HomeMy WebLinkAboutReso 1992-16856 RESOLUTION NO. 16856
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY
RECORDS AND DOCUMENTS WHICH ARE NO LONGER REQUIRED AS
PROVIDED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, it has been determined that certain City records under the charge
of the City Clerk are no longer required for public or private purposes; and,
WHEREAS, it has been determined that destruction of said materials is
necessaryto conserve storage space and reduce staff time, expense, and confusion
in handling'and informing the public; and,
WHEREAS, Section 34090 of the Government Code of the State of California
authorizes the head of a City department to destroy city records and documents
which are over two years old under his or her charge, without making a copy
thereof, after the same are no longer required, upon the approval of the City
Council by resolution and the written consent of the City Attorney; and,
WHEREAS, pursuant to Government Code Section 81009, all original Statements
of Economic Interests must be retained by filing officers for a period of not
less than seven years after termination from office and all copies of said
statements shall be retained for a period of not less than four years. The City
Clerk is designated as the filing officer for all Form 730s and thus shall retain
all original Form 730s for a period of seven years after the termination from
office. The Fair Political Practices Commission is the filing officer for all
original Form 721s and thus the City Clerk only has copies of said documents
which may be destroyed four years after termination from office; and,
WHEREAS, Fair Political Practices Commission requires that Campaign
Statements of Elected Officials be kept by the filing officer for an indefinite
period of time, but Campaign Statements for unsuccessful candidates for elected
office can be destroyed five years after failure to be elected; and,
WHEREAS, it is therefore desirable to destroy said records as listed in
Exhibit "A" attached hereto and made a part hereof; and,
WHEREAS, said records have been approved for destruction by the City
Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHULA VISTA does resolve
as follows:
SECTION 1: That approval and authorization is hereby given to destroy those
records described in Exhibit "A" attached hereto and made a part
hereof.
SECTION 2: That the City Clerk is authorized to allow examination by and
donation to the Department of Special Collections of the University
Research Library, University of California, or other historical
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society any of the records described in Exhibit "A" attached hereto,
except those deemed to be confidential.
SECTION 3: That the City Clerk shall certifyto the adoption of the resolution,
and thenceforth and thereafter the same shall be in full force and
effect.
Presented by Approv to
BeverlY/At Authelet og!arc
City Clerk City Attorney
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PASSED, APPROVED and ADOPTED by the City Council of the City of Chula
Vista, California, this 3rd day of November, 1992, by the following vote:
YES: Councilmembers: Horton, Malcolm, Moore, Rindone, Nader
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
Tim~a~er, Mayor
ATTEST:
~ A~thelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do
hereby certify that the foregoing Resolution No. 16856 was duly passed, approved,
and adopted by the City Council held on the 3rd day of November, 1992.
Executed this 3rd day of November, 1992.
Beverly '~.Au~helet, City Clerk