HomeMy WebLinkAboutReso 2014-083 RESOLUTION NO. 2014-083
RESOLliTtON OF THE CITI' COLTNCIL OF THE CITI' OF
CHULA V'ISTA 1) APPROVII�rG AN APPLICATIOt�' TO THE
PORT OF SAI�' DIEGO FOR �7�.000 li`' FUT�'DING FOR
HARBORFEST 2014 AI�'D AUTHORIZI?�'G THE CIT1'
M.4I�'AGER TO E\'TER II�'TO A GRANT AGREEA�EI�'T; 2)
WAIVII�'G THE CITY OF CHULA \'ISTA COA4PETITI\rE
FORIvIAL BID REQUIREMEI`'T AI�'D APPROVIi`�G At�'
AGREEMENT l�'ITH n4CFARLAI�jE PROMOTIOI�'S. II�'C. TO
COORDII�'ATE HARBORFEST 2014; AND 3) APPROVING AN
APPROPRIATION FROM THE GENERAL FUI�iD OF $7.�00
FOR I?�TtTIAL PAI'I�4ENT TO MCFARLANE PROMOTIOI�'S
WHEREAS, the Cit}� of Chula Vista is actively eneaged in establishin� sienamre
communin� events that attract residents and visitors: and
�i'HEREAS. HazborFest 20li amacted more than 10.000 residents and ��isitors to the
Chula Vista Bavfront and Port of San Dieeo Tidelands: and
W'HEREAS, the application deadline for the Port of San Dieoo Community Event
Sponsorship ��as n4a�� 2, 2014 and, the Ciq� Manaeer submitted an application to meet that
deadline: and
Vl'HEREAS. the Citv Council ratifies the Citv Manaaer's actions in submittine that
application and desires that the Ciri� Manager have the authoriri� to take all actions reasonably
necessan- on behalf of the City to obtain the Community E��ent Sponsorship Funding, includins
signing an aereement �vith the Port of San Diego for such fundine; and V
VIHEREAS, the success oF HarborFest depends upon expert coordination and planning
�vith vendors. musical groups, festi��al participants, and others: and
WHEREAS, the Cin� requires third-party accountine assistance to collect and manage
funds from ticket sales. booth reeistration fees. and other fees: and
�'�'1-IEREAS, McFarlane Promotions' experience, qualifications and success in planning
lazge-scale public events mal:es the firm uniquel}� qualified and the Citv's interests �+�ould be
materialh� better sen�ed bv enterine into a sole source aereement ���ith n4cFarlane Promotions:
and
W"HEREAS, pursuant to Chula Vista n4unicipal Code Section 2.�6.070: staff is
recommendin� that the Citv Council «=ai��e the formal biddine process and hire McFarlane
Promotions as a sole source: and
Resolution No. 3014-083
Paee 2 -
VdHEREAS, A4cFarlane Promotions warrants and represents that the firm is esperienced
and staffed in a manner such that it can coordinate and deliver the services within the timeframes
required by the Cit}�.
NOV�', THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it approve the filin, of an application for Port of San Die�o Communit}� Event
Sponsorship funding and ratify the actions tal:en by the City Manaeer to do so; and authorize the
City Manager or his designee to sign a grant agreement with the Port of San Diego, subject to
revie«�and approval by the City Attorney; should the City receive the grant funding.
BE IT FURTHER RESOLVED that the City Counci] of the City of Chula Vista does
hereby �i-aive the competitive biddine process and approve the Production Agreement between
the City and McFarlane Promotions; Inc., in the form presented, with such minor modifications
as may be required or approved by the City Attorney, a copy of which shall be kept on file in the
Office of the City Clerk, and authorize and direct the Mayor to esecute same.
BE IT FURTHER RESOLVED that the Cit}� Council appropriate $7.�00 to the General
Fund — City Mana�ers Administrative budget; to make an initial payment to McFarlane
Promotions with funding to be reimbursed from HarborFest 2014 sponsorships and fees.
Presented by Approved as to form by
� �
J m D. Sandoval G n R. Goo�,�n �
� Manager ity Attc�riey�
/
Resolution No. 201�-OS3
Paee 3
P.ASSED. APPROVED. and ADOPTED b�� the Cit�• Council of the Citv of Chula Vista.
Califomia. this 27th da.� of Mav 2014 b��the follo���ina vote:
A1'ES: Councilmembers: Aeuilar. Bensoussan. Ramirez. Salas and Cox
NAl'S: Councilmembers: None
ABSEI�'T: Councilmembers: None
�
Cher��l Cos, vor
ATTEST:
.
Donna R. Norri^s��� Clerk
STATE OF CALIFORI�'IA )
COUI`'TY OF SAI�' DIEGO )
CITY OF CHULA VISTA )
I. Donna R. Norris. Cit�� Clerk of Chula Vista. Califomia. do herebv certif�� that the foreaoina
Resolution No. 2014-083 ���as duly passed, appro��ed, and adopted b�� the City Council at a
reeulaz meeting of the Chula V ista Cim Council held on the 27th dav of Ma}� 2014.
Ezecuted this 27th dav of Mav 201�3.
�, '�
Donna R. No�MC. Cirv Clerk