 Agenda Packet Page 424 2'190 Main Street San Diego, CA 921'13-22'18 PFRE��ffVg "Exhibit B" Sales Order #12221 (619) 525-7286 Fax(619)525-7288 Date: 12/23/2014 ww.fire-etc.com sales@?fire-ete.com Sales Rep: Scott QUOTE Qty Item # Part Number Description 2 AttrSize Price Ext Price Wide Angle lens and remote battery pack. 1 14574 99075 Blac $5.00 $5.00 Subtotal: $1,450.33 Local Sales Tax 8 % Tax: + $116.03 TOTAL: $1,566.36 Certified Small Business Veteran Owned and Employed 2015-02-03 Agenda Packet Page 425 plmwt��1979 "Exhibit B" Sales Order #12223 2190 FOain Street . San Diego, CA 92113-2218 (619) 525-7286 Fax(619)525-7288 Date: 12/23/2014 www.fire-eto.00m salesefire-etc.com Sales Rep: QUOTE Bill To:Chula Vista Fire Department Ship To:Chula Visat Fire Dept. St. 2 Chula Vista Fire Department Ray Attn:Accounts Payable 80 East J Street Chula Vista, CA 91910 Chula Vista, CA 91910 619-476-5376 3237 619-476-5376 3237 Qty Item # Part Number Description 2 AttrSize Price Ext Price 1 21664 28"Traffic Cone with Double ... Ora28 inch $52.00 $52.00 1 28201 3715 3715 Right Angle Light $110.00 $110.00 1 20828 24618 Bullard Wildland Fire Fighters' Helmet Full Brim Ratchet, Whi $58.00 $58.00 Model FH911HR 1 12756 CTRD515211231AOAO Chula Vista Fire Cairns 880 Helmet, Black, ESS Innerzone Blk $235.20 $235.20 2 Goggles, Flannel Headband Liner, LCP Crown Pad, Nomex Earlaps,6"Carved Eagle, Nomex Chinstrap with quick release and postmans slide,Scotchlite Standard, Lime Yellow Trim Color 1 6305 281203 CMC 281203 STATIC-PRO LIFE... RED $1.38 $1.38 1 6427 333000 CMC 333000 RESCUE MPD -MULT... $565.63 $565.63 1 23657 ALPHAX Dragon Fire ALPHA X Gloves Gau $59.00 $59.00 1 18148 FireChoke Class A Foam 5 Gallon $95.50 $95.50 5 Gallon,SQUARE PAILS 1 11652 97081 First In Command Pack Fire Gear 97081 Blad--32"xW-1 $96.00 $96.00 1 30073 Forest Back Fire Fusee 10 MIN $3.75 $3.75 1 6163 202112 HARNESS, RESCUE,CMC RESCUE SMALL $165.00 $165.00 1 6164 202114 HARNESS, RESCUE,CMC RESCUE REG $165.00 $165.00 1 6165 202115 HARNESS, RESCUE,CMC RESCUE X-LRG $165.00 $165.00 1 13997 BT3003 Pro Warrington 3003 8" Leather Station Boot Size Blac $242.00 $242.00 1 14030 BT5006 Pro Warrington 5006-14"Structure Boots Power Toe, Blac $365.00 $365.00 Power Heel 1 22268 Zipper8 Redback Replacement Zippers f... $18.00 $18.00 1 6434 341000 RESCUSCENDER, PETZL $60.00 $60.00 1 11540 215-10 Ringers Heavy Duty Gloves 215 Yell L $31.00 $31.00 1 16124 740-0283 The Striketeam XTOTM features closed-cell face padding Wil $28.00 $28.00 for maximum durability and ease of cleaning.The Striketeam XTO is compliant with wildland fire equipment performance Compliant With:NFPA 1500-2007 Edition, ANSI Z87.1-2010,CE EN 166 B,U.S. Federal OSHA 1 28037 BT6006 USAR Technical Rescue Recovery Boot,8 inch, Utility BootBIac10.5EE $386.65 $386.65 6006 2015-02-03 Agenda Packet Page 426 rIMM9v9v9 "Exhibit B" Sales Order #12223 2190 Main Street " San Diego, CA 92113-2218 {619} 525-7286 Fax(619)525-7288 Date: 12/23/2014 www.fire-etc.com sales fire-etc.com QUOTE Qty Item # Part Number Description 2 AttrSize Price Ext Price 1 20348 White's Boot Oil 16.oz 16 oz. $12.00 $12.00 1 15386 400V Whites Smoke Jumper 10"Wildland Boots 400V, Leather,Blac $385.00 $385.00 Color- Black,Size Subtotal: $3,299.11 Local Sales Tax 8 % Tax: + $263.93 TOTAL: $3,563.04 Certified Small Business Veteran Owned and Employed 2015-02-03 Agenda Packet Page 427 National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement This Intergovernmental Agreement (Agreement) by and between government entities that execute a Lead Contracting Agency Authorization ("Lead Contracting Agency(ies)") to be supplemented and made a part hereof and participating National Purchasing Partners ("NPP") government entity members ("Participating Agencies") including members of FireRescue GPO and Public Safety GPO, that agree to the terms and conditions of this Agreement. All NPP Lead Contracting Agencies and Participating Agencies shall be considered as"parties"to this agreement. WHEREAS, upon completion of a formal competitive solicitation and selection process, the Lead Contracting Agencies have entered into Master Price Agreements with one or more Vendors to provide goods and services, often based on national sales volume projections; WHEREAS, NPP, created by a nonprofit medical center, provides group purchasing marketing and administrative support for governmental entities within the membership. NPP's marketing and administrative services are free to its membership, which includes participating public entities and non-profit institutions throughout the United States and Canada. WHEREAS, NPP has instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Vendor Contracts through the inclusion of the membership in Lead Contracting Agency bid Solicitation and Master Price Agreements; WHEREAS, the Master Price Agreements provide that all members of NPP may purchase goods and services on the same terms, conditions and pricing as the Lead Contracting Agency, subject to applicable local and state laws of the Participating Agencies; WHEREAS, the parties agree to comply with the requirements of the Intergovernmental Cooperation Act as may be applicable to the local and state laws of the Participating Agencies; WHEREAS, the parties desire to conserve and leverage resources, and to improve the efficiency and economy of the procurement process while reducing solicitation and procurement costs; WHEREAS, the parties are authorized and eligible to contract with governmental bodies and Vendors to perform governmental functions and services, including the purchase of goods and services; and 2015-02-03 Agenda Packet Page 428 WHEREAS, the parties desire to contract with Vendors under the terms of the Master Price Agreements open to all Participating Agencies; NOW,THEREFORE,the parties agree as follows: ARTICLE L LEGAL AUTHORITY Each Party represents and warrants that it is eligible to participate in this Agreement because it is a local government or non-profit corporation created and operated to provide one or more governmental functions and possesses adequate legal authority to enter into this Agreement. ARTICLE 2: APPLICABLE LAWS The procurement of goods and services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules, and regulations that govern each party's procurement policies. It is the responsibility of each party to ensure it has met all applicable solicitation and procurement requirements, both in state law and local policy. ARTICLE 3: USE OF SID PROPOSAL OR PRICE AGREEMENT a. Each party will facilitate the cooperative procurement of goods and services. b. The procuring party shall be responsible for the ordering of goods and services under this Agreement_ A non-procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non-procuring parties harmless from any liability that may arise from action or inaction of the procuring party. c. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar goods and services outside the scope of the Master Price Agreements and NPP_ d. The exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such procuring party. e. The cooperative use of bids, proposals or price agreements obtained by a party to this Agreement shall be in accordance with the terms and conditions of the bid, proposal or price agreement, except as modified where otherwise allowed or required by applicable law, and does not relieve the party of its other bid requirements under state law or local policies. 2015-02-03 Agenda Packet Page 429 ARTICLE 4: PAYMENT OBLIGATIONS The procuring party will make timely payments to Vendors for goods and services received in accordance with the terms and conditions of the procurement. Payment for goods and services, inspections and acceptance of goods and services ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor shall be resolved in accordance with the law and venue rules of the state of the procuring party. ARTICLE 5: COMMENCEMENT DATE This Agreement shall take effect after execution of the "Lead Contracting Agency Endorsement and Authorization" or "Participating Agency Endorsement and Authorization,"as applicable. ARTICLE 5: TERMINATION OF AGREEMENT This Agreement shall remain in effect until terminated by a party giving 30 days written notice to the Lead Contract Agency. ARTICLE 7: ENTIRE AGREEMENT This Agreement and any attachments, as provided herein, constitute the complete Agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 8: CHANGES AND AMENDMENTS This Agreement may be amended only by a written amendment executed by all parties, except that any alterations, additions, or deletions of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement,which shall continue in full force and effect. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO OR MORE ORIGINALS BY EXECUTION AND ATTACHMENT OF EACH "LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION" OR "PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION," AS APPLICABLE. ONCE EXECUTED, IT IS THE RESPONSIBILITY OF EACH 2015-02-03 Agenda Packet Page 430 PARTY TO FILE THIS AGREEMENT WITH THE PROPER AGENCY IF REQUIRED BY LOCAL OR STATE LAW. LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION The undersigned acknowledges, on behalf of South Davis Metro Fire Agency (Lead Contracting Agency) that he/she has read and agrees to the general terms and conditions set forth in the enclosed Member Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by Lead Contracting Agencies to Participating Agencies locally,regionally, and nationally through NPP. Copies of Masser Price Agreements and any amendments thereto made available by Lead Contracting Agencies will be provided to Participating Agencies and NPP to facilitate use by Participating Agencies. The undersigned understands that the purchase of goods and services under the provisions of the Member Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agencies. The undersigned affirms that he/she is an agent of the South Davis Metro Fire Agency and is duly authorized. to sign this Lead Contracting .Agency Endorsement and Authorization. Date: BY: ` ITS: _ . Lead Contracting Agency Contact Information: Contact Person: es Address: , G7 ._ t or, w - --` u� ,�j - X16 Telephone No.: b - 7 r a Email: rr.p i/e•0 . 015-02-03 Agenda Packet Page 431 PARTICIPATII\G.AGENCY ENDOR5EMENT.AND AUTHORIZATION The undersigned acknowledges, on behalf of (Participating Agency) that he/she-has read and agrees to the general tert�,s and conditions set forth,in the enclosed Member Intergovernmental Cooperative-Purchasing Agreement regniating use of the Master Price Agreements and purchase of goods and.services-that,from time-to time are made available by Lead Contracting Agencies,to Participating Agencies,locally, regionally; and nationally through NPP. The undersigned further acknowledges that the-,purchase of goods and services under the provisions of the Member Intergovernmental Cooperative. Purchdsiitg Agreement is at the absolute discretion of the Participating Agency and that neither-the Lead Contracting Agency nor NPP shall be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any other Participating Agency. Upon award of contract, 'the Vendor shall deal directly with the Participating Agency concerning the placement of orders. disputes, invoicing•and payment. I"he dndersigned affirms that lie/she isan agent of anij is duly authorized to sign-this-Participating Agency Endorsement'and Authorization. Date: BY: ITS: Participating Agency'Contact Information: Contact Person: l S Address_ - D4y✓j^� GrZy /t77c�:r�-�4, Telephone No.: (!r oqvEmail: In addition to execution of this Member intergovernmental Cooperative Purchasiitg- Agreement, all Participating Agencies must be registered members-of NPP.and/dr- Fircl?escue GPO:in order to access NPP competitively bid.contracts. Registration:is'fast and free. Go-to «wy.mvnpp.com or contact-a customer-service•representative.at.1:=800- 810-3909.or customerservice(a m),npp.com. 2015-02-03 Agenda Packet Page 432 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 14-0390, Item#: 5. ..Title RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ADOPTION OF THE 2012 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION "GREENBOOK," 2012 SAN DIEGO REGIONAL SUPPLEMENT AND THE 2015 CITY OF CHULA VISTA STANDARD SPECIAL PROVISIONS RECOMMENDED ACTION Council adopt the resolution. SUMMARY In 2012, the "Standard Specifications for Public Works Construction", commonly known as the "Greenbook" was revised to reflect changes in technologies, specifications, and performance tests for the construction industry. Staff has revised the City of Chula Vista Standard Special Provisions to reflect changes made in the 2012 "Greenbook" as well as adding specifications specifically for the City. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act, CEQA, and has determined that the activity is not a Project as defined under Section 15378 of the State CEQA Guidelines therefore pursuant to Section 15060 c 3 of the State CEQA Guidelines the activity is not subject to CEQA review. Although environmental review is not necessary at this time environmental review will be required prior to the approval of individual projects. BOARD/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Standard Specifications for Public Works Construction (Greenbook) The Standard Specifications for Public Works Construction, also known as the "Greenbook", provides general specifications used in Public Works construction projects. Most local agencies use the "Greenbook" to provide contractors with more uniformity when competitively bidding projects. The "Greenbook" is revised by Public Works Standards, Inc., an organization comprised of members from the American Public Works Association, the Associated General Contractors of California, the Engineering Contractors Association, the Southern California Contractors Association, and BNi Publications, Inc. The current "Greenbook", which was published in 2012, contains revisions that reflect changes in technology, specifications and performance tests used in the construction industry. City of Chula Vista Page 1 of 3 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Leg age 433 File#: 14-0390, Item#: 5. San Diego Regional Supplement Whenever the "Greenbook" is updated, the San Diego Regional Standards Committee, which is made up of local agencies and members of the construction industry, reviews the new "Greenbook" and prepares the San Diego Regional Supplement. The San Diego Regional Supplement provides specifications that address the unique conditions of the San Diego region that were not addressed in the 2012 "Greenbook". The 2012 San Diego Regional Supplement to the "Greenbook" has been approved by the San Diego Regional Standards Committee. City of Chula Vista Standard Special Provisions Finally, it is also standard practice for cities to have additional changes to the "Greenbook" that address the design and construction requirements pertaining solely to projects within the City's jurisdiction. The proposed City of Chula Vista Standard Special Provisions (dated January 2015) have been revised to include the City's changes to Part I, General Provisions of the "Greenbook" as well as construction materials and methods. This will eliminate the need to reproduce these Special Provision items in our CIP contracts. Generally, these Special Provisions revisions reflect grammatical changes needed to match the 2012 "Greenbook" as well as deleting sections regarding Traffic Plate Bridging, Asphalt Concrete Mixtures and certain asphalt construction methods because this latest "Greenbook" update has provided additional sections addressing these concerns. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2 (a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The adoption of the 2012 "Greenbook" and update to the City of Chula Vista Standard Special Provisions supports Operational Excellence as it allows the City to take advantage of the latest achievements in construction materials and construction methods developed specifically to our region. CURRENT YEAR FISCAL IMPACT The adoption of these updated documents will have a minimal fiscal impact to the General Fund for purchasing and printing costs estimated at $500. These costs are included in the Public Works Department operating budget as a routine item. ONGOING FISCAL IMPACT There are no ongoing fiscal impacts associated with adoption of these updated documents. ATTACHMENTS City of Chula Vista 2015 Chula Vista Standard Special Provisions City of Chula Vista Page 2 of 3 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Leg age 434 File#: 14-0390, Item#: 5. Staff Contact: Silvester Evetovich, Principal Civil Engineer Public Works Department City of Chula Vista Page 3 of 3 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 435 1�I � I CITY OF CHUIAVISTA CITY OF CHULA VISTA STANDARD SPECIAL PROVISIONS JANUARY 2015 For use with the Standard Specifications for Public Works Construction, "Greenbook" 2012 Edition and 2012 San Diego Regional Supplement To the 2012 Edition of the "Greenbook" Standard Specifications for Publics Works Construction City Engineer Date 2015-02-03 Agenda Packet Page 436 CITY OF CHULA VISTA STANDARD SPECIAL PROVISIONS January 2015 TABLE OF CONTENTS PART 1 GENERAL PROVISIONS..........................................................................................................1 SECTION 1 —TERMS,DEFINITIONS,ABBREVIATIONS,UNITS OF MEASURE,AND SYMBOLS.........................................................................................................................1 1-2 TERMS AND DEFINITIONS...............................................................................................................1 SECTION 2- SCOPE AND CONTROL OF WORK..............................................................................2 2-1 AWARD AND EXECUTION OF THE CONTRACT.......................................................................2 2-1.2 Return of Bidder's Guaranty:.............................................................................................2 2-1.3 Non-Collusion Provision:.....................................................................................................2 2-9 SURVEYING.......................................................................................................................................2 2-9.2 Construction Surveying/Staking.........................................................................................2 2-9.3 Private Engineers.................................................................................................................3 2-10 AUTHORITY OF THE BOARD AND THE ENGINEER.............................................................3 SECTION3 - CHANGES IN WORK.......................................................................................................3 3-2 WORK INITIATED BY THE AGENCY........................................................................................3 3-3 EXTRA WORK..................................................................................................................................4 3-3.2 Payment................................................................................................................................4 3-3.2.3 Markup..............................................................................................................................................4 3-3.2.3.1 Work by Contractor.......................................................................................................................4 3-3.2.3.2 Work by Subcontractor..............................................................................................................4 3-5 DISPUTED WORK...........................................................................................................................4 3-5.1 Administrative Claims Requirements and Procedures..................................................4 SECTION 4—CONTROL OF MATERIALS..........................................................................................4 4-1 MATERIALS AND WORKMANSHIP...............................................................................................4 4-1.3 Inspection Requirements....................................................................................................4 4-1.3.2 Inspection by the Agency................................................................................................................4 4-1.4 Test of Materials..................................................................................................................4 4-1.4.1 Testing-Private Contracts and Permittee....................................................................................5 SECTION 7-RESPONSIBILITIES OF THE CONTRACTOR...........................................................5 7-3 LIABILITY INSURANCE..................................................................................................................5 7-4 WORKER'S COMPENSATION INSURANCE.............................................................................7 7-13 LAWS TO BE OBSERVED................................................................................................................7 7-13.1 Taxes...................................................................................................................................8 7-15 RECORD RETENTION AND AVAILABILITY..............................................................................8 SECTION 9—MEASUREMENT AND PAYMENT...............................................................................8 9-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK..................................................8 9-1.1 General................................................................................................................................8 i 2015-02-03 Agenda Packet Page 437 PART 2 CONSTRUCTION MATERIALS..............................................................................................9 SECTION207-PIPE.................................................................................................................................9 207-2 Reinforced Concrete Pipe...................................................................................................................9 207-2.1 General...............................................................................................................................9 207-11 Corrugated Metal Pipe and Pipe Arches(Steel)............................................................................9 207-11.1 General............................................................................................................................9 207-13 CORRUGATED ALUMINUM PIPE AND PIPE ARCHES........................................................9 207-13.1 General............................................................................................................................9 Addthe following: ...........................................................................................................................9 SECTION 302—ROADWAY SURFACING.........................................................................................10 302-5 ASPHALT CONCRETE PAVEMENT..........................................................................................10 302-5.5 Distribution and Spreading...........................................................................................10 302-5.6 Rolling.............................................................................................................................11 302-5.6.2 Density and Smoothness..............................................................................................................11 302-5.8 Manholes (and other structures)...................................................................................11 SECTION 303-CONCRETE AND MASONRY CONSTRUCTION...................................................12 303-1 CONCRETE STRUCTURES..........................................................................................................12 303-1.7 Placing Reinforcement..................................................................................................12 303-1.7.1 General.........................................................................................................................................12 303-5 CONCRETE CURBS, WALKS, GUTTER, CROSS GUTTERS, ALLEY INTERSECTIONS, ACCESS RAMPS,AND DRIVEWAYS.....................................................................................12 303-5.1 Requirements...................................................................................................................12 303-5.1.1 General..........................................................................................................................................12 303-5.5 Finishing..........................................................................................................................12 303-5.5.3 Walk.............................................................................................................................................12 SECTION 306-UNDERGROUND CONDUIT CONSTRUCTION....................................................13 306-1 OPEN TRENCH OPERATIONS....................................................................................................13 306-1.1 Trench Excavation.........................................................................................................13 306-1.1.1 General.........................................................................................................................................13 306-1.2 Installation of Pipe..........................................................................................................13 306-1.2.1 Bedding........................................................................................................................................13 306-1.2.1.1 General.....................................................................................................................................13 306-1.2.2 Pipe Laying..................................................................................................................................14 306-1.2.3 Field Jointing of Clay Pipe.........................................................................................................14 306-1.2.12 Maximum Allowable Deflection for Plastic Pipe&Fittings..................................................14 306-1.4 Testing Pipelines...............................................................................................................14 306-1.4.7 Balling of Sewers.......................................................................................................................14 SECTION 307-STREET LIGHTING AND TRAFFIC SIGNAL SYSTEM.....................................15 307-1 GENERAL.........................................................................................................................................15 307-1.2 Regulations and Codes...................................................................................................15 307-8 FOUNDATIONS,FOUNDATION CAPS AND SLABS...............................................................15 307-8.2 Foundations. ...................................................................................................................15 307-10 STANDARDS,PEDESTALS AND MAST ARMS......................................................................15 307-10.1 General........................................................................................................................15 307-10.1.1 Prestressed Concrete Standards..............................................................................................15 307-14 SERVICES....................................................................................................................................18 I I 2015-02-03 Agenda Packet Page 438 307-14.2 Services on Utility Owned Poles..................................................................................18 SECTION 400 -ALTERNATIVE ROCK PRODUCTS,ASPHALT CONCRETE,PORTLAND CEMENT CONCRETE AND UNTREATED BASE MATERIAL........................18 400-2 UNTREATED BASE MATERIALS................................................................................................18 400-2.1 General............................................................................................................................18 400-2.1.1 Requirements.............................................................................................................................18 III 2015-02-03 Agenda Packet Page 439 PART 1 GENERAL PROVISIONS SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND SYMBOLS Part 1,2 and 3 shall conform to Part 1,2 and 3 of the Standard Specifications for Public Works Construction (2012 Edition),including the 2012 San Diego Regional Supplement approved and adopted by the San Diego Regional Standards Committee except for the following changes and/or additions. 1-2 TERMS AND DEFINITIONS. Add or substitute for: Agency -the City of Chula Vista, State of California Board-the City Council of the City of Chula Vista Engineer - the City Engineer of the City of Chula Vista, acting directly or through properly authorized agents, acting within the scope of the particular duties delegated to them. Laboratory-The designated laboratory authorized by the Engineer to test materials and work involved in the Contract. Notice - Shall be deemed to have been given if served personally on the Contractor or his/her authorized agent,or mailed to the Contractor postage prepaid. Chula Vista Standard Special Provisions-Standard Special Provisions prepared and approved by the City Engineer for use with "Standard Specifications for Public Works Construction"- January 2015. Standard Special Provisions-"Regional Supplement Amendments" for use with"Standard Specifications for Public Works Construction" approved and adopted by the San Diego County Regional Standards Committee. Standard Specifications - "Standard Specifications for Public Works Construction" 2012 Edition "Greenbook"and all subsequent additions and revisions approved and adopted by the San Diego County Regional Standards Committee. Standard Plans-San Diego Area Regional Standard Drawings—September 2012,Chula Vista Construction Standards,2002 Edition,details for standard structures,devices or instructions referred to on the plans or in specifications by title or number. State Standard Specifications—Portion of the State Standard Specifications,State of California,Department of Transportation,dated 2010 and all subsequent additions and revisions. 1 2015-02-03 Agenda Packet Page 440 State Standard Plans — Portion of the State Standard Plans, State of California, Department of Transportation,dated 2010 and all subsequent additions and revisions. SECTION 2 - SCOPE AND CONTROL OF WORK 2-1 AWARD AND EXECUTION OF THE CONTRACT. Delete in its entirety and replace with the following: The award of the Contract will be to the lowest responsible bidder whose proposal complies with all the requirements described. The award will be made within si��(60)ninety(90)days after the opening of the bids. All bids will be compared on the basis of the Engineer's estimate of quantities of work to be done. The Contract shall be signed by the successful bidder, and returned together with the Contract bonds, within ten (10)working days after the bidder has received notice that the Contract has been awarded. No proposal shall be considered binding upon the City until the execution of the Contract. . Failure to execute a Contract and file acceptable bonds as provided herein within ten(10)working days after the bidder has received notice that the Contract has been awarded,shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty. Add the following two sub-sections 2-1.2 Return of Bidder's Guaranty: Within ten(10)working days after the award of the Contract,the City of Chula Vista will return the cash or checks accompanying the proposals which are not to be considered in making the award. All other proposal guaranty will be held until the Contract has been finally executed,after which the cash or checks will be returned. Bid bonds will be returned upon request. 2-1.3 Non-Collusion Provision: The Contractor to whom this Contract is to be awarded shall file a sworn Non-Collusion affidavit executed by,or on behalf of,the person,firm,association,or corporation to whom the Contract is awarded. This affidavit shall be executed and sworn to by the successful bidder before such persons as are authorized by the laws of the State of California to administer oaths,on the form included in these Contract documents. The original of such sworn statement shall be filed with the City Clerk. 2-9 SURVEYING. 2-9.2 Survey Service. Delete entire section&replace with the following: Except for Private Contracts, the City of Chula Vista Surveying Group shall provide one set of construction staking. The project shall be staked by City of Chula Vista Land Survey Section as requested by the Contractor. Staking requests shall be in writing and presented to the Project Inspector at least 4 working days in advance. It is the Contractor's responsibility to install and maintain the traffic control devices as well as such 2 2015-02-03 Agenda Packet Page 441 additional traffic control devices as may be required to ensure safe movement of construction staking staff through and around the work area,and to preserve construction stakes and marks. Any additional staking or re-staking shall be performed by the City at the Contractor's expense. 2-9.3 Private Engineers. Add the following paragraph: For work done under private contracts,(i.e.permits and land development),the contractor shall provide surveying services under the following conditions: a) All provisions of Section 8771(b)of the Professional Land Surveyors'Act(Business and Professions Code) shall be adhered to. b) Contractor shall retain the services of a Land Surveyor or Civil Engineer licensed to practice land surveying in the State of California to perform all work under this section. c) All existing surveying monuments in and around the work area shall be clearly identified prior to the beginning of construction. A list of the monuments identified must be made available to the City for verification. Monuments may exist which are not shown on the plans. The contractor must make every effort to preserve existing surveying monuments. Where this is not possible, or where any monuments are destroyed by the contractors negligence,they must be replaced by the Land Surveyor or Civil Engineer and a Record of Survey in conformance with the Land Surveyor's Act filed in the office of the San Diego County Recorder. A Corner Record may be filed at the discretion of the City Surveying Group. A copy of the record of Survey or Corner Record must be made available to the City Surveying Group for review,correction and approval prior to being sent for recording. 2-10 AUTHORITY OF THE BOARD AND THE ENGINEER. Add the following paragraph: Whenever the Contractor varies the period during which work is carried on each day,he/she shall give due notice to the Engineer, so that proper inspection may be provided. The Contractor shall pay a fee established by the City for inspection services,required outside of regular working hours,and on Saturdays, Sundays,and holidays recognized by the City. Any work done in the absence of the Engineer will be subject to rejection. SECTION 3 - CHANGES IN WORK 3-2 WORK INITIATED BY THE AGENCY. Delete the Section in its entirety and replace with the following: The City shall have the option of increasing or decreasing the unit quantity for all bid items in the proposal any amount without a change in contract unit prices. There will be no adjustment in compensation as permitted in Section 3-2 of the Standard Specifications. This does not limit the City's right to increase or decrease any quantities of work in the Contract as allowed by the Standard Specifications or other pertinent law. 3 2015-02-03 Agenda Packet Page 442 3-3 EXTRA WORK. 3-3.2 Payment. 3-3.2.3 Markup. 3-3.2.3.1 Work by Contractor. Add the following: Mark-up percentages to be added to the cost of extra work performed by contractor are as follows: 1) Labor 10% 2) Material 5% 3) Equipment 5% 4) Bonds Premiums 1% 3-3.2.3.2 Work by Subcontractor. Add the following paragraph: A mark-up of 5% on the first $5,000 and 2 1/2% on work added in excess of $5,000 of the subcontracted portion of the extra work. 3-5 DISPUTED WORK. Add the following Sub-Section: 3-5.1 Administrative Claims Requirements and Procedures. No suit shall be brought arising out of this Contract, against the City, unless a claim has first been presented in writing and filed with the City of Chula Vista and acted upon by the City of Chula Vista in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code,as same may be from time to time be amended,the provisions of which are incorporated by this reference as if fully set forth herein,and such policies and procedures used by the City in the implementation of same. Upon request by City, Contractor shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Contract. SECTION 4 - CONTROL OF MATERIALS 4-1 MATERIALS AND WORKMANSHIP. 4-1.3 Inspection Requirements. 4-1.3.2 Inspection by the Agency. Add the following paragraph For private Contracts,all costs of inspection at the source,including salaries and mileage costs,shall be paid by the Permittee. 4-1.4 Test of Materials. Add the following Section: 4 2015-02-03 Agenda Packet Page 443 4-1.4.1 Testing -Private Contracts and Permittee When required by the Engineer,tests shall be made to determine compliance with the plans and specifications. The tests shall be performed by a laboratory approved by the Engineer and the number of tests shall be determined by the Engineer. The costs of these tests shall be borne by the Contractor. SECTION 7 - RESPONSIBILITIES OF THE CONTRACTOR 7-3 LIABILITY INSURANCE. Delete Section in its entirety and replace with the following: Contractor shall procure and maintain for the duration of the contract, and for 10 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: I. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01, including products and completed operations,with limits of no less than $5,000,000 per occurrence for bodily injury,personal injury,and property damage.If a general aggregate limit applies,either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto),with limits no less than $5,000,000 per accident for bodily injury and property damage. 3. Workers'Compensation insurance as required by the State of California,with Statutory Limits,and Employers' Liability insurance with a limit of no less than$1,000,000 per accident for bodily injury or disease. 4. Builder's Risk(Course of Construction)insurance utilizing an"All Risk"(Special Perils)coverage form,with limits equal to the completed value of the project and no coinsurance penalty provisions. 5. Surety Bonds as described below. 6. Professional Liability(if Design/Build),with limits no less than$1,000,000 per occurrence or claim, and$2,000,000 policy aggregate. 7. Contractors'Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and$2,000,000 policy aggregate. If Contractor maintains higher limits than the minimums shown above,the Entity requires and shall be entitled to coverage for the higher limits maintained. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Entity.At the option of the Entity,either: the contractor shall cause the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the Entity,its officers,officials,employees,and volunteers;or the Contractor 5 2015-02-03 Agenda Packet Page 444 shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations,claim administration,and defense expenses. Other Insurance Provisions The insurance policies are to contain,or be endorsed to contain,the following provisions: 1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts,or equipment furnished in connection with such work or operations and automobiles owned,leased,hired,or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 23 37 forms if later revisions used). The Endorsement must not exclude Products/Completed Operations. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the Entity,its officers,officials,employees,and volunteers.Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity. Builder's Risk (Course of Construction) Insurance Contractor may submit evidence of Builder's Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear. If the project does not involve new or major reconstruction,at the option of the Entity,an Installation Floater may be acceptable.For such projects,a Property Installation Floater shall be obtained that provides for the improvement,remodel,modification,alteration,conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building,structure,machinery or equipment damaged,impaired,broken,or destroyed during the performance of the Work,including during transit, installation,and testing at the Entity's site. Claims Made Policies If any coverage required is written on a claims-made coverage form: 1. The retroactive date must be shown,and this date must be before the execution date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five(5)years after completion of contract work. 3. If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a retroactive date prior to the contract effective,or start of work date,the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work. 4. A copy of the claims reporting requirements must be submitted to the Entity for review. 5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services 6 2015-02-03 Agenda Packet Page 445 involve mold identification/remediation,the Contractors Pollution Liability policy shall not contain a mold exclusion,and the definition of Pollution shall include microbial matter,including mold. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the Entity. Waiver of Subrogation Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors. Verification of Coverage Contractor shall furnish the Entity with original certificates and amendatory endorsements,or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the Entity before work commences. However,failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies,including endorsements,required by these specifications,at any time. Subcontractors Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein. Surety Bonds Contractor shall provide the following Surety Bonds: 1. Bid bond 2. Performance bond 3. Payment bond 4. Maintenance bond The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10%of the contract price is required. Bonds shall be duly executed by a responsible corporate surety,authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California. Special Risks or Circumstances Entity reserves the right to modify these requirements,including limits,based on the nature of the risk, prior experience,insurer,coverage, or other circumstances. 7-4 WORKER'S COMPENSATION INSURANCE. Delete Section in its entirety. 7-13 LAWS TO BE OBSERVED. 7 2015-02-03 Agenda Packet Page 446 Add the following sub-section: 7-13.1 Taxes. All applicable State or Federal taxes shall be considered as included in the amount paid for the various items of work. The Contractor shall be responsible for payment of such taxes to the proper governmental authority. The Contractor shall keep fully informed and comply with all existing Federal and State laws and all Municipal Ordinances and Regulations of the City which in any manner affect those engaged or employed in the work,or the material used in the work,or which in any way affect the conduct of the work, and all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. City of Chula Vista Resolution 3077 requires that all underground work be completed prior to the street being surfaced. Contractors and all subcontractors shall be licensed in accordance with the provisions of Chapter 9 of Division III of the Business and Professions Code, State of California. Unless otherwise specified,the Contractor shall procure all permits and licenses,pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of work. The Contractor and subcontractors shall have a valid City of Chula Vista Business License. Add the following Section: 7-15 RECORD RETENTION AND AVAILABILITY. 1. The Contractor shall allow access by the City,the federal grantor agency,the Comptroller General of the United States,or any of their duly authorized representatives to any books,documents,papers and records of the Contractor pertinent to that specific Contract. 2. The Contractor shall retain all required records for three years after final Payments are made and all other pending matters are closed. SECTION 9 - MEASUREMENT AND PAYMENT 9-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK 9-1.1 General. Add the following: The estimate of the quantities of work to be done and materials to be furnished are approximate only, being given as a basis for the comparison of bids, and the City of Chula Vista does not expressly or by implication agree that the actual amount of work will correspond therewith,but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work that may be deemed necessary or expedient by the Engineer. 8 2015-02-03 Agenda Packet Page 447 PART 2 CONSTRUCTION MATERIALS SECTION 207 - PIPE 207-2 Reinforced Concrete Pipe. 207-2.1 General. Add the following: Unless otherwise specified,the "D" load rating of all concrete pipe used within the street right of way shall be equal to a"D" loading of at least 1500. 207-11 Corrugated Metal Pipe and Pipe Arches (Steel). 207-11.1 General. Add the following: All corrugated steel pipe shall be coated and paved per Sections 207-11.5.2, Coatings,and 207- 11.5.4, Paving. The gauge of sheets, unless otherwise specified, shall conform to the following: Pipe Diameter Gauge No. 8" to 21" inclusive 16 24" to 30" inclusive 14 36" to 54" inclusive 12 60" to 72" inclusive 10 78" to 96" inclusive 8 207-13 CORRUGATED ALUMINUM PIPE AND PIPE ARCHES. 207-13.1 General. Add the following: The gauge of sheets, unless otherwise specified, shall conform to the following: Pipe Diameter Gauge No. 8" to 21" inclusive 16 24" to 30" inclusive 14 36" to 54" inclusive 12 60" to 72" inclusive 10 78" to 96" inclusive 8 9 2015-02-03 Agenda Packet Page 448 SECTION 302 - ROADWAY SURFACING 302-5 ASPHALT CONCRETE PAVEMENT. 302-5.5 Distribution and Spreading. Revise the sixth paragraph to read as follows: The depositing, distributing, and spreading of the asphalt concrete shall be accomplished in a single, continuous operation by means of a self-propelled mechanical spreading and finishing machine designed especially for that purpose. The machine shall be equipped with a screed capable of being accurately regulated and adjusted to distribute a layer of the material to a definite predetermined thickness. The screed shall be able to extend from 8 to 18 feet per the manufacturers recommendations. The screed shall be equipped with a 2-foot wide cut-off shoe to allow the paver to operate between 8 feet and 18 feet wide. Hydraulic wing extensions are not considered to be a screed. All screed extensions shall be similar to a Blaw- Knox Omni screed that when extended shall consist of all screed components(screed plate,strike off plates, heater and vibrator). The Engineer shall select joint locations and pavement widths based upon the capabilities of the specified screed. When paving is of a size or in a location that use of a self-propelled machine is impractical the Engineer may waive the self-propelled requirements. The type of machine(make and model)shall be submitted to the Engineer one week prior to commencement of paving operations. The Engineer shall be given the opportunity to inspect the paving machine prior to commencement of paving operations. The manufacturer's operation manual for the machine shall be made available for review upon request of the Engineer. Asphalt paving equipment shall be equipped with automatic screed controls,a sensing device or devices and a ski device. The minimum length of the ski device shall be 30 feet. The ski device shall be a rigid one- piece unit and the entire length shall be used in activating the sensor or sensors. When placing asphalt to the lines and grades established by the Engineer,the automatic screed controls shall control the longitudinal grade and transverse slope of the screed. Grade and slope references shall be furnished, installed and maintained by the Contractor. When placing the initial mat of asphalt concrete on existing pavement,the end of the screed nearest the centerline shall be controlled by a sensor activated by a ski device not less than 30 feet long. The end of the screed farthest from the centerline shall be controlled by a sensor activated by a similar apparatus or by an automatic transverse slope device set to reproduce the cross slope designated by the Engineer. When paving contiguously with previously placed mats,the end of the screed adjacent to the previously placed mat shall be controlled by a sensor that responds to the grade of the previously placed mat and will reproduce the grade in the new mat within 0.01 ft. tolerance. The end of the screed farthest from the previously placed mat shall be controlled in the same manner as when placing the initial mat. Should the automatic screed controls fail to operate properly during any day's work,the Contractor may use manual control of the spreading equipment for the remainder of that day,however,the equipment shall be corrected or replaced with automatically controlled equipment conforming to the requirements in this section before starting another day's work. At the discretion of the Engineer,in locations where the use of automatic screed controls with ski device is impractical or inaccessible,automatic screed controls will not be used. 10 2015-02-03 Agenda Packet Page 449 Where the pavement slopes towards a concrete gutter, asphaltic concrete shall be placed such that the pavement surface is a minimum of 3/8" above the lip of gutter elevation. Where the pavement slopes away from a concrete gutter,asphaltic concrete shall be placed such that the pavement surface is flush with the lip of gutter elevation unless otherwise directed by the Engineer. 302-5.6 Rolling. 302-5.6.2 Density and Smoothness. Revise 2nd paragraph to read as follows: The compaction after rolling shall be between 92 and 96 percent of the maximum theoretical specific gravity as determined by ASTM D 2041. Asphalt concrete density is to be measured through the use of a nuclear density gauge,or core tests. Test locations shall be determined by random sampling techniques per California Test 375, Part C. At least one density measurement shall be taken from each 50 tons or part thereof or for each 150 lineal feet of paving lane for each mix type placed each day. Acceptability of in-place density shall be based upon the average of at least three tests. For new pavement with a total asphaltic concrete thickness of 1-1/2 inches or more,the Engineer may require removal and replacement at Contractor's expense when the average value of the density tests is greater or less than specified in paragraph 203-6.3.3. For evaluation of"out-of-spec" pavement materials, only cores shall be used to determine in-place density, unless otherwise approved by the Engineer. At least three cores shall be taken from the area suspected to be"out-of-spec",with at least one core taken for each 50 tons or 150 lineal feet of paving lane placed. The average of the core densities shall be used for acceptance or rejection,unless the results identify obviously defective or isolated suspicious areas. The average core density shall meet the requirements of paragraph 203-6.3.3. An individual core density of less than 90 percent shall constitute a suspicious area. The limits of isolated defective areas shall be further delineated with nuclear density gauge readings calibrated to the core data and said defective areas removed and replaced. 302-5.8 Manholes (and other structures). Delete first and third paragraphs and add the following: Manhole and Valve Box Covers Unless otherwise specified, the paving contractor will be required to adjust all manhole, valve boxes, cleanout,and monument covers. Prior to paving,all covers shall be tied-off by the contractor in a manner that will permit determination of their exact locations after paving. All covers shall be set 1/8"to%4"higher than the finish grade. The subgrade,base and pavement shall be neatly removed a distance of 12 inches from the edge of the cover. All spoils shall be removed from the site. All backfill shall be with Crushed Aggregate Base(per Section 200-2.2),compacted to 95%relative density (per Section 211). The street section shall be replaced per Section 306-1.1.5 except a minimum of 4" of asphalt concrete will be required. Asphalt concrete shall be placed and compacted in a minimum of two layers;a base course and a surface course a minimum of 1 %2 inches thick. 11 2015-02-03 Agenda Packet Page 450 Pre-cast concrete grade rings are required when the cover is to be adjusted 3"or more. Where manholes have been previously adjusted with steel or fiberglass rings and further adjustment is needed, the steel or fiberglass ring(s)will be removed(and delivered to the City)and replaced with pre-cast concrete grade rings. Concrete placed to secure the cover shall be a 3250-psi mix,placed a minimum 6"thick. Concrete shall be placed to allow a minimum of 3"of asphalt concrete pavement adjacent to the cover frame and to 1"below the existing asphalt pavement at the pavement removal limits. Concrete shall be graded and mixed to allow the mixture to fill the space between the cover frame and the pre-cast manhole components;"dry packing"will not be allowed. SECTION 303-CONCRETE AND MASONRY CONSTRUCTION 303-1 CONCRETE STRUCTURES. 303-1.7 Placing Reinforcement. 303-1.7.1 General. Add the following paragraph: Reinforcing steel lists shall be submitted to the Engineer for approval when requested. Such approval is intended as additional precaution against errors and shall not be construed as relieving the Contractor of full responsibility for the accuracy of the lists. 303-5 CONCRETE CURBS,WALKS, GUTTER, CROSS GUTTERS,ALLEY INTERSECTIONS,ACCESS RAMPS,AND DRIVEWAYS. 303-5.1 Requirements. 303-5.1.1 General. Add the following paragraph: When the plans provide for the reconstruction of a portion of an existing sidewalk,the existing section shall be cut to a minimum depth of 1-1/2 inches with an abrasive type saw at the first scoring line at or beyond the planned joint and the entire section shall be removed. The new work shall join the old work at this line. The Engineer shall determine limits for the removal and reconstruction of curb, gutters, sidewalks, driveways, sidewalk ramps,and pavement. Concrete coloring for sidewalks and driveways shall not be used without written permission from the Engineer. 303-5.5 Finishing. 303-5.5.3 Walk. Add the following paragraph: When placing the tops to concrete drainage and sewer structures within the surface of the sidewalk,the tops to concrete drainage and sewer structures shall be monolithic for the full width of the curb, gutter and sidewalk. The top of the structure shall be imprinted with a Storm Drain Stencil per CVCS-24. When placing 12 2015-02-03 Agenda Packet Page 451 the tops of concrete drainage and sewer structures within parkways,if the distance between the edge of the structure and the sidewalk is less than 18", then the tops to said structures shall be constructed to the full width of the parkway. SECTION 306- UNDERGROUND CONDUIT CONSTRUCTION 306-1 OPEN TRENCH OPERATIONS. 306-1.1 Trench Excavation. 306-1.1.1 General. Delete third paragraph and replace with the following: The Contractor shall furnish, install, and operate such pumps, well points or other devices as may be necessary to remove any sub-surface water,seepage,storm water,or sewage that may be encountered during the construction. The trenches and other excavations shall be kept free from water while concrete or pipe is being installed. Water shall be disposed of in accordance with all Federal,State,or local agency requirements and in such a manner as to cause no injury to public or private property,nor be a menace to public health. 306-1.2 Installation of Pipe. 306-1.2.1 Bedding. 306-1.2.1.1 General. Delete fifth paragraph and add the following: Except where otherwise specified,all non-reinforced and reinforced concrete pipe and all asbestos cement pipe shall be installed using the standard installation. Standard installations for reinforced concrete pipe shall consist of trench and pipe bedding as shown on Regional Standard Drawing No. D-60 except that the one- inch graded crushed aggregate rock shall extend up to the upper half(spring line)of the pipe. The remainder of the bedding material shall be sand,gravel,crushed aggregate,native free draining granular material having a sand equivalent of not less than 30 or having a coefficient of permeability greater than 1.4 inches/hour,or other material approved by the Engineer. Except where otherwise specified,all corrugated metal pipe and all plastic pipe 18 inches inside diameter and greater shall be installed using the standard installation. Standard installation for corrugated metal pipe and plastic pipe 18 inches inside diameter and greater shall consist of trench and pipe bedding as shown on Regional Standard Drawing No.D-60 except that the one-inch graded crushed aggregate rock shall extend up to the upper half(spring line)of the pipe. The remainder of the bedding material shall be sand. Except where otherwise specified, all clay pipe shall be installed using "Type B rock to spring line" installation that shall consist of trench and pipe bedding as shown on Regional Standard Drawing No. S-4. The remainder of the bedding material shall be as specified above for non-reinforced and reinforced concrete pipe and asbestos cement pipe. Except where otherwise specified,all plastic pipe with an inside diameter of less than 18 inches shall be installed using a rock envelope installation which shall consist of trench and pipe bedding as shown on Regional Standard Drawing No. S-4,Type C. 13 2015-02-03 Agenda Packet Page 452 306-1.2.2 Pipe Laying. Add the following paragraph: In order to insure a true line and grade,grade stakes shall be set every 25 feet. Sewer pipe shall be laid through the manhole unless otherwise directed by the Engineer. When sewer pipe is to be carried continuously through the manhole,the top portion of the pipe shall be removed after all other work is completed. 306-1.2.3 Field Jointing of Clay Pipe Delete first sentence and replace with the following: Unless otherwise indicated on the plans,all joints for sewers constructed of clay pipe shall be type "G" joints as contained in sub-section (b)of this section. The Contractor may submit for approval any other type of joint that he believes is equal or superior to those specified. Said alternate shall be submitted in writing at least fifteen(15)days in advance ofthe start of the work. The City Engineer shall be the sole judge as to whether any material submitted for approval is equal or superior to those specified. No unspecified material shall be used until approved by the City Engineer. Add sub-section(d) as follows: d) No sewer shall be broken into except in the presence of the Engineer. The connection shall be made with a standard vitrified clay saddle constructed with lugs to prevent protrusion through the pipe. The hole in the sewer shall be made midway between joints. It shall be made with extreme care starting with as small a hole as possible and carefully enlarged so as to provide a hole approximately 1/4" larger than the outside diameter of the saddle. The saddle shall be mortared in place,filling the annular space between saddle and pipe wall with mortar composed of I part Portland cement to 2 parts of clean well-graded sand. The inside shall be wiped to provide a smooth joining of the saddle to the pipe wall. No additional pipe may be joined to the saddle until the contractor receives approval of the saddle connection from the Engineer. After the saddle has been mortared in place and approved by the Engineer, at least 6 strands of No. 10 galvanized wire shall be loosely wound around the pipe,3 strands on each side of the saddle,2 of which shall pass over the saddle. A ring of Class"A"concrete at least 4 inches thick and 18 inches in length shall then be constructed entirely around the pipe at the location of the saddle. 306-1.2.12 Maximum Allowable Deflection for Plastic Pipe & Fittings. Add the following paragraph: This section is also applicable to all plastic pipe and inserted liner whereby the annular space between the outer wall of the liner and inner wall of existing pipe being lined is pressure grouted. 306-1.4 Testing Pipelines. Add the following new sub-section 306-1.4.7 Balling of Sewers, After completion of the sanitary sewer system, including televising sewer mains and the surfacing of 14 2015-02-03 Agenda Packet Page 453 the street,an approved type sewer ball equal to the diameter of the pipe shall be sent through the sewer from the uppermost structure to the lowermost structure. The contractor shall,at his own expense,furnish all materials for carrying out the operation and removing any obstructions that prevent the ball from traveling through the pipe. SECTION 307 - STREET LIGHTING AND TRAFFIC SIGNAL SYSTEM 307-1 GENERAL. Add the following sub-Section 307-1.2 Regulations and Codes. Before commencing work,the contractor shall contact the San Diego Gas&Electric Company for any requirements regarding their distribution and transmission construction methods. Work shall conform to the "SDG&E" Service guide. 307-8 FOUNDATIONS,FOUNDATION CAPS AND SLABS. 307-8.2 Foundations. Add the following paragraph Foundations shall be installed not less than 3 feet from driveway curb opening or fire hydrants. 307-10 STANDARDS,PEDESTALS AND MAST ARMS. 307-10.1 General. Add the following sub-section: 307-10.1.1 Prestressed Concrete Standards. 1) General. Prestressed concrete standard shall be fabricated in a manner consistent with generally accepted systems of prestressing. The standards shall be designed on the basis for wind loads of 15 pounds per square foot using a shape factor of 0.80 for all cylindrical members. A maximum tensile stress of 300 PSI will be permitted in the pole for wind loading. Standard shall consist of a prestressed centrifugally spun, tapered concrete shaft octagonal in cross-section, a galvanized steel or aluminum luminaire bracket or mast arm, anchor rods, and associated appurtenances as shown or specified. 2) Construction Material A. CEMENT - Cement shall conform to Standard Specifications for Type III Portland Cement ASTM,Designation C-150,and shall be fresh when used.B.AGGREGATE-Aggregate shall be marble with a high compressive strength. It shall be uniformly graded from 1/4"to 9150 mesh sieve and shall be free and clean from foreign material.The proportion will be determined by submitting spun samples for approval by the Engineer. No dyes or artificial coloring will be acceptable. 15 2015-02-03 Agenda Packet Page 454 C. WATER-Water shall be taken from a supply distributed for domestic purposes. D. MIXING -Mixing shall be done in a mixer to achieve uniform distribution and mixing of the materials and each batch shall be mixed not less than three(3)minutes. No larger batch shall be mixed than that which can be used within thirty (30)minutes. The quantity of water used shall be limited to the smallest amount that will give concrete of such a consistency that it can readily be forced into the mold,and shall not exceed six(6)gallons to each sack of cement. Strength of concrete shall be 5000 PSI. Tests may be called for. E. STEEL REINFORCING-All prestressing steel used shall consist of high tensile,stress relieved, wire strand conforming to latest revised ASTM Standard A416 or other approved standards. Additional mild steel reinforcing shall consist of deformed steel bars conforming to ASTM Standard A617-76. Base plates and anchor lugs shall conform to ASTM Standard A36. All poles shall be spirally reinforced as required to maintain spacing and provide for bursting stressed due to prestressing. Poles shall be reinforced with four(4) or more stranded cables,the number and size of cables being dependent upon the type of standard used. Deformed bars a minimum of 30 inches long shall be welded to the base plate. The stranded cables shall be pretensioned a maximum of 70%of their ultimate strength before casting,depending upon the type of standard used. Stud bolts at least 12 inches long extending 2 inches above standard and bonded to cables shall be provided for top mounting arms. F. BONDING OF HARDWARE-All reinforcing steel,cables,deformed bars,base plates,anchor lugs,and stud bolts shall be bonded together. Mast arms shall be positively bonded to stud bolts and/or reinforcing steel and cables. 3) MANUFACTURING: All standards shall be cast in rigid molds true to design. The steel reinforcement shall be securely anchored to the top and bottom of mold plates. Steel tension strands shall be placed to have a 3/4" minimum concrete coverage at all points. Concrete shall be placed in mold as rapidly as possible after mixing. When filled, mold shall be placed on spinning machine in a horizontal position and rotated at a gradually increased speed until maximum rotation is attained. Time and speed of rotation shall be sufficient to produce a dense concrete. Excess water and laitance forced to the center of the mass shall be drained in a suitable manner. A central opening or duct,minimum diameter of 1",shall be formed throughout the length of the pole or as shown on drawings and shall be free from sharp projections or edges of a character which might injure the wire or cable. The base shall be cored to dimensions shown on the standard drawings and access into base shall be provided by door opening as detailed on drawings. 4) CURING: The standard shall be moist steam cured until the concrete has attained a set sufficiently hard to prevent its deformation or slipping of cable strands. Steam curing shall be controlled so there will be 16 2015-02-03 Agenda Packet Page 455 no deformation of the pole center core. Upon removal of the standard from the mold, it shall be protected from the direct action of sun and wind for a period of forty-eight(48)hours. If not steam cured, it shall be kept wet by continuous spraying with water or be covered with heavy burlap or other suitable material that is kept saturated with water during the curing period of seventy-two(72) hours. An additional period of fifteen(15)days shall be allowed for curing in air before standards are delivered for installation. 5) FINISHING: After the standards have been sufficiently cured,the entire outside surface of the standards shall be sandblasted to remove cement laitance and develop the surface texture,care being taken that the true lines of the standards are maintained. The standards when finished shall be without cracks or crazing and shall have a uniform surface and texture throughout the entire length. The finished standard shall be coated with an anti-graffiti coating. The coating shall be the Repello-Protective Surface System as manufactured by the L.M.Schofield Company or an approved equal. Three coats of the anti-graffiti coating shall be applied to the light standard. 6) LUMMAIRE BRACKET: Standards shall be furnished with a bracket or pole mounting conforming to design and dimensions shown on plan. A minimum of 5 inches straight portion shall be provided to mount a 2-inch slipfitter type luminaire. The interior shall be free of sharp edges or projections. Steel arms shall be made of pipe conforming to ASTM Designation A120-47. Aluminum arms shall be made of 6-63-T6 aluminum pipe. Steel brackets shall be hot dipped galvanized. Aluminum brackets shall be furnished with no finish. 7) POLE TOP: The pole top shall be cast from 9214 aluminum alloy. The cover shall be secured to the pole top or bracket by a minimum of two screws. 8) ANCHOR RODS: Four anchor rods 3/4"or 1"nominal diameter by 36"x4"shall be furnished. The lower end ofthe rod shall be formed to produce an ell(L)bend. The upper end shall be threaded a minimum of 6" and fitted with two hex nuts per rod. Rod and nuts shall be hot dipped galvanized to ASTM Designation A153-49. 9) MISCELLANEOUS: All miscellaneous hardware shall be cadmium coated,hot dipped galvanized, or of stainless steel. 10) DESIGN DRAWINGS. SAMPLES,AND GUARANTEE: The supplier, upon request, shall submit for the approval of the Engineer prior to fabrication, drawings of the standards proposed to be furnished. Such drawings shall be accompanied by design criteria and detailed specifications of materials proposed to be incorporated into the standards. The drawings shall also include details concerning the method of prestressing and fastening of steel to provide the proper residual compressive force in the concrete. The supplier shall also submit as a 17 2015-02-03 Agenda Packet Page 456 part of the required drawings the design of the concrete mix proposed to be used. Prior to approval, the Engineer may require the supplier to deliver to the City a standard for test and evaluation. The supplier shall provide facilities for the Engineer to select samples of any of the materials proposed to be used and shall also provide facilities for the inspection of all molds, materials, manufacturing and assembly of the standards. The supplier shall guarantee the City for a period of five(5)years from the date of acceptance,the standards against defective workmanship and materials which would cause cracking and/or spalling or any other defects requiring maintenance of the pole finish or replacement of the pole. When notified by the Engineer,the supplier or his sureties shall promptly replace or repair the defective standard or standards in a manner satisfactory to the Engineer. If the supplier or his sureties fail to promptly make the replacement or repair,the City may perform the work and the supplier and his sureties shall be liable for the cost of all such work. Failure of the supplier or his sureties to comply with the terms of this section may disqualify the supplier for any future City work. 307-14 SERVICES. 307-14.2 Services on Utility Owned Poles. Amended to read: Where the service point is a utility-owned pole, the Contractor shall furnish conduit and all other necessary material to complete the installation of the service riser. If the Contractor is required by the plans or special provisions to install the service riser and equipment on a utility-owned pole,the position of the riser and equipment will be determined by the utility. The contractor shall make arrangements with the San Diego Gas&Electric Company and shall pay all fees necessary to complete the connection of the service point. Metering installation will be furnished by San Diego Gas&Electric Company. Full compensation for furnishing and installing service poles,service equipment,conduit,and conductors (including equipment,conduit,and conductors placed on utility-owned poles,and the additional conductor where the service utility requires 3-wire, 120/240-volt service into the meter socket for a 120-volt load),and for any service connection fees, shall be considered as included in the contract item of electrical work involved and no additional compensation will be allowed therefor." Upon request by the Contractor,the Engineer will arrange for furnishing electrical energy. Energy used prior to final acceptance will be charged to the Contractor, except that the cost of energy used for public benefit,when such operation is ordered by the Engineer,will be at the expense of the City. SECTION 400 - ALTERNATIVE ROCK PRODUCTS, ASPHALT CONCRETE, PORTLAND CEMENT CONCRETE AND UNTREATED BASE MATERIAL 400-2 UNTREATED BASE MATERIALS. 400-2.1 General. 400-2.1.1 Requirements 18 2015-02-03 Agenda Packet Page 457 Revise section to read: When base material without further qualification is specified the contractor shall supply Crushed Aggregate Base. \\Pw2000\home\SiIvesterE\2012 GB\CV Special Provisions-2012 rev Dec 2014(bfs).doc 19 2015-02-03 Agenda Packet Page 458 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ADOPTION OF THE 2012 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION "GREENBOOK," 2012 SAN DIEGO REGIONAL SUPPLEMENT AND THE 2015 CITY OF CHULA VISTA STANDARD SPECIAL PROVISIONS WHEREAS, in 2012 the "Standard Specifications for Public Works Construction", commonly known as the "Greenbook" was revised to reflect changes in technologies, specifications, and performance tests for the construction industry; and WHEREAS, the 2012 San Diego Regional Supplement amends the 2012 "Greenbook"to provide specifications that address the unique conditions of the San Diego region; and WHEREAS, staff has revised the City of Chula Vista Standard Special Provisions to reflect changes made in the 2012 "Greenbook" and 2012 San Diego Regional Supplement as well as adding specifications specifically for the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the adoption of the 2012 Standard Specifications for Public Works Construction "Greenbook", 2012 San Diego Regional Supplement and the 2015 City of Chula Vista Standard Special Provisions. Presented by Approved as to form by Richard A. Hopkins Glen R. Googins Director of Public Works City Attorney 2015-02-03 Agenda Packet Page 459 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 14-0759, Item#: 6. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND WILLDAN FINANCIAL SERVICES FOR SPECIAL DISTRICT APPORTIONMENT, DELINQUENCY MONITORING ADMINISTRATION AND OTHER SERVICES FOR ASSESSMENT DISTRICTS (ADs), COMMUNITY FACILITIES (MELLO-ROOS) DISTRICTS (CFDs) AND OPEN SPACE DISTRICTS (OSDs), AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAID AGREEMENT RECOMMENDED ACTION Council adopt the resolution. SUMMARY The City requires the services of Willdan Financial Services for performance of Special District Apportionment, Delinquency Monitoring Administration and Other Services. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378(b) (2) of the State CEQA Guidelines because the proposed agreement consists of administrative services involving the City's obligation to provide sufficient funding for the City's Special Tax Districts. Therefore, pursuant to Section 15060(c) (3) of the State CEQA Guidelines the activity is not subject to CEQA review. BOARD/COMMISSION RECOMMENDATION Not applicable DISCUSSION During the last two decades, the City has formed 12 Assessment Districts under the Municipal Improvement Act of 1913 and bonds have been issued pursuant to the Improvement Bond Act of 1915 to provide financing for the construction of public infrastructure for new developments through the issuance of Assessment District bonds. The repayment of the bonds is made from assessment installments collected from the property owners in conjunction with their property taxes. The following table shows the City's current 1913 and 1915 Act Assessment Districts: Current 1913 & 1915 Act Assessment Districts within the City of Chula Vista AD No. Name Refinancing District No. 85-286-1 Eastlake 1 1995 86-1 Eastlake I (Residential) 1995 City of Chula Vista Page 1 of 6 Printed on 1/29/2015 istar 2015-02-03 Agenda Packet powered by Leg age 460 File#: 14-0759, Item#: 6. 87-1 East H Street 1995 88-2 Otay Lakes Road, Rancho Del Rey 1995 90-1 Salt Creek 1 2001-1 90-3 Eastlake Greens 1 2001-1 91-1 Telegraph Canyon Road 11 2001-1 88-1 Otay Lakes Road, 1 2001-2 90-2 Otay Lakes Road (A& B) 2001-2 92-2 Auto Park 2001-2 94-1 Eastlake Greens 11 Not Applicable 87-1 East H Street 2005-1 88-2 Otay Lakes Road, Rancho Del Rey 2005-1 97-2 Otay Ranch Village 1 2005-2 In conjunction with the Assessment Districts, the City has established 23 Community Facilities (Mello-Roos) Districts (CFDs) in accordance with the Mello-Roos Community Facilities Act of 1982 for the construction of public facilities and the maintenance of open space areas. These Districts are as follows: Current Community Facilities Districts within the City of Chula Vista CFD No. Name 97-1 Open Space Maintenance District (Otay Ranch - SPA One, Villages 1 &5) 97-2 Preserve Maintenance District 97-3 Otay Ranch McMillin Acquisition 98-1 Interim Open Space Maintenance District (Otay Project, LLC-OVP, Villages 1 West, 2, 2 West, 6, 7 & Planning Area 12) 98-2 Interim Open Space Maintenance District (McMillin - D.A. America, Otay - SPA Two, Villages 6 &7) 98-3 Open Space Maintenance District No. 35 (Sunbow 11) 99-1 Otay Ranch SPA I (Series A bonds) 99-2 Otay Ranch SPA One -Village 1 West 07M Eastlake Woods, Vistas & Land Swap 08M McMillin Otay Ranch Village 6 09M Village 11 - Otay Ranch Brookfield Shea 11 M Rolling Hills Ranch 12M Otay Ranch Village 7 13M Otay Ranch Village 2 14M Otay Ranch Millenia - Eastern Urban Center 06-1 Eastlake Woods, Vistas & Land Swap 07-1 Otay Ranch Village 11 08-1 Otay Ranch Village 6 City of Chula Vista Page 2 of 6 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Leg age 461 File#: 14-0759, Item#: 6. 12-1 McMillin Otay Ranch Village 7 13-1 Otay Ranch Village 7 and Village 2 2000-1 Sunbow 11 Villages 5-10 2001-1 San Miguel Ranch 2001-2 McMillin Otay Ranch Village 6 Thirteen (13) of these Districts (CFDs 97-1, 97-2, 98-1, 98-2, 98-3, 99-2, 07M, 08M, 09M, 11M, 12M, 13M and 14M) provide funds for the maintenance of open space or preserve areas. Ten (10) Districts (CFDs 97-3, 99-1, 2000-1, 2001- 1, 2001-2, 061, 071, 081, 12-1, and 13-1) provide funds for the construction of backbone streets and associated improvements, Public Facilities Development Impact Fee (PFDIF) improvements, and pedestrian bridges. In addition to Assessment Districts and Community Facilities Districts, the City also established Open Space Districts (OSDs) over the last 40 years. The City administers and maintains 24 Open Space Districts. These Districts are shown below: Current Open Space Districts within the City of Chula Vista OSD No. Name 1 El Rancho Del Rey 1-4 2 Lark Haven 3 Rancho Robinhood Units 1 & 2 4 Bonita Ridge 5 South Bay Villas 6 Hilltop Vista 7 Zenith Units 2, 3, 4 8 Rancho Robinhood Unit 3 9 El Rancho Del Rey 10 El Rancho Del Rey, Casa Del Rey 11 Hidden Vista Village 14 Bonita Long Canyon 15 Bonita Haciendas 17 Bel Air Ridge 18 Rancho Del Sur 20 Rancho Del Rey 23 Otay Rio Business Park 24 Canyon View Homes 26 Park Bonita 31 Telegraph Canyon Estates 33 Broadway Business Home Village ELMD Eastlake Maintenance District No. 1 BAY- jBay Boulevard Maintenance District City of Chula Vista Page 3 of 6 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Leg age 462 File#: 14-0759, Item#: 6. - Towne Centre Maintenance District OSDs were created in conjunction with each particular development to ensure financing for the perpetual maintenance of common open space areas. The Districts provide a financing mechanism for the City to levy an annual collectible to cover the costs and maintenance associated with each OSD. City Council approves the annual collectible and then, similar to Assessment Districts and Community Facilities Districts, Open Space Districts levy collection also appears on the owner's property tax bill. Scope of Work Willdan Financial Services will prepare annual assessment collection reports, assessment diagrams, annual collections, tapes, and spreadsheets and submit them to the County Auditor-Controller before August 10 of each year for inclusion on the property owner's tax bill. The annual assessment collection report is done in compliance with Section 8730 of the Streets and Highways Code, which states that when a parcel of land on which there is an unpaid assessment divides, the original assessment must be segregated and apportioned in accordance with the benefits to the several pieces of the original lot. In addition to the reports, Willdan Financial Services shall notify bondholders and underwriters of the apportionment. Willdan Financial Services will prepare these reports and perform these activities for all Special Districts within the City. Moreover, Willdan Financial Services will provide bi-annual reports of delinquent parcels to the City and, upon approval of the reports; contact delinquent property owners; be responsible for requesting direct payments to the City by delinquent property owners; and removal of the delinquent assessments from the County tax roll for all Special Districts. Additionally, the administration of Special Tax Districts involves other tasks, such as performance of bond call spreads, early redemption of outstanding bonds, and releasing of liens associated with early payoffs. Backup or Extraordinary Special Taxes must be recalculated upon permit issuance in order to reflect changes in proposed density and land use. Lastly, Willdan Financial Services will provide continuing disclosure pertaining to the Special Districts as necessary to ensure ongoing compliance with the continuing disclosure requirements of Rule 10b-5 and 15c2-12 of the Securities and Exchange Commission. Willdan Financial Services will provide required financial and operating data called for by disclosure agreements or which would otherwise be considered material in keeping securities holders informed of the investment quality of the Debt Issue(s). Willdan Financial Services will prepare an Annual Information Statement, which includes a report that will contain relevant documents relating to Debt Issue(s) and required third-party data and other information, which has been analyzed and verified for accuracy, materiality and appropriateness by Willdan Financial Services. Consultant Selection Process Staff reviewed the methods of accomplishing the work, including performing the activities in-house and using a consultant. Additional staff would need to be hired and trained in order to do the work in-house. This would not be practical due to time constraints (the August 10 deadline) and the fact that most of the work involved in this contract needs to be done during a four-month period. The hiring of a consultant would therefore be more practical and cost- effective. In the past, the City has employed different selection processes in choosing the firms that would perform Assessment District apportionment, Community Facilities District administration, and Assessment District and Community Facilities District delinquency monitoring services. During certain time periods, the City has employed as many as three separate firms as consultants on these matters. Staff believes that the combination of these required services under one contract will result in cost savings and facilitate coordination of these services. Engineering staff followed Chula Vista Municipal Code Section 2.56.110 in the consultant selection process. As required, a Request for Proposal (RFP) was prepared. Additionally, an advertisement inviting proposals was published in the Chula Vista Star-News. The RFP included a description of the scope of work and the time frames for completion. Each firm was asked to indicate in its proposal: 1) proof of general familiarity with various types of Special Tax Districts; 2) proof of capacity, resources and specialized equipment or expertise to perform the work; 3) names and qualifications of all key personnel to be used City of Chula Vista Page 4 of 6 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 463 File#: 14-0759, Item#: 6. in the project, including any subconsultants; 4) past record of performance and references; 5) the location of the office where the work is to be performed; and 6) a cost estimate. The following seven (7)firms responded to the RFP mailing and invitation and sent proposals: Firm Name Location Dolinka Group Irvine, CA Harris &Associates San Diego, CA NBS Temecula, CA PSOMAS San Diego, CA Special District Financing &Administration (SDFA) Escondido, CA David Taussig &Associates Newport Beach, CA Willdan Financial Services Temecula, CA The Selection Committee consisted of the following members: Tiffany Allen, Treasury and Business Manager Robert Beamon, Administrative Services Manager Alicia Granados, Accountant Tricia Mcewen, Procurement Specialist Samuel Oludunfe, Open Space Manager Amy Partosan, Management Analyst The Selection Committee members were provided with individual copies of the proposals from the 7 firms. All firms were invited to participate in the interview process. On December 2, 2014 the Selection Committee interviewed, judged, and discussed the firms based on the qualification of personnel, adherence of firm's proposal to RFP guidelines, resources available to perform tasks on time and within budget, firm experience directly related to contract, quality of presentation, response to interview questions, and total cost and justification. Willdan Financial Services was selected as the most qualified to perform the services required for all Special Tax Districts. This decision was based on evaluating many criteria, including project team and area knowledge, experience handling similar matters for other agencies and municipalities, and quality of work based on results achieved through similar contracts. In regard to all of these factors, the Selection Committee concluded that the case for Willdan Financial Services was the strongest among the competing firms. The Agreement The proposed agreement with Willdan Financial Services uses the City's standard two-party agreement. Under this contract, the Consultant agrees to perform the scope of work from February 3, 2015 through June 30, 2018 with two one- year options as outlined in Exhibit A of the agreement. This section is extremely precise in order to ensure that all of the City requirements are included in the fee. The compensation schedule can be reviewed in Exhibit A of the agreement. DECISION-MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found that Mayor Casillas Salas and Councilmembers Aguilar and McCann have real property holdings within 500 feet of the boundaries of the property which is the subject of this action. However, it has been determined that, no conflicts of interest exist pursuant to California Code of Regulations (CCR) section 18700(b)(6), as it is neither reasonably foreseeable that the decision will have a material financial effect on the real property, nor will the decision impose, repeal, or modify any assessments or taxes on the real property holdings as specified in CCR section 18705.2(a)(3), but is simply administrative in nature. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS This item supports the City's Strategic Plan as it seeks to enhance the City's Strategic Goal of Healthy Community and strives to maintain landscaped open space areas throughout the city. This item also supports the Strong and Secure Neighborhoods goal as it provides infrastructure built by bonded districts (Assessment Districts and Improvement CFDs), vital to the quality of life for the residents. City of Chula Vista Page 5 of 6 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 464 File#: 14-0759, Item#: 6. CURRENT YEAR FISCAL IMPACT The administrative costs for each non-bonded Special Tax District (Open Space Districts and Maintenance CFDs) will be financed out of the revenue generated by the individual districts via the annual levy. Administrative costs incurred by the bonded districts (Assessment Districts and Improvement CFDs) will be recovered through the `administrative fee' component of the annual levy, with invoices sent directly to the district's trustee for payment. These costs include the placement of the annual levy on the tax roll and other administrative tasks as required. With the current number of parcels and districts, the annual contract amount for these administration services is estimated at $118,125. The exact contract amount will not be known until shortly prior to the submittal of the annual levy to the County, as that number will depend on the parcels split by the County as of the August 10th deadline. All costs associated with the preparation of the Annual Continuing Disclosure Report will also be recovered directly from the annual revenues of the Districts. Costs associated with delinquency management services will be recovered from the delinquent property owners. Lastly, all costs associated with apportionment services will be offset by apportionment deposits received from property owners/developers via the previously described apportionment application process. All of these contract amounts will vary each year based on the number of disclosure reports generated, delinquencies, and apportionments processed by the consultant. ONGOING FISCAL IMPACT In future years, the contract amount will vary as additional districts and parcels are created. ATTACHMENTS 1. Agreement with Willdan Financial Services for Assessment District, Community Facilities District and Open Space District Apportionment, Delinquency Monitoring, Administration and Other Services. Staff Contact:Amy Partosan, Management Analyst City of Chula Vista Page 6 of 6 Printed on 1/29/2015 2015-02-03 Agenda Packet Page 465 Page 1 _c,_TYOF Agreement between City of Chula Vista and WILLDAN FINANCIAL SERVICES FOR SPECIAL DISTRICTAPPORTIONMENT, DELINQUENCY MONITORING ADMINISTRATION AND OTHER SERVICES This agreement (Agreement), effective February 3, 2015 is between the City-related entity whose name and business form is indicated on Exhibit A, Paragraph 2, (City), and the entity whose name, business form, place of business and telephone numbers are indicated on Exhibit A, Paragraphs 4 through 6, (Consultant), and is made with reference to the following facts: RECITALS i WHEREAS, the City has formed Assessment Districts to provide funding for benefiting properties and infrastructure under the Municipal Improvement Act of 1913 and 1915; and, WHEREAS, the City has formed, or is in the process of forming, Mello-Roos Community Facilities Districts to provide funding for the construction of infrastructure or for the maintenance of open space areas in accordance with the Community Facilities Act of 1982; and, WHEREAS, the City has formed 24 Open Space Districts to provide funding for perpetual maintenance of common open space areas; and, WHEREAS, Section 8730 of the Streets and Highways Code requires that when a parcel of land upon which there is an unpaid assessment divides, the original assessment must be segregated and apportioned in accordance wth the benefits to the several parts of the original list; and, WHEREAS, the Request for Proposal was prepared and advertised,proposals were received and reviewed, and firms were interviewed and ranked in accordance with City Policies; and, WHEREAS, Willdan Financial Services was selected as the most qualified to provide Special District Administration, Apportionment and Delinquency Monitoring Services based on the qualifications of their staff, resources available to perform tasks on time, firm experience directly related this agreement and total annual costs; and, WHEREAS, Consultant warrants and represents that they are experienced and staffed in a manner such that they are and can prepare and deliver the services required of Consultant to City within the time frames herein provided all in accordance with the terms and conditions of this Agreement; 2015-02-03 Agenda Packet Page 466 i i Page 2 CIN OF CH[IIA VISTA [End of Recitals. Next Page Starts Obligatory Provisions.] i I I 2015-02-03 Agenda Packet Page 467 Page 3 CITY OF CHI VISTA OBLIGATORY PROVISIONS PAGES NOW, THEREFORE for valuable consideration the City and Consultant do hereby mutually agree as follows: I All of the Recitals above are incorporated into this Agreement by this reference. i ARTICLE 1. CONSULTANT'S OBLIGATIONS A. General 1. General Duties. Consultant shall perform all of the services described on Exhibit A, Paragraph 7 (General Duties). 2. Scope of Work and Schedule. In performing and delivering the General Duties, Consultant shall also perform the services, and deliver to City the "Deliverables" described in Exhibit A, Paragraph 8, entitled "Scope of Work and Schedule," according to, and within I the time frames set forth in Exhibit A, Paragraph 8, time being of the essence of this agreement. The General Duties and the work and Deliverables required in the Scope of Work and Schedule shall be referred to as the "Defined Services." Failure to complete the Defined Services by the times indicated does not, except at the option of the City, terminate this Agreement. a. Reductions in Scope of Work. City may independently, or upon request from Consultant, from time to time, reduce the Defined Services to be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agree to meet in g ood faith and confer for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction. I b. Additional Services. In addition to performing the Defined Services, City may require Consultant to perform additional consulting services related to the Defined Services (Additional Services), and upon doing so in writing, if they are within the scope of services offered by Consultant, Consultant shall perform same on a time and materials basis at the rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 10(C),unless a separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly as billed. 3. Standard of Care. The Consultant expressly warrants that the work to be performed pursuant to this Agreement, whether Defined Services or Additional Services, shall be performed in accordance with the standard of care ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. i 2015-02-03 Agenda Packet Page 468 i Page 4 c V or CHI 11A VISTA a. No Waiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve the Consultant of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by ` negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Consultant or its subcontractors. B. Application of Laws. Should a federal or state law pre-empt a local law, or regulation, the Consultant must comply with the federal or state law and implementing regulations. No provision of this Agreement requires the Consultant to observe or enforce compliance with any provision, perform any other act, or do any other thing in contravention of federal, state, territorial, or local law, regulation, or ordinance. If compliance with any provision of this Agreement violates or would require the Consultant to violate any law, the Consultant agrees to notify City immediately in writing. Should this occur, the City and the Consultant agree that they will make appropriate arrangements to proceed with or, if necessary, amend or terminate this Agreement, or portions of it, expeditiously. 1. Subcontractors. Consultant agrees to take appropriate measures necessary to ensure that all participants utilized by the Consultant to complete its obligations under this Agreement, such as subcontractors, comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local, affecting Project implementation. In addition, if a subcontractor is expected to fulfill any responsibilities of the Consultant under this Agreement, the Consultant shall ensure that the subcontractor carries out the Consultant's responsibilities as set forth in this Agreement. C. Insurance 1. General. Consultant must procure and maintain, during the period of performance of this Agreement, and for twelve months after completion, policies of insurance from insurance companies to protect against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work under this Agreement and the results of that work by the Consultant, his agents, representatives, employees or subcontractors, and provide documentation of same prior to commencement of work. 2. Minimum Scope of Insurance. Coverage must be at least as broad as: i a. CGL. Insurance Services Office Commercial General Liability coverage (occurrence Form CG0001). b.Auto. Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). 2015-02-03 Agenda Packet Page 469 I Page 5 �, of C:HI)[A VItTA c.WC. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. d.E&O. Professional Liability or Errors & Omissions Liability insurance appropriate to the Consultant's profession. Architects' and Engineers' coverage is to be endorsed to include contractual liability. i 3. Minimum Limits of Insurance. Consultant must maintain limits no less than those included in the table below: i. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, (Including (including death), and property damage. If Commercial General operations, Liability insurance with a general aggregate limit is used, either products and the general aggregate limit must apply separately to this completed Project/location or the general aggregate limit must be twice the operations, as required occurrence limit. applicable) ii. Automobile $1,000,000 per accident for bodily injury, including death, and Liability: property damage. iii. Workers' Statutory Compensation $1,000,000 each accident Employer's $1,000,000 disease-policy limit Liability: $1,000,000 disease-each employee iv. Professional $1,000,000 each occurrence Liability or Errors & Omissions Liability: 4. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer will reduce or eliminate such deductibles or self-insured retentions as they pertain to the City, its officers, officials, employees and volunteers; or the Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, i claim administration, and defense expenses. I 5. Other.Insurance Provisions. The general liability, automobile liability, and where appropriate, the worker's compensation policies are to contain, or be endorsed to contain, the following provisions: 2015-02-03 Agenda Packet Page 470 Page 6 MY or CHt 1A VISTA a. Additional Insureds. City of Chula Vista, its officers, officials, employees, agents, and volunteers are to be named as additional insureds with respect to all policies of insurance, including those with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Consultant, where applicable, and, with respect to liability arising out of work or operations performed by or on behalf of the Consultant, including providing materials, parts or equipment furnished in connection with such work or operations. The general liability additional insured coverage must be provided in the form of an endorsement to the Consultant's insurance using ISO Co 2010 (11/85) or its equivalent. Specifically, the endorsement must not exclude Products/Completed Operations coverage. b. Primary Insurance. The Consultant's General Liability insurance coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance of the Consultant and in no way relieves the Consultant from its responsibility to provide insurance. c. Cancellation. The insurance policies required by this Agreement shall not be canceled by either party, except after thirty days' prior written notice to the City by certified mail, return receipt requested. The words "will endeavor" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives" shall be deleted from all certificates. i d. Active Negligence. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insureds in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code, i e. Waiver of Subrogation. Consultant's insurer will provide a Waiver of Subrogation in favor of the City for each required policy providing coverage for the term required by this Agreement. 6. Claims Forms. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are written on a claims-made form: a. Retro Date. The "Retro Date" must be shown, and must be before the date of the Agreement or the beginning of the work required by the Agreement. b. Maintenance and Evidence. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the work required by the Agreement. 2015-02-03 Agenda Packet Page 471 Page 7 cny of CHt J1A V11UA c. Cancellation. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a "Retro Date" prior to the effective date of the Agreement, the Consultant must purchase "extended reporting" coverage for a minimum of five years after completion of the work required by the Agreement. i d. Copies. A copy of the claims reporting requirements must be submitted to the City for review. i 7. Acceptability of Insurers. Insurance is to be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best's rating of no less than A V. If insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best's rating of no less than A X. Exception may be made for the State Compensation Fund when not specifically rated. 8. Verification of CoveraJ;e. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by Section I.C. of this Agreement. The endorsements should be on insurance industry forms, provided those endorsements or policies conform to the requirements of this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. 9. Subcontractors. Consultant must include all subconsultants as insureds under its policies or furnish separate certificates and endorsements for each subconsultant. All coverage for subconsultants is subject to all of the requirements included in these specifications. 10. Not a Limitation of Other Obligations. Insurance provisions under this Article shall not be construed to limit the Consultant's obligations under this Agreement, including Indemnity. D. Security for Performance 1. Performance Bond. In the event that Exhibit A, at Paragraph 18, indicates the need for Consultant to provide a Performance Bond (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Performance Bond"), then Consultant shall provide to the City a performance bond, in the amount indicated at Exhibit A, Paragraph 18, in the form prescribed by the City and by such sureties which are authorized to transact such business in the State of California, listed as approved by the United States Department of Treasury Circular 570, http://www.fms.treas.gov/c570, and whose underwriting limitation is sufficient to issue bonds in the amount required by the Agreement, and which also satisfy the requirements stated in Section 995.660 of the Code of Civil Procedure, except as provided otherwise by laws or regulations. All bonds signed by 2015-02-03 Agenda Packet Page 472 Page 8 i CITY OF C V11 an agent must be accompanied by a certified copy of such agent's authority to act. Surety companies must be duly licensed or authorized in the jurisdiction in which the Project is located to issue bonds for the limits so required. Form must be satisfactory to the Risk Manager or City. j 2. Letter of Credit. In the event that Exhibit A, at Paragraph 18, indicates the need for Consultant to provide a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Letter of Credit"), then Consultant shall provide to the City an irrevocable letter of credit callable by the City at its unfettered discretion by submitting to the bank a letter, signed by the City Manager, stating that the j Consultant is in breach of the terms of this Agreement. The letter of credit shall be issued by a bank, and be in a form and amount satisfactory to the Risk Manager or City Attorney i which amount is indicated in the space adjacent to the term, "Letter of Credit," in Exhibit A, Paragraph 18. 3. Other Security. In the event that Exhibit A, at Paragraph 18, indicates the need for Consultant to p rovide security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled"Other Security"), then Consultant shall provide to the City such other security therein listed in a form and amount satisfactory to the Risk Manager or City Attorney. E. Business License. Consultant agrees to obtain a business license from the City and to otherwise comply with Title 5 of the Chula Vista Municipal Code. ARTICLE II. CITY OBLIGATIONS A. Consultation and Cooperation. City shall regularly consult the Consultant for the purpose of reviewing the progress of the Defined Services and Schedule, and to provide direction and guidance to achieve the objectives of this Agreement. The City shall allow Consultant access to its office facilities, files and records, as deemed necessary and appropriate by the City, throughout the term of this Agreement. In addition, City agrees to provide the materials identified at Exhibit A, Paragraph 9, with the understanding that delay in the provision of those materials beyond thirty days after authorization to proceed, shall constitute a basis for the justifiable delay in the Consultant's performance. B. Compensation. I 1. Following Receipt of Billing. Upon receipt of a properly prepared bill from Consultant, submitted to the City as indicated in Exhibit A, Paragraph 17, but in no event more frequently than monthly, on the day of the period indicated in Exhibit A, Paragraph 17, City shall compensate Consultant for all services rendered by Consultant according to the terms I 2015-02-03 Agenda Packet Page 473 I Page 9 C1W OF CHL ita vKra and conditions set forth in Exhibit A, Paragraph 10, adjacent to the governing compensation relationship indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements for retention set forth in Paragraph 18 of Exhibit A, and shall compensate Consultant for out of pocket expenses as provided in Exhibit A, Paragraph 11. 2. Supporting Information. Any billing submitted by Consultant shall contain sufficient information as to the propriety of the billing, including properly executed payrolls, time records, invoices, contracts, or vouchers describing in detail the nature of the charges to the Project in order to permit the City to evaluate that the amount due and payable is proper, and such billing shall specifically contain the City's account number indicated on Exhibit A, Paragraph 17(C)to be charged upon making such payment. 3. Exclusions. In determining the amount of the compensation City will exclude any cost: 1) incurred prior to the effective date of this Agreement; or 2) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of the Consultant, its agents, employees, or subcontractors. a. Errors and Omissions. In the event that the City Administrator determines that the Consultant's negligence, errors, or omissions in the performance of work under this Agreement has resulted in expense to City greater than would have resulted if there were no such negligence, errors, omissions, Consultant shall reimburse City for any additional expenses incurred by the City. Nothing in this paragraph is intended to limit City's rights under other provisions of this Agreement. 4. Payment Not Final Approval. The Consultant understands and agrees that payment to the Consultant for any Project cost does not constitute a City final decision about whether that cost is allowable and eligible for payment under the Project and does not constitute a waiver of any violation of Consultant of the terms of the Agreement. The Consultant acknowledges that City will not make a final determination about the eligibility of any cost until the final payment has been made on the Project or the results of an audit of the Project requested by the City has been completed, whichever occurs latest. If City determines that the Consultant is not entitled to receive any portion of the compensation due or paid, City will notify the Consultant in writing, stating its reasons. The Consultant agrees that Project closeout will not alter the Consultant's responsibility to return any funds due City as a result of later refunds, corrections, or other similar transactions; nor will Project closeout alter the right of City to disallow costs and recover fluids provided for the Project on the basis of a later audit or other review. a. Consultant's Obligation to Pay. Upon notification to the Consultant that specific amounts are owed to City, whether for excess payments or disallowed costs, the Consultant agrees to remit to City promptly the amounts owed, including applicable interest. 2015-02-03 Agenda Packet Page 474 Page IO CITY OF CHI VISTA ARTICLE III. ETHICS A. Financial Interests of Consultant 1. Consultant is Designated as an FPPC Filer. If Consultant is designated on Exhibit A, Paragraph 14, as an "FPPC filer," Consultant is deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Paragraph 14 of Exhibit A, or if none are specified,then as determined by the City Attorney. 2. No Participation in Decision. Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not make, or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a financial interest other than the compensation promised by this Agreement. 3. Search to Determine Economic Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants and represents that Consultant has diligently conducted a search and inventory of Consultant's economic interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Consultant does not, to the best of Consultant's knowledge, have an economic interest which would conflict with Consultant's duties under this Agreement. 4. Promise Not to Acquire Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. 5. Duty to Advise of Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will immediately advise the City Attorney if Consultant learns of an economic interest of Consultant's that may result in a conflict of interest for the purpose of the Fair Political Practices Act, and regulations promulgated thereunder. 6. Specific Warranties Against Economic Interests. Consultant warrants, represents and agrees that: a. Neither Consultant, nor Consultant's immediate family members, nor Consultant's employees or agents (Consultant Associates) presently have any interest, directly or j indirectly, whatsoever in any property which may be the subject matter of the Defined 2015-02-03 Agenda Packet Page 475 Page 11 CITY OF CHI ILA VISTA Services, or in any property within 2 radial miles from the exterior boundaries of any property which may be the subject matter of the Defined Services, (Prohibited Interest), other than as listed in Exhibit A, Paragraph 14. E b. No promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Consultant or Consultant Associates in connection with Consultants performance of this Agreement. Consultant promises to advise City of any such promise that may be made during the Term of this Agreement, or for twelve p Y g g , months thereafter. c. Consultant Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for twelve months after the expiration of this Agreement, except with the written permission of City. I d. Consultant may not conduct or solicit any business for any party to this Agreement, or for any third party that may be in conflict with Consultant's responsibilities under this Agreement, except with the written permission of City. IV. LIQUIDATED DAMAGES A. Application of Section. The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A, Paragraph 13. 1. Estimating Damages. It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It is difficult to estimate the amount of damages resulting from delay in performance. The parties have used their judgment to arrive at a reasonable amount to compensate for delay. 2. Amount of Penalt . Failure to complete the Defined Services within the allotted time period specified in this Agreement shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the completion of the respective work assignment or Deliverable, the Consultant shall pay to the City, or have withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A, Paragraph 13 (Liquidated Damages Rate). i 3. Request for Extension of Time. If the performance of an act required of Consultant is q p Y q directly prevented or delayed by reason of strikes, lockouts, labor disputes, unusual governmental delays, acts of God, fire, floods, epidemics, freight embargoes, or other causes beyond the reasonable control of the Consultant, as determined by the City, Consultant shall be excused from performing that act for the period of time equal to the period of time of the prevention or delay. In the event Consultant claims the existence of such a delay, the i i 2015-02-03 Agenda Packet Page 476 i Page 12 cin of CHI JLA VIM Consultant shall notify the City's Contract Administrator, or designee, in writing of that fact within ten calendar days after the beginning of any such claimed delay. Extensions of time will not be granted for delays to minor portions of work unless it can be shown that such delays did or will delay the progress of the work. ARTICLE V. INDEMNIFICATION A. Defense, Indemnity, and Hold Harmless. 1. General Requirement. Except for liability for Design Professional Services covered under Article V., Section A.2., Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers, agents and employees, from and against any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of Consultant, its officials, officers, employees, agents, and contractors, arising out of or in connection with the performance of the Defined Services or this Agreement. This indemnity provision does not include any claims, damages, liability, costs and expenses (including without limitations, attorneys fees) arising from the sole negligence, active negligence or willful misconduct of the City, its officers, employees. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the Consultant, its employees, agents or officers, or any third party. 2. Design Professional Services. If Consultant provides design professional services, as defined by California Civil Code section 2782.5, as may be amended from time to time, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of Consultant's services. Consultant's duty to defend, indemnify, and hold j harmless shall not include any claims or liabilities arising from the sole negligence, active negligence or willful misconduct of the City, its agents, officers or employees. This section in no way alters, affects or modifies the Consultant's obligations and duties under this Agreement. 1. Costs of Defense and Award. Included in the obligations in Sections A.I and A.2, above, is the Consultant's obligation to defend, at Consultant's own cost, expense and risk, any and all suits, actions or other legal proceedings, that may be brought or instituted against the 2015-02-03 Agenda Packet Page 477 I Page 13 CITY OF rHt l!A VISTA i City, its directors, officials, officers, employees, agents and/or volunteers, subject to the limitations in Sections A.1. and A.2. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents and/or volunteers, for any and all related legal expenses and costs incurred by each of [ them, subject to the limitations in Sections A.1. and A.2. yE f f 4. Insurance Proceeds. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, and/or volunteers. S. Declarations. Consultant's obligations under Article V shall not be limited by any prior or f subsequent declaration by the Consultant 6. Enforcement Costs. Consultant agrees to pay any and all costs City incurs enforcing the indemnity and defense provisions set forth in Article V. 7. Survival. Consultant's obligations under Article V shall survive the termination of this Agreement. ARTICLE VI. TERMINATION OF AGREEMENT A. Termination for Cause. If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant's obligations under this Agreement, or if Consultant shall violate any of the covenants, agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Consultant of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by Consultant shall, at the option of the City, become the property of the City, and Consultant shall be entitled to receive just and equitable compensation, in an amount not to exceed that payable under this Agreement and less any damages caused City by Consultant's breach, for any work satisfactorily completed on such documents and other materials up to the effective date of Notice of Termination. i B. Termination of Agreement for Convenience of City. City may terminate this Agreement at any time and for any reason, by giving specific written notice to Consultant of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described hereinabove shall, at the option of the City, become City's sole and exclusive property. If the Agreement is terminated by City as provided in this paragraph, Consultant shall be entitled to receive just and equitable compensation, in an amount not to exceed that payable under this Agreement, for any satisfactory work completed on such documents and other materials to the effective date of such termination. Consultant hereby expressly waives any and 2015-02-03 Agenda Packet Page 478 i I Page 14 444 CITY OF CHl IlA VISTA i all claims for damages or compensation arising under this Agreement except as set forth in this section. ARTICLE VII. RECORD RETENTION AND ACCESS A. Record Retention. During the course of the Project and for three (3) years following completion, the Consultant agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the Project as City may require. B. Access to Records of Consultant and Subcontractors. The Consultant agrees to permit, and require its subcontractors to permit City or its authorized representatives, upon request, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Contractor and its subcontractors pertaining to the Project. C. Project Closeout. The Consultant agrees that Project closeout does not alter the reporting and record retention requirements of this Agreement. ARTICLE VIII. PROJECT COMPLETION, AUDIT, AND CLOSEOUT A. Project Completion. Within ninety (90) calendar days following Project completion or termination by City, Consultant agrees to submit a final certification of Project expenses and audit reports, as applicable. j B. Audit of Consultants. Consultant agrees to perform financial and compliance audits the City may require. The Consultant also agrees to obtain any other audits required by City. Consultant agrees that Project closeout will not alter Consultant's audit responsibilities. Audit costs are allowable Project costs. C. Project Closeout. Project closeout occurs when City notifies the Consultant that City has closed the Project, and either forwards the final payment or acknowledges that the Consultant has remitted the proper refund. The Consultant agrees that Project closeout by City does not invalidate any continuing requirements imposed by the Agreement or any unmet requirements set forth in a written notification from City ARTICLE IX. MISCELLANEOUS PROVISIONS A. Assignability. The services of Consultant are personal to the City, and Consultant shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or notation), without prior written consent of City. 2015-02-03 Agenda Packet Page 479 Page 15 CITY OF CHl ILA VMA 1. Limited Consent. City hereby consents to the assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 16 to the subconsultants identified as "Permitted Subconsultants." B. Ownership, Publication, Reproduction and Use of Material. All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced under this Agreement shall be the sole and exclusive property of City. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights or patent rights by Consultant in the United States or in any other country without the express written consent of City. City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this Agreement. C. Independent Contractor. City is interested only in the results obtained and Consultant shall perform as an independent contractor with sole control of the manner and means of performing I the services required under this Agreement. City maintains the right only to reject or accept Consultant's work products. Consultant and any of the Consultant's agents, employees or representatives are, for all purposes under this Agreement, independent contractors and shall not be deemed to be employees of City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Therefore, City will not withhold state or federal income tax, social security tax or any other payroll tax, and Consultant shall be E solely responsible for the payment of same and shall hold the City harmless with regard to them. 1. Actions on Behalf of City. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever, as an agent or otherwise. Consultant shall have no authority, express or implied, to bind City or its members, agents, or employees, to any obligation whatsoever, unless expressly provided in this Agreement. I 2. No Obligations to Third Parties, In connection with the Project, Consultant agrees and shall require that its agents, employees, subcontractors agree that City shall not be responsible for any obligations or liabilities to any third party, including its agents, employees, subcontractors, or other person or entity that is not a party to thi s Agreement. Notwithstanding that City may have concurred in or approved any solicitation, subagreement, or third party contract at any tier, City shall have no obligation or liability to any person or entity not a party to this Agreement. D. Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement, against City unless a claim has first been presented in I 2015-02-03 Agenda Packet Page 480 Page 16 '��4 CITY OF CH[1LA VISTA I writing and filed with City and acted upon by City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by City in the implementation of same. Upon request by City, Consultant shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. i E. Administration of Contract. Each party designates the individuals (Contract Administrators) indicated on Exhibit A, Paragraph 12, as that party's contract administrator who is authorized by the party to represent it in the routine administration of this Agreement. i F. Term. This Agreement shall terminate when the parties have complied with all executor provisions hereof G. Attorney's Fees. Should a dispute arising out of this Agreement result in litigation, it is agreed that the prevailing party shall be entitled to a judgment against the other for an amount equal to reasonable attorneys' fees and court costs incurred. The "prevailing party" shall be deemed to be the party who is awarded substantially the relief sought. H. Statement of Costs. In the event that Consultant prepares a report or document, or participates in the preparation of a report or document in performing the Defined Services, Consultant shall include, or cause the inclusion of, in the report or document, a statement of the numbers and cost in dollar amounts of all contracts and subcontracts relating to the preparation of the report or document, i I. Consultant is Real Estate Broker and/or Salesman. If the box on Exhibit A, Paragraph 15 is marked, the Consultant and/or its principals is/are licensed with the State of California or some other state as a real estate broker or salesperson. Otherwise, Consultant represents that neither Consultant, nor its principals are licensed real estate brokers or salespersons. J. Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified in this Agreement as the places of business for each of the designated parties. K. Integration. This Agreement, together with any other written document referred to or contemplated in it, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision of it may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. 2015-02-03 Agenda Packet Page 481 I Page 17 CITY OF j CHl JlA VISTA I L. Capacity of Parties. Each signatory and party to this Agreement warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all necessary resolutions or other actions have been taken so as to enable it to enter into this Agreement. M. Governing LawNenue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of California, and if applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance under it, shall be the City of Chula Vista. i (End of page. Next page is signature page.) I I i I I 2015-02-03 Agenda Packet Page 482 Page 18 CITY OF CHI JLA VMA Signature Page to Agreement between City of Chula Vista and WILLDAN FINANCIAL SERVICES FOR SPECIAL DISTRICTAPPORTIONMENT, DELINQUENCY MONITORING ADMINISTRATION AND OTHER SERVICES IN WITNESS WHEREOF, City and Consultant have executed this Agreement, indicating that they have read and understood same, and indicate their full and complete consent to its terms: Dated , 2015 City of Chula Vista By: Mary Casillas Salas,Mayor Attest: Donna Norris, City Clerk Approved as to form: Glen R. Googins, City Attorney Dated January 7 , 2015 WILLDAN FI S ICES I By: RK R PRESIDENT & CEO Exhibit List to Agreement: Exhibit A I I 2015-02-03 Agenda Packet Page 483 Page 19 CITY OF rHt 1A VISTA i i Exhibit A to Agreement between City of Chula Vista and WILLDAN FINANCIAL SERVICES E E 1. Effective Date: The Agreement shall take effect upon full execution of the Agreement, as of the effective date stated on page 1 of the Agreement. 2. City-Related Entity: {X) City of Chula Vista, a municipal chartered corporation of the State of California ( } The Chula Vista Public Financing Authority, a ( ) The Chula Vista Industrial Development Authority, a { ) Other: , a [insert business form] (City) 3. Place of Business for City: City of Chula Vista 276 Fourth Avenue Chula Vista,CA 91910 4. Consultant: WILLDAN FINANCIAL SERVICES 5. Business Form of Consultant: Sole Proprietorship 1 etorshi o � ) p P ( )Partnership ()o Corporation 6. Place of Business, Telephone and Fax Number of Consultant: 27368 VIA INDUSTRIA, SUITE 110 TEMECULA, CA 92590 2015-02-03 Agenda Packet Page 484 I Page 20 CITY OF CHl ILA VISTA TELEPHONE: (951) 587-3500 FAX: (951) 587-3510 7. General Duties: • The Consultant shall provide Special District Administration, Apportionment and Delinquency Monitoring Services as requested by the City from February 3, 2015 through February 2, 2018. The City Manager, at his/her sole discretion, may extend the agreement for two consecutive one-year periods. The two additional one-year periods shall be on the same terms and conditions. All services shall be in accordance with the City's covenants in the Bond Indenture for each Assessment District and Community Facilities District. • The Consultant shall provide Assessment District apportionment services as requested by the City for tax years 2015/2016 through 2017/2018, as delineated in Section 8730 of the Streets and Highways Code. The Code states that when a parcel of land upon which there is an unpaid assessment divides, the original assessment must be segregated and apportioned in accordance with the benefits to the several parties of the original lot. • The Consultant shall provide Community Facilities District administration services as requested by the City. It is anticipated that additional CFD's, both bonded and non-bonded Districts for construction of infrastructure and landscape maintenance Districts, will be added during the term of this contract. The Respondent's proposal shall take this into account. • The Consultant shall provide Assessment District and Community Facilities District delinquency monitoring services as requested by the City. Delinquencies processed may have occurred outside the time periods specified in the contract. • Provide Open Space District administration services as requested by the City. 8. Scope of Work and Schedule: iii. Detailed Scope of Work: The Consultant will be responsible for the following tasks: i. Community Facilities District (CFDs) Administration a. Expert Resource: Consultant shall act as the City's "expert resource," and shall be available to answer questions and advise the City on particular issues involving the CFDs. b. Data Collection: Consultant shall gather and review data pertinent to the administration of the CFDs. Data will be obtained from various sources such as assessor's parcel maps, building permits and County Assessor information as determined to be necessary based on the requirements of the Rate and Method of Apportionment for each CFD (hereinafter "Rate and Method of Apportionment") Consultant will maintain and periodically update a 2015-02-03 Agenda Packet Page 485 Page 21 CITY OF CHL ILA VKTA database of all parcels within the districts and relevant parcel information. c. Administrative Cost Recovery: Consultant shall identify all costs associated with the administration of the CFDs and recover those costs through the levy process as outlined in 533t7(e) and 53340 of the Government Code of the State of California, Such costs may include, but are not limited to: bank fees, legal fees, County tax collection fees, and all costs and expenses of the public agency and its consultants related to district administration. d. Cash and Equivalents Analysis: Consultant shall determine the Cash and Equivalents balance requirements, acquire the current Cash and Equivalents balances and make recommendations to keep the flow of funds and fund balances in compliance with the bond documents. Fund transfers might include the transfer of available surplus funds to be used as levy credits or the transfer of reserve funds to the redemption fund upon the prepayment of assessments. Cash flow analysis will be performed to determine any levy shortfall or surplus collections. e. Special Tax Requirement: Consultant shall calculate the annual Special Tax Requirement (hereinafter"Special Tax" or "Special Taxes")that will include all necessary components as outlined in the Rate and Method of Apportionment, such as principal and interest due, administrative expenses, collection for direct financing of services or facilities and a fund credit or replenishment as determine4d from analysis of the district funds. f. Levy Calculation: Consultant shall calculate the annual special tax levy for each parcel within the CFDs following the guidelines established in the Rate and Method of Apportionment. g. Prior to June 30t of each year this Agreement is in effect, Consultant shall provide the City with Special Tax for each district, and each billing category within said district. Preceding submittal to the County, Consultant shall provide the City a computer disk or other mutually agreed upon format, which will include the district number, parcel number, and maximum Special Tax on each parcel—in a format which will be acceptable to the City. h. Meeting Attendance: Consultant shall attend any district-related City Council/Board meeting related to district administration, as requested by the City. i. Special Tax Levy Submittal: Consultant shall submit all Special Tax Levies to the County Auditor Controller in the required format and medium (i.e. tape, diskette). Special Tax Levies rejected by the County Auditor Controller will be promptly researched and resubmitted for collection on the same County Tax Roll. Any parcels that are not submitted to the County for collection will be invoiced directly to the parcel owner, with payment submitted to the public agency. j. Special Tax Levy Report: Consultant shall provide an annual Special Tax Levy Report. This report will include a parcel listing with levy amounts and j 2015-02-03 Agenda Packet Page 486 Page 22 CITY OF CHI ILA VMA other parcel information, the details of the annual Special Tax Requirement, current delinquency information, fund analysis, administrative expenses to be recovered, status of the project and current issues affecting the districts. k. Delinquency Monitoring: Consultant shall provide a comprehensive list of delinquencies after each special tax installment becomes due. The delinquency report will provide the district's overall delinquency percentage as well as a detailed list of each delinquent parcel, with the name and address of the delinquent parcel owner,the delinquent amount and penalties. 1. Backup Special Tax: Consultant shall calculate a Backup or Extraordinary Special Tax and determine if payment of the Backup or Extraordinary Special Tax is required for CFDs 97-3, 98-3, 99-1, 2000-1, 2001-1, 2001-2 and other new CFDs as requested by the City. This shall be calculated using information obtained from approved maps and building permits over the past year and compared to the tables provided in the Rate and Method of Apportionment for each CFD to determine if there is any loss in units or residential floor area. If the Extraordinary Special Tax is required, Consultant shall provide a list of parcels and amounts owed. For CFD 98-3, the Extraordinary Special Tax shall be calculated and included in the billing in accordance with the Rate and Method of Apportionment. m. Prepayment Calculations: Consultant shall provide special tax prepayment calculations to interested parties. The party requesting the calculation shall pay the fee of any prepayment calculations. n. Bond Calls: Consultant shall prepare the spread of principal to be called within maturities for all bond calls and coordinate the call with the Paying Agent/Trustee. o. Release of Liens: Consultant shall prepare and file all documents required to release the liens of parcels that have prepaid the special tax or where the districts has matured. p. CDIAC Reporting: Consultant shall perform all necessary reporting to the California Debt and investment Advisory Commission as required by 53359.5(b) and 53359.5(c) of the Government Code of the State of California. q. Notice of Special Tax Disclosure: Consultant shall provide Notice of Special Tax Disclosure notices to requesting parties as required by 53340.2 and 53341.5 of the Government Code of the State of California. The fee of any Notice of Special Tax shall be billed to the party requesting the disclosure form. r. Toll-Free Phone Number: Consultant will provide a toll-free phone number for use by the City, other interested parties and all property owners. Consultant's staff shall be available to answer questions regarding the districts and ongoing collection of the special tax during normal business hours (Mon. Fri. 8:00am to 5:00pm). Bilingual staff shall be available for 2015-02-03 Agenda Packet Page 487 Page 23 cm or CH111A VISTA Spanish-speaking property owners. s. Consultant Coordination: Consultant will provide all documentation and information to other City consultants as necessary throughout the year. ii. 1913 and 1915 Act Assessment District Administration Services a. Expert Resource: First and foremost, Consultant shall act as the City's "expert resource," and shall be available to answer questions and advise the City on particular issues involving Assessment Districts. b. Kick-Off Meeting, Project Schedule: Consultant shall meet with City staff, legal counsel and other interested parties to: • Establish lines of communication. • Clarify the specific project goals and criteria that will meet the City's preference. • Identify and resolve any special circumstances that may be involved in the administration of the districts. • Develop project schedules to meet legal requirements and provide for effective interaction of all involved parties. • Establish meeting dates consistent with schedule to achieve project milestones. c. Data Collection: Consultant shall gather and review data relevant to the administration of the districts. Data shall be obtained from various sources, including, but not limited to, City records, Assessor's parcel maps, and County Assessor information. A database containing said information for each of the Assessment Districts shall be created by Consultant. d. Policy Review: Consultant shall review policies and procedures that have been established by the Agency for compliance with governing documents and law. These policies shall be incorporated into Consultant's service to the City. e. Cost Recovery: Consultant shall identify all costs associated with the administration of the Assessment Districts and recover those costs through the levy process as outlined in 8682 and 8682.1 of the California Streets and Highways Code. These costs may include, but not be limited to Registrar/Transfer/Paying Agent fees, arbitrage Rebate calculation fees, bank fees and expenses of the City and its consultants related to the j administration of the districts. f. Fund Analysis: Consultant shall determine the balance requirements and acquire the current cash balances for the districts. Consultant shall make recommendations to ensure that the flow of funds and fund balances are in compliance with bond documents. Cash flow analysis shall also be performed to determine any levy shortfall or surplus. g. Annual Assessment Levy: Consultant shall calculate the annual assessment 2015-02-03 Agenda Packet Page 488 i Page 24 CITY OF r t TA VISTA i levy for each parcel in each of the districts and submit the amount for each parcel to the County in the format and medium (i.e. tape, diskette) required by the County Auditor-Controller. h. Resubmission or Rejects: Consultant shall research the status of any parcels rejected by the County Auditor-Controller, and resubmit corrected data for collection on the same County Tax Roll. Any parcels that are not accepted f by the County for collection shall be invoiced directly, with payment directed to the City. I i. Maintain Assessment District Data: Consultant shall annually track all parcel changes to ensure that all changes are documented. Historical parcel change and assessment apportionment data shall be maintained by Consultant. j. Annual Report: Consultant shall provide a comprehensive Assessment District Report that shows a detail listing of the amounts submitted to the levy or directly billed for collection, details of delinquent assessments, fiend analysis, paid off parcels and release of liens, all bond call activity, and assessed valuation information. k. Delinquency Monitoring: Consultant shall provide the City with a comprehensive list of delinquencies after each installment becomes due. This report shall show delinquency percentage as well as a detailed list of each delinquent parcel, with the name and address of the delinquent parcel owner, the delinquent amount and penalties. 1. Prepayment Calculation/Amortization Schedule: Consultant shall provide assessment prepayment calculations and amortization schedules to interested parties. The requester shall pay the cost of this service; however, there shall be no charge to the City or property owners. m. Bond Calls: Consultant shall prepare the spread of principal to be called within maturities for all bond calls and coordinate the call with the Paying Agent/Trustee. n. Release of Liens: Consultant shall prepare and file all documents required to release the liens of parcels that have prepaid the assessment. o. Notice of Special Assessment: Consultant shall provide a"Notice of Special Assessment" disclosure notice to requesting parties required by 53754 of the Government Code of the State of California. The fee of any Notice of Special Tax shall be paid by the parry requesting the disclosure notice. p. Toll-Free Phone Number: Consultant shall provide a toll-free phone number for use by the City, other interested parties and all property owners. Consultant's staff shall be available to answer questions regarding the formation and ongoing collection of assessments for the districts during normal business hours (Mon., - Fri. 8:00am to 5:00pm). Bilingual staff shall be available for Spanish-speaking property owners. q. County Assessor Reporting: Consultant shall work with the County Assessor to aid in complying with the requirements of Revenue & Taxation Code i i I i 2015-02-03 Agenda Packet Page 489 Page 25 cn ox C'Hl IA V1crA i Section 163. This includes providing data such as parcel number, original assessment and current principal balance to the County Assessor. r. Consultant Coordination: Consultant shall provide all documentation and information to other City consultants as necessary throughout the year. W. Open Space District Tax Roll Billing a. Expert Resource: First and foremost, Consultant shall act as the City's "expert resource," and shall be available to answer questions and offer advice on particular issues involving the Open Space Districts. b. Kick-Off Meeting: Consultant shall meet with City staff to discuss: • Tax roll billing steps and appropriate timeline. • Method of application of the assessment and the data required to establish the proper procedure for levying the assessment. The process to follow for any appeals or disputes. c. Data Gathering: Consultant shall gather and review data pertinent to the calculation and billing of the Open Space District and apply the formula, created during district formation, to determine each parcel's assessment (hereinafter "assessment formula"). Data shall be obtained from various sources, including, but not limited to, the City, assessor parcel maps and County Assessor information. d. Quality Control: Consultant shall perform cross-reference tests looking at the various data sources, land use codes, and other pertinent information to ensure the best and most accurate levy application. e. Database Maintenance: Consultant shall maintain and periodically update a database of all parcels within each district and relevant parcel information. f. Levy Calculation: Consultant shall calculate the annual levy for each parcel within the district following the guidelines established by the assessment formula. g. Prior to June 30th of each year this Agreement is in effect, Consultant shall provide the City with assessment rates for each district, and each billing category within said district. Preceding submittal to the County, Consultant shall provide to the City a computer disk or other mutually agreed upon media, which includes the district number, parcel number, and maximum assessment on each parcel in a format acceptable to the City. h. County Submittal: Consultant shall submit the levy to the County Auditor- Controller in the required electronic format. Levies rejected by the County Auditor Controller shall be researched and resubmitted for collection on the same County Tax Roll. Any parcels that are not submitted to the County for collection shall be invoiced with payment to be directed to the City. i. Reporting: Consultant shall provide an annual Open Space District Levy Report. The report shall include a parcel listing with levy amounts. Parcel and levy data can be provided via a CD ROM diskette or electronic file. 2015-02-03 Agenda Packet Page 490 I Page 26 ' an o� C'HI11A VKFA j. Consultant Coordination: Consultant shall provide all documentation and information to other City consultants as necessary throughout the year. k. Toll-Free Phone Number: Consultant shall provide a toll-free phone number for use by the City and property owners. Consultant staff shall be available to answer questions regarding the formation and ongoing collection of assessments for the districts during normal business hours (Mon., - Fri. 8:00am to 5.00pm). Bilingual staff shall be available to assist Spanish- speaking property owners. iv. Delinquency Managemeni a. Delinquency Reports: Consultant shall provide the City with an updated list of delinquencies prior to sending any of the letters listed in this subsection 8.A.iv.) This report shall also detail each district's percentage of delinquencies, as well as a detailed list of each delinquent parcel. b. Reminder Letter: At the City's direction, send a reminder letter (the form of which shall be approved by the City) to the property owner of each delinquent parcel for the December 10th installment. The purpose of the letter is to inform and educate the property owner of their obligation to pay assessments. c. Demand Letter: At the City's direction, send a reminder letter (the form of which shall be approved by the City) to the property owner of each delinquent parcel for the April 10th installment. This letter shall be mailed to any property owner who remains delinquent for both installments or who is delinquent after April 10th only. The purpose of this letter is to further educate the property owner and advise them of potential foreclosure. d. Foreclosure Letter: Upon authorization from the City, Consultant shall send final twenty-one (21) day delinquency foreclosure letter to each delinquent property owner via certified mail. This type of letter is typically sent after the installments for a parcel have been removed from the tax roll. The letter delineates what amount must be paid directly to the City to forestall the turnover of documents to the foreclosure attorney. e. Tax Roll Removal: Consultant shall provide and file (if necessary) the information required to remove parcels from the tax roll. Consultant f. At the City's discretion, Consultant may be order ordered to offer payment plans to property owners in lieu of turning parcels over to the City's foreclosure counsel g. Subsequent Foreclosure Services: Once a decision to foreclose has been made by City, Consultant shall prepare and deliver at information to the City's foreclosure counsel. Consultant shall also continue to supply the City's counsel with additional information throughout the foreclosure process. Consultant shall continue to respond to property owner (unless ordered not to) and City staff phone calls regarding the status of all cases, 2015-02-03 Agenda Packet Page 491 Page 27 4�» MY or CHI 11A V1STA and shall coordinate and audit status reports on a bi-monthly basis from the City's foreclosure counsel. For those parcels sent to foreclosure, Consultant ,shall assist foreclosure counsel to initiate and prosecute judicial foreclosure proceedings in compliance with bond foreclosure covenants. h. Toll-Free Phone Number: Consultant shall provide a toll-free phone number for use by the City, other interested parties and all property owners. Consultant's staff shall be available to answer questions regarding the formation and ongoing collection of assessments/special taxes for the districts during normal business hours (Mon. -- Fri. 8:00pm to 5:00pm) Bilingual staff shall be made available for Spanish-speaking property owners. i. Consultant Coordination: Consultant shall provide all documentation and information to other City consultants as necessary throughout the year. v. Bond Issue Continuing Disclosure In accordance with the Disclosure Certificate of a bond issue, Consultant shall assist in compliance with the annual disclosure requirement of the SEC Continuing f Disclosure Rule 15c2-12. Specifically, Consultant shall perform the following: a. Document Review: Consultant shall review pertinent documents related to the bond issue, including the Official Statement and Disclosure Certificate. Consultant shall identify material such as the Consolidated Annual Financial Report and/or other operating data that the City has agreed to provide in the Disclosure Certificate. I b. Data Collection: Consultant shall collect the annual financial information and operating data that the City has agreed to provide to each Nationally Recognized Municipal Securities Information Repository (NRMSIR) and the appropriate State Information Depository (SID), if any. c. Report Preparation: Consultant shall prepare the Annual Disclosure Report as required in the Disclosure Certificate. d. Annual Dissemination: Consultant shall disseminate the Annual Disclosure Report to state and national repositories and post to our website to allow public access free of charge. e. Significant Events: Consultant shall prepare and disseminate a "Notice of Significant Events", as listed on the Continuing Disclosure Certificate, to the appropriate SID and to either each NRMSIR or the Municipal Securities Rulemaking Board (MSRB). Consultant's actions pursuant to this subsection should commence upon notification by the City of the occurrence of any of the events, if deemed by the City to be material. Typical significant events may include: • Principal and interest payrDent delinquencies • Non-payment related defaults • Unscheduled draws on debt service reserves reflecting financial difficulties 2015-02-03 Agenda Packet Page 492 Page 28 CITY OF C'HI IlA VISTA • Unscheduled draws on credit enhancements reflecting financial difficulties • Substitution of credit or liquidity providers, or their failure to perform E • Adverse tax opinions or events affecting the tax-exempt status E of the security • Modifications to the rights of security holders • Bond calls • Defeasances • Release, substitution, or sale of property securing repayment of the securities • Rating changes f. Consultant Coordination: Consultant shall provide all documentation and information to other City consultants as necessary throughout the year. E vi. Apportionments Consultant shall provide Special Districts apportionment services as delineated in Section 8730 of the Streets and Highways Code. The Code states that when a parcel of land upon which there is an unpaid assessment divides, the original assessment just be segregated and apportioned in accordance with the benefits to the several parties of the original lot. The Consultant shall apportion the liens among the newly created parcels as if such a subdivision had existed at the time of the confirmation of the District and file documents to effectuate a segregation with the County Tax Auditor after the City reviews and authorizes such. Specifically,the Consultant shall perform the following. a. Segregation: Consultant shall apportion the special assessment according to the method described in the engineer's report. b. Notice of Apportionment: Consultant shall prepare an amended assessment diagram and notice. The diagram and notice shall be filed and recorded with the County Recorder, c. Assessment Diagram: Consultant shall prepare an amended assessment diagram and notice. The diagram and notice shall be filed and recorded with the County Recorder. d. Amortization Schedule: Consultant shall prepare an amortization schedule for each newly created assessment type. e. Apportionment Report. Consultant shall prepare and submit to the City an Apportionment Report showing the finalized apportionment and the amended assessment diagram. f. Optional—Application Forms. If requested by the City, Consultant shall also provide apportionment application forms and instructions to the City's Engineering representative for inclusion as a condition of approval for 2015-02-03 Agenda Packet Page 493 Page 29 cln OF C Ht JIA VISTA I i subdivision within an assessment district. g. In the event proceedings are undertaken under Division 10, Part 10 of the California Streets and Highways Code, the following additional item shall be prepared: • Resolutions. Consultant shall prepare the required City Council resolutions to order the amended assessment, the amended assessment diagram, notices to the property owner, and fix the amount of costs to perform the apportionment. S Public Meetings. Consultant shall be available to attend any public meetings required to complete the apportionment. h. Consultant Coordination: Consultant shall provide all documentation and information to other City consultants as necessary throughout the year. vii. MuniMagic Software Services a. MuniMagic: To complement the administration of the City's districts, Consultant shall provide authorized city staff, access to MuniMagic. b. Web Interface: Consultant shall provide programming support to the City to create an interface between the City's website and parcel data within MuniMagic for public access. viii. Optional Items If requested by the City, the following services shall be provided: a. Proposition 218 Compliance Consultant shall work with the City, as needed, given the requirements of Proposition 218. Consultant understands that each City has different requirements and resources to complete the necessary tasks for the assessment balloting procedures. Therefore, an individually tailored approach to Proposition 218 Compliance may be required. b. District Closeout: Consultant shall administer the districts under the City's direction, taking into account the final-year maturity. Thereafter, Consultant shall perform the following 9 Perform a complete analysis of all funds for each Assessment District in accordance with Municipal Improvement Act 1913 I and the Improvement Act of 1915. w Prepare a detailed Analysis Report for each district projecting revenue and expenditures resulting in a surplus amount. Projected revenue may include, but is not limited to, investment earnings and assessment levies. Projected expenditures may include, but is not limited to, debt service payments, arbitrage rebate payments, administrative costs and 2015-02-03 Agenda Packet Page 494 Page 30 CITY OF CHl1W VISTA project maintenance Costs. e Determine if arbitrage rebate calculations have been performed and funds have been cleared for disbursement by the City Finance Department. • Determine the best use of the surplus amount in accordance with applicable laws. • Prepare a Certificate of Project Completion and Use of Funds for Project Maintenance Letter, to be signed by the Public Works Director. • Prepare a City Council Resolution Declaring Surplus, Determining Use and Approving the Analysis Report. • Prepare documents and coordinate the advanced maturity of bonds as required. • Prepare a detailed report for the processing of refunds to property owners by the City. • Review procedures with legal counsel and City staff as required. • Prepare a detailed delinquency report and consider the delinquencies in the analysis of funds and refunds. • Coordinate the implementation of a policy for the collection of delinquencies and timeline for completion. c. Processing of Bond Tenders (1915 Act Bonds and CFD Bonds) i • Expert Resource: First and foremost, Consultant shall act as the City's "expert resource", and is available to answer questions and advise the City on particular issues involving the use of Bond Tenders. • Kick-Off Meeting: Consultant shall meet via telephone or in person with City staff, legal counsel and other interested parties to discuss details and implementation of a bond tender policy. • Implementation of Bond Tender Policy. Consultant shall implement the City's existing bond tender administrative policy. If desired, Consultant shall review and make modifications to this existing policy or develop and implement a new policy. As this requires significant additional work, hourly rates shall apply. • Primary Contact. Consultant shall serve as the primary and direct contact for property owners, bondholders, and other interested parties. Consultant shall provide instructions and guidelines on the bond tender process. • Letters of Intent to Tender. Consultant shall review and reply 2015-02-03 Agenda Packet Page 495 I Page 31 OW or to Letters of Intent to Tender with a formal Letter of Instructions to Tender, and shall provide updates to the Letter of Instructions base on amount change triggers. • Facilitator of Bond Tenders. Consultant shall act as facilitator of bond tenders, and shall provide the following: 1. Analysis of bond tendered and application of bonds tendered as payment of delinquencies, current year installments, and prepayment of the future of the lien. 2. Provide documentation of the tender to property owners, trustee, fiscal agent, paying agent, City/Agency and other professionals. 3. Update of debt service schedules and mandatory sinking fund schedules, as required. 4. Calculation and request payment of any amounts due in cash in addition to the bonds tendered. • Data Corrections: Consultant shall perform County Tax Roll corrections, future annual levy, and future amortization annual levies corrections resulting from the bond tender. ( ) g • Toll-Free Phone Number: Consultant shall provide a toll-free phone number for use by the City, other interested parties and all property owners during normal business hours (Mon. Fri. 8.00pm to 5:00pm) B. Date for Commencement of Consultant Services: (X)Same as Effective Date of Agreement ( ) Other: C. Dates or Time Limits for Delivery of Deliverables: Deliverable No. 1: Prior to June 30th of each year this Agreement is in effect, Consultant shall provide the City with Assessment rates for each Community Facilities District, Assessment District and Open Space District. Deliverable No. 2: On August 1St of each year, submit a computer disk of annual assessments and/or collections to the County Auditor-Controller Deliverable No. 3: On or before August 10th of each year, final corrections to the tax roll shall be submitted to the County Auditor-Controller. I 2015-02-03 Agenda Packet Page 496 E 1 Page 32 cnv OF C'Ht J A VISTA i I Deliverable No. 4: On or before October 15th of each year, submit to the City three (3) copies and one (1) unbound coy of each final Special Tax District report with corrected printouts and computer files. f I Deliverable No. 5: On September 30th of each year, submit to the City a copy of each Amended Assessment Diagram. E Deliverable No. 6: within 10 business days after the effective or execution date of this agreement (whichever is later), provide City staff with access to MuniMagic and establish a timeline for creation of web interface. D. Date for completion of all Consultant services: The date when all services assigned to the Consultant have been resolved, or upon notification from City of contract termination. 9. Materials Required to be Supplied by City to Consultant: A. Copy of Final Special Tax Report for all Community Facilities Districts. B. Copy of Final Official Statement, bond indenture, arbitrage certificate and other documents as required for Community Facilities Districts involving a bond issue. C. Access to the City's computerized permit tracking system. D. Copies of Site development plans (for commercial and multiple family properties), Final Maps which have been approved prior to March 1st of the previous fiscal year, and building permit information. E. (After first fiscal year of formation) Copies of tax reapportionment forms completed by City for parcels which have been segregated by the County during the previous fiscal year. F. Budget information. G. List of Special Tax Districts the City would like Consultant to administer for each Fiscal Year. H. Copy of Final Engineer's Report and Final Official Statement for each Special District. I. Listing of parcels that have been called for each Special District since the bonds were issued. The list should include the amount of bonds called and their corresponding Fiscal Year for each Special District. K. List of parcels requiring apportionment services for each Assessment District for each Fiscal Year. L. Name and address of the underwriter or other original purchaser of the bonds for each Special District. M. A sample of the City-approved notice to underwriters or other original purchaser of bonds. N. A copy of last year's database (in electronic format if available) and diagrams for each Special District. W. Compensation: A. ( ) Single Fixed Fee Arrangement. 2015-02-03 Agenda Packet Page 497 Page 33 CIN OF CHIJlA VISTA For performance of all of the Defined Services by Consultant as herein required, City shall pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set forth below: Single Fixed Fee Amount: ,payable as follows: Milestone or Event or Deliverable Amount or Percent of Fixed Fee ( ) 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans that must be returned to the City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Consultant shall have represented in writing that said percentage of completion of the phase has been performed by the Consultant. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. B. O Phased Fixed Fee Arrangement. For the performance of each phase or portion of the Defined Services by Consultant as are separately identified below, City shall pay the fixed fee associated with each phase of Services, in the amounts and at the times or milestones or Deliverables set forth. Consultant shall not commence Services under any Phase, and shall not be entitled to the compensation for a Phase, unless City shall have issued a notice to proceed to Consultant as to said Phase. Phase Fee for Said Phase 1. $ 2. $ 3. $ i 2015-02-03 Agenda Packet Page 498 Page 34 TM CITY OF Cl-ll1LA VISTA ( ) 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans that must be returned to the City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 18 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Consultant shall have represented in writing that said percentage of completion of the phase has been performed by the Consultant. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. C. O Hourly Rate Arrangement D. (X)Other For performance of the Defined Services by Consultant as herein required, City shall pay Consultant for the productive hours of time spent by Consultant in the performance of said Services, at the rates or amounts set forth in the Rate Schedule herein below according to the following terms and conditions: a Apportionment Services TASK BASE FEE* PER PARCEL FEE Mapping: 0--25 parcels $950 $18 20— 100 parcels $850 $15 101 —500 parcels $750 $12 >500 parcels $650 $10 Data: Spreadsheet Updating NIA $0.50 Electronic Tape Preparation NIA $0.30 *Base Fee only applies for those districts requiring an amended diagram. i 2015-02-03 Agenda Packet Page 499 i Page 35 CITY OF CHI J1A VISTA • Delinquency Monitoring Services f SERVICES FEES Delinquency Reminder Letter $15 Delinquency Demand Letter $45 Foreclosure Letter $65 Effect Removal from Tax Roll and Record Subsequent Notice of Satisfaction $65 Payment Plan $200 Subsequent Foreclosure Services $300 Delinquency Demand Payoff $50 Zero Demand $50 • Arbitrage Compliance Services Arbitrage Rebate Fee Table ARBITRAGE SERVICES FEE Engagement Fee (one-time fee) $250 I Base Fee Range $900 - $1,500 Spending Exception Analysis $500 per period Commingled Funds Analysis $250 per fund Data Analysis in Excess of 12 months $250 per year Transferred Proceeds Analysis $250 per year IRA Audit Assistance $150 per hour Online Compliance Management System No Charge Preparation of IRS Form 9038T (payment) No Charge i Continuing Disclosure Fee Table DISCLOSURE SERVICES FEE Setup Fee $250 per issue Non-land based Issues $1,450 Land based Issues $1,200 2015-02-03 Agenda Packet Page 500 Page 36 Cin OF rHL 1LA VISTA Incremental Annual Fee for Bonds Issued on Parity $450 per issue Supplemental/Amended Reports $250 Notice of Occurrence of Listed Events $250 per Notice Annual Third Party Expenses At Cost Continuing Disclosure Compliance Review, if requested $200 per issue/per year Q (X)Not-to-Exceed Limitation on Time and Materials Arrangement i Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum Compensation amount, Consultant agrees that Consultant will perform all of the Defined Services herein required of Consultant for $118,125, including all Materials, and other"reimbursables" (Maximum Compensation). • Optional Services: At the discretion of the City, Consultant shall provide those services related to annual use, increases, closeouts, refiinding, etc. Fees for those services will be determined by the City and Consultant as fixed-fee (to be negotiated later) or at Consultant rates. The City may choose which method (negotiated or fixed-fee or hourly). The hourly rates are shown below. Hourly Rates • CONSULTANT TITLE HOURLY RATE • Group Manager $210 • Principal Engineer $200 • Principal Consultant $200 • Senior Project Analyst $165 • Project Manager $145 • Senior Project Analyst $130 • Senior Analyst $120 • Analyst $100 ® Assistant Analyst $ 75 • Property Owner Services Representative $ 55 • Support Staff $ 50 2015-02-03 Agenda Packet Page 501 i Page 37 C"Y OF CHI 1LA VISTA (1) O Limitation without Further Authorization on Time and Materials Arrangement At such time as Consultant shall have incurred time and materials equal to $ Authorization Limit), Consultant shall not be entitled to an additional compensation without further authorization issued in writing and approved by the City. Nothing herein shall preclude Consultant from providing additional Services at Consultant's own cost and expense. See Exhibit B for wage rates. ( ) Hourly rates may increase by 6% for services rendered after [month], 20 , if delay in providing services is caused by City. i i i I i 2015-02-03 Agenda Packet Page 502 Page 38 UY OF rHi i A v1GTA 11. Materials Reimbursement Arrangement For the cost of out of pocket expenses incurred by Consultant in the performance of services herein required, City shall pay Consultant at the rates or amounts set forth below: ( } None, the compensation includes all costs. i Cast or Rate O Reports, not to exceed $ $ (X) Copies, not to exceed $ $0.06/page i (X) Travel,not to exceed $1,000: $ACTUAL COST (X) Printing, not to exceed $ $ACTUAL COST (X) Postage, not to exceed $ $ACTUAL COST (X) Delivery, not to exceed $ $ACTUAL COST (X) Outside Services: $ACTUAL COST (X) Other Actual Identifiable Direct Costs: $ACTUAL COST County Charges (for tapes, maps, and recording fees,not to exceed $ $1,000: not to exceed$ $ 12. Contract Administrators: City: Amy Partosan, Management Analyst Consultant: Beatrice Medina, Project Manager 3 j 13. Liquidated Damages Rate: ( } $ per day. ( } Other: 14. Statement of Economic Interests, Consultant Reporting Categories, per Conflict of Interest Code (Chula Vista Municipal Code chapter 2.02): (X)Not Applicable. Not an FPPC Filer. ( } FPPC Filer ( } Category No. 1. Investments, sources of income and business interests. 2015-02-03 Agenda Packet Page 503 Page 39 OW of 041 ETA VISTA O Category No. 2. Interests in real property. O Category No. 3. Investments, business positions, interests in real property, and sources of income subject to the regulatory, permit or licensing authority of the department administering this Agreement. E f E O Category No. 4. Investments and business positions in business entities and sources of income that engage in land development, construction or the acquisition or sale of real property. ( ) Category No. 5. Investments and business positions in business entities and sources of income that, within the past two years, have contracted with the City of Chula Vista or the City's Redevelopment Agency to provide services, supplies, materials, machinery or equipment. O Category No. 6. Investments and business positions in business entities and sources of income that, within the past two years, have contracted with the department administering this Agreement to provide services, supplies, materials, macbinery or equipment. ( ) List Consultant Associates interests in real property within 2 radial miles of Project Property, if any: 15. ( ) Consultant is Real Estate Broker and/or Salesman 16. Permitted Subconsultants: NONE 17. Bill Processing: A. Consultant's Billing to be submitted for the following period of time: ( ) Monthly 2015-02-03 Agenda Packet Page 504 g g Page 40 CITY OF CH[1lA V1.UA ( ) Quarterly (X)Other: See Section 10 B. Day of the Period for submission of Consultant's Billing: { } First of the Month { } 15th Day of each Month ( ) End of the Month O Other: C. City's Account Number: Appropriate AD, CFD and OSD accounts 18, Security for Performance { ) Performance Bond, $ { ) Letter of Credit, $ { ) Other Security: Type: Amount: $ ( ) Retention. If this space is checked,then notwithstanding other provisions to the contrary requiring the payment of compensation to the Consultant sooner,the City shall be entitled to retain, at their option, either the following "Retention Percentage" or"Retention Amount" until the City determines that the Retention Release Event, listed below, has occurred: ( ) Retention Percentage: ( ) Retention Amount: $ Retention Release Event: ( ) Completion of All Consultant Services O Other: ( ) Other: The Retention Amount may be released on a monthly basis provided that Consultant has performed said monthly services to the sole satisfaction of the Assistant City Manager/Director of Development Services or his designee. i i 3 i 2016-02-03 Agenda Packet Page SOS RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND WILLDAN FINANCIAL SERVICES FOR SPECIAL DISTRICT APPORTIONMENT, DELINQUENCY MONITORING ADMINISTRATION AND OTHER SERVICES FOR ASSESSMENT DISTRICTS (ADs), COMMUNITY FACILITIES (MELLO-ROOS) DISTRICTS (CFDs) AND OPEN SPACE DISTRICTS (OSDs), AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAID AGREEMENT WHEREAS, the City has formed 12 Assessment Districts to provide funding for benefitting properties and infrastructure under the Municipal Improvement Acts of 1913 and 1915; and WHEREAS, the City has also formed 23 Mello-Roos Community Facilities Districts to provide funding for the construction of infrastructure or for the maintenance of open space areas in accordance with the Community Facilities Act of 1982; and WHEREAS, the City has formed 24 Open Space Districts to provide funding for perpetual maintenance of common open space areas; and WHEREAS, the City requires a consultant for the performance of apportionment, delinquency monitoring, administration and other services for the said districts; and WHEREAS, as required by Municipal Code Section 2.56.110, a Request for Proposal (RFP) was prepared and advertised, proposals were received and reviewed, and firms were interviewed and ranked in accordance with selection criteria; and WHEREAS, seven firms responded to the RFP, Dolinka Group, Harris & Associates, NBS Government Finance Group, PSOMAS, Special District Financing and Administration, David Taussig & Associates, Inc., and Willdan Financial Services; and WHEREAS, the selection committee recommends awarding the contract to Willdan Financial Services; and WHEREAS, the proposed contract will utilize the services of Willdan Financial Services, to perform the necessary tasks in the administration of the City's Assessment Districts, Community Facilities Districts and Open Space Districts, including delinquency management and apportionment services; and WHEREAS, the proposed contract is from February 3, 2015 through June 30, 2018; and WHEREAS, the City Manager may exercise the option to extend the contract for up to two one-year periods. 2015-02-03 Agenda Packet Page 506 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the Agreement Between the City of Chula Vista and Willdan Financial Services for Special District Apportionment, Delinquency Monitoring Administration and Other Services, in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the Mayor to execute same. Presented by Approved as to form by Richard A. Hopkins Glen R. Googins Director of Public Works City Attorney 2015-02-03 Agenda Packet Page 507 City of Chula Vista CTY CHUILAVISTA Staff Report File#: 15-0020, Item#: 7. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a) Names of cases: A. John Hess v. Dave Hanneman, et al., United States District Court, Case No. 14cv2271 CAB JMA B. Rudolph Diaz v. City of Chula Vista; Dave Hanneman, San Diego Superior Court, Case No. 37-2014-16795-CU-OE-CTL C. Rudy Diaz v. City of Chula Vista, San Diego Superior Court, Case No. 37-2013-35036-CU-WM-CTL City of Chula Vista Page 1 of 1 Printed on 1/29/2015 2015-02-03 Agenda Packet powered by Le9age 508