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Home My WebLink About2014-07-08 Item 24 City of Chula Vista Staff Report File#:14-0312, Item#: 24. CONSIDERATIONOFREJECTINGBIDSFORPHASEI-WILLOWSTREETBRIDGE REPLACEMENT RESOLUTIONNO.2014-140OFTHECITYCOUNCILOFTHECITYOFCHULAVISTA REJECTINGBIDSFORTHE“PHASEI-WILLOWSTREETBRIDGEREPLACEMENT (WATERLINERELOCATION),INTHECITYOFCHULAVISTA,CALIFORNIA\[CIPNo.STL- 384), FEDERAL PROJECT NO. BHLS-5203(016)\]” PROJECT RECOMMENDED ACTION Council adopt the resolution. SUMMARY OnMay21,2014,theDirectorofPublicWorksreceivedtwo(2)sealedbidsforthe“PhaseI-Willow StreetBridgeReplacement(WaterLineRelocation)\[CIPNo.STL-384,FederalProjectNo.BHLS- 5203(016)\]”project.TheprojectisincludedintheCapitalImprovementProgramforFiscalYear 2013/2014.Theproposedresolution,ifapproved,wouldrejectthebidproposalsreceivedforthe project due to various factors and direct the Director of Public Works to re-advertise the project. BOARD/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Project Background Thisprojectisthefirstphaseofatwophaseprojectthatwillultimatelyreplacetheexisting2-lane WillowStreetBridgewithanew4-lanebridge;theexistingbridgewasconstructedin1940and crossestheSweetwaterRiver.Theoverallproject(PhaseIandII)willbeadvertisedandawardedas two(2)separatecontracts.PhaseIoftheprojectisprimarilyautilityrelocationprojectandPhaseII is the actual bridge replacement work. TheimprovementsaccomplishedwithPhaseIoftheprojectincluderelocatinganexisting32-inch watertransmissionline(Owner-SweetwaterAuthority)andanexisting36-inchwatertransmission line(Owner-CityofSanDiego)outsideoftheproposedbridgeenvelope.Theexistingtransmission linesrunalongthewesterlysideoftheexistingWillowStreetBridgeandtraversethenortherlyendof thebridge;thetwolinesrunparalleltoeachotheranddivergetowardsthenorthendoftheexisting bridge.Relocationofthetwolinesisneededduetoconflictswiththeproposednortherlybridge abutmentandtomitigateforthepotentialscourcausedbytheSweetwaterRiver.Theprojectalso includesclearingandgrubbingoftheoverallprojectsite,dewatering,environmentalfencing,traffic control, and other associated miscellaneous work items. ThePhaseIimprovementswillbeconstructedwithinCityofChulaVista(City)andCountyofSan City of Chula VistaPage 1 of 3Printed on 7/17/2014 powered by Legistar™ File#:14-0312, Item#: 24. Diego(County)right-of-way.Inter-agencycoordinationbetweentheCityandtheCountywas requiredaswellascoordinationwiththeCaliforniaDepartmentofTransportation(Caltrans)dueto their Federal oversight role for the project. Bidding Process CitystaffbegantheadvertisementoftheprojectonApril25,2014andheldanon-mandatoryPre-Bid MeetingonMay9,2014,whichwasattendedbyfour(4)contractors,toreviewtheproject requirementsandreceivequestionsregardingthebiddocuments.TheDirectorofPublicWorks receivedandopenedtwo(2)bidsfortheprojectonMay21,2014asfollows(listedinnumericalorder of base bid amount): CONTRACTORBASE BID AMOUNT 1JUST Construction, Inc.$2,397,235.00 2TC Construction, Inc.$3,834,285.00 ThebidproposalssubmittedbyJUSTConstruction,Inc.andTCConstruction,Inc.areabovethe Engineer’sEstimateof$1,910,000by$487,235(approximately25.5%)and$1,924,285 (approximately100.7%),respectively.TheEngineer’sEstimateincludedcivilworkandwater transmissionlineitemsthatwerecompiledbyCitystaffandthedesignconsultant(Kimley-Horn), respectively (See Attachment “1” - Bid Summary). Analysis of Bid Proposals Citystaffreviewedthetwo(2)bidproposalsreceivedanddeterminedtherecommendationfor rejection based upon the following factors: JUST Construction, Inc. Failure to submit all of the required bid documents (did not submit Addendum #1); and Mathematical discrepancy (A discrepancy between words and figures in bid proposal). TC Construction, Inc. Mathematicallyunbalancedbid(biddoesnotreflectreasonableprofit/overhead/indirectcosts); and Materiallyunbalancedbid(thecontractor’sbidissignificantlyhigherthantheEngineer’s Estimate). Additionally,staffbelievesthatbymakingcertainadjustmentstotheproject,suchaschangingthe constructionschedule,facilitatingthesolicitationofsub-consultantquotesandincreasingallowable shutdowndaysforutilities,theCitycouldobtainbidsclosertoEngineer’sEstimate.Itisanticipated thattherevisedspecificationswillincludethefollowingchanges(subjecttotheapprovaloftheutility owners - City of San Diego and Sweetwater Authority) prior to re-advertisement: 1.Increase allowable shutdown period for both water transmission lines; 2.Increase construction days to the overall project; City of Chula VistaPage 2 of 3Printed on 7/17/2014 powered by Legistar™ File#:14-0312, Item#: 24. 3.Reduce the amount of liquidated damages; 4.Provide a material supplier list for steel water pipe; and 5.Include the list of City approved environmental mitigation consultants. Theserevisionstotheprojectspecificationsshouldresultinbidproposalsthatwillbeclosertothe Engineer’sEstimateaswellasattractingadditionalbidders.Citystaff’sbidanalysisrevealedthatan additionalnine(9)primecontractorsshowedinterestintheproject,butdecidednottosubmitabid proposal.Subsequently,Citystaffcontactedseveraloftheprospectivecontractorstocollect informationregardingdeficienciesand/orclarificationsneededintheprojectplansandspecifications. Thisinformationwasthefocusoftheproposedmodificationstothespecificationsandshouldcreate improved understanding and interest in the project. DECISION-MAKER CONFLICT StaffhasreviewedthepropertyholdingsoftheCityCouncilandhasfoundnopropertyholdings within500feetoftheboundariesofthepropertywhichisthesubjectofthisaction.Staffisnot independentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofanyotherfactthat may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy Community,StrongandSecureNeighborhoodsandaConnectedCommunity.ThePhaseI-Willow StreetBridgeReplacement(WaterLineRelocation)\[CIPNo.STL-384,FederalProjectNo.BHLS- 5203(016)\]projectsupportstheStrongandSecureNeighborhoodsStrategicGoalasitimproves safetyfromtrafficandfloodstotheresidencesandpedestrians,aswellasitcreatesappealing communitiestolive,work,andplay.Thisprojectisalsoincludedinthe2012RegionalTransportation Improvement Plan as CHV08. CURRENT YEAR FISCAL IMPACT Therewillbeminorstaffcostsformakingadjustmentstotheprojectspecificationsandtore-advertise theprojectwhichwillbefundedbyHighwayBridgeProgram(HBP)fundsassociatedwithCIPNo. STL-384. ONGOING FISCAL IMPACT None. ATTACHMENTS 1. Bid Summary Staff Contact: Greg Tscherch, Senior Civil Engineer (Department of Public Works-Engineering) City of Chula VistaPage 3 of 3Printed on 7/17/2014 powered by Legistar™ CITY OF CHULA VISTA - BID SUMMARY Figures Checked By: PGS/GET0735-10-STL384 File No.: JUST CONST., INC. Apparent low bidder: $2,397,235.00 Low bid amount: $1,910,000.00 Engineer's estimate: 5/21/2014 Bid opening: Project: Specify material:Specify material:Specify material: N/AN/A PHASE 1 - WILLOW STREET BRIDGE REPLACEMENT Signature:Signature:Signature: YESYES WATER LINE RELOCATION Capacity:Capacity:Capacity: YESYES CIP No.: STL-384 Bond check:Bond check:Bond check: YESYES FEDERAL PROJECT No.: BHLS - 5203(016) Addenda:Addenda: Addenda: NOYES Affidavit:Affidavit:Affidavit: YESYES Subcontractors:Subcontractors:Subcontractors: YESYES Disclosure doc.:Disclosure doc.:Disclosure doc.: YESYES Engineer's JUST CONST., INC.TC CONST., INC. No.ItemUnitEstimateSAN DIEGO, CASANTEE, CA Quantity unit costtotalunit costtotalunit costtotalunit costtotal Part 2 - Civil Work 11LS$75,000.00$75,000.00 Clear and Grub$28,860.00$28,860.00$90,000.00$90,000.00 21LS$11,000.00$11,000.00 Excavation and Grading$27,750.00$27,750.00$22,000.00$22,000.00 31LS$250,000.00 Dewatering Operations$250,000.00 $22,200.00$22,200.00$300,000.00$300,000.00 460LF$150.00$9,000.00 24" RCP 1500-D Storm Drain Pipe $222.00$13,320.00$90.00$5,400.00 51LS$50,000.00$50,000.00 Storm Water Compliance $7,770.00$7,770.00$42,000.00$42,000.00 61,600LF$5.00$8,000.00 Environmental Fencing $16.70$26,720.00$12.00$19,200.00 71LS$5,000.00$5,000.00 Replace Existing Striping $3,330.00$3,330.00$2,870.00$2,870.00 81LS$10,000.00$10,000.00 Traffic Control $16,650.00$16,650.00$85,000.00$85,000.00 91LS$2,500.00$2,500.00 Bio-11 per MMMRP$18,870.00$18,870.00$5,180.00$5,180.00 101LS$2,500.00$2,500.00 Bio-13 per MMMRP$3,330.00$3,330.00$1,480.00$1,480.00 111LS$2,500.00$2,500.00 Bio-19 per MMMRP$1,110.00$1,110.00$740.00$740.00 121LS$2,500.00$2,500.00 Bio-22 per MMMRP$7,770.00$7,770.00$740.00$740.00 131LS$2,500.00$2,500.00 HAZ-1 per MMMRP$2,775.00$2,775.00$10,000.00$10,000.00 141LS$2,500.00$2,500.00 HAZ-2 per MMMRP$9,990.00$9,990.00$10,000.00$10,000.00 Part 3 - City of San Diego Water Transmission Main 1495LF$1,050.00$519,750.00 48" CMLC $2,161.20$1,069,794.00$2,580.00$1,277,100.00 Concrete Encasement 2200CY$500.00$100,000.00 $333.00$66,600.00$670.00$134,000.00 3140CY$200.00$28,000.00 Concrete Backfill$333.00$46,620.00$720.00$100,800.00 4Access Manway 1EA$5,000.00$5,000.00$27,750.00$27,750.00$48,000.00$48,000.00 56-Inch Blow-Off Assembly2EA$4,500.00$9,000.00$6,660.00$13,320.00$14,000.00$28,000.00 64-Inch Air Release / Air Vacuum Valve1EA$4,500.00$4,500.00$6,660.00$6,660.00$28,000.00$28,000.00 7Cathodic Protection Test Station2EA$7,000.00$14,000.00$5,550.00$11,100.00$4,600.00$9,200.00 8Abandon Existing Water1LS$10,000.00$10,000.00$7,215.00$7,215.00$27,000.00$27,000.00 9Remove Existing Water90LF$100.00$9,000.00$155.40$13,986.00$410.00$36,900.00 STL384 BID_Summary (Willow St Bridge-Phase 1)6/4/2014 CITY OF CHULA VISTA - BID SUMMARY Figures Checked By: PGS/GET0735-10-STL384 File No.: JUST CONST., INC. Apparent low bidder: $2,397,235.00 Low bid amount: $1,910,000.00 Engineer's estimate: 5/21/2014 Bid opening: Project: Specify material:Specify material:Specify material: N/AN/A PHASE 1 - WILLOW STREET BRIDGE REPLACEMENT Signature:Signature:Signature: YESYES WATER LINE RELOCATION Capacity:Capacity:Capacity: YESYES CIP No.: STL-384 Bond check:Bond check:Bond check: YESYES FEDERAL PROJECT No.: BHLS - 5203(016) Addenda:Addenda: Addenda: NOYES Affidavit:Affidavit:Affidavit: YESYES Subcontractors:Subcontractors:Subcontractors: YESYES Disclosure doc.:Disclosure doc.:Disclosure doc.: YESYES Engineer's JUST CONST., INC.TC CONST., INC. No.ItemUnitEstimateSAN DIEGO, CASANTEE, CA Quantity unit costtotalunit costtotalunit costtotalunit costtotal Part 4 - Sweetwater Authority Water Transmission Main 136" CMLC575LF$950.00$546,250.00$1,194.40$686,780.00$1,885.00$1,083,875.00 2Concrete Encasement255CY$500.00$127,500.00$333.00$84,915.00$510.00$130,050.00 3Concrete Backfill245CY$200.00$49,000.00$333.00$81,585.00$670.00$164,150.00 4Access Manway 1EA5000$5,000.00$26,640.00$26,640.00$43,000.00$43,000.00 5Abandon Existing Water1LS$10,000.00$10,000.00$7,215.00$7,215.00$27,000.00$27,000.00 6Remove Existing Water250LF$100.00$25,000.00$111.00$27,750.00$172.00$43,000.00 74-Inch Air Release / Air Vacuum Valve Assembly1EA$4,000.00$4,000.00$8,325.00$8,325.00$24,000.00$24,000.00 8Cathodic Protection Test Station1EA$7,000.00$7,000.00$4,440.00$4,440.00$4,600.00$4,600.00 98-Inch Blow Off Assembly1EA$4,000.00$4,000.00$16,095.00$16,095.00$31,000.00$31,000.00 % Over EE% Over EE -56%37% Sub-Total (Part 2 - Civil Work)$433,000.00$190,445.00$594,610.00 81%142% Sub-Total (Part 3 - City of San Diego Water Main)$699,250.00$1,263,045.00$1,689,000.00 21%99% Sub-Total (Part 4 - Sweetwater Authority Water Main)$777,750.00$943,745.00$1,550,675.00 49%119% Sub-Totals (Part 3 + Part 4)$1,477,000.00$2,206,790.00$3,239,675.00 Part 5 - Additive Alternate Bid Items 112" RSGV with BF, 2" Nipple and 2" GV1LS$10,000.00$10,000.00$6,105.00$6,105.00$8,900.00$8,900.00 216" BFV with Spool, BF, 2" Nipple and 2" GV1LS$15,000.00$15,000.00$11,100.00$11,100.00$11,000.00$11,000.00 3 4 25.5%100.7% Grand Total Base Bid (Part 2 + Part 3 + Part 4)$1,910,000.00$2,397,235.00$3,834,285.00 $1,537,000 (Capital Cost) Note 1: Engineer's Estimate = $1,910,000 minus $123,000 (City of San Diego Betterment Cost) minus $250,000 ("Dewatering Operations" Cost)= 48" CMLC36" CMLC Note 2: "Dewatering Operations" cost deducted because the Kimley-Horn Cost Estimate (dated October 31, 2013) included dewatering costs with the unit costs for the and bid items. Obligated Federal Funds = 1,815,850 (Hard & Soft Costs) Note 3: Federal Funding based on Kimley-Horn's total "Capital Cost" Estimate: $2,553,461 Note 4: Funding Deficit = $3,834,285 + $383,428.50 (10% Contingency) + $575,142.75 (15% for Design & Construction Engineering Costs) - $1,815,850 - $423,545 (City of S.D. Betterment Costs per TC proposal) = STL384 BID_Summary (Willow St Bridge-Phase 1)6/4/2014 RESOLUTION NO. 2014-_____ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REJECTING BIDS FOR THE “PHASE I – WILLOW STREET BRIDGE REPLACEMENT (WATER LINE RELOCATION),IN THE CITY OF CHULA VISTA, CALIFORNIA \[CIP No. STL-384),FEDERAL PROJECT NO. BHLS- 5203(016)\]” PROJECT. WHEREAS,onMay 21, 2014, the Director of Public Works received two (2)sealed bids for the “Phase I –Willow Street Bridge Replacement (Water Line Relocation),in the City of Chula Vista California\[CIP No. STL-384, Federal Project No. BHLS-5203(016)\]”project; and WHEREAS, the sealed bids received are as follows: BASE BID CONTRACTOR AMOUNT JUST Construction, Inc.$2,397,235.00 1 TC Construction, Inc.$3,834,285.00 2 WHEREAS, the bid proposals submitted by JUST Construction, Inc. and TC Construction, Inc. are above the Engineer’s Estimate of $1,910,000 by $487,235 (approximately 25.5%) and $1,924,285 (approximately 100.7%), respectively;and WHEREAS,City staff reviewed the two (2) bid proposals received and,based on the significant deviation from the Engineer’s Estimate and the following factors, recommends rejecting the bids: JUST Construction, Inc. Failure to submit all of the required bid documents (did not submit Addendum #1); and Mathematical discrepancy (Adiscrepancy between words and figures in bid proposal). TC Construction, Inc. Mathematically unbalanced bid (bid does not reflect reasonable profit/overhead/indirect costs); and Materially unbalanced bid (the contractor’s bid is significantly higher thanthe Engineer’s Estimate); and WHEREAS,staff believes that by making certain adjustments to the project, such as changing the construction schedule, facilitating the solicitation of sub-consultant quotes and Resolution No. 2014-_____ Page 2 increasingallowableshutdown daysfor utilities, the City could obtain bids closer toEngineer’s Estimate. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby rejectthe bid proposals received for the “Phase I –Willow Street Bridge Replacement (Water Line Relocation), in the City of Chula Vista California \[CIP No. STL-384, Federal Project No. BHLS-5203(016)\]” project due to various factors and directsthe Director of Public Works to re-advertise theproject. Presented by:Approved as to form by: ______________________________________________________ Richard A. HopkinsGlen R. Googins Director of Public Works City Attorney