HomeMy WebLinkAboutReso 1993-17267 RESOLUTION NO. 17267
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA WAIVING IMMATERIAL DEFECT, ACCEPTING BIDS AND
AWARDING CONTRACT FOR THE CONSTRUCTION OF HILLTOP PARK,
PHASE I IMPROVEMENTS IN THE CITY OF CHULA VISTA, AND
REAPPROPRIATING $51,892 FROM CIP PROJECTS PR152 LOS
NINOS RESTROOM AND PR168 MEMORIAL PARK IMPROVEMENTS
PHASE II TO PR175 HILLTOP PARK IMPROVEMENTS
WHEREAS, at 2:00 p.m. on August 25, 1993 in the Public Services Building,
the Director of Public Works received the following six sealed bids for the
construction of Hilltop Park, Phase I Improvements in the City of Chula Vista:
CONTRACTOR B~e Bid Reset
1. Clancy Constructors Company, E1 C~on $257,192.00
2. Castclio, Inc., Escondido $308,200.00
3. Western Landscape, San Diego $323,124.00
4. L.R. Hubbard Construction, San Diego $342,945.80
5. Carolyn Scheidel Company, La Mesa $387,618.00
6. Heffier Company, Inc., San Diego $393,881.00
WHEREAS, the low bid received from Clancy Constructors Company is above the
Engineer's estimate of $250,,353.00 by $6,839.00 or 2.74 and Engineering staff
has reviewed the low bid and recommend awarding the contract to Clancy
Constructors; and,
WHEREAS, Clancy Constructors did not show in their proposal some items with
the lump sum prices written in words, however, they did write the complete
proposal in figures and also made a mistake in entering item No. 8 "Site
furnishings" as only $576 in figures with no written words instead of $ 6,576,
however, the contract total sum reflected their actual figure of $6,576; and,
WHEREAS, said figure is consistent with the remaining bids for this item
which ranged between $6,620 and $10,200 and Clancy Constructors will not do the
work for the lesser figure as the figure provided was a clerical error and the
total amount bid included the higher amount; and,
WHEREAS, staff recommends that Council waive these irregularities in
Clancy's bid and find it immaterial based on the following:
1. Unit prices written in words are needed in case of disparity between
the sum prices shown in figures and words. In case of disparity,
unit prices in words shall prevail and take precedence. In this
Resolution No. 17267
Page 2
case, the lack of written prices did not provide an advantage to the
low bidder.
2. The typographic error in Item No. 8 was consistent with other bids
received for this item and with the total sum shown on the bid
proposal and it also does not provide an advantage to the low
bidder.
3. Council has the right to waive immaterial defects in the bid
documents. If we reject the low bidder, it will cost the City an
additional $51,008 which is the difference between the first and
second low bidder or about a 204 increase.
WHEREAS, the City's Environmental Review Coordinator has determined that
this project is categorically exempt under class 3, Section 15303 "Construction
of Limited Facilities" of the California Environmental Quality Act; and,
WHEREAS, the source of funding for this project is the Park Acquisition and
Development Fund and no prevailing wage requirements were necessary as a part of
the bid documents; and,
WHEREAS, compliance with Federal and State Minority and Women owned
business requirements was unapplicable on this project, however, Disadvantage
Business Enterprises were encouraged to participate; and,
WHEREAS, it is necessary to reappropriate funds from PR152 and PR168 to
PR175.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby waive immaterial defect and accept the six bids for the
construction of Hilltop Park, Phase I improvements in the City of Chula Vista,
California and award the contract to Clancy Constructors, known as document
number C093-210, a copy of which is on file in the office of the City Clerk, in
the amount of $257,192.00.
BE IT FURTHER RESOLVED that the sum of $51,892 is hereby reappropriated
from 600-6004-PR152 Los Ninos Restroom ($22,570) and 600-6004-PR168 Memorial Park
Improvements Phase II ($29,570) to 600-6004-PR175 Hilltop Park Improvements.
Presented by A.ppro ed as to
Dire Public Works '
Resolution No. 17267
Page 3
PASSED, APPROVED and ADOPTED by the City Council of the City of Chula
Vista, California, this 5th day of October, 1993, by the following vote:
YES: Councilmembers: Fox, Horton, Moore, Nader
NOES: Councilmembers: None
ABSENT: Councilmembers: Rindone
ABSTAIN: Councilmembers: None
TiFn' Nader, Mayor
ATTEST:
Beverly A. Authelet, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do
hereby certify that the foregoing Resolution No. 17267 was duly passed, approved,
and adopted by the City Council held on the 5th day of October, 1993.
Executed this 5th day of October, 1993.
Beverly ~.'Authelet, i~y C erk
"I lie T'