Loading...
HomeMy WebLinkAboutItem 2 - GMOC Annual ReportCHULA VISTA PLANNING COMMISSION AGENDA STATEMENT Item: 2 Meeting Date: 5/14/14 ITEM TITLE: Review and Consideration of the Growth Management Oversight Commission's (GMOC's) 2014 Annual Report SUBMITTED BY: Kimberly Vander Bie, Associate Planner REVIEWED BY: Kelly Broughton, Development Services Director INTRODUCTION Each year, the GMOC submits its Annual Report to the Planning Commission and City Council regarding compliance with threshold standards for the Growth Management Program's eleven quality of life indicators. The 2014 Annual Report covers the period from July 1, 2012 through June 30, 2013, identifies current issues in the second half of 2013 and early 2014, and assesses threshold compliance concerns looking forward over the next five years. The report discusses each threshold in terms of current compliance, issues and corresponding recommendations. A summary table of the GMOC's recommendations and staffs proposed implementing actions is included as Attachment 1. The GMOC's 2014 Annual Report was submitted to the Planning Commission and City Council in a public meeting on May 1, 2014. However, due to lack of a Planning Commission quorum, no action was taken on this item by either the Planning Commission or the City Council. The item, therefore, is being considered at this time so that the Planning Commission, who received and reviewed the May 1, 2014 agenda statement and its attachments (on file in the Development Services Department) can make its formal recommendation to City Council. Summarized information is included for background, below. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity may have a significant effect on the environment because it involves only acceptance of the GMOC Annual Report and does not involve approvals of any specific projects; therefore, pursuant to Section 15061(b) (3) of the State CEQA Guidelines no environmental review is necessary. Although environmental review is not necessary at this time, specific projects defined in the future as a result of the recommendations in the 2014 GMOC Annual Report will be reviewed in accordance with CEQA, prior to the commencement of any project. RECOMMENDATION That the Planning Commission adopt the Resolution accepting the 2014 GMOC Annual Report, and recommend acceptance by the City Council. Planning Commission PCM 13 -11 May 14, 2014 Page 12 DISCUSSION: 1. Summary of Findings The following table summarizes the GMOC's threshold compliance findings for the 2014 GMOC Annual Review, including the current review period (July 1, 2012 — June 30, 2013) and looking forward at the potential for non - compliance between 2014 and 2018. Please refer to Attachment 1 for the GMOC's recommendations and staff responses. Current and Anticipated Threshold Compliance Not In Compliance In Compliance Potential Future Non - Compliance Libraries Air Quality Fire /EMS Police — Priority 2 Drainage Libraries Traffic Fiscal Parks and Recreation Fire /EMS Parks and Recreation Police - Priority 2 7:30 min. /sec Police — Priority 1 Traffic Schools Actual Percent Sewer Average Time Emergency Response Water 7 minutes 1.1RR A R1F.0 3.1.1 Non - Compliant Threshold Standard — The Libraries threshold standard states that library facilities shall not fall below the citywide ratio of 500 gross square feet (GSF) per 1,000 population; however, for the tenth consecutive year the threshold standard has not been met. By the end of 2014, a deficit of 123 square feet per 1,000 population is projected (approximately 32,000 square feet total). Construction of additional library square footage is dependent upon funding from Public Facilities Development Impact Fees (PFDIF), which are expected to be insufficient for several more years. POLICE 3.2.2 Non - Compliant Priority 2 Threshold Standard Threshold Standard Percent Time Average Time Emergency Response 81.0 % 7 minutes 5:30 min. /sec. (Priority 1) Urgent Response 57.0% 7 minutes 7:30 min. /sec (Priority 2) Actual Percent Time Average Time Emergency Response 81.5 % 7 minutes 4:57 min. /sec. (Priority 1) Urgent Response 42.7% 7 minutes 11:37 min. /sec. (Priority 2) Planning Commission PCM 13 -11 May 14, 2014 Page 13 The Police Priority 2 — Urgent Response Calls for Service times did not comply with the threshold standard of responding to 57 percent of calls within 7 minutes; 42.7 percent of Priority 2 calls were responded to within 7 minutes, 14.3 percent below the standard. (See table above.) The average response time for Priority 2 was 11 minutes 37 seconds, which was 4 minutes 7 seconds above the 7 minutes 30 seconds threshold standard. However, during Top -to -Bottom review, the Police Department and city staff concluded that the existing threshold standard is not the correct indicator for reporting response times and should be revised. This change will be part of an amended growth management ordinance that will be brought to Council at a future date. In the meantime, the Police Department continues to make procedural, staff and equipment improvements wherever possible to improve efficiency and strive for threshold compliance. TRAFFIC 3.3.1 Non - Compliant Threshold Standard — One signalized arterial segment -- northbound Heritage Road from Olympic Parkway to Telegraph Canyon Road -- was non - compliant with the threshold standard. This segment has been non - compliant off and on over the past several years, and the city's traffic engineers are developing a new signal timing plan to improve service levels on this arterial segment. 3.3.2 Construction of Heritage Road to Main Street —Last year's GMOC report noted increasing traffic pressures on portions of Olympic Parkway and, along with supporting interim operational improvements near Brandywine Ave, emphasized completing the extension of Heritage Road between Olympic Parkway and Main Street. The GMOC was encouraged that two lanes between Olympic Parkway and Santa Victoria Road were recently completed, and that the City is working with the owners and developers of Otay Ranch Village 2 to complete the connection to Main St. 3.3.3 Grade Separation of Palomar St./ LRT Crossing — Grade separation of this crossing has been identified as a top priority, according to an August 2012 Chula Vista/SANDAG combined technical study report; however, full funding has not been identified. FIRE AND EMERGENCY MEDICAL SERVICES 3.4.1 Non - Compliant Threshold Standard — For the third consecutive year, the Fire /EMS threshold standard of responding to 80 percent of calls within 7 minutes has not been met; 75.7 percent of calls were responded to within 7 minutes, which is 4.3 percent below the standard and 0.7 percent below what was experienced in FY 2012. However, it should be noted that the call volume increased by 1,184 calls during the period under review, a 10.6 percent increase in the call volume of FY 2012. Planning Commission PCM 13 -11 May 14, 2014 Page 14 FIRE and EMS Response Times Review Period Call Volum e % of All Calls Responded to Within 7 Minutes Average Response Time for all Calls' Average Travel Time Average Dispatch Time Average Turn -out Time Threshold Standard: 80.0 % FY 2013 12,316 75.7% 6:02 3:48 1:05 1:08 FY 2012 11,132 76.4% 5:59 3:43 FY 2011 9,916 78.1% 6:46 3:41 FY 2010 10,296 85.0% 5:09 3:40 FY 2009 9,363 84.0% 4:46 3:33 FY 2008 9,883 86.9% 6:31 3:17 FY 2007 10,020 88.1% 6:24 3:30 CY 2006 10,390 85.2% 6:43 3:36 In December 2013, the Fire Department implemented the 911 FirstWatch real time data and notification dashboard program to help address concerns related to dispatch and turnout. Since this occurred after the close of the current threshold reporting period (June 30, 2013), next year's report will have the benefit of approximately six months of data from FirstWatch. Thresholds Currently In Compliance Threshold Standards were found to be compliant for Police Priority 1, Parks and Recreation, Fiscal, Schools, Sewer, Drainage, Air Quality, and Water. However, the GMOC made recommendations for Parks and Recreation, Drainage, and Schools, as outlined in Attachment 1. PARKS AND RECREATION 3.5.1 Parks and Recreation Facilities Master Plan — City staff had anticipated bringing the draft Parks and Recreation Master Plan (PRMP) update to City Council in 2013. However, park planning efforts tied in with processing entitlements for the future University Villages in Otay Ranch has necessitated postponement. The GMOC is concerned that additional delays may arise and postpone approval of the PRMP indefinitely. 3.5.2 Revenue Generating Capital Improvements — The GMOC is pleased that the City generates revenue by leasing gazebos in its parks and renting recreation facilities on Sundays. However, they would like the Recreation Department to continue exploring programs and /or capital improvements that would help generate additional recurring revenue. DRAINAGF. 3.7.1 Maintenance of Existing Drainage Channels — The GMOC recognizes that maintaining existing channels in western Chula Vista is challenging because of shortages in resources, staffing levels and funding. SCHOOLS 3.8.1 School Districts Updates — Both the Chula Vista Elementary School District and the Sweetwater Union High School District indicated they will need new schools in eastern Chula Planning Commission PCM 13 -11 May 14, 2014 Page 15 Vista by 2016 or 2017. The Chula Vista Elementary School District is in the process of securing a site for an elementary school in Village 2 of Otay Ranch; the Sweetwater Union High School District has sites and funding for a new joint high school / middle school in Village 11 of Otay Ranch. AIR QUALITY 3.10.1 Additional Air Monitoring Desired — The San Diego Air Pollution Control District (APCD) operates nine real -time, ambient air quality monitoring stations throughout the region, including one station in Chula Vista. However, the GMOC would like more monitoring stations in the Chula Vista area to obtain more data. DECISION -MAKER CONFLICTS Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500 -foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. Staff is not independently aware, nor has staff been informed by any City Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CONCLUSION To assist Council in evaluating and acting upon the GMOC's recommendations, staff from departments associated with specific threshold standards reviewed the annual report's recommendations and provided responses and /or recommended implementing actions, as presented in Attachment 1. FISCAL IMPACT There is no fiscal impact. As follow -up implementing actions are brought forward to the City Council beyond June 30, 2014, fiscal analysis of these actions will be provided, as applicable. Attachment 1. GMOC Recommendations and Staff Responses and Implementing Actions Summary This Page Left Blank RESOLUTION NO. PCM -13 -11 RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF CHULA VISTA ACCEPTING THE 2014 GMOC ANNUAL REPORT, AND RECOMMENDING ACCEPTANCE BY THE CITY COUNCIL WHEREAS, the City's Growth Management Oversight Commission (GMOC) is responsible for monitoring threshold standards for eleven quality of life indicators associated with the City's Growth Management Program, and for submitting their annual report to the Planning Commission and City Council; and WHEREAS, the Development Services Director has determined that there is no possibility that the activity may have a significant effect on the environment; therefore, pursuant to Section 15061(b)(3) of the State CEQA Guidelines, no environmental review is required; and WHEREAS, on April 3, 2014, the GMOC finalized its 2014 Annual Report; and WHEREAS, the report covers the period from July 1, 2012 through June 30, 2013, identifies current issues in the second half of 2013 and early 2014, and assesses threshold compliance concerns looking forward over the next five years; and WHEREAS, on May 1, 2014, the Planning Commission held a duly noticed joint public meeting with the City Council to consider the 2014 GMOC Annual Report, and to make recommendations to the City Council; and WHEREAS, due to the lack of a Planning Commission quorum, formal recommending actions could not be made; and WHEREAS, the item was rescheduled to the May 14, 2014 Planning Commission meeting so that the Planning Commission can make its formal recommendation. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Chula Vista does hereby accept and forward the 2014 GMOC Annual Report and recommendations contained therein to the City Council for consideration. BE IT FURTHER RESOLVED that the Planning Commission recommends that the City Council accept the 2014 GMOC Annual Report. Resolution PCM 13 -11 May 14, 2014 Page -2- Presented by: Approved as to form by: Kelly Broughton, FASLA Glen R. Googins Director of Development Services City Attorney PASSED AND APPROVED BY THE PLANNING COMMISSION OF THE CITY OF CHULA VISTA, CALIFORNIA this 14th day of May, 2014, by the following vote: AYES: NAYES: ABSENT: ABSTAIN: Lisa Moctezuma, Chair ATTEST: Patricia Laughlin Secretary to the Planning Commission ATTACHMENT 2014 GROWTH MANAGEMENT OVERSIGHT COMMISSION (GMOC) RECOMMENDATIONS / IMPLEMENTING ACTIONS SUMMARY Page 1 of 5 GMOC RECOMMENDATIONS STAFF RESPONSES & PROPOSED IMPLEMENTING ACTIONS 1. Libraries 1. Libraries 3.1.1 A. That City Council direct the City Manager to work with 3.1.1 A. The Library and City Manager will work with the the developers of Millenia to establish a phasing plan that developers of Millenia to explore opportunities for accelerates delivery of the Millenia library using creative accelerating delivery of a new library. financing. B. That City Council direct the City Manager to initiate a B. The Library continues to aggressively pursue and campaign for library grants, endowments, partnerships and compete for any suitable grant finding. Partnerships to other funding mechanisms to support library needs. leverage resources are a priority. 2. Police 2. Police 3.2.2 That City Council direct the City Manager to work with the 3.2.2 The Police Department will continue to monitor and Police Chief in continuing to monitor procedures and evaluate the impact of current programs on response programs to improve response times and achieve threshold times. In addition, the Department will continue to compliance. identify strategies to achieve threshold compliance. 3. Traffic 3. Traffic 3.3.1 That City Council direct the City Manager to continue to 3.3.1 The Public Works Department concurs with the support City engineers in their efforts to implement recommendation. City staff will continue to implement improvements that will result in threshold compliance, continual basis corridor monitoring, as long as funding including funding to monitor corridor timing on a continual is available. basis. 3.3.2 That City Council direct the City Manager to support city 3.3.2 The Public Works Department concurs with the engineers in their efforts to ensure that a minimum of two recommendation. City staff will continue to work with lanes of Heritage Road be constructed from Santa Victoria developers to expedite construction of Heritage Road Road to Main Street by the end of calendar year 2014. from Santa Victoria Road to Main Street with a goal to Page 1 of 5 ATTACHMENT 2014 GROWTH MANAGEMENT OVERSIGHT COMMISSION (GMOC) RECOMMENDATIONS / IMPLEMENTING ACTIONS SUMMARY GMOC RECOMMENDATIONS STAFF RESPONSES & PROPOSED IMPLEMENTING ACTIONS finish construction as quickly as possible. Recent schedule discussions with the developers, however, 3.3.3 That City Council direct the City Manager to work with city have construction of two lanes of the remaining staff and with SANDAG to secure complete funding for the portion of Heritage Road starting in 2014 but not being Palomar Street/Light Rail Trolley grade separation. completed until 2016. 3.3.3 The Public Works Department concurs with the recommendation. City staff will continue to work with SANDAG staff to secure construction funding for the Palomar Street/Light Rail Trolley grade separation project. 4. Fire and Emergency Medical Services 4. Fire and Emergency Medical Services 3.4.1 That City Council direct the City Manager to continue to 3.4.1 The Fire Department is continuing to work on our work with the Fire Department to implement effective response time thresholds. This process includes measures that will ensure that the threshold standard will working to implement the FirstWatch program which be met. will assist us in monitoring these thresholds with real - time data notifications. 5. Parks and Recreation 5. Parks and Recreation 3.5.1 That City Council approve the updated Parks and 3.5.1 Completion of the Citywide Parks & Recreation Master Recreation Master Plan by the end of 2014 and make Plan (PRMP) is subject to future park planning efforts additional updates as necessary. within the future University Villages. The University Villages located within the Otay Ranch area are currently being processed for entitlement approvals. Staff continues to work with project applicants in the development of the overall land use plans, including future park sites, for the villages. These Villages Page 2 of 5 ATTACHMENT 1 2014 GROWTH MANAGEMENT OVERSIGHT COMMISSION (GMOC) RECOMMENDATIONS / IMPLEMENTING ACTIONS SUMMARY GMOC RECOMMENDATIONS STAFF RESPONSES & PROPOSED IMPLEMENTING ACTIONS anticipate new park acreages and park locations beyond that envisioned in the former Draft PRMP from December 2010. Once the conceptual park plans for each of the Villages has solidified, final edits of the PRMP can occur. Thus far only one of the five villages, Village 8 West, has been approved by City Council at SPA level. The Draft PRMP will be updated when a more complete picture of future park locations and sizes is available. Staff anticipates completion of the updated draft in 2014. 3.5.2 That City Council direct the City Manager to seek 3.5.2 City Staff will work to review and update the Master opportunities for potential capital improvements that will Fee Schedule to maximize revenue from the City's provide new services and recreation to the community Park Assets and will consider new revenue while generating revenue to offset recurring costs for new opportunities in the growing Parks System. In an and existing parks. effort to continually improve and enhance services and overall organizational effectiveness, the Recreation Department solicited competitive proposals from qualified firms to conduct a Cost Recovery, Resource Allocation and Revenue Enhancement Study. The comprehensive review and analysis will assist the Recreation Department in refining its service delivery and financial management philosophy to enhance and /or sustain services over both the short and long term. 6. Drainage 6. Drainage 3.7.1 A. That City Council direct the City Manager to work with 3.7.1 A. The Public Works Department concurs with the engineering staff to closely monitor the status of the storm recommendation. City staff will continue to monitor the Page 3 of 5 ATTACHMENT 1 2014 GROWTH MANAGEMENT OVERSIGHT COMMISSION (GMOC) RECOMMENDATIONS / IMPLEMENTING ACTIONS SUMMARY GMOC RECOMMENDATIONS STAFF RESPONSES & PROPOSED IMPLEMENTING ACTIONS water conveyance system to ensure sufficient operation status of the storm water conveyance system to ensure and continued threshold standard compliance. sufficient operation and continued threshold standard compliance. B. That City Council identify funding to 1) implement locally B. 1) The Public Works Department concurs with the mandated storm water flow regulations designed to avoid recommendation. City staff will continue to work with potential flooding and /or health issues; and City Council to identify funding to implement locally mandated storm water flow regulations designed to avoid potential flooding and /or health issues. 2) comply with Regional Water Quality Control Board 2) The proposed FY 14 -15 will provide sufficient funds requirements. for compliance with the Regional Water Quality Control Board requirements until the Water Quality Improvement Plan (WQIP) for the San Diego Bay Watershed is completed in June 2015. In FY 15 -16, the City will start implementing activities identified in the WQIP. The implementation phase may require additional funding which cannot be estimated until the WQIP document is completed. 7. Schools 7. Schools 3.8.1 That City Council encourage the school districts to 3.8.1 CVESD has indicated that they will continue to act as continue being proactive in identifying funding and school proactively as possible to identify funding to construct sites so that schools will be constructed before the need schools before the need becomes critical. becomes more critical. The Sweetwater Union High School District will continue to identify funding sources and school sites as recommended. State funding is one source that currently does not have enough funding. SUHSD Page 4 of 5 ATTACHMENT 1 2014 GROWTH MANAGEMENT OVERSIGHT COMMISSION (GMOC) RECOMMENDATIONS / IMPLEMENTING ACTIONS SUMMARY GMOC RECOMMENDATIONS STAFF RESPONSES & PROPOSED IMPLEMENTING ACTIONS would appreciate support for a state -wide school bond and also recommends that the City Council not approve projects without a funding source in place such as a Mello -Roos Community Facilities District). 8. Air Quality 8. Air Quality 3.10.1 That the City advocate for at least one more air monitoring 3.10.1 The City can send a formal letter to the Air Pollution station in Chula Vista. Control District requesting an additional air monitoring station within Chula Vista. It should be noted that the APCD only has 8 monitoring stations countywide (with 1 in Chula Vista), so the agency may be hesitant to add a redundant station in the City, when other parts of the region are unmonitored. Page 5 of 5