HomeMy WebLinkAboutReso 1994-17422 RESOLUTION NO. 17422
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA REVISING COUNCIL POLICY 159-02 "FUNDING-PRIVATE
ORGANIZATIONS OR INDIVIDUALS"
WHEREAS, Council Policy 159-02, "Funding-Private Organizations or Individuals", was
adopted by Council on January 25, 1972; and,
WHEREAS, this policy addresses the criteria, procedures and requirements for funding
private parties via the budget process; and,
WHEREAS, the existing policy is lacking in that it does not address requests received
during the course of a fiscal year, from private organizations and individuals, for financial
support to carry out program or activities; and,
WHEREAS, Council has directed staff to develop policy guidelines to assist them in
consideration of such requests; and,
WHEREAS, in response to that directire, staff proposes the attached policy revisions.
NOW, THEREFORE, BE IT FURTHER RESOLVED the City Council of the City of Chula
Vista does hereby revise Council Policy 159-02 "Funding-Private Organizations or Individuals"
as set forth in Attachment A, attached hereto and incorporated herein by reference as if set
forth in full.
Presented by Appr. ed as to for/ _
Jo Goss Bruce M. Boogaar~//'
./ ager City Attorney
" ~j
........ I !'1 :'
Resolution No. 17422
Page 2
.~.
ATTACHMENT A
COUNCIL POLICY
CITY OF CHULA VISTA
SUBJECT: FUNDING-PRIVATE ORGANIZATIONS OR POLICY EFFECTIVE
INDIVIDUALS NUMBER DATE PAGE
159-02 3/22/94 1 OF 3
ADOFrED BY: Resolution No. 17422 I DATED: 3/22/94
BACI(GROUND
The City Coundl receives requests from private organizations and individuals for finandal support to carry out
programs or activities. When these programs or activities are deemed to be beneficial to the interests of the
citizens of the City of Chula Vista, they constitute a munidpal purpose for which the expenditure of public
funds is allowed. The City Council has adopted the following policy to assist private organizations or
individuals in requesting such funds and Council in considering requests for said funding.
1. To establish guidelines and criteria for providing public financial support to private organizations or
individuals.
2. To establish procedures for processing and administering requests for ftmding from private
organizations or individuals via the budget process.
3. To establish policies and procedures for consideration of requests for funding by private organizations
or individuals submitted outside of the budget process.
SCOPE
1. This policy applies to all requests for non-Community Development Block Grant (CDBG} funding by
private organziations or individuals.
Organi?~fions The functions or services to be performed with the funding requested must be such
that the interests of the City are better served by an agreement arrangement with a private
organization than by performance of the services or functions by the City or is such that the purpose
of or reason for support serves a specific tangible benefit to the City.
Individuals Financial support of individuals shall not be approved unless the purpose of or reason for
suppo~ serves a specific tangible benefit to the City.
" H;I'
Resolution No, 17422
Page 3
COUNCIL POLICY
CITY OF CHULA VISTA
SUBJECT: FUNDING-PRIVATE ORGANIZATIONS OR POLICY EFFECTIVE
INDIVIDUALS NUMBER DATE PAGE
159-02 3/22/94 2 OF 3
ADOPTED BY: Resolution No. 17422 [ DATED: 3/22/94
Financial suppor~ granted outside of the budget process shall be the lesser of $500 or the value of the
tangible benefit to be received by the City through funding of the program or activity or through
services to be received in exchange for said funding. Council may deem, by three affirmative votes, to
exceed the $500 limit if the value of the benefit is determined to exceed $500 and therefore an
expenditure of a greater amount is appropriate.
pRO(~-F}URES
Requests for Funding
Requests for funding via the Coramuaity Promotions Prograin Budget Process. Except for emergency
or unanticipated funding requirements, all funding requests shall be made in this manner.
Requests for funding shah be submiRed to the City Manager's office on or before the last Monday in
the month of February of each year and must be accompanied by: a detailed operating budget
showing all sources of revenues for operations and the nature of all proposed expenditures by objea;
an audited financial statement, if available, covering the organization's last complete fiscal year
relating actual revenues and expenditures to the budget estimates for that year and indicating any
operating surplus or deficit; and a statement outlining the proposed program for the year for which
support is being requested.
Requests for funding by organiTations or individuals outside of the budget process. Occasionally a
situation arises where it is not possible to anticipate the need for funding assistance within the
timeframe for budget consideration. Under these circumstances requests for funding shall be made in
the following manner:
a. Requests for funding shah be submitted, in writing, to the City Council via the City Clerk
These requests shah include a statement regarding the nature and purpose of all proposed
expenditures and the "specific tangible" benefit to be derived by the community through
funding of said activity(ies).
b. Requests for funding shah be referred to the City Manager for analysis and recommendation.
The City Manager will review requests in the light of the contribution to the service rendered
by the organization/individual towards the achievement of community goals and the City's
current fiscal status.
All requests for funding must be accompanied by a written declaration, signed by a responsible officer
of the organization or by the individual making the request stating that said organization or
H 7
Resolution No. 17422
Page 4
COUNCIL POLICY
CITY OF CHULA VISTA
SUBJECT: FUNDING-PPAVATE ORGANIZATIONS OR POLICY EFFECTIVE
INDMDUALS NUMBER DATE PAGE
159-02 3/22/94 3 OF 3
ADOPTED BY: Resolution No. 17422 [ DATED: 3/22/94
individual does not engage in any discriminatory practices either de jure or de facto and they fully
support the national policy of radal and ethnic equality.
Dism'bution of Funds
No expenditure may be made out of any appropriation until a written agreement setting out the terms
and obligations of the parties has been entered into. The agreement will specify, in detail, the
services or functions to be performed, the nature of the reimbursement schedule and financial
reporting requirements.
All agreements will provide that any organization/individual receiving financial support from the City
agrees that the City will be permitted to inspect all books and records of the private
organization/individual and to perform audits the City reasonably desires.
All agreements will provide for the City to withhold funds from the organization/individual and to
terminate its entire obligation upon notice to the organization/individual if the
organization/individual violates any of the terms of the agreement or for other good cause shown not
related to a violation of the agreement. The City Manager shah thereafter notify the City Council of
the notification of termination made to the organization/individual.
Resolution No, 17422
Page 5
PASSED, APPROVED and ADOPTED by the City Council of the City of Chula Vista, California,
this 22nd day of March, 1994, by the following vote:
YES: Councilmembers: Fox, Horton, Moore, Rindone, Nader
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: None
Tim Nader, Mayor
ATTEST:
Beverly ~.Authelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the
foregoing Resolution No, 17422 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 22nd day of March, 1994.
Executed this 22nd day of March, 1994.
Beverly ATAuthelet, City Clerk