HomeMy WebLinkAboutReso 2014-115 RESOLUTIO?�' ?�'O. 2014-115
RESOLUTION OF THE CIT1' COUNCIL OF THE CITY OF
CHULA VISTA .4IvIENDIi�'G CITY COUt�'CIL POLICI' ]02-06
(SPECIAL EVENTS .AND BLOCK PARTIES) RELATING TO
SPECIAL EVENT PERA4ITS
W7-IEREAS. Cit�� Council Polic�� I�'o. ]02-06 (Special Events and Block Parties)
identifies the characteristics of acti��ities requiring Special E��ent Permits and Block Part��
Permits and establishes the permit issuance processes; and
V�'HEREAS; a cross-departmental Continuous Impro��ement team was assembled to
improve the Special Event Permitting process; and
l�'HEREAS. the Continuous Improvement team recommends refinine the chazacteristics
of activities requiring a Special Event Permit and simplif}�ine the permittine process by
amendine Cit�� Council Polic��No. 102-06: and
WHEREAS, the proposed policq amendments ���ill streamline the Special Event
Permitting process. increasin� internal efficiencies and impro�ine the customers' esperience;
and �
WHEREAS, the Council wishes to amend City Council Policti� I�'o. 102-06 (Special
E��ents and Block Parties). as set forth in Exhibit 1, attached hereto and incorporated herein bv
reference as if set forth in full. -
\'OVJ. THEREFORE. BE I7 RESOLVED bv the Citv Council of the Citv of Chula
Vista, that it does herebv amend certain sections of City Council Polic�� I�'o. ]02-06 (Special
E��ents and Block Parties) as reflected in E�hibit 1 to this Resolution.
Presented bv Approved as to form b��
�
Garv Halbert len R. oeins
Citv Manas r C v Atto ev
Resolution No. 2014-] 1�
Paee No. 2
PASSED. APPROVED. and .ADOPTED b�� the City Council of the Cit�� of Chula Vista:
Califomia, this 8th day of Julv 2014 bv the followin� vote:
Al'ES: Councilmembers: A�uilar. Bensoussan. Ramirez, Salas and Cox
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
�
Cheryl Coa, Mayor
ATTEST:
Donna R. Norris. CM . �ri� lerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2014-115 was dul}� passed, approved, and adopted by the City Council at a
reeular meeting of the Chula Vista City Council held on the 8th day of July 2014.
Esecuted this 8th da�- of Juh� 2014.
Donna R. Norris. MC, City Clerk
Resolution No. 2014-115
Pa e
COL�CII. POLICI'
CTTl` OF CHCiZA �'ISTa
StiBJECT: SPECLAL E�'E\TS A_1� BLOCii pOLICl' EFFECTI��E
P�RTIES \tiT1BER DATE PAGE
102-06 04f01/OS 1 of 7
ADOPTED BI`: Resolution No. 2008-081 D?,TED: ?�07/L?-0S/S&14
.�ng\`DED BI`: Resolution?vo. (a��� ���:,07/OS/2014)
BACKGROt?��D:
?�umerous oublic e�ents are held in the Cit�� of Chula �%ista each ��eaz includinR bic��cle and n,nn;n�
races. communin' festi��als. rzc�•clin� e�•ents. block panies and more. The O ice of Communications
coordinates ��-ith e�ent planner io ensure a �vell-olanned and or�anized e�ent.
PliRPOSE:
The Cin of Chula Vista in��ite_ the use of Cin facilities for oublic e�ents. This oolicv outiines the
n•pes of e�enu. requirements. and proczss for securine a Special E�ent or Block Pam� Pemut.
POLICI':
SPECI.-�L EVE\�TS
A Special E�ent Permit is reouired for an.� oreanized acti��irv on Dublic orooem to ���hich the aeneral
�ublic is in��ited. ��hich results in. or requues:
1. .An�• modit7cation to traffic flo�v pattems (street closures. lane closures. traffic stopsl or
parkino re�ulations: andlor.
2. Pro�idinslszllinv alcohol to the oublic: and/or.
3. .an�� combination of ri�o or more of the follo�ti ino:
a. Sales or discribution of inerchandise or food: and/or.
b. Use of Cin utii_ities: az�d/or.
c. Sin�le tent. or com�ected tents. ereater than 700 square fzet: and(or.
d. A4odification of faciliro/oazk hours of operations: and/or_
e. Perr!tit Yrom the Developinent Sen ices Depanment for �=zne.ator(sl «reater than l Okti�.
sta�in�. or other teinporar� structure(�l.
Resolution No. 2014-115
Page No. 4
COL�VCIL POLICI`
CIT1' OF CHLTLA �'IST.4
SUBJECT: SPECLAL E�'E?�'TS .A.�� BLOCK POLICY EFFECTI�'E
P ARTIES NUMBER DATE P AGE
]02-06 04/O1/08 2 of 7
_4DOPTEDBY: Reso]utionNo. 2008-OSl DATED: 940i/FN-0�/AS14
AMENDED BY: Resolution?�TO. (a��� ��r0%/OS�ZO1&)
This includes but i� no1 limited to:
l . Parades
2. T4arathons and fun-runs/���alks
�. Streec fairs
4. Other outdoor culwral e�ents azid convnunitv festi��als
�. Dort sho«s
6. Motorized vehicle race� or contests
7. Circuses. fairs and rodeos
8. Outdoor music concetts
9. Public spzaker e��ents
Exceptions to Special E��ent Pemlit reouirements include:
1. GazebolPicnic She]ter/Area rentals.
2. Ftmeral processions b�' a licensed mortuan .
�. Acti�ities conducted b�- a �*o�emmental a�enc� actin� «itliin the scope of its authorin.
�. La«ful nicketina and fi�ee speech activities tl�at do not invoh�e die use of vehicles. animais.
fire�vorl:s. u��rotecluiics or equiprnznt (other tl�an sound equipment).
�. An�� reliQious acii��ities takin� place on premises appro��ed and/or re?ulazl� used ior reli�=ious
uu;rooses.
6. Filmmakinu acti�'ities. for ��hicl� a filmine�ern�it has heen requested and «ranted.
7. Block t�arties. for «�hid� a block uartv nermit has been requested and �*ranted.
S. Standard soortin� lezsues/tournaments held ��'ithin a Cim park ar recreation field and ��here
all necessarv Facilit�/Park lise Pennits and apuro�•ais had been requested and �ranted b� the
Deuarmlent of Recreation. Public ��'orks. and/or Police.
9. \�'eddinUs. qai�ties. ar other celebrations or e�ents ��here all necessa�-�- Facilirn/Park Usz
Penniis and aroprovals ha�-e been requested and Rranted Uv the Department oCRecreacion.
Public «-orls. and/or Police.
]0. Established entertainment facilities thai ha��e lon«-tenn contracts ��ith the Cin� that define the
conditions and requirem:nts ior crniductin� on�=oin<_* nublic e��ents.
Resolution No. 2014-115
Pa e No. 5
COLT'CIL POLICY
CITS` OF CHLZ� �'ISTA
SLBJECT: SPECL�L. E�-ENTS AND BLOCR pOLIC�' EFFECTI��E
PaRTIES ��'T�ER DATE PaGE
� 102-06 0�/Ol/OS .i of i
�DOPTEDBI': Resolu�ion?�o. 200S-081 D.4TED: 9?07/8�-08/SS]?
�ng\�ED BI`: Resolution?vo. (a��� ��{:�.07/OS/20]4)
Pemuu :��- ;r.�:���:-�,� � ���• °�, -�"°a_ �°a � shall be issued upon
proof the established �rS��eciai °�.�E�ent criteria and certain preconditions ha��e been met a�
_— - . . : as follov.�s:
v
1. A Special E��ent Permit must be completed and submitted to the Office of Communications at
least �� da��s before the start date of the event in question.
2. .A nonrefundable adnainistrative fee must be submined to the Office of Communications ���ith
the ��-�i�'. Special r:��E�ent �Pernut.
3. Late and incomplete applications ma. not be processed.
4. All insurance requirements must be filed and processed �ith the Cin`s Risk Mana�ement
Department ''^�:Tprior to the event in order to recei��e a fmal; appro�°ed s�ee-ia}
SDecial _��=-�Event �ePermit.
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Resolution No. 2014-115
COLNCIL POLICP
� CI7'1' OF CHU7.A �'ISTA
SLBJECT: SPECLAL E�'ENTS .��� BLOCK POLICY EFFECTIl'E
P.ARTIES �-Un�ER DATE PAGE
102-06 04/O1/08 4 of 7
ADOPTED Bl': Resolution No. 2008-081 DATED: 940 i/P�08/9£]_
?�ME?��ED BI`: Resolution No. (a��� ���07/OS/2014)
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Resolution No. 2014-115
Page No. 7
COLTCIL POLICI
CITY OF CHLZ� �ZSTA
SL-B.TECT: cpECLAL E��ENTS ��°D BLOCF: POLICl` EFFECTI��E
PARTIES \tiTZBER DATE PAGE
102-06 04101/OS 5 of 7
�DOPTED Bl : Resolution?vo. 2008-081 DATED: �07/n?-08/8Sl?
.�1gNDED BY: Resolution?��o. (a�:� ��=r07/OS/201 ^-.)
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��_Insurance Requirements
The Ciri� of Chula Vista requires liabilin� insurance for all special events on Cin-o��red:
controlled or maintained propem. The event oraanizer must procure insurance against dauns
for injuries to persons or damages to propem that ma�� arise from or in connection �a�ith the
pemutted event; indudino those arising from the actions of the e�znt organizer, his agenu;
representatives. emplo}°ees or subcontractors and must pro��ide documentation of the same
before a final permit will be issued. Event or�anizers must meet the followins minimum
requirements:
a. Provide a Cenificate of Insurance evidencine General Liabilin insurance for bodil� injun•;
propem� damase, and personal injun� on a per occurrence basis. Limits to be determined bv
the Ciri� s Risk ?�4anaeer based upon an anah sis of the risks associated ���th the pemutted
activin�.
b. An� deductibles or self-insured retentions must bz declared to and appro�ed b� the Cirv.
c. The Cin� of Chula �'ista, its officers, officials. emplo��ees; agents and �=olunteers are to be
named as additiona] insureds �i�ith respect to liabilin arising out of the e��ent.
d. Insurance is to be placed ���ith licensed insurers admitted to transact business in the State of
Califomia ���ith a current A.\4. Besrs ratino of no less than A-V.
e. Provide that polic} is priman� and non-contributon to an� other insurance arailable to the
Cin�.
f. Provide minimum of thim (30) da�'s ��Tirten notice of cancellation of the polic} for anv
reason; other than non-pa�ment of premium.
s. Pro�ide other insurance as deemed necessan b�� the Ciri `s Risk ?�9anaser to address the risk
associated ��-ith the event (i.e. Liquor Legai, Firz���orks; Automobile, .4�iation, etc.)
h. If the event oreanizer is unable to meet the abo�e requirements, it mav be possible to purchase
e�ent s ecific liabilirv insurance �ia the Cim s Office of Risk A�anaeement Issuance of the
Resolution No. 2014-115
Pa e o
COL?vCIL POLICI'
CITI' OF CHLiZA�TSTA
SUB3ECT: SPECL4I. E«NTS Al�`D BLOCK pOLICI' EFFECTIVE
PARTIES �T�BER DATE PAGE
102-06 04/O1/08 6 of 7
.4DOPTEDBI': ResolutionNo. 2008-081 DATED: A�07/A;OF/ASI�
ADZENDED BT: Resolution No. (a��� ��r07/OS/2014)
insurance ���ill be subject to under���riting criteria of the insurer and mav not be available for
all types of events.
�6. Common Grounds for Denial of.Application
a. Application is submitted �fe�;er than €r��forn-fi�e (�-9=3�) da�-s prior to scheduled event
start date.
b. Application is found to be incomplete or contain material falsehoods or misrepresentation.
c. Failure to meet insurance requirements.
d. Requested venue has alread} been reserved on the same date for another evenUactiviri�.
e. Requested ��enue cannot ph}�sically accommodate the proposed event due to the number of
anticipated attendees or size/nature of planned activities.
£ Citv staff cannot provide necessan� services to ensure public safeh� or prepaze/maintain venue.
a. Event organizer has violated the ternls of previous e��ent permits or damaged Cit�� propern�.
h. Event orVanizer has unpaid debts resultine from pre��ious e��ents (e.e. fees assessed for
permits; cim services, damaoes, etc.).
i. If the Office of Communications denies a special event application, an appeal may be
submiried in �i�itine to the Cit�� n�anager nr his/her desi<_�nee. TF ' r:.. r,r..., .�..._�� nr+:,.�
�� r- �i u �, r.i� . i. , � a . : i .�... ��... �•� t-� nf�.,.�
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?�7_Fees
a. A nonrefundable administrative fee must be submitted to the Office of Communications «�ith
the s�ee-i�}-Soecial e-��E��ent �3tPermit.
b. Cin departments that provide sen�ices that are made necessar�� bv the event before; during or
after the e��ent. are authorized to assess charges for cost recovery of the semices provided (i.e..
street closures; street s��eepin�; cro��,�d control. etc.). The pemiit ���ill be circulated to Cin�
staff«�here an estimate of fees ��,ill be determined based on the infom�ation pro��ided b�� the
event organizer on the event application. The Office of Coinmunications ���ill total the
estimates and present the estimated costs to the e��ent organizer.
Resolution No. 2014-115
Page_ No. 9
COL�� �CIl. POLICY
CITI` OF CHLZA �ZST_a
SU-BJECT: SPECLaI, E«\TS A.�-D BLOCK POLICl' EFFECTI�'E
PARTIES \tiT'IBER DATE P�GE
102-06 04101/OS 7 of i
.ADOPTEDBY: ResolutionNo. 200S-OSl DATED: E407/93-08/�Sl�
An'IENDED BI': Resolution\'o. (a�. .,��07/08/201�)
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BLOCI� P.4RTIES
Permits for block parties on Cin oNned; controlled, or maintained propem� shall be issued upon
proof the established special e�ent criteria have been met and subject to cer[ain preconditions beins
met as follo��s:
1. .4 request to the Cin� for closine of a street for a block pam «ill be referred to the Cin=
Manaoer`s Office for investieation and approval.
�. The Cin� ?�4anaoer`= Officz N�ill determine feasibilin� of the requested closine bv checkin�
��ith the Depanments of Public «'orks; Police. Fire and other affected public utility aQencies.
3. The dosinQ of a sveet for biock parties is permissible for local residential streets onl�.
=�. No street shall be closed for a block pam� more than once in a three-month period.
�. Signatures for 80% of all households ���ithin the pam area indicatin� their consent for the
closure must be submitted �vith the application on the Sianature Authorization Form found
���ithin the block pam pemut.
6. The criteria for appro��al should be related to:
a. The oeneral con��enience of the affected residents on the street
b. Traffic saferv aspects invol��ed
c. _-�n�� complications �+'ith scheduled street affected impro��ements such as gas, electricit}. �vater.
re-surfacins. etc.
d. An�� unusual impact in terms of pro�ision of refuse collection
Appro�al «�ill be subject to all other Cin° ordinances and Qo<<emmental restrictions.