HomeMy WebLinkAbout2014-07-08 Item 02
City of Chula Vista
Staff Report
File#:14-0401, Item#: 2.
ORDINANCENO.3313OFTHECITYOFCHULAVISTAAMENDINGCHULAVISTAMUNICIPAL
CODESECTION2.05.010RELATINGTOTHEESTABLISHMENTOFUNCLASSIFIEDPOSITIONS
TOADDFINANCEMANAGERANDPLANNINGMANAGERANDELIMINATETHEPOSITION
TITLESOFASSISTANTDIRECTOROFINFORMATIONTECHNOLOGYSERVICES,FISCAL
OPERATIONSMANAGER,ANDADVANCEDPLANNINGMANAGER(SECONDREADINGAND
ADOPTION) (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the ordinance.
SUMMARY
OnMay16,2014,theCityCouncilwasprovidedtheCityManager’sproposedoperatingandcapital
improvementbudgetsfortheCity,andtheoperatingbudgetsfortheHousingAuthorityandforthe
SuccessorAgencytotheRedevelopmentAgencyforthe2014-15fiscalyear(endingJune30,2015.)
ThebudgetssubmittedatthistimeforformaladoptionandappropriationrepresenttheCityCouncil’s
fiscal year 2014-15 proposed budgets.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDirectorhasreviewedtheproposedactivity,AdoptionandAppropriation
oftheCity,SuccessorAgencytotheRedevelopmentAgency,andHousingAuthoritybudgetsfor
fiscalyear2014-15,forcompliancewiththeCaliforniaEnvironmentalQualityAct(CEQA)andhas
determinedthattheactivityisnota“Project”asdefinedunderSection15378(b)(4)oftheState
CEQAGuidelinesbecauseitinvolvesonlytheallocationoffunding;therefore,pursuanttoSection
15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA.
BOARD/COMMISSION RECOMMENDATION
AsrequiredbytheCityCharter,theParksandRecreationCommissionconsideredtheannualbudget
forparksandrecreationandwereaffordedtheopportunitytomakerecommendationstotheCity
Council and City Manager.
DISCUSSION
StaffsubmittedtheFiscalYear2014-15ProposedBudgetdocumenttotheCityCouncilonMay16,
2014.AsrequiredbytheCityCharter,theCityManager’sproposedbudgetwassubmittedtothe
City Council at least thirty-five days before the beginning of the fiscal year.
TheCityManager’sProposedBudgetwaspresentedattheCityCouncilMeetingofMay20,2014.
ThebudgetwasfurtherconsideredbytheCityCouncilonMay27,2014andJune3,2014.TheCity
CouncilacceptedtheCityManager’sProposedbudgetattheJune3,2014meetingthusestablishing
theCityCouncil’sProposedbudgetforfiscalyear2014-15.InaccordancewiththeCityCharter,a
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copyoftheCityCouncil’sproposedbudgetwasmadeavailableonJune5,2014forpublicreviewby
makingahardcopyofthebudgetavailableattheCityClerk’sOfficeaswellaspostingacopyofthe
budget on the City’s website.
ThisreportsummarizestheCityCouncil’sproposedbudgetforfiscalyear2014-15,asamendedto
reflect the following changes:
SewerFund-Anincreaseof$253,000intheCapitalexpenditurescategoryoftheSewerFundin
ordertoprovidethefullcostofthereplacementoftwoInternationalSewerVactorvehiclesandpick-
up truck in the Sewer Fund. A portion of these costs were included in the proposed budget.
OtayRanchPreserve-Areductionof$200,000intheSuppliesandServicesexpenditurescategory
oftheOtayRanchPreservebudget.ThisamountisalreadybudgetedintheCapitalImprovement
Program(CIP)budgetandwillbeusedtoconstructabarrierfencetopreventoff-roadvehiclesfrom
trespassing onto open space preserve lands.
PoliceGrantsFund-Anincreaseof$79,475tothePoliceGrantsFundPersonnelServicesbudget
fortheadditionofaFiscalAgentSeniorSecretarypositiontosupporttheHighIntensityDrug
TraffickingArea(HIDTA)program.Thispositionwasnotincludedintheproposedbudgetasitwas
approved by Council after the proposed budget was completed.
Areductionof$251,000intheCapitalexpenditurescategoryandassociatedgrantrevenueisalso
requestedforthePoliceGrantsFund.Thecapitalexpenditureshadbeenprogrammedinthefiscal
year2014-15budgetforvehiclereplacement/purchasestosupporttheOperationStonegardentask
force.However,thesevehicleswerepurchasedinthecurrentfiscalyearandthereforehavebeen
eliminated from the proposed budget.
SaltCreekSewerBasinDIFFund-A$1.0millionreductionintheCapitalexpenditurescategoryhas
beenmadetothisfundreflectingstaff’srecommendationtonotcommittheentireendowmentof
PreserveManagementEndowmentFundstoasinglecapitalimprovementproject.Staffisinstead
recommendingthat$100,000beappropriatedtotheNon-CIPProjectExpenditureCategoryto
undertaketheinitialtasksrequiredbythePreservationManagementEndowmentFund.The
endowmentfundsarerequiredbyresourceagenciespertheMultipleSpeciesConservationProgram
(MSCP)Sub-regionalPlan.ThefundswillbeusedformaintenanceandmanagementoftheOtay
Ranch Preserve.
TransportationSalesTaxFund-Staffrecommendsa$75,000increasetotheOtherExpenses
categoryanda$15,000increasetotheSuppliesandServicesexpensecategoryofthe
TransportationSalesTaxFund.Theseappropriationswerenotincludedintheproposedbudgetas
theywereapprovedbyCouncilaftertheproposedbudgetwascompletedandarefullyoffsetbygrant
funds.ThegrantfundswerereceivedbytheCityaspartoftheSanDiegoAssociationof
Governments’(SANDAG)TRANSNETSmartGrowthIncentiveProgram.Thefundsareintendedto
beusedbytheCitytodevelopaformalhealthycommunitiesplan,nowbeingcalledthe“Healthy
Chula Vista” initiative.
TUTCommonFund-InaccordancewithCityCouncildirectionreceivedattheMay27,2014
meeting,theCapitalexpensecategoryoftheTUTCommonFundwasincreasedby$155,000forthe
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purchaseofanewfireengine.Thisincreasewasoffsetbya$75,000decreaseintheCIPProject
Expendituresexpensecategoryandan$80,000decreaseintheNon-CIPProjectExpenditures
expensecategoryoftheTUTCommonFundresultinginnonetchangeinthetotalbudgetforthis
fund.
There are no changes recommended in the General Fund.
ThebudgetpresentedinthisstaffreportrepresentstheproposedCityCouncilbudgetforfiscalyear
2014-15, which is now presented for final Council adoption and appropriation of funds.
AttachmentA,RecommendedExpendituresbyDepartmentandCategory,summarizestheCity
Council’sproposedbudgetforfiscalyear2014-15.Thisreporthasbeenupdatedtoreflectthe
changesoutlinedabove.ThefinalAllFundsexpenditurebudgetsubmittedforfiscalyear2014-15
totals$283.6millionandincludestransfersoutof$33.5million.TheGeneralFundoperatingbudget
totals$132.8million.TheAllFundsbudgetforfiscalyear2014-15includesallocationsforcapital
improvementprojectstotaling$19.8million.Theremaining$97.5millionrepresentstheoperating
budgetsforvariousfundsincludingtheSuccessorAgencytotheRedevelopmentAgency,Housing,
Sewer, Development Services, Transit, Fleet, Debt Service, and other funds.
EstimatedAllFundsrevenuestotal$269.2million,theScheduleofRevenuesisincludedas
Attachment B.
The following table summarizes the total impact of these changes.
Updated Fiscal year 2014-15 Proposed Budget
DescriptionRevenuesExpenditures
General Fund as proposed in May 16 budget document$ 134,536,744$ 134,536,744
Budget Adjustments$ -$ -
Updated General Fund$ 134,536,744$ 134,536,744
Other Funds as proposed in May 16 budget document$ 134,760,375$ 149,986,867
Adjustments to Other Funds$ (81,525)$ (928,525)
Updated All Other Funds Budget$ 134,678,850$ 149,058,342
Updated All Funds Budget$ 269,215,594$ 283,595,086
Position Summary
TheCityCouncilProposedBudgetforfiscalyear2014-15reflects960.75positionscitywide.The
Proposed Staffing by Department/Fund for fiscal year 2014-15 is included as Attachment C.
Thefiscalyear2014-15proposedbudgetreflectsanetincreaseof10.75positionswhencompared
tothefiscalyear2014-15Counciladoptedbudget.7.0ofthe10.75positionswereapprovedbythe
CityCouncilduringfiscalyear2013-14.Thereisanetincreaseof3.75positionsrecommendedin
thefiscalyear2014-15budget.Thesummarytablebelowreflectsthepositionchangescontainedin
the budget.
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Summary of Proposed Staffing for Fiscal Year 2014-15
Department/FundProgramPositionFTE
Senior Economic Development
Administration (1.0)Economic Development1.00
Specialist
Director of Information Technology
1.00
Services
ITS Administration
Assistant Director of Information
-1.00
Information Technology (0.0)
Technology Services
Information Technology Manager1.00
Microcomputer SupportInformation Tech Support Specialist-1.00
Comptroller Division – Retitle Fiscal Operations Manager-1.00
Finance (0.0)
OnlyFinance Manager1.00
Animal Control Officer-1.00
Animal Control Officer Supervisor1.00
Animal Care Assistant-1.00
Senior Office Specialist1.00
Reclassifications
Office Specialist-1.00
Animal Care Facility (0.5)
Fiscal Office Specialist1.00
Veterinary Assistant-1.00
Registered Veterinarian Technician1.00
Registered Veterinarian Technician0.50
Animal Care Services
Animal Adoption Counselor-1.00
Animal Care Supervisor1.00
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Department/FundProgramPositionFTE
DSD Administration – Transfer
from Development Services Director of Development Services1.00
Development Services General Fund to General Fund
Fund (0.75)
Advanced Planning Manager-1.00
Advance Planning
Planning Manager0.50
Associate Planner0.25
Transfer from Police Grants
Peace Officer1.00
Fund to Police Department
Police (1.5)
Police Data Specialist-1.00
Reclassification
Police Records Specialist1.00
PatrolCommunity Service Officer0.50
Office Specialist-1.00
Fire (0.0)Reclassification
Senior Office Specialist1.00
Public Works Specialist-1.00
Reclassification
Management Analyst1.00
Public Works (0.0)
Associate Engineer-1.00
Infrastructure Projects
Assistant Engineer1.00
Library Administration – Retitle Director of Library and Recreation-1.00
Library (0.0)
OnlyDirector of Library1.00
Transfer from Police Grants
Police Grants Fund (-1.0)Peace Officer-1.00
Fund to Police Department
Emergency Management
Federal Grants Fund (1.0)Emergency Services Coordinator1.00
Performance Grant (EMPG)
Successor Agency to the
Successor AgencySenior Project Coordinator-1.00
Redevelopment Agency (-1.0)
DSD Administration – transfer
from Development Services Director of Development Services-1.00
Fund to General Fund
Landscape Planner II-2.00
Reclassification
Development Services Fund
Landscape Architect2.00
(1.0)
Development Services CounterDevelopment Services Tech II1.00
Building DivisionDevelopment Services Tech I1.00
Development Planning – Development Planning Manager-1.00
Retitle OnlyPlanning Manager1.00
Total Citywide3.75
ResolutionEauthorizesanamendmenttotheCompensationScheduleandClassificationPlanto
reflectthestaffingchangesproposedinthefiscalyear2014-15budget.Inordertobetteralignjob
responsibilitieswithjobclassifications,thereareanumberofnewtitlesproposedtobeaddedtothe
CompensationScheduleandClassificationPlanaswellsalarychangesfortwoexisting
classifications.Thefollowingtablereflectsthenewtitles,bargaininggroup,andE-Stepsalaryto
reflect these changes.
Summary of Proposed New Classifications and Updated Classifications
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E-Step Salary
Proposed TitleUnclassifiedBargaining Group
(biweekly)
Director of Information Technology
YesExecutive$6,157.81
Services
Management AnalystNoCVEA$2,789.33
Animal Care SupervisorNoCVEA$2,272.40
Fire Prevention AideNoUCHR$1,280.00
Assistant Director of Development
YesSenior Manager$6,020.21
Services
Marketing and Communications
YesSenior Manager$4,964.46
Manager
Summary of Title Changes (Title Change Only - No Change in Salary)
Current TitleProposed TitleBargaining Group
Director of Library and RecreationDirector of LibraryExecutive
Fiscal Operations ManagerFinance ManagerSenior Manager
Advanced Planning ManagerPlanning ManagerSenior Manager
Development Planning ManagerPlanning ManagerSenior Manager
ThetitlesofDirectorofLibraryandRecreation,FiscalOperationsManager,AdvancedPlanning
Manager,andDevelopmentPlanningManagerwillbeeliminatedfromtheCompensationSchedule
andClassificationPlan.StaffisalsorecommendingtheeliminationofthetitleofAssistantDirectorof
Information Technology Services.
Finally,ChulaVistaMunicipalCodeSection2.05.010alsoneedstobeupdatedtoreflecttheposition
changesimpactingtheunclassifiedpositions.ChulaVistaCityCharterSection500requiresthatall
unclassifiedpositionsnotmentionedspecificallyinCharterSection500beadoptedbyordinance.
AdoptionoftheordinancewilladdthepositiontitlesofFinanceManagerandPlanningManager,to
MunicipalCodeSection2.05.010anddeletethepositiontitlesofAssistantDirectorofInformation
Technology Services, Fiscal Operations Manager, and Advanced Planning Manager.
Itshouldbenotedthatforadministrativepurposes,therearesomepositiontitlesthatareincludedin
ChulaVistaMunicipalCodeSection2.05.010butarenotincludedinthefiscalyear2014-15budget;
theseincludetheAssistantChiefofPolice,CBAGAdministrativeAnalystI,CBAGAccounting
Technician, CBAG Management Assistant, City Engineer, Purchasing Agent and Traffic Engineer.
DECISION MAKER CONFLICT
StaffhasreviewedthepropertyholdingsoftheCityCouncil/SuccessorAgencytotheRedevelopmentAgency/Housing
Authoritymembersandhasfoundthatpotentialconflictsexist,inthatmembershavepropertyholdingswithin500feetof
the districts listed below:
City Council Conflicts:
Council Member Aguilar - Open Space District 8 (Fund 362). This conflict pertains to Resolution B.
o
CouncilMemberSalas-OpenSpaceDistrict10(Fund364)andtheNon-DepartmentalOtherExpenses
o
CategoryintheGeneralFund.TheconflictintheNon-Departmentalbudgetrelatestothebudget
appropriationfortheThirdAvenuePropertyBasedBusinessImprovementDistrict(PBID).These
conflicts pertain to Resolution C.
CouncilMemberBensoussan-CapitalImprovementProjectSTL394MossStreetCorridorImprovement
o
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between Third Avenue and Fourth Avenue. This conflict pertains to Resolution D.
Eachoftheremainingdecisionscontemplatedbythisactioniseither:(i)notsitespecific;or(ii)ministerial,secretarial,
manual,orclericalinnature,thus,notrequiringthememberstomakeorparticipateinmakingagovernmentaldecision,
pursuanttoCaliforniaCodeofRegulationsTitle2,section18702.4(a);or(iii)solelyconcernstherepair,replacementor
maintenanceofexistingstreets,sewer,stormdrainageorsimilarfacilitiesand,assuch,thefinancialeffectofthedecision
onrealpropertyispresumednottobematerial,pursuanttoCaliforniaCodeofRegulationsTitle2,sections18705.2(c);
or(iv),totheextentthedecisionmayhaveamaterialeffectonamember’seconomicinterests,itwillnotimpactthose
interestsdifferentlythanitwillthoseofthepublicgenerallyand,thus,pursuanttoCaliforniaCodeofRegulationsSection
18707.1,theeconomiceffectonthepublicofficialsisconsideredindistinguishablefromthatofthepublicgenerally.
Consequently, these decisions do not present conflicts under the Political Reform Act (Cal. Gov't Code § 87100,et seq.)
Staffisnotindependentlyaware,norhasstaffbeeninformedbyanyCityCouncilmember,ofanyotherfactthatmay
constitute a basis for a decision maker conflict of interest in this matter.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact in the current fiscal year.
ONGOING FISCAL IMPACT
Approvaloftheproposedbudgetswillresultintheappropriationof$283.6millioninfundingforthefiscalyearending
June 30, 2015. This amount includes a General Fund budget of $134.5 million.
Proposed Fiscal Year 2014-15
Appropriations by Fund Type
FundProposed Expenditures
General Fund$134,536,744
Capital Projects Funds$12,434,206
Debt Service Funds$12,451,682
Development Services Fund$7,160,836
Fleet Management$3,782,520
Other Funds$56,458,000
Sewer Funds$35,372,202
Transit Funds$6,792,618
Successor Agency to the Redevelopment Agency and Housing$14,606,278
Total All Funds Budget$283,595,086
Staff Contact: Tessa Nguyen
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ORDINANCE NO.
ORDINANCE OF THE CITY OF CHULA VISTA AMENDING
CHULA VISTA MUNICIPAL CODE SECTION 2.05.010
RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED
POSITIONS TO ADD FINANCE MANAGER AND PLANNING
MANAGERAND ELIMINATE THE POSITION TITLES OF
ASSISTANT DIRECTOR OF INFORMATION TECHNOLOGY
SERVICES, FISCAL OPERATIONS MANAGER, AND
ADVANCEDPLANNING MANAGER (4/5THS VOTE
REQUIRED FOR THIS ITEM)
WHEREAS, the Human Resources Department has created new classifications to better
reflect the needs of the City’s workforceand to provide greater service to the community; and
WHEREAS, Chula Vista City Charter Section 500(a) requires that all new unclassified
management level positions be adopted by ordinance and a four-fifths vote of the Council.
NOW,THEREFORE,the City Council of the City of Chula Vista does ordain as follows:
Section I.
That Section 2.05.010 of the Chula Vista Municipal Code is hereby
amended to read as follows:
2.05.10Unclassified positions established.
In addition to those unclassified positions specifically delineated in Section 500 of the Charter of
the City, there are established the unclassified positions entitled: Administrative Services
Manager, Advanced Planning Manager,Animal Care Facility Administrator,Animal Care
Facility Manager, Assistant Chief of Police, Assistant Director of Development Services,
Assistant Director of Engineering, Assistant Director of Human Resources, Assistant Director of
Information Technology, Assistant Director of Finance, Assistant Director of Public Works,
Assistant Director of Recreation, Assistant to the City Manager/Continuous Improvement
Manager, Budget and Analysis Manager, Building Official/Code Enforcement Manager,
California Border Alliance Group (CBAG) Deputy Executive Director, CBAG Director –IV
LECC, CBAG Executive Director, Chief Service Officer, City Engineer, Constituent Services
Manager, Deputy City Manager, Deputy Fire Chief, Development Services Department Director,
Director of Conservation and Environmental Services, Director of Economic Development, Fire
Division Chief, FA Accounting Technician, FA Administrative Analyst I, FA Administrative
Analyst II, FA Analyst, FA Director of San Diego Law Enforcement Coordination Center, FA
Executive Assistant, FA Geospatial Intelligence Analyst , FA Graphics Designer/Webmaster, FA
Information Security Program Manager,FA Law Enforcement Coordination Center Information
Technology Manager, FA Management Assistant, FA Microcomputer Specialist, FA Network
Administrator I, FA Network Administrator II, FA Program Analyst, FA Program Manager, FA
Public Safety Analyst, FA Network Engineer, FA Senior Public Safety Analyst, FA Senior
Secretary,Finance Manager,Fiscal Operations Manager,Housing Manager,Human Resources
Operations Manager, Information Technology Manager, Law Office Manager, Office Specialist
(Mayor’s Office), Planning Manager,Police Captain, Purchasing Agent, Real Property Manager,
Ordinance No.
Page No. 2
Redevelopment and Housing Manager, Risk Manager, Senior Council Assistant, Traffic
Engineer, Transit Coordinator, Transit Manager, and Treasury Manager.
Section II.Severability
Ifany portion of this Ordinance, or its application to any person or circumstance, is for
any reason held to be invalid, unenforceable or unconstitutional, by a court of competent
jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or
unconstitutionality shall not affect the validity or enforceability of the remaining portions of the
Ordinance, or its application to any other person or circumstance. The City Council of the City of
Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase
of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses
or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional.
Section III. Construction
The City Council of the City of Chula Vista intends this Ordinance to supplement, not to
duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in
light of that intent.
Section IV. Effective Date
This Ordinance shall take effect and be in force on the thirtieth day after its final passage.
Section V. Publication
The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause
the same to be published or posted accordingto law.
Presented byApproved as to form by
David BejaranoGlen R. Googins
Police ChiefCity Attorney